47PE0721R0018 Tampa 9 RFP Package.pdf

Southeast Sunbelt Region .

Combined Services (Operations/ Maintenance and Janitorial Related Services) .

FY21

REGION 4 - Combined Services Specification

SOLICITATION NUMBER: 47PE0721R0018

SERVICE: COMBINED SERVICES (OPERATIONS & MAINTENANCE/JANITORIAL

RELATED SERVICES)

LOCATION(S):

Timberlake Federal Annex (FL0002AE) FT. Myers FB-CT (FL0009ZZ)

501 E. Polk St. 2110 1st St.

Tampa, FL 33602-3949 Fort Myers, FL 33901-3000

(O&M Only) (Combined Services)

Sam M. Gibbons US CTHS (FL0012ZZ) Bryan Simpson US CTHS (FL0017ZZ)

801 N. Florida Ave. 300 N. Hogan St.

Tampa, FL 33602-3849 Jacksonville, FL 32202-4202

(O&M Only) (O&M Only)

US Courthouse Annex (FL0025ZZ) Golden-Collum FB-CT (FL0057ZZ)

401 W. Central BLVD 207 NW 2nd St.

Orlando, FL 32801-0401 Ocala, FL 34475-6603

(Combined Services) (Combined Services)

R. L. Timberlake Jr. FB (FL0064AE) Charles E. Bennett FB (FL0067ZZ)

500 E. Zack St. 400 W. Bay St.

Tampa, FL 33602-3917 Jacksonville, FL 32202-4410

(O&M Only) (O&M Only)

George C. Young FB-CT (FL0082ZZ) (FB)- Federal Building

400 W. Washington St. (FB-CT) - Federal Building – Courthouse

Orlando, FL 32801-2231 (CTHS) - Courthouse (Combined Services)

PERIOD OF PERFORMANCE: Base Year - 06/01/2021 through 05/31/2022

Option Year 1 - 06/01/2022 through 05/31/2023

Option Year 2 - 06/01/2023 through 05/31/2024

Option Year 3 - 06/01/2024 through 05/31/2025

SOLICITATION ISSUE DATE: 01/08/2021

OFFER RECEIPT DATE/TIME: 02/26/2021

This requirement is set aside for 8(a) business concerns. No other offerors are eligible for award.

Table of Contents

A. FORMS 21

B. SERVICES, ORDERING AND PRICES 22

B.1. Description of Services 22

B.2. Bid/Offer/Basic Services Benchmark Data 22

B.3. Alternate Bid/Offer for Additional Services 22

B.4. Pricing Of Options for Contract Services 23

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 25

C.1.0 GENERAL 25

PARTNERING 29

C.1.0.1 Contract Systems and General Objectives 29

C.1.0.1.1 Scope Exclusions 32

C.1.1 Discrepancy in the Specifications 33

C.1.2 Personnel 33

C.1.2.1 Contractor Key Personnel 33

C.1.2.2 Authority 34

C.1.2.2.1 Minimum Staffing and Ability to Contact and Communicate with the CO or their designee 34

