4-Attachment 2 Scope of Work.pdf

ATTACHMENT 2

SCOPE OF WORK

TREE PRUNING AND TREE REMOVAL SERVICES

The responsibilities of Offeror include, but shall not be limited to, the following.

I. Work Procedures

A. Offeror will meet with the City’s Urban Forestry Division Director, or designee, approximately every month, or as requested, to discuss the work under this Agreement. Services shall be requested by City on an "as needed" basis.

B. City currently plans to have arboricultural service projects performed by Offeror year-round and actual work shall be based on the needs of City.

C. Offeror will provide qualified personnel to perform the services under this Agreement. All tree climber and bucket operators are required to become and maintain International Society Arboriculture (ISA) Arborist Certifications within 6 months after the start date of this Agreement. Offeror will provide the names and ISA certification of all tree climbers and bucket truck operators performing work under this Agreement.

D. Offeror will update the records in City’s tree inventory database to include the size of diameter at breast height (d.b.h.) and condition of every tree that is pruned under this Agreement. Additionally, Offeror will update the tree inventory database with any comments or other information (customer remarks, property damage, etc.).

E. Offeror will perform regularly scheduled services described herein during the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding City observed holidays. Hours may vary if mutually agreed upon by both parties.

F. Offeror’s Crew supervisor, or designee, shall be available for City to contact on a 24/7 basis and who shall have authority from Offeror to act on behalf of Offeror.

G. Offeror shall perform emergency response tree services with the ability to provide additional equipment within five (5) days on a 24/7 basis at the request of City.

H. Offeror shall contact City for clarification of any discrepancies between the work order information and the actual work site before starting work at that site.

I. Offeror shall be solely responsible for notification to the Public that will be affected by scheduled work under this Agreement. Offeror shall distribute City-provided written notification of planned service to adjoining property owners a minimum of one (1) week prior to performance of service. The notification shall not be required when emergency work is performed.

J. Offeror will provide timely response to customer inquiries, complaints or requests.

K. Offeror will give adjoining property owners a City-provided customer survey form to complete upon completion of service. The survey shall not be required when emergency work is performed.

L. Offeror will be solely responsible to obtain and maintain all permits necessary to complete the assigned work (including, but not limited to, parking and road closures through City and the State of Utah) and for the coordination of road and parking closures with the pertinent agencies, such as Salt Lake City Police and Fire Departments, and the Utah Transit Authority.

M. Offeror will be solely responsible for posting signage and placing barricades to ensure access and security at work sites related to work orders under this Agreement. Procedure shall be coordinated with City offices, such as the Transportation and Parking Enforcement offices. Work shall be completed as soon as possible, and the area will be reopened to public access. Signage and barricades shall not be left on site unless the area is currently being serviced or immediately scheduled for service.

N. Offeror will take all necessary safety precautions to help prevent accidents and injuries. Offeror shall be solely responsible for the safety of Offeror’s employees and others relative to Offeror’s work under this Agreement. City reserves the right to stop Offeror’s work if safe work practices are not observed.

O. Offeror will be responsible for all damage to public or private property resulting from performance of services under this Agreement. Offeror shall immediately report any damage to public or private property occurring during regular business hours to the City’s Urban Forestry office at 801-972-7818. Should damage occur after regular business hours, Offeror will report it to the City’s Urban Forestry office at the beginning of the next business day.

P. Offeror shall be responsible for all damage Offeror causes to property, both private and public, and any associated repair or replacement costs. Offeror will repair the damaged property as directed by City, in the time frame approved by City.

Q. Offeror will correct, at Offeror’s expense, any work that does not meet the expectations of City.

R. Offeror will prepare and compile daily production reports listing the crew makeup, work type, location, number of trees serviced, and costs and submit them to the City’s Urban Forestry office on a weekly basis. The reports shall be submitted by Friday, 12:00 p.m. (Utah time) the following week.

S. If Offeror is unable to comply with delivery of services, Offer will have the work performed by a qualified subcontractor and City shall pay Offeror for named work at the rates stated in Exhibit “B”. Offeror shall be solely responsible for paying the subcontractor for the work performed under this Agreement and for any costs that exceed the rates listed in Exhibit “B”.

II. Work Standards

A. Offeror’s work under this Agreement shall comply with, but not be limited to, the following:

i. American National Standards Institute, Tree Care Operations ANSI A300-(Part

1)-2001, For Arboricultural Operations ANSI Z133.1-2000/

ii. Salt Lake City Division of Transportation Traffic Barricade Manual. Latest edition.

iii. Employer sponsored and conducted arborist safety training.

