T 09 - RFI Posting 4 11122019.pdf

Question # Question Answer

45 Will the government release the attendee list? It was posted on 11/7/2019 46 What is the total current contract price? See RFP "Current Contractor and Current Contract Price."

47 What is the current yearly contract price? See RFP "Current Contractor and Current Contract Price."

48 What is the current year contract price? See RFP "Current Contractor and Current Contract Price."

49 Who is the incumbent? See RFP "Current Contractor and Current Contract Price."

50 What is the current contract POP?

The current contracts Periods of Performance are in the line with the period of perofrmance of this RFP. May 1 - April 30.

Does the government intend to keep current employees onsite or is there an intent to bring in all new employees with awardee?

This is not a Government decision. Note clause 52.222-17 is in the RFP, and applies.

Please confirm current due date, time and submission type.

As stated in the RFP, the due date is November 18, 2019 5:00 pm, CST. As clarified in amendment 0001, Electronic submission.

Can you please provide the equipment list in excel format for easier understanding of what is in each building?

The Government is not providing an Excel equipment list. This information is provided in Section J.1.16

Can you please provide EXHIBIT 1.14 and 1.15 in excel format? This will allow for formula usage for contractors and easier review for the government.

These forms are not required as part of the proposal submission, but may be made available in excel post award to the awardee.

Can Exhibit 1.19 be submitted in excel format for easy formula usage?

The Cost Proposal Worksheets will be provided in excel format. However, it is the offerors responsiblity to ensure the numbers, totals, and formulas are correct.

56 What is the current population of each building? See Exhibit 2.1.

Please reconsider requiring the past performance questionnaires to be submitted. The references aren’t always able to submit the information needed due to their own schedule being hectic. The Government is not changing this requirement.

Please consider being able to use the CPARS as a replacement for the questionnaire. We have contracts with GSA that will not complete questionnaires since they have current CPARS available for review. See Section L.6 para 2, "Please note," item #4.

RFP 47PF0019R0135 RFI's Posting 4

Please reconsider requiring both the bid and performance bonds. This puts a burden on the contractor adding both costs into the pricing.

Due to the size and complexity the Government is requiring a Performance Bond. IAW FAR 28.101-1, if a performance bond is required, a bid bond is required.

For a Joint Venture do both companies need to submit financials for the L.3 Requirement?

Yes, each memeber of the joint venture may be requested to provide information in Section L.3.

For the L.5 requirement, will offerors need to submit this document in with the proposal? Or is this document for after award?

Insurance is required after award, but prior to the start of on-site work.

What is the page limit for the management plan and approaches?

There is no page limit for the management plan; however, the plan shall be clear and concise and address the requirements of the RFP. The management plan submitted will be incorproated onto the succesful offeror's contract.

For a joint venture, regarding past performance, is it required to have contracts from both companies or can it be one company submitting past performance contracts? See Section L.6 para 2, "Please note," item #2.

Can the contractor submit its own pricing document to help government understand the pricing? See Section L.6 para C Price Proposal.

What are the anniversary dates for current staffing in order to calculate correct vacation and sick leave?

The current contractors information is provided in the RFP, offerors may reach out to them for this information.

For Joint Ventures, will both companies need to submit a section k or just the Joint Venture? Section K is required for the entity proposing on the RFP.

In the submission documents, what file should the proposal check list be included? Or is this a standalone document to be submitted?

Section L.10 Offerors Checlist is a standalone document, and required as part of the proposal package.

Reference L.6.2. Past Performance: In regards to the relevancy criteria, does a contract performing Consolidated Facilities Maintenance qualify as a Mechanical O&M contract?

Yes, as long as O&M services (as secified in C.1.0) are part of the CFM.

69 Will the current Subcontractor list be provided?

The subcontractor list will be provided. The Government is not endorsing any of the entities listed. This list is purly for informational purposes only.

In the Pre Proposal Agenda issued on FBO, item

34. Proposal Submission Deadline states offers are due “electronically only, to the attention of Ann Bonis and Ronald P. Sieben at ann.bonis@gsa.gov and Ronald.sieben@gsa.gov, as specified in item 8 of the SF33.” However, item 8 of the SF33 includes the physical address and item 9 states “Sealed offers in original and 1 copies for furnishings and supplies or services in the Schedule will be received at the place specified in item 8.”

Will the government please confirm the method in which the offer should be submitted? Hard copy or electronically via email? See Amendment 0001, Electronic Submission of Proposals.

Regarding Attachment A – Past Performance Reference, are offerors required to check the “Relevancy Questions,” or are these questions checked off by the government during evaluation? The Government will check off the "Relevanvy Questions."

What is the extent of the fire alarm panel replacement in Baudette?