C.1.2.3 Communication Equipment 37

C.1.2.3.1 CIO 2100 IT Security Policy 38

C.1.2.4 Language 38

C.1.2.5 Employee Suitability 38

C.1.2.6 Employee Technical Qualifications 39

C.1.2.7 Certifications 39

C.1.2.7.1 Qualifications of Fire Alarm System Technicians 40

C.1.2.7.2 Qualifications of Water-Based Fire Suppression System Technicians 40

C.1.2.7.3 Qualifications of Technicians 40

C.1.2.7.4 Qualifications for Electrical Technician 41

C.1.2.7.5 Qualifications of BAS / EMS Technicians 41

C.1.2.7.6 Qualifications of a Production Control Clerk 41

C.1.2.8 Employee Training 42

C.1.2.8.1 Asbestos Awareness Training 42

C.1.2.8.1.2 Asbestos Awareness Training 42

C.1.2.8.2 Re-Tuning Training 43

C.1.2.8.3 Education Requirements and Certifications 43

C.1.2.8.4 NCMMS Training 44

C.1.2.8.5 Lead Awareness Training 45

C.1.2.9 Appearance 45

C.1.2.10 Standards of Conduct 45

C.1.2.11 Recording Presence 46

C.1.2.12 Personal Identity Verification Requirements 46

C.1.2.13 Credentials and Identification 46

C.1.2.14 Escorting 47

C.1.3 Quality Control Program 47

C.1.3.1 Quality Control Plan 47

C.1.3.2 Quality Control Plan Contents 48

C.1.4 Quality Assurance 49

C.1.4.1 Contracting Officer's Representative (COR) 49

C.1.4.2 Government Monitoring 50

C.1.4.3 Performance Evaluations – Reserved (For Ability One Contracts Only) 50

C.1.5 Physical Security 50

C.1.5.1 Key Control 50

C.1.5.2 Lock Combinations 51

C.1.6 Safeguarding Sensitive Data and Information Technology Resources 51

C.1.6.1 General 51

C.1.6.2 Safeguarding and Dissemination of Controlled Unclassified Information 52

C.1.7 Hours of Operation 54

C.1.7.1 Normal Working Hours 54

C.1.7.2 Tenant Working Hours 54

C.1.7.3 Recognized Holidays 55

C.1.7.4 Extended Operating Hours- Reserved 55

C.1.7.5 Building Access 55

C.1.8 Conservation of Utilities 55

C.1.9 Use of NCMMS 55

C.1.9.1 General 55

C.1.9.2 Operations 56

C.1.9.3 Reporting 56

C.1.10 Documentation and Records 56

C.1.11 Ordinances, Taxes, Permits, and Licenses 57

C.1.12 Other Contractors 57

C.1.13 Government Forms 57

SECTION 2 DEFINITIONS 57

C.2.0 General 57

C.2.1 Above-Standard Services 57

C.2.2 Acceptance 58

C.2.3 Acts Of God 58

C.2.4 Additional Services 58

C.2.5 Advanced Meters 58

C.2.6 Advanced Metering Systems 58

C.2.7 Annual Child Care Facility Survey 58

C.2.8 Architectural and Structural 58

C.2.9 Approval 59

C.2.10 Assets Inventory 59

C.2.11 Basic Services 59

C.2.12 Building Automation System (BAS) 59

C.2.13 Building Operating Plan 59

C.2.14 Cleanable Square Feet 59

C.2.15 National Computerized Maintenance Management System (NCMMS) 59

C.2.16 Consumable Parts 60

C.2.17 Contract Award Date 60

C.2.18 Contracting Officer (CO) 60

C.2.19 Contracting Officer's Representative (COR) 60

C.2.20 Contractor 60

C.2.21 Contractor’s Other Than Normal Working/Duty Hours 60

C.2.22 Contract Services Start Date 60

C.2.23 Contract Phase-in/ Transition Period 61

C.2.24 Controls and Control System 61

C.2.25 Core Coverage Hours 61

C.2.26 Corrective Maintenance 61

C.2.27 Critical Assets 61

C.2.28 Custodial 61

C.2.29 Defective Services 61

C.2.30 Demand Response Program 62

C.2.31 Emergency 62

C.2.32 Emergency Callback 62

C.2.33 Environmentally Sustainable Products and Services 62

C.2.34 Exterior 62

C.2.35 Existing Deficiency List Report 62

C.2.36 Federal Holidays 63

C.2.37 Fire Protection and Life Safety Systems 63

C.2.38 GSAlink 63

C.2.39 GSA Green Purchasing Program (GPP) 63

C.2.40 Government Furnished Equipment (GFE) 64

C.2.41 Green Procurement Compilation (GPC) 64

C.2.42 Guiding Principles for Sustainable Existing Buildings 64

C.2.43 Indefinite Quantity 64

C.2.44 Initial Deficiency Report 64

C.2.45 Key Sustainable Product (KSP) Standards 65

C.2.46 LEED-EB 65

C.2.47 Maintenance Repair 65

C.2.48 Miscellaneous Work 65

C.2.49 Modification of Contract 65

C.2.50 Negligence 65

C.2.51 Non Agency Specific Assets 66

C.2.52 Non-Reimbursable Repairs 66

C.2.53 Normal Working Hours 66

C.2.54 Occupant Emergency Plan (OEP) 66

C.2.55 Ongoing Commissioning 66

C.2.56 Ordering Official 66

C.2.57 Open Protocol Systems 66

C.2.58 Operations 66

C.2.59 Overtime Utilities 67

C.2.60 Partnering 67

C.2.61 Performance Based Work Statement (PWS) 67

C.2.62 Phase in 67

C.2.63 Phase out Transition Period 67

C.2.64 Predictive Maintenance 67

C.2.65 Preventive Maintenance 68

C.2.66 Product Preference 68

C.2.67 Quality Assurance Surveillance Plan (QASP) 68

C.2.68 Quality Control Program (QCP) 68

C.2.79 Rapid Building Assessment Program 68

C.2.80 Repair 68

C.2.81 Reimbursable Repair 68

C.2.82 Sanitize 69

C.2.83 Sequence of Operations 69

C.2.84 Service Calls 69

C.2.85 Service Request 69

C.2.86 Standard Services 69

C.2.87 Stewardship 69

C.2.88 Supervisor, On-site 69

C.2.89 Technical Proposal 70

C.2.90 Tour 70

C.2.91 Vertical Transportation Systems 70

C.2.92 Watch 70

C.2.93 Work Order 70

SECTION 3 GOVERNMENT-FURNISHED PROPERTY 71

C.3.0 General 71

C.3.1 Electric Power 71

C.3.2 Water Source 71

C.3.3 Contractor Office Space and Furnishings 71

C.3.4 Storage Space 71

C.3.5 Network Equipment and Computer Hardware 72

SECTION 4 CONTRACTOR- FURNISHED PROPERTY SUPPLIES/MATERIAL/EQUIPMENT 73

C.4.0 General 73

C.4.1 Specific Requirements 73

SECTION 5 OPERATIONS-SPECIFIC REQUIREMENTS 74

C.5.0 General 74

C.5.1 Tenant Environment 74

C.5.1.1 Tenant Furniture 75

C.5.2 Building Operating Plan 75

C.5.2.1 Components of the Building Operating Plan 76

C.5.3 Equipment Inventory 79

C.5.3.1 General: 79

C.5.3.2 Operations 79

C.5.3.3 Reporting 80

C.5.4 Safety Management 80

C.5.4.1 General 80

C.5.4.2 Workplace Safety and Health Program 81

C.5.4.3 Scheduling and Record Keeping 81

C.5.4.4 Fall Protection 81

C.5.4.5 Powered Platforms 81

C.5.4.6 Lock Out/Tag Out 81

C.5.4.7 Confined Spaces 81

C.5.4.8 Facility Hazards and Accidents 82

C.5.4.9 Disruptive or Hazardous Equipment 82

C.5.4.9.1 Tools 82

C.5.4.9.2 Hooks, Cranes, Hoists Chains and Slings 82

C.5.4.10 Scheduled Disruption to Utilities, Lighting, Fire Protection & Life Safety Systems, or Space

