467150 - Request for Proposals.docx

This is a Request for Design-Build Proposals issued by the South Dakota Department of the Military for the replacement of an existing EPDM roof system at Building 803, Camp Rapid, located at 2823 West Main Street, Rapid City, South Dakota (CFMO# 467150). The project involves the complete design and construction of a roof replacement covering approximately 21,300 square feet, including demolition of the existing PVC roof system, removal and reinstallation of roof-mounted mechanical equipment, installation of new membrane and insulation systems with a 25-year warranty, and preparation of operation and maintenance manuals with comprehensive training. All design services must be provided by a licensed architect or engineer licensed in South Dakota. Design-builders must submit qualitative and management proposals in hard copy (three sealed copies) or electronically to Cullen Jorgensen at Cullen.Jorgensen@state.sd.us, while cost proposals must be submitted through the state's electronic bidding platform. The proposal deadline is 4:00 PM Mountain Time on Thursday, April 9, 2026, with public opening of cost proposals occurring on the same date and time. An optional pre-proposal site meeting is scheduled for Tuesday, March 31, 2026, at 10:00 AM MT at Building 803, providing the only opportunity for design-builders to review the project site and address questions with Mark Koepke, Project Engineer. The design-builder must substantially complete all work within 175 consecutive calendar days from the Notice to Proceed, with final completion required within an additional 14 consecutive calendar days, subject to liquidated damages of $800 per day for delay in substantial completion and $400 per day for delay in final completion.

Price proposals exceeding $100,000 require submission of either a certified check, cashier's check, or draft equal to 5% of the base bid and all add alternates, or alternatively, a 10% proposal bond issued by a surety authorized to do business in South Dakota and made payable to the South Dakota Department of the Military. Performance and labor/material payment bonds are required for contracts exceeding $100,000. Contract award is anticipated for April 16, 2026, with final design completion targeted for May 16, 2026, and construction commencement by June 15, 2026. The project is subject to Build America, Buy America Act requirements and South Dakota prevailing wage laws. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are referenced in the solicitation documents. Specific contract value or budget range information is not disclosed in the available solicitation materials. The South Dakota Department of the Military reserves the right to reject any or all bids and to waive any irregularities.