The replacement of the panel itself, did not replace any external devices

73 When was Warroad last fully stained? 2018 all buildings were stained 74 What types of interior lighting exist at Warroad? T5 an T8 flourescent

What exterior areas are part of the snow melt loop at Warroad? (Note: This is listed as a snow melt system in the Warroad inventory.)

Sidewalks lane 1 and 2, under canopy areas and outbound booth

76 Does the roof at Warroad currently have any leaks? No 77 Does the roof at Warroad have an active warranty? Yes, 30 years

Does the septic system at Warroad currently have any issues? No

When was the last time the eddy currently analysis was performed on the chillers at Bemidji? December 2017

What exterior areas are part of the ice melt loop at Bemidji? (Note: this is listed as an ice melt system in the Bemidji inventory.) Covers front steps and 40 feet each way on sidewalks

Is the Air Handler on the third floor currently out of service? Why? The air handler is not out of service.

Will the Government provide office space at any of the five (5) locations?

Bemidji and Warroad have office space available. Grand Portage has space in the garage.

Solicitation identifies Government responsibility to provide recycle containers. Is it also the Government's responsibility to provide trash containers and restroom sharps containers? Refer to C.2.5.1.4. and to C.2.10.1.2.

What is the current monthly amount of additional service requests under the threshold? Refer to J.1.5 Item 7.

What is the current monthly amount of additional service requests over the threshold? Refer to J.1.5 Item 7.

C.2.5.3 Can the government give the historical data on how many snow events for each site? The Government does not have this information.

87 Is the equipment list update and current in the NCMMS? Refer to C.1.8.5.3.

88 What is the current NCMMS module? Maximo 7.6

Will you please reconsider the high threshold of $2,500.00? This puts a large burden on the awardee to get the number of additional service requests correct or be at high risk for losing money. No, the Government is not changing this requirement.

Please provide entire CBA, as there is only one page in the solicitation.

No. That is the only document that was provided to GSA by the Local Union No. 9. The contractor would have to contact the Union directly to inquire about additional information.

Section C.2.14 of the RFP states “Submit a separate document” in reference to the Contractor Emergency Plan (CEP)’s Communication Procedures, Employee Information, Employee’s Duties, SCP, Support Personnel, and Training Certifications. Should this section of the custodial component of the QCP be submitted separately or be included in the proposal?

The seperate document language is referring to the Contractor Emergency Plan. The Contractor Emergency Plan should be its own document, but included as part of the QCP.

Pricing tables include a line item for ‘Stripping and Sealing’ and ‘Strip and Apply Finish Floor.’ Are these intended to be the same line item?

No. Sealing is accomplished by using products that soak into the flooring material. Finishing is accomplished by using products that create a protective layer over the flooring material.

Pricing tables include a line item for ‘Wash Blinds and coverings’ with a unit of measurement of each. Will the government clarify each: window? Site? "Each" refers to one blind or covering.

Pricing tables include a line items for ‘Pressure Washing and Steam Cleaning.’ PWS section C.2.6.6 states ‘exterior areas of the building.’ Will the government clarify pressure washing of exterior: siding? Concrete? Roofing?

All surfaces?

"Exterior areas" refer to the areas around the building (sidewalks, approaches, etc.), not the building exterior itself.

C.1.39.6 Finishes Maintenance: Warroad LPOE Location 4 Staining. Can the government give the amount of SF that needs to be stained? Has the facility been stained previously IAW with PWS or will additional coats be required to not being accomplished in the Past. How long does the contractor have to perform this task, IE 30 days, 60 days etc? Can the government confirm the cost of this requirement alone is in excess of $50,000 and if so will Davis Bacon rates be required for individuals working on this requirement.

Square footage of all buildings including fenced in area by GSA garage and fence on topy of the commercial garage. The stain used is called for in the SOW and it was completely stained in 2018. No timeframe specified to perform the task. The price was in excess of $50.000

C.1.8.1: Project Manager: Can the Project Manager and the Supervisor be the same person?

Yes, as long as the singular person meets the minimum requirements for each position.

C.1.8.1: Project Manager: Is the Project Manager required to visit each site?

Yes. Refer to C.1.8.1.b. The Project Manager's physical location shall be at the work site as needed. and Refer to C.1.8.6

C.1.8.1: Supervisor: Is the Supervisor required to visit each site?

Yes. Refer to C.1.8.1.a. The The supervisor’s physical location shall be at the work site as needed. and Refer to C.1.8.6

C.1.8.5 Use of CMMS: Will the awarded contractor be provided with the current schedule of PM dates? Refer to C.1.8.5.3.

C.2.2.1 Will the contractor employees be given keys to perform the nighttime services or will the facilities be manned 24/7

The LPOE's are manned 24/7. Bemidji provides the door code to custodial staff

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