Conditioning 82

C.5.4.11 Safety Data Sheets and Hazard Communication Plan 83

C.5.4.12 Labeling and signage 83

C.5.4.13 Emergency Shutdown Instructions 83

C.5.4.14 Electrical Safety 84

C.5.4.15 Labeling of Electrical Circuits and Panels 84

C.5.5 Environmental Management 84

C.5.5.1 General 84

C.5.5.2 Refrigerants 85

C.5.5.2.1 Operations 85

C.5.5.2.2 Maintenance (Refrigerant Recycling, Reclamation, and Disposal) 86

C.5.5.2.3 Testing/Inspections 86

C.5.5.2.4 Reporting 86

C.5.5.3 Local Air Quality Management Operating Permits 86

C.5.5.4 Stationary Engines 86

C.5.5.5 Fuel Storage Tank Management 87

C.5.5.6 Solid Waste O&M (Reserved) 89

C.5.5.7 Polychlorinated Biphenyl (PCB) Control - Reserved 89

C.5.5.8 Asbestos Management 89

C.5.5.9 Facility Hazards 89

C.5.5.10 Disposition of Hazardous Waste 89

C.5.5.11 Backflow Prevention Devices 90

C.5.5.12 Potable Water Systems 90

C.5.5.13 Reporting 90

C.5.6 Energy and Water Efficiency 91

C.5.6.1 General 91

C.5.6.2 Operations 91

C.5.6.3 Reporting 92

C.5.7 Advanced Metering Systems 92

C.5.7.1 General 92

C.5.7.2 Operations 92

C.5.7.3 Maintenance 93

C.5.7.4 Reporting 93

C.5.8 Building Automation Systems and IT Controls 93

C.5.8.1 General 93

C.5.8.2 Operations 94

C.5.8.3 Maintenance 97

C.5.8.4 Testing/Inspecting 97

C.5.8.5 Reporting 98

C.5.8.6 Smart Building Technology – Charles E. Bennett FB (FL0067ZZ) Only 98

C.5.9 Fire Protection and Life Safety Equipment and Systems 98

C.5.9.1 General 98

C.5.9.2 Fire Alarm System Services and Emergency Communication Systems 99

C.5.9.3 Water-Based Fire Protection Systems 100

C.5.9.4 Fire-rated Door Assemblies 101

C.5.9.5 Fire Damper and Combination Fire/Smoke Dampers 101

C.5.9.6 Smoke Doors Assemblies 102

C.5.9.7 Smoke Dampers 102

C.5.9.8 Portable Fire Extinguishers 102

C.5.9.9 Non-Water-Based Fire Extinguishing Systems 102

C.5.9.10 Smoke Control Systems 102

C.5.9.11 Emergency and Standby Power Systems 103

C.5.9.12 Emergency Lighting Systems and Exit Signage 103

C.5.9.13 Fire Resistance Rated Construction 103

C.5.9.14 Lightning Protection Systems 103

C.5.9.15 Chemical Sensors 104

C.5.10 TOURS 104

C.5.10.1 General 104

C.5.10.2 Proactive Facility Tours 104

C.5.10.3 Minimum Tour Frequencies 104

C.5.10.4 Monitoring of Central Plant Equipment 105

C.5.10.5 Operating Logs and Tour Check Sheets 105

C.5.10.6 Reporting 106

C.5.11 Repairs 106

C.5.11.1 General 106

C.5.11.2 Operations 107

C.5.11.3 Warranties 109

C.5.11.4 Third-Party Contractors 109

C.5.12 Work Orders 109

C.5.12.1 General 109

C.5.12.2 Operations 109

C.5.12.3 Data Maintenance 111

C.5.12.4 Reporting 112

C.5.13 Additional Services Indefinite Quantity Provisions 112

C.5.13.1 General 112

C.5.13.2 Price Proposal for Additional Services Work Request 112

C.5.13.3 Additional (Non-Pricing Schedule) Subcontracts 113

C.5.13.4 Indirect Costs (Markup) 113

C.5.13.5 Proposal Review 113

C.5.13.6 Additional Services Work Request Ordering and Invoicing 113

C.5.13.7 Cost Documentation 114

C.5.13.8 Construction Services 114

C.5.14 Building Management and Support Services 114

C.5.14.1 General 114

C.5.14.2 Miscellaneous Work 115

C.5.14.3 Review of Design Documents 115

C.5.14.4 Inspections Assistance for Space Build Outs 116

C.5.14.5 Flag Procedures 116

C.5.14.6 Overtime Utilities 116

C.5.15 Monthly Progress Report 116

C.5.15.1 General 116

C.5.16 Reference Library 117

C.5.16.1 General 117

SECTION 6 MAINTENANCE SPECIFIC REQUIREMENTS 119

C.6.0 General 119

C.6.1 Maintenance Standard 119

C.6.2 Boiler Systems 121

C.6.2.1 General 121

C.6.2.2 Operation 121

C.6.2.3 Boiler Maintenance 121

C.6.2.4 Testing and Inspecting 121

C.6.2.5 Reporting 122

C.6.3 Air Distribution Equipment 122

C.6.3.1 General 122

C.6.3.2 Operation 122

C.6.3.3 Maintenance 122

C.6.3.4 Replacement of Air Filters 123

C.6.3.5 Testing and Inspecting 124

C.6.3.6 Reporting 124

C.6.4 Chiller Systems 124

C.6.4.1 General 124

C.6.4.2 Operation 124

C.6.4.3 Maintenance 124

C.6.4.4 Testing/Inspecting 125

C.6.4.5 Reporting 125

C.6.5 Cooling Towers 125

C.6.5.1 General 125

C.6.5.2 Operations 125

C.6.5.3 Maintenance 126

C.6.5.4 Testing 126

C.6.5.5 Reporting 126

C.6.6 HVAC Water Management 126

C.6.6.1 General 126

C.6.6.2 HVAC Water Management Plan 126

C.6.6.3 Operation 127

C.6.6.4 Maintenance 127

C.6.6.5 Testing and Inspecting 127

C.6.6.6 Reporting 128

C.6.6.7 Chemical Free Water Treatment System – R.L. Timberlake JR (FL0064AE), Timberlake Fed

