Tampa 9 RFP Package Revised 2021 02 17.pdf

Southeast Sunbelt Region .

Combined Services (Operations/ Maintenance and Janitorial Related Services) .

FY21

REGION 4 - Combined Services Specification

SOLICITATION NUMBER: 47PE0721R0018

SERVICE: COMBINED SERVICES (OPERATIONS & MAINTENANCE/JANITORIAL

RELATED SERVICES)

LOCATION(S):

Timberlake Federal Annex (FL0002AE) FT. Myers FB-CT (FL0009ZZ)

501 E. Polk St. 2110 1st St.

Tampa, FL 33602-3949 Fort Myers, FL 33901-3000

(O&M Only) (Combined Services)

Sam M. Gibbons US CTHS (FL0012ZZ) Bryan Simpson US CTHS (FL0017ZZ)

801 N. Florida Ave. 300 N. Hogan St.

Tampa, FL 33602-3849 Jacksonville, FL 32202-4202

(O&M Only) (O&M Only)

US Courthouse Annex (FL0025ZZ) Golden-Collum FB-CT (FL0057ZZ)

401 W. Central BLVD 207 NW 2nd St.

Orlando, FL 32801-0401 Ocala, FL 34475-6603

(Combined Services) (Combined Services)

R. L. Timberlake Jr. FB (FL0064AE) Charles E. Bennett FB (FL0067ZZ)

500 E. Zack St. 400 W. Bay St.

Tampa, FL 33602-3917 Jacksonville, FL 32202-4410

(O&M Only) (O&M Only)

George C. Young FB-CT (FL0082ZZ) (FB)- Federal Building

400 W. Washington St. (FB-CT) - Federal Building – Courthouse

Orlando, FL 32801-2231 (CTHS) - Courthouse (Combined Services)

PERIOD OF PERFORMANCE: Base Year - 06/01/2021 through 05/31/2022

Option Year 1 - 06/01/2022 through 05/31/2023

Option Year 2 - 06/01/2023 through 05/31/2024

Option Year 3 - 06/01/2024 through 05/31/2025

SOLICITATION ISSUE DATE: 01/08/2021

OFFER RECEIPT DATE/TIME: 02/26/2021 03/03/2021 5:00 PM Eastern

This requirement is set aside for 8(a) business concerns. No other offerors are eligible for award.

Revision 1 Amendment 0001 02/17/2021

Table of Contents

A. FORMS 21

B. SERVICES, ORDERING AND PRICES 22

B.1. Description of Services 22

B.2. Bid/Offer/Basic Services Benchmark Data 22

B.3. Alternate Bid/Offer for Additional Services 22

B.4. Pricing Of Options for Contract Services 23

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 25

C.1.0 GENERAL 25

PARTNERING 29

C.1.0.1 Contract Systems and General Objectives 29

C.1.0.1.1 Scope Exclusions 32

C.1.1 Discrepancy in the Specifications 33

C.1.2 Personnel 33

C.1.2.1 Contractor Key Personnel 33

C.1.2.2 Authority 34

C.1.2.2.1 Minimum Staffing and Ability to Contact and Communicate with the CO or their designee 34

