4-SLCI27013 Attachment 3 Cost Sheet.xlsx

This is a Cost Proposal Attachment Form for Salt Lake City Corporation's Request for Proposals (SLCI27013) for an AI-enabled non-emergency public safety call handling and assistive solution for the City's Emergency 911 Department. The cost sheet template is designed for offerors to submit comprehensive pricing for the purchase and implementation of the proposed system over an initial five-year contract term. Offerors must provide costs across multiple categories including initial setup and licensing, annual maintenance, product costs for years one through five, implementation fees, user training, configuration and customization services, and any additional optional future enhancements or value-added services. The form requires detailed breakdowns of hourly rates for configuration, training, developer customization, and other professional services that may be required during the contract lifecycle. All cost entries must align with the technical requirements and specifications outlined in the RFP, and any costs not documented on this form will not be permitted in the resulting contract.

The evaluation of proposals will be based on the lowest total proposed costs, which combines initial implementation and maintenance costs with ongoing annual expenses throughout the five-year term. Offerors must complete all yellow-highlighted cells with proposed pricing or enter "N/A" if a cost category does not apply; blank cells or zero entries will be interpreted as costs being included in another line item or provided at no cost. The form explicitly requires that all costs necessary to implement and maintain the system over the initial contract period be included, and any deviation from the specified format may result in proposal disqualification. Offerors are permitted to add additional lines for modular pricing, configuration services, training costs, and value-added services not captured in standard categories, with detailed product descriptions and cost drivers required for all supplementary offerings.