Annex (FL0002AE), and Charles E Bennett FB (FL0067ZZ) only. 132

C.6.7 Domestic Plumbing Systems 132

C.6.7.1 General 132

C.6.8 Lighting Systems 132

C.6.8.1 General 132

C.6.8.2 Operation 133

C.6.8.3 Maintenance 134

C.6.8.4 Testing and Inspecting 135

C.6.9 Electrical Switchgear and Switchboards 135

C.6.10 Emergency Power Equipment 135

C.6.10.1 General 135

C.6.10.2 Operation 135

C.6.10.3 Maintenance 136

C.6.10.4 Testing and Inspecting 136

C.6.10.5 Reporting 137

C.6.11 Oil Analysis and Oil Changes 137

C.6.11.1 General 137

C.6.11.2 Operations 137

C.6.11.3 Testing and Inspecting 137

C.6.11.4 Reporting 138

C.6.12 Vertical Transportation Systems 138

C.6.12.1 Elevator Associated Equipment Maintenance 138

C.6.12.2 Elevator Phone and Alarm Bell Testing 138

C.6.12.3 NCMMS Data Entry for Vertical Transportation Systems 138

C.6.13 Architectural and Structural Systems 138

C.6.13.1 General 138

C.6.13.2 Replacement Items and Painting 139

C.6.13.3 Machinery Rooms 139

C.6.13.5 Architectural Woodwork 140

C.6.13.6 Directories 140

C.6.13.7 Roofs 140

C.6.13.8 Roof Anchorages 141

C.6.14 Perimeter Access Control Systems (Security fixtures) 141

C.6.14.1 General 141

C.6.15 Child Care Center, Operation & Maintenance Requirements - Reserved 141

SECTION 7 ADMINISTRATIVE INSTRUCTIONS 141

C.7.0 Initial Inspection 141

C.7.1 Existing Deficiency Inspection/Initial Deficiency Report 142

C.7.2 Startup Phase/Transition Phase 143

C.7.3 Phase-out Transition Period 144

C.7.4 Contract Closeout Examination and Withholding of Final Payment 145

SECTION 8 PUBLICATIONS AND CITED STANDARDS 146

C.8.0 General 146

C.8.1 General Publications 146

C.8.2 Federal Publications 151

C.9.1 Cleaning Hours 156

C.9.2 Building Information Data Sheet Estimates 156

SECTION 10 JANITORIAL SUSTAINABLE CLEANING / LEED-EB 156

C.10 Janitorial Sustainable Cleaning 156

C.10.1 LEED-EB (RESERVED) 157

SECTION 11 JANITORIAL SUSTAINABLE PURCHASING 157

C.11 Sustainable Purchasing 157

C.11.1 Sustainable Product Standards 157

C.11.2 Key Sustainable Products (KSPs) 158

C.11.2.1 Proof of Compliance 159

C.11.2.2 Exemptions 159

C.11.3 Sustainable Cleaning Plan 159

SECTION 12 JANITORIAL STANDARD SERVICES 160

C.12.1 Interior Services 160

C.12.1.0 Performance Standards 160

C.12.1.1 Floor Care 160

C.12.1.2 Carpets and Rugs 161

C.12.1.3 Floor Mats and Runners 162

C.12.1.4 Restrooms, Shower Rooms, Tenant Break Rooms, Locker Rooms and Holding Cells 162

C.12.1.5 Fixtures 163

C.12.1.6 Surfaces 163

C.12.1.7 Walls 164

C.12.1.8 High Cleaning 164

C.12.1.9 Dusting 164

C.12.1.10 Trash, Wastebaskets and Ash Receptacles 164

C.12.1.11 Recyclables 165

C.12.1.12 Elevators, Escalators and Stairways 165

C.12.1.13 Plate Glass 165

C.12.1.14 Window Washing (Interior Side) 165

C.12.1.15 Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings) 165

C.12.1.16 Fine Arts Collection and Historic Buildings (RESERVED) 166

C.12.1.17 Policing Inside Areas 166

C.12.1.18 Interior and Atrium Plants (Government Plants) 166

C.12.1.19 Concessions (Cafeterias, Snack Bars and Vending Machine Areas) 166

C.12.1.20 Postal Space (RESERVED) 166

C.12.1.21 Fitness Centers, Health Units, Lactation Rooms, and Laboratories 166

C.12.1.22 Hand Sanitizers 166

C.12.2 Exterior Services 167

C.12.2.0 Performance Standards 167

C.12.2.1 Plate Glass 167

C.12.2.2 Window Washing (Exterior) 167

C.12.2.3 Canopies 167

C.12.2.4 Hard Surface Areas 167

C.12.2.5 Ash Receptacles and Trash Containers 168

C.12.2.6 Surfaces (Signs, Vending Machines, Tables, etc.) 168

C.12.2.7 Graffiti Removal 168

C.12.2.8 Excrement Removal (Human, Bird and Animal) 168

C.12.2.9 Policing Outside Areas 168

C.12.3 Snow and Ice Removal (Reserved) 168

C.12.4 Grounds Maintenance 168

C.12.4.0 Landscape Erosion Management 169

C.12.4.1 Grounds Maintenance Services 169

C.12.4.2 Composting 169

C.12.4.3 Trees and Shrubs 169

C.12.4.4 Mulching 170

C.12.4.5 Mowing and Edging 170

C.12.4.6 Leaf Removal 170

C.12.4.7 Over Seeding, Dethatching and Plugging 171

C.12.4.8 Fertilization 171

C.12.4.9 Flowerbeds and Plants 171

C.12.4.10 Plant Replacements 171

C.12.4.11 Soil and Ground Covers 171

C.12.4.12 Unimproved Grounds (RESERVED) 172

C.12.4.13 Fence Lines (RESERVED) 172

C.12.4.14 Weeds 172

C.12.4.15 Irrigation 172

C.12.4.16 Watering 172

C.12.4.17 Adjust, Clean and Set Automatic Controllers 172

C.12.4.18 Integrated Pest Management Plan (IPM) 173

SECTION 13 JANITORIAL ABOVE STANDARD SERVICES 174

C.13.1 Carpet Extraction (Private Areas) 174

C.13.2 Window Washing (Interior / Exterior) 174

C.13.3 Postal Lock Boxes and Mail Cases (Reserved) 174

C.13.4 Washing Blinds and Coverings (Not Including Drapes, Curtains and Unique Coverings) 174