C.1.2.3 Communication Equipment 37

C.1.2.3.1 CIO 2100 IT Security Policy 38

C.1.2.4 Language 38

C.1.2.5 Employee Suitability 38

C.1.2.6 Employee Technical Qualifications 39

C.1.2.7 Certifications 39

C.1.2.7.1 Qualifications of Fire Alarm System Technicians 40

C.1.2.7.2 Qualifications of Water-Based Fire Suppression System Technicians 40

C.1.2.7.3 Qualifications of Technicians 40

C.1.2.7.4 Qualifications for Electrical Technician 41

C.1.2.7.5 Qualifications of BAS / EMS Technicians 41

C.1.2.7.6 Qualifications of a Production Control Clerk 41

C.1.2.8 Employee Training 42

C.1.2.8.1 Asbestos Awareness Training 42

C.1.2.8.1.2 Asbestos Awareness Training 42

C.1.2.8.2 Re-Tuning Training 43

C.1.2.8.3 Education Requirements and Certifications 43

C.1.2.8.4 NCMMS Training 44

C.1.2.8.5 Lead Awareness Training 45

C.1.2.9 Appearance 45

C.1.2.10 Standards of Conduct 45

C.1.2.11 Recording Presence 46

C.1.2.12 Personal Identity Verification Requirements 46

C.1.2.13 Credentials and Identification 46

C.1.2.14 Escorting 47

C.1.3 Quality Control Program 47

C.1.3.1 Quality Control Plan 47

C.1.3.2 Quality Control Plan Contents 48

C.1.4 Quality Assurance 49

C.1.4.1 Contracting Officer's Representative (COR) 49

C.1.4.2 Government Monitoring 50

C.1.4.3 Performance Evaluations – Reserved (For Ability One Contracts Only) 50

C.1.5 Physical Security 50

C.1.5.1 Key Control 50

C.1.5.2 Lock Combinations 51

C.1.6 Safeguarding Sensitive Data and Information Technology Resources 51

C.1.6.1 General 51

C.1.6.2 Safeguarding and Dissemination of Controlled Unclassified Information 52

C.1.7 Hours of Operation 54

C.1.7.1 Normal Working Hours 54

C.1.7.2 Tenant Working Hours 55

C.1.7.3 Recognized Holidays 55

C.1.7.4 Extended Operating Hours- Reserved 55

C.1.7.5 Building Access 55

C.1.8 Conservation of Utilities 55

C.1.9 Use of NCMMS 56

C.1.9.1 General 56

C.1.9.2 Operations 56

C.1.9.3 Reporting 57

C.1.10 Documentation and Records 57

C.1.11 Ordinances, Taxes, Permits, and Licenses 57

C.1.12 Other Contractors 57

C.1.13 Government Forms 58

SECTION 2 DEFINITIONS 58

C.2.0 General 58

C.2.1 Above-Standard Services 58

C.2.2 Acceptance 58

C.2.3 Acts Of God 58

C.2.4 Additional Services 58

C.2.5 Advanced Meters 58

C.2.6 Advanced Metering Systems 59

C.2.7 Annual Child Care Facility Survey 59

C.2.8 Architectural and Structural 59

C.2.9 Approval 59

C.2.10 Assets Inventory 59

C.2.11 Basic Services 59

C.2.12 Building Automation System (BAS) 59

C.2.13 Building Operating Plan 60

C.2.14 Cleanable Square Feet 60

C.2.15 National Computerized Maintenance Management System (NCMMS) 60

C.2.16 Consumable Parts 60

C.2.17 Contract Award Date 60

C.2.18 Contracting Officer (CO) 60

C.2.19 Contracting Officer's Representative (COR) 61

C.2.20 Contractor 61

C.2.21 Contractor’s Other Than Normal Working/Duty Hours 61

C.2.22 Contract Services Start Date 61

C.2.23 Contract Phase-in/ Transition Period 61

C.2.24 Controls and Control System 61

C.2.25 Core Coverage Hours 61

C.2.26 Corrective Maintenance 61

C.2.27 Critical Assets 62

C.2.28 Custodial 62

C.2.29 Defective Services 62

C.2.30 Demand Response Program 62

C.2.31 Emergency 62

C.2.32 Emergency Callback 62

C.2.33 Environmentally Sustainable Products and Services 62

C.2.34 Exterior 63

C.2.35 Existing Deficiency List Report 63

C.2.36 Federal Holidays 63

C.2.37 Fire Protection and Life Safety Systems 63

C.2.38 GSAlink 64

C.2.39 GSA Green Purchasing Program (GPP) 64

C.2.40 Government Furnished Equipment (GFE) 64

C.2.41 Green Procurement Compilation (GPC) 64

C.2.42 Guiding Principles for Sustainable Existing Buildings 64

C.2.43 Indefinite Quantity 65

C.2.44 Initial Deficiency Report 65

C.2.45 Key Sustainable Product (KSP) Standards 65

C.2.46 LEED-EB 65

C.2.47 Maintenance Repair 65

C.2.48 Miscellaneous Work 65

C.2.49 Modification of Contract 65

C.2.50 Negligence 66

C.2.51 Non Agency Specific Assets 66

C.2.52 Non-Reimbursable Repairs 66

C.2.53 Normal Working Hours 66

C.2.54 Occupant Emergency Plan (OEP) 66

C.2.55 Ongoing Commissioning 66

C.2.56 Ordering Official 66

C.2.57 Open Protocol Systems 67

C.2.58 Operations 67

C.2.59 Overtime Utilities 67

C.2.60 Partnering 67

C.2.61 Performance Based Work Statement (PWS) 67

C.2.62 Phase in 68

C.2.63 Phase out Transition Period 68

C.2.64 Predictive Maintenance 68

C.2.65 Preventive Maintenance 68

C.2.66 Product Preference 68

C.2.67 Quality Assurance Surveillance Plan (QASP) 68

C.2.68 Quality Control Program (QCP) 68

C.2.79 Rapid Building Assessment Program 68

C.2.80 Repair 69

C.2.81 Reimbursable Repair 69

C.2.82 Sanitize 69

C.2.83 Sequence of Operations 69

C.2.84 Service Calls 69

C.2.85 Service Request 69

C.2.86 Standard Services 70

C.2.87 Stewardship 70

C.2.88 Supervisor, On-site 70

C.2.89 Technical Proposal 70

C.2.90 Tour 70

C.2.91 Vertical Transportation Systems 70

C.2.92 Watch 70

C.2.93 Work Order 71

SECTION 3 GOVERNMENT-FURNISHED PROPERTY 72

C.3.0 General 72

C.3.1 Electric Power 72

C.3.2 Water Source 72

C.3.3 Contractor Office Space and Furnishings 72

C.3.4 Storage Space 72

C.3.5 Network Equipment and Computer Hardware 73

SECTION 4 CONTRACTOR- FURNISHED PROPERTY SUPPLIES/MATERIAL/EQUIPMENT 74

C.4.0 General 74

C.4.1 Specific Requirements 74

SECTION 5 OPERATIONS-SPECIFIC REQUIREMENTS 75

C.5.0 General 75

C.5.1 Tenant Environment 75

C.5.1.1 Tenant Furniture 76

C.5.2 Building Operating Plan 76

C.5.2.1 Components of the Building Operating Plan 77

C.5.3 Equipment Inventory 80

C.5.3.1 General: 80

C.5.3.2 Operations 80

C.5.3.3 Reporting 81

C.5.4 Safety Management 81

C.5.4.1 General 81

C.5.4.2 Workplace Safety and Health Program 82

C.5.4.3 Scheduling and Record Keeping 82

C.5.4.4 Fall Protection 82

C.5.4.5 Powered Platforms 82

C.5.4.6 Lock Out/Tag Out 82

C.5.4.7 Confined Spaces 82

C.5.4.8 Facility Hazards and Accidents 83

C.5.4.9 Disruptive or Hazardous Equipment 83

C.5.4.9.1 Tools 83

C.5.4.9.2 Hooks, Cranes, Hoists Chains and Slings 83

C.5.4.10 Scheduled Disruption to Utilities, Lighting, Fire Protection & Life Safety Systems, or Space