B. Offeror will be solely responsible to City for the quality of all services performed under this Agreement. All services furnished by Offeror shall be performed in accordance with the tree care industry’s best management practices and professional judgment and skill, in a timely manner, and shall be fit and suitable for the purposes intended by City.

III. Work Specifications

A. Individual Tree Pruning. Offeror will prune the trees designated by City.

Pruning shall include, but not be limited to, the following.

i. Do maintenance pruning for entire crown and branch ends.

ii. Remove all deadwood and broken branches ranging from 1 inch in diameter and larger, and all stubs.

iii. Cut live branches to improve long term structure and viability.

iv. Cut branches overhanging a street, curbside, alley or commercial driveway to provide fourteen (14’) feet of clearance from ground.

v. Cut branches overhanging a park strip, sidewalk, lawn, residential driveway, dwelling/building, traffic signal, traffic sign, mailbox, streetlight district or business district to provide ten (10’) feet of clearance.

vi. Get approval from City for variations in feet clearance for branch trimming based on customer requests and for certain tree sizes, species and locations.

B. Block Tree Pruning. Offeror will prune trees on a given street block as directed by City. Block tree pruning shall focus on the following:

i. Remove all deadwood and broken branches ranging from 1 inch in diameter and larger, and all stubs.

ii. Cut branches overhanging a street, curbside, alley or commercial driveway to provide fourteen (14’) feet of clearance from ground.

iii. Cut branches overhanging a park strip, sidewalk, lawn, residential driveway, dwelling/building, traffic signal, traffic sign, mailbox, street light district or business district to provide ten (10’) feet of clearance.

iv. When block tree pruning, raising the tree canopy and removing dead or dangerous branches will be the primary focus, as opposed to entire crown cleaning. However, as some trees on a given block will not need significant deadwood removal or crown raising, City expects the offer crews to prune in the interests of long term tree health and make pruning cuts that are appropriate for a given tree’s condition and structure.

C. Tree Removal.

i. Offeror will use appropriate selection and application of tree removal techniques which maximize safety and efficiency. The type of trees requiring removal may be highly variable with regard to species, sizes, conditions, locations, and quantities.

ii. Offeror will remove trees designated by City.

iii. When requested by City, Offeror will make arrangements to treat stumps to prevent sprouting if will thinks sprouting is likely. Offeror will be responsible for eliminating sprouts that occur within twelve (12) months of stump removal and any related expenses. Offeror will use MSDS sheets for all chemicals that will be used to prevent sprouting.

D. Stump Removal.

a. Offeror will contact Blue Stakes for location of underground utilities prior to removing a stump.

b. Stump removal and restoration shall occur simultaneously to ensure public safety.

c. Stumps, root flares and surface laterals shall be removed to a minimum depth of twenty-four (24) inches below grade to accommodate planting of a new tree. Grade is the elevation of surrounding soil that has not been displaced by the tree and the tree roots.

d. Stump chips shall be removed from the site upon completion of stump grinding unless authorized otherwise by City.

e. Stump hole is to be filled with clean, friable, loamy, landscape quality topsoil that is free of rocks and debris when the stump chips are removed. Fill soil is to be tamped down and raked smooth to match grade.

f. Site shall be free of soil or grass mounds, humps and depressions upon completion of stump removal. Offeror will add enough soil to accommodate the potential settling of soil.

g. Stump removal may require additional cutting, as directed by City, if tree planting is planned.

h. Stump removal work shall be complete within sixty (6) days of tree removal, as weather permits.

i. Offeror will coordinate stump removal work with adjoining property owners for information regarding sprinkler systems and other points of concern.

D. Debris Disposal.

1. City will direct Offeror on how to handle the brush, wood, chips and other debris produced at the service site.

a. Various options shall include but not be limited to: removing and legally disposing of it; delivering it to a City designated location within Salt Lake County; or, leaving it at the work site.

b. The removal shall be completed by the end of each workday.

2. Offeror will dispose of trees removed for disease control (such as Dutch Elm Disease), and insect control (such as Ips beetle) in a manner that prevents disease and insect transmission and in accordance with tree industry approved practices. City shall identify the trees to which these apply.

E. Emergency Service.

1. Offeror will provide emergency tree services to designated trees, as directed by City.

2. During regular business hours, Offeror will arrive at the service location within thirty (30) minutes of receiving notification from City.

3. At times other than regular business hours, Offeror will arrive at the service location within sixty (60) minutes of receiving notification from City.

4. Service may be limited to a single occurrence at one location or multiple events throughout the City.

F. “Work Share” Service.

On occasion, City and Offeror may share responsibility for performing a complete tree service under this Agreement. Such shared services may include, but shall not be limited to, Offeror felling a tree and cleaning up the brush while City hauls the logs or when City grinds a stump and Offeror hauls the chips and fills the hole or other combinations of work assignments.