C.13.5 Pressure Washing and Steam Cleaning 174

C.13.6 Tree Thinning 175

C.13.7 Government Furnished Trees and Plants (Planted In Ground or Planters) 176

C.13.8 Snow and Ice Removal for Areas Requiring Heavy Equipment (Reserved) 176

SECTION 14 JANITORIAL SERVICE CALLS 176

SECTION 15 SOLID WASTE/TRASH/RECYCLING MANAGEMENT 176

C.15.1.0 Solid Waste/Trash Audits 177

C.15.1.1 Extent of Work 177

C.15.1.2 Solid Waste/Trash Removal and Disposal 177

C.15.1.3 Solid Waste/Trash Records and Reports 178

C.15.1.4 Pick-ups on Call 178

C.15.2.0 Recycling 178

C.15.2.1 Extent of Work 179

C.15.2.2 Recyclable Materials Disposition 180

C.16.2.3 Recyclables 180

C.15.2.4 Pick-ups on Call 180

C.15.2.5 Recycling Containers 180

C.15.2.6 Restriction on Use 181

C.15.2.7 Recycling Proceeds 181

C.15.2.8 Recycling Records and Reports 181

SECTION 16 ENVIRONMENTAL REPORTING 182

C.16.0 Recycling and Waste Reports 182

C.16.1 Report Calculations 182

C.16.2 Sustainable Purchase Reporting 182

C.16.3 Integrated Pest Management Report 183

C.16.4 Supporting Documentation 183

C.16.5 Reporting Formats 183

SECTION 17 INTEGRATED PEST MANAGEMENT 183

C.17.0 Preventive Pest Maintenance 183

C.17.1 Initial Pest Assessment 184

C.17.2 Recommendations for Pest Management and Control 184

C.17.4 Pests Included and Excluded 185

C.17.5 Initial Pest Assessment 185

C.17.6 Pest Control Plan 185

C.17.7 Pesticide Application 186

C.17.8 Structural and Procedural Recommendations 187

C.17.9 Record Keeping 187

C.17.10 Manner and Time to Conduct Service 188

C.17.11 Insect Control 188

C.17.12 Rodent Control 189

C.17.13 Safety and Health (Pest Management) 190

SECTION 18 CHILD CARE CENTER, JANITORIAL REQUIREMENTS ( RESERVED) 190

SECTION 19 JANITORIAL CLEANING SCHEDULES 190

SECTION 20 CONTRACTOR AND GOVEDRNMENT COORDINATION MEETINGS 190

SECTION 21 CONTRACTOR SUBMITTALS/DELIVERABLES CHART 191

C.21.1 Contractor O&M Deliverables 191

C.21.2 Contractor Janitorial Deliverables 199

SECTION 22 EXHIBITS 202

Exhibit 1 - Building Information Sheets 202

Exhibit 2 - Energy and Water Efficiency Monthly Report 210

Exhibit 3 – Construction Services Form 220

Exhibit 4 – GSA Smart and Sustainable Buildings 226

Exhibit 5 - Occupant Agency Program Asset List 229

Exhibit 6 – Elevator Communication and Test Form 232

Exhibit 7 – PBS Waste Audits 233

Exhibit 8 – Recycling/Solid Waste/Trash Report 237

Exhibit 9 - Quality Assurance (QA) Inspection Form 239

D. PACKAGING & MARKING 245

D.1. Payment of Postage And Fees 245

D.2. Marking 245

E. INSPECTION & ACCEPTANCE 246

E.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION 246

E.1.1 Contractor Responsibility 246

E.1.2 Contracting Officer 246

E.1.3 Contracting Officer’s Representatives (COR) 246

E.1.4 Government Quality Assurance 246

E.2.FAILURE TO PERFORM 247

E.3.EXCUSABLE DELAYS 247

F. DELIVERIES OR PERFORMANCE 248

F.1 PLACE OF PERFORMANCE 248

F.2. TERM OF CONTRACT 248

F.2.1 Term of the Contract 248

F.3. OPTION TO EXTEND THE TERM OF THE CONTRACT 248

F.4. REPORTING REQUIREMENTS 249

F.4.1 Plans, Schedules and Report Format Submission Requirements 249

F.4.2 Other Reports 249

G. CONTRACT ADMINISTRATION DATA 250

G.1. PAYMENTS 250

G.1.1 General 250

G.1.2 Payments for Additional Services 250

G.1.3 Submission of Invoices for Additional Services 250

G.2. UNEXPECTED BUILDING CLOSURES 251

G.3. WITHHOLDING MONIES FOR NON-SUBMISSION OF WORK SCHEDULES 251

G.4. WITHHOLDING MONIES FOR NON-SUBMISSION OF REPORTS 251

G.5. APPLICATION OF CRITERIA FOR DEDUCTIONS (NON-PERFORMANCE 251

G.6. REDUCTIONS AND ADDITIONS OF SPACE 252

G.7. ADDITIONS AND DELETIONS OF BUILDINGS 253

H. SPECIAL CONTRACT REQUIREMENTS 254

I. CONTRACT CLAUSES 255

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 255

Clauses Incorporated by Reference 255

Clauses Incorporated in Full Text 256

52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (DEVIATION GSAM

552.212-4 - FEB 2018) 256

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR

EXECUTIVE ORDERS-COMMERCIAL ITEMS 264

52.217-8 OPTION TO EXTEND SERVICES 272

52.217-9 OPTION TO EXTEND THE TERM OF CONTRACT 272

52.219-17 Section 8(a) Award (Oct 2019) 272

52.223-7 NOTICE OF RADIOACTIVE MATERIALS 273

52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT FOR EPA-

DESIGNATED ITEMS 273

52.237-3 CONTINUITY OF SERVICES 274

552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA ACQUISITION OF

COMMERCIAL ITEMS 275

552.212-72 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS APPLICABLE TO GSA ACQUISITION OF COMMERCIAL ITEMS

GSAM 552.228-5 GOVERNMENT AS ADDITIONAL INSURED (JAN 2016) 276

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS) 277

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS 278

52.212-3 CERTIFICATIONS AND REPRESENTATIONS 278

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) 296

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS 300

L.1. INSPECTION OF FACILITY/SITE VISIT 300

L.2. REQUESTS FOR INFORMATION/QUESTIONS & ANSWERS 301

L.3. NOTICE TO JOINT VENTURES 302

L.4. SERVICE CLASSIFICATION AND SIZE STANDARD 302

L.3. PROPOSAL SUBMISSION AND CONTENT 302

L.3.A. GENERAL 302

L.3.B. SUBMISSION AND CONTENT OF PROPOSAL 303

L.3.C PROPOSAL CONTENT: 305

L.5. SOLICITATION PROVISIONS 312

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 312

(Feb 1998) 312

52.212-2 EVALUATION-COMMERCIAL ITEMS 312

52.217-5 EVALUATION OF OPTIONS 313

52.237-1 SITE VISIT (TAILORED) 313

GSAM 552.217-71 NOTICE REGARDING OPTION(S) (NOV 1992) 313

M. EVALUATION FACTORS FOR AWARD 314

M.1. BASIS OF AWARD 314

M.2. 314

LOWEST PRICE TECHNICALLY ACCEPTABLE EVALUATION PROCESS 314

M.3. TECHNICAL FACTORS 315

Factor 1A – Minimum Performance Standards (Experience) Operations and Maintenance Program 315

Factor 1B — Janitorial Cleaning Program 316

Factor 2A — Past Performance (O&M) 317

Factor 2B —Past Performance (Janitorial) 317

Factor 3 — Management Approach 318

M.4. PRICE EVALUATION 319

Formula for Calculating Total Evaluated Price 319

A. FORMS

See attached Standard Form (SF) 1449.