Conditioning 83

C.5.4.11 Safety Data Sheets and Hazard Communication Plan 84

C.5.4.12 Labeling and signage 84

C.5.4.13 Emergency Shutdown Instructions 84

C.5.4.14 Electrical Safety 85

C.5.4.15 Labeling of Electrical Circuits and Panels 85

C.5.5 Environmental Management 85

C.5.5.1 General 85

C.5.5.2 Refrigerants 86

C.5.5.2.1 Operations 86

C.5.5.2.2 Maintenance (Refrigerant Recycling, Reclamation, and Disposal) 87

C.5.5.2.3 Testing/Inspections 87

C.5.5.2.4 Reporting 87

C.5.5.3 Local Air Quality Management Operating Permits 87

C.5.5.4 Stationary Engines 87

C.5.5.5 Fuel Storage Tank Management 88

C.5.5.6 Solid Waste O&M (Reserved) 90

C.5.5.7 Polychlorinated Biphenyl (PCB) Control - Reserved 90

C.5.5.8 Asbestos Management 90

C.5.5.9 Facility Hazards 90

C.5.5.10 Disposition of Hazardous Waste 90

C.5.5.11 Backflow Prevention Devices 91

C.5.5.12 Potable Water Systems 91

C.5.5.13 Reporting 91

C.5.6 Energy and Water Efficiency 92

C.5.6.1 General 92

C.5.6.2 Operations 92

C.5.6.3 Reporting 93

C.5.7 Advanced Metering Systems 93

C.5.7.1 General 93

C.5.7.2 Operations 93

C.5.7.3 Maintenance 94

C.5.7.4 Reporting 94

C.5.8 Building Automation Systems and IT Controls 94

C.5.8.1 General 94

C.5.8.2 Operations 95

C.5.8.3 Maintenance 98

C.5.8.4 Testing/Inspecting 98

C.5.8.5 Reporting 99

C.5.8.6 Smart Building Technology – Charles E. Bennett FB (FL0067ZZ) Only 99

C.5.9 Fire Protection and Life Safety Equipment and Systems 99

C.5.9.1 General 99

C.5.9.2 Fire Alarm System Services and Emergency Communication Systems 100

C.5.9.3 Water-Based Fire Protection Systems 101

C.5.9.4 Fire-rated Door Assemblies 102

C.5.9.5 Fire Damper and Combination Fire/Smoke Dampers 102

C.5.9.6 Smoke Doors Assemblies 103

C.5.9.7 Smoke Dampers 103

C.5.9.8 Portable Fire Extinguishers 103

C.5.9.9 Non-Water-Based Fire Extinguishing Systems 103

C.5.9.10 Smoke Control Systems 103

C.5.9.11 Emergency and Standby Power Systems 104

C.5.9.12 Emergency Lighting Systems and Exit Signage 104

C.5.9.13 Fire Resistance Rated Construction 104

C.5.9.14 Lightning Protection Systems 104

C.5.9.15 Chemical Sensors 105

C.5.10 TOURS 105

C.5.10.1 General 105

C.5.10.2 Proactive Facility Tours 105

C.5.10.3 Minimum Tour Frequencies 105

C.5.10.4 Monitoring of Central Plant Equipment 106

C.5.10.5 Operating Logs and Tour Check Sheets 106

C.5.10.6 Reporting 107

C.5.11 Repairs 107

C.5.11.1 General 107

C.5.11.2 Operations 108

C.5.11.3 Warranties 110

C.5.11.4 Third-Party Contractors 110

C.5.12 Work Orders 110

C.5.12.1 General 110

C.5.12.2 Operations 110

C.5.12.3 Data Maintenance 112

C.5.12.4 Reporting 113

C.5.13 Additional Services Indefinite Quantity Provisions 113

C.5.13.1 General 113

C.5.13.2 Price Proposal for Additional Services Work Request 113

C.5.13.3 Additional (Non-Pricing Schedule) Subcontracts 114

C.5.13.4 Indirect Costs (Markup) 114

C.5.13.5 Proposal Review 114

C.5.13.6 Additional Services Work Request Ordering and Invoicing 114

C.5.13.7 Cost Documentation 115

C.5.13.8 Construction Services 115

C.5.14 Building Management and Support Services 115

C.5.14.1 General 115

C.5.14.2 Miscellaneous Work 116

C.5.14.3 Review of Design Documents 116

C.5.14.4 Inspections Assistance for Space Build Outs 117

C.5.14.5 Flag Procedures 117

C.5.14.6 Overtime Utilities 117

C.5.15 Monthly Progress Report 117

C.5.15.1 General 117

C.5.16 Reference Library 118

C.5.16.1 General 118

SECTION 6 MAINTENANCE SPECIFIC REQUIREMENTS 120

C.6.0 General 120

C.6.1 Maintenance Standard 120

C.6.2 Boiler Systems 122

C.6.2.1 General 122

C.6.2.2 Operation 122

C.6.2.3 Boiler Maintenance 122

C.6.2.4 Testing and Inspecting 122

C.6.2.5 Reporting 123

C.6.3 Air Distribution Equipment 123

C.6.3.1 General 123

C.6.3.2 Operation 123

C.6.3.3 Maintenance 123

C.6.3.4 Replacement of Air Filters 124

C.6.3.5 Testing and Inspecting 125

C.6.3.6 Reporting 125

C.6.4 Chiller Systems 125

C.6.4.1 General 125

C.6.4.2 Operation 125

C.6.4.3 Maintenance 125

C.6.4.4 Testing/Inspecting 126

C.6.4.5 Reporting 126

C.6.5 Cooling Towers 126

C.6.5.1 General 126

C.6.5.2 Operations 126

C.6.5.3 Maintenance 127

C.6.5.4 Testing 127

C.6.5.5 Reporting 127

C.6.6 HVAC Water Management 127

C.6.6.1 General 127

C.6.6.2 HVAC Water Management Plan 127

C.6.6.3 Operation 128

C.6.6.4 Maintenance 128

C.6.6.5 Testing and Inspecting 128

C.6.6.6 Reporting 129

C.6.6.7 Chemical Free Water Treatment System – R.L. Timberlake JR (FL0064AE), Timberlake Fed

