467150- Pre-Bid Meeting Notes 033126.pdf

This is a pre-bid meeting notes document from the South Dakota Department of the Military regarding a design-build roof replacement project (CFMO# 467150) for Building 803 at Camp Rapid in Rapid City, South Dakota. The project involves replacing the existing roof membrane with a new 90 mil white EPDM membrane system covering approximately 21,300 square feet, including demolition of the current PVC roof, removal and reinstallation of roof-mounted mechanical equipment, installation of new insulation with a minimum R-value of 30, and replacement of all sheet metal wall caps. The roofing system must meet a 25-year warranty, 90 mph wind uplift design, and Class 4 impact resistance ratings. The project must achieve substantial completion within 175 calendar days from the Notice to Proceed, with final completion required within an additional 14 calendar days. An optional pre-proposal site meeting was held on March 31, 2026, at 10:00 AM MT at Building 803. Qualitative and management proposals were due by 4:00 PM Mountain Time on Thursday, April 9, 2026, submitted to Cullen Jorgensen, Engineering Manager, either in hard copy to the Construction and Facilities Management Office at 2823 West Main Street, Building 420, Rapid City, South Dakota 57702, or electronically to Cullen.jorgensen@state.sd.us. Contract award was anticipated for April 16, 2026.

Bid security requirements for proposals exceeding $100,000 include either a certified check, cashier's check, or draft equal to 5 percent of the base bid and all add alternates, or alternatively, a 10 percent proposal bond issued by a surety authorized to do business in South Dakota. Liquidated damages are assessed at $800 per calendar day for delays in substantial completion. Design services must be provided by a South Dakota-licensed architect or engineer in accordance with SDCL 5-18B-45. The project is subject to Build America, Buy America Act requirements and South Dakota prevailing wage laws. Performance and labor/material payment bonds are required for contracts exceeding $100,000. No specific contract value, budget range, set-asides for disadvantaged or minority-owned enterprises, or incumbent vendor information is disclosed in the available solicitation materials.