B. SERVICES, ORDERING AND PRICES

This solicitation contains a work statement for a performance-based service. This means that the

Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements.

The contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality of services before the performance becomes unacceptable.

B.1. Description of Services

The Contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor will be required to provide management, operations and maintenance related services during the initial twelve (12) months of service in accordance with the requirements of this solicitation and prices for basic and alternate services.

There is a provision for the exercise of nine (9) additional twelve month periods, which may be exercised upon 30 days written notice to the Contractor at the Government’s option and shall be contained in the resulting contract awarded. Evaluation of options does not obligate the government to extension of the contract term past the initial year (s) of service.

B.2. Bid/Offer/Basic Services Benchmark Data

General Services Administration will utilize the BOMA Experience Exchange Report (BEER) Benchmark

Data and Regional market analysis to determine a reasonable per square foot cost for these services.

https://www.bomaeer.com/BOMA/main_landing.aspx#bookmark

B.3. Alternate Bid/Offer for Additional Services

Offerors must quote a price per man-hour for providing additional services when ordered by the

Contracting Officer’s Representative in addition to the services specified as “basic services” in Section C.

This additional services provision is to be used to satisfy the Government’s short-term non-recurring need for service.

Should a continuing need for additional service arise; a contract modification will be negotiated pursuant to the “Changes” clause contained on the Supplemental Contract Clauses for Building Service Contracts.

Orders for additional services may be placed for each service by the CO. All individual orders will be confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA Form 300 will describe the service provided and will establish the hours of service for which the Contractor will be compensated, based on the CO or his/her designee authorization log. Monthly orders totaling less than https://www.bomaeer.com/BOMA/main_landing.aspx#bookmark

$2,500.00 will be processed via use of the Government Visa credit card or direct pay system as shown in

Section G, and will not be confirmed in writing. If an emergency arises after hours, the contractor must contact the COR for authorization to perform emergency repairs.

B.4. Pricing Of Options for Contract Services

Offerors/bidders shall price the option requirements for the nine (9) additional 12-month periods by assuming that the minimum hourly wages and fringe benefits established by the U.S. Department of Labor

(DOL) or Collective Bargaining Agreement (CBA), for the initial twelve-month period of performance will apply to the additional twelve-month option periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined in the DOL

(https://beta.sam.gov/search?keywords=&sort=-modifiedDate&index=wd&is_active=true&page=1 ) or

CBA which is provided as a separate document in the solicitation.

The following Occupation Codes and Titles apply

01270- Production control Clerk

23411 – Heating, Ventilation and Air Conditioning Mechanic Research Facility

23160 – Maintenance Electrician

23810 - Maintenance Plumber

23370 – General Maintenance Worker

23470 – Laborer

11150 – Janitorial

See table on next page for applicable Service Contract Act (SCA) or Collective Bargaining Agreement

(CBA) Wage Determinations for each location and type of services.

https://beta.sam.gov/search?keywords=&sort=-modifiedDate&index=wd&is_active=true&page=1

Location Basis of Minimum Wages – O&M

Services

Basis of Minimum Wages –

Janitorial Services

Timberlake Federal Annex

(FL0002AE), Tampa, FL

-and-

R. L. Timberlake Jr. FB

(FL0064AE), Tampa, FL

-and-

Sam M. Gibbons US CTHS

(FL0012ZZ), Tampa, FL

CBA Wage Determination 2020-

559 Dated 11/02/2020 for

Hillsborough County

N/A – Not provided under this contract

FT. Myers FB-CT (FL0009ZZ), Ft.

Myers, FL

CBA Wage Determination 2020-

560 Dated 11/02/2020 for Lee

County

CBA Wage Determination CBA-

2016-9502 Rev. 4 Dated 10/19/2020 for Lee County

George C. Young FB-CT

(FL0082ZZ), Orlando, FL

-and-

US Courthouse Annex (FL0025ZZ), Orlando, FL

CBA Wage Determination CBA-2016-9497 Rev. 3 Dated 11/02/2020 for

Orange County

Golden-Collum FB-CT

(FL0057ZZ), Ocala, FL

CBA Wage Determination CBA-2016-9498 Rev. 3 Dated 11/02/2020 for

Marion County, FL

Charles E. Bennett FB (FL0067ZZ), Jacksonville, FL

-and-

Bryan Simpson US CTHS

(FL0017ZZ), Jacksonville, FL

CBA Wage Determination CBA-

2016-9496 Rev. 3 Dated 11/02/2020 for Duval County, FL

N/A – Not provided under this contract

In the event the option(s) is exercised by the Government, the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the clause entitled Fair Labor Standards

Act and Service Contract Act - Price Adjustment (Option Contract). (See Sec. I)

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

This is a Performance Based Service Contract which focuses on the needs of the customer rather than on how the contractor meets those needs. The success of the contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer through a partnering effort between the CO or his/her designee and the contractor, Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the contractor. A higher level of effective communication between the Government and contractor is essential for partnering and performance based service contracting to succeed. The success of this contract is shared between the Government and the contractor.

More emphasis is placed on the contractor’s internal self-management of quality; not the usual external inspection by Government Inspectors, although that is a part of this contract as well. All parties should act proactively to reduce service cost; therein providing an incentive for the contractor.

Section 1 General Contract Requirements

C.1.0 GENERAL

This is a Performance Based Work Statement (PWS) for Facilities Engineering: Operations, Maintenance, and Janitorial Related Services defined under the scope of this contract. This PWS describes the minimum requirements of the U.S. General Services Administration (GSA) and acceptable outcomes to be performed by the Operations and Maintenance Contractor (known from here on as Contractor). All, or part of, the successful offeror’s Management Plan shall be incorporated into the contract.