Annex (FL0002AE), and Charles E Bennett FB (FL0067ZZ) only. 133

C.6.7 Domestic Plumbing Systems 133

C.6.7.1 General 133

C.6.8 Lighting Systems 133

C.6.8.1 General 133

C.6.8.2 Operation 134

C.6.8.3 Maintenance 135

C.6.8.4 Testing and Inspecting 136

C.6.9 Electrical Switchgear and Switchboards 136

C.6.10 Emergency Power Equipment 136

C.6.10.1 General 136

C.6.10.2 Operation 136

C.6.10.3 Maintenance 137

C.6.10.4 Testing and Inspecting 137

C.6.10.5 Reporting 138

C.6.11 Oil Analysis and Oil Changes 138

C.6.11.1 General 138

C.6.11.2 Operations 138

C.6.11.3 Testing and Inspecting 138

C.6.11.4 Reporting 139

C.6.12 Vertical Transportation Systems 139

C.6.12.1 Elevator Associated Equipment Maintenance 139

C.6.12.2 Elevator Phone and Alarm Bell Testing 139

C.6.12.3 NCMMS Data Entry for Vertical Transportation Systems 139

C.6.13 Architectural and Structural Systems 139

C.6.13.1 General 139

C.6.13.2 Replacement Items and Painting 140

C.6.13.3 Machinery Rooms 140

C.6.13.5 Architectural Woodwork 141

C.6.13.6 Directories 141

C.6.13.7 Roofs 141

C.6.13.8 Roof Anchorages 142

C.6.14 Perimeter Access Control Systems (Security fixtures) 142

C.6.14.1 General 142

C.6.15 Child Care Center, Operation & Maintenance Requirements - Reserved 142

SECTION 7 ADMINISTRATIVE INSTRUCTIONS 142

C.7.0 Initial Inspection 142

C.7.1 Existing Deficiency Inspection/Initial Deficiency Report 143

C.7.2 Startup Phase/Transition Phase 144

C.7.3 Phase-out Transition Period 145

C.7.4 Contract Closeout Examination and Withholding of Final Payment 146

SECTION 8 PUBLICATIONS AND CITED STANDARDS 147

C.8.0 General 147

C.8.1 General Publications 147

C.8.2 Federal Publications 152

C.9.1 Cleaning Hours 157

C.9.2 Building Information Data Sheet Estimates 157

SECTION 10 JANITORIAL SUSTAINABLE CLEANING / LEED-EB 157

C.10 Janitorial Sustainable Cleaning 157

C.10.1 LEED-EB (RESERVED) 158

SECTION 11 JANITORIAL SUSTAINABLE PURCHASING 158

C.11 Sustainable Purchasing 158

C.11.1 Sustainable Product Standards 158

C.11.2 Key Sustainable Products (KSPs) 159

C.11.2.1 Proof of Compliance 160

C.11.2.2 Exemptions 160

C.11.3 Sustainable Cleaning Plan 160

SECTION 12 JANITORIAL STANDARD SERVICES 161

C.12.1 Interior Services 161

C.12.1.0 Performance Standards 161

C.12.1.1 Floor Care 161

C.12.1.2 Carpets and Rugs 162

C.12.1.3 Floor Mats and Runners 163

C.12.1.4 Restrooms, Shower Rooms, Tenant Break Rooms, Locker Rooms and Holding Cells 163

C.12.1.5 Fixtures 164

C.12.1.6 Surfaces 164

C.12.1.7 Walls 165

C.12.1.8 High Cleaning 165

C.12.1.9 Dusting 165

C.12.1.10 Trash, Wastebaskets and Ash Receptacles 165

C.12.1.11 Recyclables 166

C.12.1.12 Elevators, Escalators and Stairways 166

C.12.1.13 Plate Glass 166

C.12.1.14 Window Washing (Interior Side) 166

C.12.1.15 Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings) 166

C.12.1.16 Fine Arts Collection and Historic Buildings (RESERVED) 167

C.12.1.17 Policing Inside Areas 167

C.12.1.18 Interior and Atrium Plants (Government Plants) 167

C.12.1.19 Concessions (Cafeterias, Snack Bars and Vending Machine Areas) 167

C.12.1.20 Postal Space (RESERVED) 167

C.12.1.21 Fitness Centers, Health Units, Lactation Rooms, and Laboratories 167

C.12.1.22 Hand Sanitizers 167

C.12.2 Exterior Services 168

C.12.2.0 Performance Standards 168

C.12.2.1 Plate Glass 168

C.12.2.2 Window Washing (Exterior) 168

C.12.2.3 Canopies 168

C.12.2.4 Hard Surface Areas 168

C.12.2.5 Ash Receptacles and Trash Containers 169

C.12.2.6 Surfaces (Signs, Vending Machines, Tables, etc.) 169

C.12.2.7 Graffiti Removal 169

C.12.2.8 Excrement Removal (Human, Bird and Animal) 169

C.12.2.9 Policing Outside Areas 169

C.12.3 Snow and Ice Removal (Reserved) 169

C.12.4 Grounds Maintenance 169

C.12.4.0 Landscape Erosion Management 170

C.12.4.1 Grounds Maintenance Services 170

C.12.4.2 Composting 170

C.12.4.3 Trees and Shrubs 170

C.12.4.4 Mulching 171

C.12.4.5 Mowing and Edging 171

C.12.4.6 Leaf Removal 171

C.12.4.7 Over Seeding, Dethatching and Plugging 172

C.12.4.8 Fertilization 172

C.12.4.9 Flowerbeds and Plants 172

C.12.4.10 Plant Replacements 172

C.12.4.11 Soil and Ground Covers 172

C.12.4.12 Unimproved Grounds (RESERVED) 173

C.12.4.13 Fence Lines (RESERVED) 173

C.12.4.14 Weeds 173

C.12.4.15 Irrigation 173

C.12.4.16 Watering 173

C.12.4.17 Adjust, Clean and Set Automatic Controllers 173

C.12.4.18 Integrated Pest Management Plan (IPM) 174

SECTION 13 JANITORIAL ABOVE STANDARD SERVICES 175

C.13.1 Carpet Extraction (Private Areas) 175

C.13.2 Window Washing (Interior / Exterior) 175

C.13.3 Postal Lock Boxes and Mail Cases (Reserved) 175

C.13.4 Washing Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings) 175

C.13.5 Pressure Washing and Steam Cleaning 175

C.13.6 Tree Thinning 176

C.13.7 Government Furnished Trees and Plants (Planted In Ground or Planters) 177

C.13.8 Snow and Ice Removal for Areas Requiring Heavy Equipment (Reserved) 177

SECTION 14 JANITORIAL SERVICE CALLS 177

SECTION 15 SOLID WASTE/TRASH/RECYCLING MANAGEMENT 177

C.15.1.0 Solid Waste/Trash Audits 178

C.15.1.1 Extent of Work 178

C.15.1.2 Solid Waste/Trash Removal and Disposal 178

C.15.1.3 Solid Waste/Trash Records and Reports 179

C.15.1.4 Pick-ups on Call 179

C.15.2.0 Recycling 179

C.15.2.1 Extent of Work 180

C.15.2.2 Recyclable Materials Disposition 181

C.16.2.3 Recyclables 181

C.15.2.4 Pick-ups on Call 181

C.15.2.5 Recycling Containers 181

C.15.2.6 Restriction on Use 182

C.15.2.7 Recycling Proceeds 182

C.15.2.8 Recycling Records and Reports 182

SECTION 16 ENVIRONMENTAL REPORTING 183

C.16.0 Recycling and Waste Reports 183

C.16.1 Report Calculations 183

C.16.2 Sustainable Purchase Reporting 183

C.16.3 Integrated Pest Management Report 184

C.16.4 Supporting Documentation 184

C.16.5 Reporting Formats 184

SECTION 17 INTEGRATED PEST MANAGEMENT 184

C.17.0 Preventive Pest Maintenance 184

C.17.1 Initial Pest Assessment 185

C.17.2 Recommendations for Pest Management and Control 185

C.17.4 Pests Included and Excluded 186

C.17.5 Initial Pest Assessment 186

C.17.6 Pest Control Plan 186

C.17.7 Pesticide Application 187

C.17.8 Structural and Procedural Recommendations 188

C.17.9 Record Keeping 188

C.17.10 Manner and Time to Conduct Service 189

C.17.11 Insect Control 189

C.17.12 Rodent Control 190

C.17.13 Safety and Health (Pest Management) 191

SECTION 18 CHILD CARE CENTER, JANITORIAL REQUIREMENTS ( RESERVED) 191

SECTION 19 JANITORIAL CLEANING SCHEDULES 191

SECTION 20 CONTRACTOR AND GOVEDRNMENT COORDINATION MEETINGS 191

SECTION 21 CONTRACTOR SUBMITTALS/DELIVERABLES CHART 192

C.21.1 Contractor O&M Deliverables 192

C.21.2 Contractor Janitorial Deliverables 200

SECTION 22 EXHIBITS 203

Exhibit 1 - Building Information Sheets 203

Exhibit 2 - Energy and Water Efficiency Monthly Report 211

Exhibit 3 – Construction Services Form 221

Exhibit 4 – GSA Smart and Sustainable Buildings 227

Exhibit 5 - Occupant Agency Program Asset List 230

Exhibit 6 – Elevator Communication and Test Form 233

Exhibit 7 – PBS Waste Audits 234

Exhibit 8 – Recycling/Solid Waste/Trash Report 238

Exhibit 9 - Quality Assurance (QA) Inspection Form 240

D. PACKAGING & MARKING 246

D.1. Payment of Postage And Fees 246

D.2. Marking 246

E. INSPECTION & ACCEPTANCE 247

E.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION 247

E.1.1 Contractor Responsibility 247

E.1.2 Contracting Officer 247

E.1.3 Contracting Officer’s Representatives (COR) 247

E.1.4 Government Quality Assurance 247

E.2.FAILURE TO PERFORM 248

E.3.EXCUSABLE DELAYS 248

F. DELIVERIES OR PERFORMANCE 249

F.1 PLACE OF PERFORMANCE 249

F.2. TERM OF CONTRACT 249

F.2.1 Term of the Contract 249

F.3. OPTION TO EXTEND THE TERM OF THE CONTRACT 249

F.4. REPORTING REQUIREMENTS 250

F.4.1 Plans, Schedules and Report Format Submission Requirements 250

F.4.2 Other Reports 250

G. CONTRACT ADMINISTRATION DATA 251

G.1. PAYMENTS 251

G.1.1 General 251

G.1.2 Payments for Additional Services 251

G.1.3 Submission of Invoices for Additional Services 251

G.2. UNEXPECTED BUILDING CLOSURES 252

G.3. WITHHOLDING MONIES FOR NON-SUBMISSION OF WORK SCHEDULES 252

G.4. WITHHOLDING MONIES FOR NON-SUBMISSION OF REPORTS 252

G.5. APPLICATION OF CRITERIA FOR DEDUCTIONS (NON-PERFORMANCE 252

G.6. REDUCTIONS AND ADDITIONS OF SPACE 253

G.7. ADDITIONS AND DELETIONS OF BUILDINGS 254

H. SPECIAL CONTRACT REQUIREMENTS 255

I. CONTRACT CLAUSES 256

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 256

Clauses Incorporated by Reference 256

Clauses Incorporated in Full Text 257

52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (DEVIATION GSAM

552.212-4 - FEB 2018) 257

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR

EXECUTIVE ORDERS-COMMERCIAL ITEMS 265

52.217-8 OPTION TO EXTEND SERVICES 273

52.217-9 OPTION TO EXTEND THE TERM OF CONTRACT 273

52.219-17 Section 8(a) Award (Oct 2019) 273

52.223-7 NOTICE OF RADIOACTIVE MATERIALS 274

52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT FOR EPA-

DESIGNATED ITEMS 274

52.237-3 CONTINUITY OF SERVICES 275

552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA ACQUISITION OF

COMMERCIAL ITEMS 276

552.212-72 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS APPLICABLE TO GSA ACQUISITION OF COMMERCIAL ITEMS

GSAM 552.228-5 GOVERNMENT AS ADDITIONAL INSURED (JAN 2016) 277

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS) 278

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS 279

52.212-3 CERTIFICATIONS AND REPRESENTATIONS 279

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) 297

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS 301

L.1. INSPECTION OF FACILITY/SITE VISIT 301

L.2. REQUESTS FOR INFORMATION/QUESTIONS & ANSWERS 302

L.3. NOTICE TO JOINT VENTURES 303

L.4. SERVICE CLASSIFICATION AND SIZE STANDARD 303

L.5. PROPOSAL SUBMISSION AND CONTENT 303

L.5.A. GENERAL 303

L.5.B. SUBMISSION AND CONTENT OF PROPOSAL 304

L.5.C PROPOSAL CONTENT: 306

L. 6. SOLICITATION PROVISIONS 313

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 313

(Feb 1998) 313

52.212-2 EVALUATION-COMMERCIAL ITEMS 313

52.217-5 EVALUATION OF OPTIONS 314

52.237-1 SITE VISIT (TAILORED) 314

GSAM 552.217-71 NOTICE REGARDING OPTION(S) (NOV 1992) 314

M. EVALUATION FACTORS FOR AWARD 315

M.1. BASIS OF AWARD 315

M.2. 315

LOWEST PRICE TECHNICALLY ACCEPTABLE EVALUATION PROCESS 315

M.3. TECHNICAL FACTORS 316

Factor 1A – Minimum Performance Standards (Experience) Operations and Maintenance Program 316

Factor 1B — Janitorial Cleaning Program 317

Factor 2A — Past Performance (O&M) 318

Factor 2B —Past Performance (Janitorial) 318

Factor 3 — Management Approach 319

M.4. PRICE EVALUATION 320

Formula for Calculating Total Evaluated Price 320

A. FORMS

See attached Standard Form (SF) 1449.