GSA seeks to establish a partnering relationship with the Contractor to accomplish the program objectives in this contract. The objective of the partnering process is to provide an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives. Partnering requires that both parties recognize and address those opportunities and challenges that shall be confronted to help maintain the health of the

Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values. The team shall consider utilizing a facilities engineering and systems thinking approach to provide solutions from a global perspective. The outcome of this initiative is for GSA to leverage Contractor expertise to assist GSA in accomplishing these goals and objectives.

GSA intends to purchase Contractor provided technical and managerial expertise to assist in the holistic management of assets over the long term. This program strategy has taken the name “facilities engineering” and has proven to be a successful model resulting in efficient and effective management of assets while maintaining a lower overall cost of operations. The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives. A higher level of effective communication between the Government and Contractor is essential for partnering and for this performance based service contract to succeed, whereas the success of this contract is shared between the Government and the

Contractor. More emphasis is placed on the Contractor’s self-management of quality, not the usual inspection by Government inspectors, although that is a part of this contract as well. All parties shall act proactively to reduce service cost.

To establish a standard of facilities engineering practices, thought processes and problem solving throughout the model, GSA established a program philosophy rooted in “systems thinking” whereby the means and methods for providing building operations and maintenance are established through investigations, metrics, and feedback loops, and by establishing a partnership between the Government and

Contractor to achieve joint performance objectives. The goal of applying systems thinking to facility management is to see that every action or decision in operating, maintaining, and retrofitting a building shall result in an impact (financial, environmental or, human resource, or any combination thereof), and to evaluate the “full circle” implications. Long term application of systems thinking throughout GSA has resulted in both Contractor and Government joint command of short-term and long-term cohesive management of real property assets.

GSA is committed to Federal leadership in the design, construction, and operation of high-performance and sustainable buildings. A major element of this strategy is the implementation of common strategies for operating and maintaining buildings. As a result, this contract requires the Contractor to participate and partner with the Government in the initiative of obtaining high performance and sustainable operations, inclusive of initiatives to conserve energy and water consumption, recycling programs, meeting or exceeding specific environmental, regulatory, or performance standards, and the utilization of green products and services. The following sections detail the GSA minimum requirements and acceptable outcomes. The Contractor shall closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

To the extent possible and consistent with EO 13788, the Contractor shall maximize the use of goods, products and materials that are produced in the United States.

Provide training/certifications for their employees that stress stewardship in cleaning practices i.e., the use, disposal and recycling of cleaning chemicals; and dispensing equipment and packaging. Current information on stewardship, training, educational materials and other issues can be found in ASTM E1971-

05 or at the ASTM web site. Information on these items is also available on the web site: Stewardship for the Cleaning of Commercial and Institutional Buildings (ASTM E1971-05) and ISSA’s web site

(www.issa.com).

The contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Buildings:

1. Employ Integrated Assessment, Operation and Management Principles https://www.astm.org/DATABASE.CART/HISTORICAL/E1971-05.htm http://www.issa.com/

a. In conjunction with the CO or his/her designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this contract

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the PWS for thermal comfort and indoor air quality

d. Use low emitting materials for maintenance. In particular, use products that have low pollutant emissions; adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s biobased content recommendations

(website) for maintenance of or use in the building.

g. Use environmentally preferable products that have a lesser or reduced effect on human health and the environment, See the Federal Green Construction Guide.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally preferable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available use

EPA’s Water Sense-labeled products or other water conserving products, where available.

IV. Be aware that the building(s) and management involved with this contract maybe in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, LEED or comparable programs. The contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The policy of GSA is to bring existing buildings into conformity with GSA’s Strategic Sustainability

Performance Plan (SSPP).

VI The purpose of partnering is to adopt procedures wherein the contract and Government work together in achieving contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

VII. This is a fixed-price contract and while working with the Government in obtaining goals the contractor is motivated to find improved methods of performance in or to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

VIII. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Operations and Maintenance Contractor (known as Contractor).

The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Maintain the NCMMS service call system in a prompt and professional manner at all times in order to promote timely and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed by maintaining accurate updates in the NCMMS for all work orders and Preventative

Maintenance (PM) actions and updates summarized in the monthly report.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training

Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances.

h. Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the

Contractor to implement an action that will result in an increase or decrease in Contract price, the

Contractor shall submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

PARTNERING

The purpose of partnering is to adopt procedures wherein the contract and Government work together in achieving contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

GSA seeks to establish a Partnering relationship with the Contractor to accomplish its program objectives in implementing this contract scope of work. The objective of the Partnering process is to establish an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives. Partnering requires that both parties recognize and address those opportunities and challenges that will be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values.

GSA will select team members to participate in joint activities with the contractor partnering team members. The GSA and Contractor team will utilize various methods to ensure that the contract requirements are consistently met as well as GSA measures which include energy and water savings, environmental goals, proper utilization of GSA National Computerized Maintenance Management System

(NCMMS), and tenant satisfaction. These methods include brainstorming, planning, execution, monitoring, feedback, and refinement of key performance indicators and their associated contract requirements.

Contractor personnel, including subcontractors and vendors from various levels of each organization, are encouraged to participate. The Partnering team should be both balanced and have as few individuals as possible for efficiency.

In order to meet the objectives of a successful partnership between the Government and the contractor, it is required that the contractor provide, at minimum, a full time Project Manager whose qualifications meet the requirements of section C.1.2.1. Although it will primarily be the responsibility of the Project Manager to participate in the day to day partnership with the government it is also expected that the contractor’s corporate office will participate at a minimum in quarterly meetings. These meetings can be attended virtually or on-site as determined by the contractor. The contractor is expected to visit the site annually under the quality control section of this requirement and should allocate time to participate in the partnership meeting during that visit.