B. SERVICES, ORDERING AND PRICES

This solicitation contains a work statement for a performance-based service. This means that the

Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements.

The contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality of services before the performance becomes unacceptable.

B.1. Description of Services

The Contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor will be required to provide management, operations and maintenance related services during the initial twelve (12) months of service in accordance with the requirements of this solicitation and prices for basic and alternate services.

There is a provision for the exercise of nine (9) three (3) additional twelve month periods, which may be exercised upon 30 days written notice to the Contractor at the Government’s option and shall be contained in the resulting contract awarded. Evaluation of options does not obligate the government to extension of the contract term past the initial year (s) of service.

B.2. Bid/Offer/Basic Services Benchmark Data

General Services Administration will utilize the BOMA Experience Exchange Report (BEER) Benchmark

Data and Regional market analysis to determine a reasonable per square foot cost for these services.

https://www.bomaeer.com/BOMA/main_landing.aspx#bookmark

B.3. Alternate Bid/Offer for Additional Services

Offerors must quote a price per man-hour for providing additional services when ordered by the

Contracting Officer’s Representative in addition to the services specified as “basic services” in Section C.

This additional services provision is to be used to satisfy the Government’s short-term non-recurring need for service.

Should a continuing need for additional service arise; a contract modification will be negotiated pursuant to the “Changes” clause contained on the Supplemental Contract Clauses for Building Service Contracts.

Orders for additional services may be placed for each service by the CO. All individual orders will be confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA Form 300 will describe the service provided and will establish the hours of service for which the Contractor will be compensated, based on the CO or his/her designee authorization log. Monthly orders totaling less than https://www.bomaeer.com/BOMA/main_landing.aspx#bookmark

$2,500.00 will be processed via use of the Government Visa credit card or direct pay system as shown in

Section G, and will not be confirmed in writing. If an emergency arises after hours, the contractor must contact the COR for authorization to perform emergency repairs.

B.4. Pricing Of Options for Contract Services

Offerors/bidders shall price the option requirements for the nine (9) three (3) additional 12-month periods by assuming that the minimum hourly wages and fringe benefits established by the U.S. Department of

Labor (DOL) or Collective Bargaining Agreement (CBA), for the initial twelve-month period of performance will apply to the additional twelve-month option periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined in the DOL

(https://beta.sam.gov/search?keywords=&sort=-modifiedDate&index=wd&is_active=true&page=1 ) or

CBA which is provided as a separate document in the solicitation.

The following Occupation Codes and Titles apply

01270- Production control Clerk

23411 – Heating, Ventilation and Air Conditioning Mechanic Research Facility

23160 – Maintenance Electrician

23810 - Maintenance Plumber

23370 – General Maintenance Worker

23470 – Laborer

11150 – Janitorial

See table on next page for applicable Service Contract Act (SCA) or Collective Bargaining Agreement

(CBA) Wage Determinations for each location and type of services.

https://beta.sam.gov/search?keywords=&sort=-modifiedDate&index=wd&is_active=true&page=1

Location Basis of Minimum Wages – O&M

Services

Basis of Minimum Wages –

Janitorial Services

Timberlake Federal Annex

(FL0002AE), Tampa, FL

-and-

R. L. Timberlake Jr. FB

(FL0064AE), Tampa, FL

-and-

Sam M. Gibbons US CTHS

(FL0012ZZ), Tampa, FL

CBA Wage Determination 2020-

559 Dated 11/02/2020 for

Hillsborough County

N/A – Not provided under this contract

FT. Myers FB-CT (FL0009ZZ), Ft.

Myers, FL

CBA Wage Determination 2020-

560 Dated 11/02/2020 for Lee

County

CBA Wage Determination CBA-

2016-9502 Rev. 4 Dated 10/19/2020 for Lee County

George C. Young FB-CT

(FL0082ZZ), Orlando, FL

-and-

US Courthouse Annex (FL0025ZZ), Orlando, FL

CBA Wage Determination CBA-2016-9497 Rev. 3 Dated 11/02/2020 for

Orange County

Golden-Collum FB-CT

(FL0057ZZ), Ocala, FL

CBA Wage Determination CBA-2016-9498 Rev. 3 Dated 11/02/2020 for

Marion County, FL

Charles E. Bennett FB (FL0067ZZ), Jacksonville, FL

-and-

Bryan Simpson US CTHS

(FL0017ZZ), Jacksonville, FL

CBA Wage Determination CBA-

2016-9496 Rev. 3 Dated 11/02/2020 for Duval County, FL

N/A – Not provided under this contract

In the event the option(s) is exercised by the Government, the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the clause entitled Fair Labor Standards

Act and Service Contract Act - Price Adjustment (Option Contract). (See Sec. I)

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

This is a Performance Based Service Contract which focuses on the needs of the customer rather than on how the contractor meets those needs. The success of the contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer through a partnering effort between the CO or his/her designee and the contractor, Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the contractor. A higher level of effective communication between the Government and contractor is essential for partnering and performance based service contracting to succeed. The success of this contract is shared between the Government and the contractor.

More emphasis is placed on the contractor’s internal self-management of quality; not the usual external inspection by Government Inspectors, although that is a part of this contract as well. All parties should act proactively to reduce service cost; therein providing an incentive for the contractor.

Section 1 General Contract Requirements

C.1.0 GENERAL

This is a Performance Based Work Statement (PWS) for Facilities Engineering: Operations, Maintenance, and Janitorial Related Services defined under the scope of this contract. This PWS describes the minimum requirements of the U.S. General Services Administration (GSA) and acceptable outcomes to be performed by the Operations and Maintenance Contractor (known from here on as Contractor). All, or part of, the successful offeror’s Management Plan shall be incorporated into the contract.

GSA seeks to establish a partnering relationship with the Contractor to accomplish the program objectives in this contract. The objective of the partnering process is to provide an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives. Partnering requires that both parties recognize and address those opportunities and challenges that shall be confronted to help maintain the health of the

Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values. The team shall consider utilizing a facilities engineering and systems thinking approach to provide solutions from a global perspective. The outcome of this initiative is for GSA to leverage Contractor expertise to assist GSA in accomplishing these goals and objectives.

GSA intends to purchase Contractor provided technical and managerial expertise to assist in the holistic management of assets over the long term. This program strategy has taken the name “facilities engineering” and has proven to be a successful model resulting in efficient and effective management of assets while maintaining a lower overall cost of operations. The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives. A higher level of effective communication between the Government and Contractor is essential for partnering and for this performance based service contract to succeed, whereas the success of this contract is shared between the Government and the

Contractor. More emphasis is placed on the Contractor’s self-management of quality, not the usual inspection by Government inspectors, although that is a part of this contract as well. All parties shall act proactively to reduce service cost.

To establish a standard of facilities engineering practices, thought processes and problem solving throughout the model, GSA established a program philosophy rooted in “systems thinking” whereby the means and methods for providing building operations and maintenance are established through investigations, metrics, and feedback loops, and by establishing a partnership between the Government and

Contractor to achieve joint performance objectives. The goal of applying systems thinking to facility management is to see that every action or decision in operating, maintaining, and retrofitting a building shall result in an impact (financial, environmental or, human resource, or any combination thereof), and to evaluate the “full circle” implications. Long term application of systems thinking throughout GSA has resulted in both Contractor and Government joint command of short-term and long-term cohesive management of real property assets.

GSA is committed to Federal leadership in the design, construction, and operation of high-performance and sustainable buildings. A major element of this strategy is the implementation of common strategies for operating and maintaining buildings. As a result, this contract requires the Contractor to participate and partner with the Government in the initiative of obtaining high performance and sustainable operations, inclusive of initiatives to conserve energy and water consumption, recycling programs, meeting or exceeding specific environmental, regulatory, or performance standards, and the utilization of green products and services. The following sections detail the GSA minimum requirements and acceptable outcomes. The Contractor shall closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

To the extent possible and consistent with EO 13788, the Contractor shall maximize the use of goods, products and materials that are produced in the United States.

Provide training/certifications for their employees that stress stewardship in cleaning practices i.e., the use, disposal and recycling of cleaning chemicals; and dispensing equipment and packaging. Current information on stewardship, training, educational materials and other issues can be found in ASTM E1971-

05 or at the ASTM web site. Information on these items is also available on the web site: Stewardship for the Cleaning of Commercial and Institutional Buildings (ASTM E1971-05) and ISSA’s web site

(www.issa.com).

The contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Buildings:

1. Employ Integrated Assessment, Operation and Management Principles https://www.astm.org/DATABASE.CART/HISTORICAL/E1971-05.htm http://www.issa.com/

a. In conjunction with the CO or his/her designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this contract

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the PWS for thermal comfort and indoor air quality

d. Use low emitting materials for maintenance. In particular, use products that have low pollutant emissions; adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s biobased content recommendations

(website) for maintenance of or use in the building.

g. Use environmentally preferable products that have a lesser or reduced effect on human health and the environment, See the Federal Green Construction Guide.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally preferable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available use

EPA’s Water Sense-labeled products or other water conserving products, where available.

IV. Be aware that the building(s) and management involved with this contract maybe in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, LEED or comparable programs. The contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The policy of GSA is to bring existing buildings into conformity with GSA’s Strategic Sustainability

Performance Plan (SSPP).

VI The purpose of partnering is to adopt procedures wherein the contract and Government work together in achieving contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

VII. This is a fixed-price contract and while working with the Government in obtaining goals the contractor is motivated to find improved methods of performance in or to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

VIII. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Operations and Maintenance Contractor (known as Contractor).

The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Maintain the NCMMS service call system in a prompt and professional manner at all times in order to promote timely and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed by maintaining accurate updates in the NCMMS for all work orders and Preventative

Maintenance (PM) actions and updates summarized in the monthly report.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training

Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances.

h. Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the

Contractor to implement an action that will result in an increase or decrease in Contract price, the

Contractor shall submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

PARTNERING

The purpose of partnering is to adopt procedures wherein the contract and Government work together in achieving contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

GSA seeks to establish a Partnering relationship with the Contractor to accomplish its program objectives in implementing this contract scope of work. The objective of the Partnering process is to establish an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives. Partnering requires that both parties recognize and address those opportunities and challenges that will be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values.

GSA will select team members to participate in joint activities with the contractor partnering team members. The GSA and Contractor team will utilize various methods to ensure that the contract requirements are consistently met as well as GSA measures which include energy and water savings, environmental goals, proper utilization of GSA National Computerized Maintenance Management System

(NCMMS), and tenant satisfaction. These methods include brainstorming, planning, execution, monitoring, feedback, and refinement of key performance indicators and their associated contract requirements.

Contractor personnel, including subcontractors and vendors from various levels of each organization, are encouraged to participate. The Partnering team should be both balanced and have as few individuals as possible for efficiency.

In order to meet the objectives of a successful partnership between the Government and the contractor, it is required that the contractor provide, at minimum, a full time Project Manager whose qualifications meet the requirements of section C.1.2.1. Although it will primarily be the responsibility of the Project Manager to participate in the day to day partnership with the government it is also expected that the contractor’s corporate office will participate at a minimum in quarterly meetings. These meetings can be attended virtually or on-site as determined by the contractor. The contractor is expected to visit the site annually under the quality control section of this requirement and should allocate time to participate in the partnership meeting during that visit.