C.1.0.1 Contract Systems and General Objectives

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies (shipping

& handling) and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, repair of equipment and systems,(listed below) and all related services located within the property line of the following locations:

Timberlake Federal Annex (FL0002AE) FT. Myers FB-CT (FL0009ZZ)

501 E. Polk St. 2110 1st St.

Tampa, FL 33602-3949 Fort Myers, FL 33901-3000

Sam M. Gibbons US CTHS (FL0012ZZ) Bryan Simpson US CTHS (FL0017ZZ)

801 N. Florida Ave. 300 N. Hogan St.

Tampa, FL 33602-3849 Jacksonville, FL 32202-4202

US Courthouse Annex (FL0025ZZ) Golden-Collum FB-CT (FL0057ZZ)

401 W. Central BLVD 207 NW 2nd St.

Orlando, FL 32801-0401 Ocala, FL 34475-6603

R. L. Timberlake Jr. FB (FL0064AE) Charles E. Bennett FB (FL0067ZZ)

500 E. Zack St. 400 W. Bay St.

Tampa, FL 33602-3917 Jacksonville, FL 32202-4410

George C. Young FB-CT (FL0082ZZ)

400 W. Washington St.

Orlando, FL 32801-2231

(FB)- Federal Building

(FB-CT) - Federal Building – Courthouse (CTHS) - Courthouse

a. Heating, ventilation, and air conditioning (HVAC) systems and equipment.

b. Kitchen hoods, toilets, and exhaust systems

c. Electrical systems and equipment, lighting and switchgear systems.

d. All control systems that are within the scope of this Contract:

1. Building Automation System (BAS) [[[(where BAS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems)]]]. Sam

Gibbons US CTHS (FL0012ZZ), Golden Collum FB-CT (FL0057ZZ), Charles E. Bennett FB

(FL0067ZZ), FT Myers FB (FL0009ZZ), George C. Young FB-CT (FL0082ZZ), R.L.

Timberlake Jr FB (FL0064AE), and Timberlake Federal Annex (FL0002AE).

2. All Building Control Systems to include (BAS), Public Address Systems, and Security Control

Systems (Note: Software maintenance and upgrades for BAS is the responsibility of GSA if on the GSA network; Software maintenance and Access and Control for Security Systems such as card readers is the responsibility of GSA. Software maintenance for Fire Alarm Systems is the responsibility of the contractor. The software maintenance of lighting control systems and BAS systems not on the GSA network is the responsibility of the contractor). The followings systems are not on the GSA network and will be the responsibility of the O&M contractor: Bryan

Simpson USCT (FL0017ZZ), US Courthouse Annex (FL0025ZZ), and.

e. Plumbing and domestic water equipment and systems to include domestic water fountains and coolers, storage tanks, pumps, backflow preventers, rain water harvesting systems and cisterns.

f. Kitchen/concessions/restroom/mechanical area drains and grease traps.

g. Maintenance of landscape irrigation systems to include controllers, pumps, timers, and sprinkler nozzles.

h. Sanitary sewage equipment and systems.

i. Storm drainage equipment and systems.

j. Fire protection and life safety systems and equipment including detection, notification, and communication systems, as well as monitoring service, sprinkler systems, standpipes, backflow preventers, water storage tanks, fire extinguishers, etc.

k. Special suppression systems (i.e., wet chemical, dry chemical, FM-200, Inergen, Halon, etc.)

l. Smoke control systems (i.e., building, atrium, stair pressurization, elevator ventilation, etc.)

m. Perimeter and non-tenant security system (locks, gates/arms, operable bollards, wedge plates, keypads, card readers, magnetic locks, etc.…) and its components (hardware only) which includes general building public access and all garage access.

n. Dock levelers, roll-up doors, and sliding gates.

o. Architectural and structural systems, fixtures, doors, windows, roofs, and equipment within the site

(to the property line).

p. US Flag pole, lighting and pulley systems.

q. Roofing system investigations, inspections, and repairs.

r. Mechanical equipment for window washing (wall glider, tracks, davits, and associated equipment).

s. Static and dynamic bollard systems, gates, and fences

t. Fire doors and windows (including hinges, closers and latching hardware)

u. Parking Lots, parking lot surfaces, sidewalks and illumination.

v. Parking control equipment, and loading dock equipment.

w. DSL, Modems, and other information systems periphery used to include the communication and data lines necessary to operate the fire alarm monitoring and web based access to NCMMS. The Phone lines for fire alarm dialer are the responsibility of O&M contractor.

x. Kitchen appliances and equipment.

y. Cleaning and maintenance of ductwork above the ceiling, and any fire suppression or fire alarm equipment associated with kitchen hood systems.

z. Elevator Cab lights and Emergency Phone Testing for Elevators. (Note: Changing of Light

Bulbs/Ballast/ drivers in the Elevator Cars is the responsibility of the Contractor as well as Elevator

Emergency Phone testing. The contractor is NOT responsible for actually changing light bulbs in elevator pits, and hoist ways however; just supplying bulbs/ballast is required.

aa. Dispensing equipment in the restrooms and all hand sanitizers in common areas. This includes supplying batteries for all towel dispensers, soap dispensers, automatic operated flush valves, and sink faucets.

bb. Window Blind repairs for common areas ONLY (i.e. non tenant space).

cc. Service request desk operations to include asset/equipment records management, real-time production control and dispatching of tenant or any reactive calls for all types of services, development and scheduling of planned maintenance and repairs, creating and use of query based reports, and record keeping using the National computerized maintenance management system

(NCMMS).

dd. Janitorial and Related Services

C.1.0.1.1 Scope Exclusions

Excluded from this scope are:

a. Agency installed/specific Security systems (does not include mechanical components of the door, closers, keepers, hinges, etc.)

b. Government telecommunication systems.

c. Equipment owned and operated by tenant agencies.

d. Furnishings, furniture, portable equipment, office partitions and cubicles unless specifically noted in the asset list (not installed as fixtures).

e. Kitchen appliances and equipment owned by the concessions vendor.

f. Equipment owned by servicing public utilities.

g. Maintenance and upgrade of software supported IT software or software licenses (to include building automation systems (BAS), lighting systems, security systems, and advance metering systems that reside on the GSA Network.

h. Upgrade of software and software licenses for NCMMS.

i. Fitness center equipment. Vending machines

j. Additional services as needed by various agencies.

Additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair or upgrade of the covered facilities, but not covered in the basic services of the contract, as described in this document.

C.1.1 Discrepancy in the Specifications

In any cases of discrepancy in the specifications, the matter shall be immediately submitted to the

Contracting Officer (CO). The decision of the CO as to the proper interpretation of the specifications…