C.1.0.1 Contract Systems and General Objectives

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies (shipping

& handling) and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, repair of equipment and systems,(listed below) and all related services located within the property line of the following locations:

Timberlake Federal Annex (FL0002AE) FT. Myers FB-CT (FL0009ZZ)

501 E. Polk St. 2110 1st St.

Tampa, FL 33602-3949 Fort Myers, FL 33901-3000

Sam M. Gibbons US CTHS (FL0012ZZ) Bryan Simpson US CTHS (FL0017ZZ)

801 N. Florida Ave. 300 N. Hogan St.

Tampa, FL 33602-3849 Jacksonville, FL 32202-4202

US Courthouse Annex (FL0025ZZ) Golden-Collum FB-CT (FL0057ZZ)

401 W. Central BLVD 207 NW 2nd St.

Orlando, FL 32801-0401 Ocala, FL 34475-6603

R. L. Timberlake Jr. FB (FL0064AE) Charles E. Bennett FB (FL0067ZZ)

500 E. Zack St. 400 W. Bay St.

Tampa, FL 33602-3917 Jacksonville, FL 32202-4410

George C. Young FB-CT (FL0082ZZ)

400 W. Washington St.

Orlando, FL 32801-2231

(FB)- Federal Building

(FB-CT) - Federal Building – Courthouse (CTHS) - Courthouse

a. Heating, ventilation, and air conditioning (HVAC) systems and equipment.

b. Kitchen hoods, toilets, and exhaust systems

c. Electrical systems and equipment, lighting and switchgear systems.

d. All control systems that are within the scope of this Contract:

1. Building Automation System (BAS) [[[(where BAS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems)]]]. Sam

Gibbons US CTHS (FL0012ZZ), Golden Collum FB-CT (FL0057ZZ), Charles E. Bennett FB

(FL0067ZZ), FT Myers FB (FL0009ZZ), George C. Young FB-CT (FL0082ZZ), R.L.

Timberlake Jr FB (FL0064AE), and Timberlake Federal Annex (FL0002AE).

2. All Building Control Systems to include (BAS), Public Address Systems, and Security Control

Systems (Note: Software maintenance and upgrades for BAS is the responsibility of GSA if on the GSA network; Software maintenance and Access and Control for Security Systems such as card readers is the responsibility of GSA. Software maintenance for Fire Alarm Systems is the responsibility of the contractor. The software maintenance of lighting control systems and BAS systems not on the GSA network is the responsibility of the contractor). The followings systems are not on the GSA network and will be the responsibility of the O&M contractor: Bryan

Simpson USCT (FL0017ZZ) and US Courthouse Annex (FL0025ZZ), and.

e. Plumbing and domestic water equipment and systems to include domestic water fountains and coolers, storage tanks, pumps, backflow preventers, rain water harvesting systems and cisterns.

f. Kitchen/concessions/restroom/mechanical area drains and grease traps.

g. Maintenance of landscape irrigation systems to include controllers, pumps, timers, and sprinkler nozzles.

h. Sanitary sewage equipment and systems.

i. Storm drainage equipment and systems.

j. Fire protection and life safety systems and equipment including detection, notification, and communication systems, as well as monitoring service, sprinkler systems, standpipes, backflow preventers, water storage tanks, fire extinguishers, etc.

k. Special suppression systems (i.e., wet chemical, dry chemical, FM-200, Inergen, Halon, etc.)

l. Smoke control systems (i.e., building, atrium, stair pressurization, elevator ventilation, etc.)

m. Perimeter and non-tenant security system (locks, gates/arms, operable bollards, wedge plates, keypads, card readers, magnetic locks, etc.…) and its components (hardware only) which includes general building public access and all garage access.

n. Dock levelers, roll-up doors, and sliding gates.

o. Architectural and structural systems, fixtures, doors, windows, roofs, and equipment within the site

(to the property line).

p. US Flag pole, lighting and pulley systems.

q. Roofing system investigations, inspections, and repairs.

r. Mechanical equipment for window washing (wall glider, tracks, davits, and associated equipment).

s. Static and dynamic bollard systems, gates, and fences

t. Fire doors and windows (including hinges, closers and latching hardware)

u. Parking Lots, parking lot surfaces, sidewalks and illumination.

v. Parking control equipment, and loading dock equipment.

w. DSL, Modems, and other information systems periphery used to include the communication and data lines necessary to operate the fire alarm monitoring and web based access to NCMMS. The Phone lines for fire alarm dialer are the responsibility of O&M contractor.

x. Kitchen appliances and equipment.

y. Cleaning and maintenance of ductwork above the ceiling, and any fire suppression or fire alarm equipment associated with kitchen hood systems.

z. Elevator Cab lights and Emergency Phone Testing for Elevators. (Note: Changing of Light

Bulbs/Ballast/ drivers in the Elevator Cars is the responsibility of the Contractor as well as Elevator

Emergency Phone testing. The contractor is NOT responsible for actually changing light bulbs in elevator pits, and hoist ways however; just supplying bulbs/ballast is required.

aa. Dispensing equipment in the restrooms and all hand sanitizers in common areas. This includes supplying batteries for all towel dispensers, soap dispensers, automatic operated flush valves, and sink faucets.

bb. Window Blind repairs for common areas ONLY (i.e. non tenant space).

cc. Service request desk operations to include asset/equipment records management, real-time production control and dispatching of tenant or any reactive calls for all types of services, development and scheduling of planned maintenance and repairs, creating and use of query based reports, and record keeping using the National computerized maintenance management system

(NCMMS).

dd. Janitorial and Related Services

C.1.0.1.1 Scope Exclusions

Excluded from this scope are:

a. Agency installed/specific Security systems (does not include mechanical components of the door, closers, keepers, hinges, etc.)

b. Government telecommunication systems.

c. Equipment owned and operated by tenant agencies.

d. Furnishings, furniture, portable equipment, office partitions and cubicles unless specifically noted in the asset list (not installed as fixtures).

e. Kitchen appliances and equipment owned by the concessions vendor.

f. Equipment owned by servicing public utilities.

g. Maintenance and upgrade of software supported IT software or software licenses (to include building automation systems (BAS), lighting systems, security systems, and advance metering systems that reside on the GSA Network.

h. Upgrade of software and software licenses for NCMMS.

i. Fitness center equipment. Vending machines

j. Additional services as needed by various agencies.

Additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair or upgrade of the covered facilities, but not covered in the basic services of the contract, as described in this document.

C.1.1 Discrepancy in the Specifications

In any cases of discrepancy in the specifications, the matter shall be immediately submitted to the

Contracting Officer…