G. Staffing Job Duties and Experience.

1. One (1) fulltime onsite supervisor with a minimum of three (3) years’ experience as an arborist crew supervisor and a current ISA Arborist Certification. Duties shall include, but not be limited, to the following:

a. Provide supervision and direction to work crews, oversee regularly scheduled safety meetings, daily interaction with City, and enter and maintain data records that include the crews daily work locations, hours per job and production.

b. Maintain a record of the date and location public notification flyers were distributed and the date and location customer survey forms were distributed.

c. Accompany the City’s Urban Forestry designee, as requested, to inspect areas and trees serviced by Offeror and to update the City tree inventory using a hand-held computing device.

d. Attend the City’s Urban Forestry staff meetings, possibly monthly, for planning and reviewing work.

e. Coordinate with City’s Urban Forestry staff if other responsibilities not associated with this Agreement require time that shall not be billed to City.

2. Arborists to make up a total of four (4) tree pruning crews. Tree pruning crews consist of one (1) climber/ bucket operator and one (1) grounds-person. Offeror will maintain the capability to increase size of crew, at City’s request, to add one (1) additional climber.

a. Climber/ bucket operator duties shall include: lead person of crew;

utility line-clearance qualified; makes and communicates operational plan for safe and professional delivery of service; provides directions to grounds-person; contact person for customer interactions; proficient use of ropes for climbing and rigging; roping and saddle climbing trees of all sizes; proficient operation of equipment used in delivery of tree service, including, but not limited to, chainsaws, chippers, and aerial tower trucks; and, as requested, to perform tree inventory with a hand-held computing device.

b. Climber shall have a minimum of two (2) years as an aerial arborist.

c. Grounds-person duties shall include: correct placement of cones and signage; monitoring for security of work area; qualified to provide warning and direction to pedestrian and vehicular traffic; chip brush, rendering assistance to aerial arborist, under the direction and supervision of lead person; and, safely using tree industry tools and equipment including, but not limited to, operation of tower truck booms from truck-bed mounted controls.

d. Grounds-person can be an entry-level position. City prefers a minimum of three (3) months’ experience as grounds-person for aerial arborists.

3. Minimum of one (1) stump removal crew, consisting of two persons, with additional stump grinders and crews available to comply with this Agreement. Duties shall include operation of stump grinder, remove and haul chips, and backfill stump hole. Crew and stump grinders experience may be entry-level positions. City prefers minimum three (3) years’ experience as stump grinder operator.

4. Any changes in the crew composition and experience described above must be approved by City.

H. Licensing. Offeror will hold and maintain, at a minimum, current license and certification as follows:

1. State of Utah Pesticide Applicator’s License.

2. Utility Line Clearance Certification.

3. Current CDL operators’ licenses for employees operating equipment requiring such license.

4. Current barricade and flagging certification for offerors employees performing this type of work.

5. Current dielectric certification of all tower trucks that would be used to provide service.

5. ISA Arborist Certification is mandatory for crew supervisors and each climber and bucket truck operator.

IV. MINIMUM EQUIPMENT REQUIREMENTS

Offeror will have, or have available, at least the following minimum amounts of equipment for the work to be performed under this Agreement.

A. Four (4) fully equipped aerial tower trucks for the performance of all work assignments.

1. Each truck must be certified annually as safe for non-conductivity of electricity, and the cost of certification is Offeror responsibility.

2. Trucks must have articulating upper and lower booms and be capable of reaching heights of approximately fifty-five (55) feet above the ground.

3. Equipment shall include leaf blowers for clearing the debris missed by the rakes and brooms.

4. One (1) additional tower truck, or comparable aerial device, shall be available within fourteen (14) days of Offeror receiving notice from City and must be suited for tree service and capable of reaching heights of approximately one hundred twenty (120) feet above the ground.

B. One (1) commercial grade stump grinder with no less than 50 horsepower.

Additional stump grinders may be needed to comply with stump removal requirement as listed in Section III.C.4 Stump Removal of Exhibit “A”.

C. Four (4) commercial grade self-feeder disc-style brush chippers.

D. Two (2) loaders, or comparable equipment, and two (2) transport trucks shall be available within fourteen (14) days of Offeror receiving notice from City. Trucks must be capable of lifting, transporting and dumping logs 18 to 20 feet long and up to 6 feet in diameter.

E. All equipment shall be used in accordance with governing laws and/or regulations, manufacturer’s directions and OSHA requirements.

i. Do maintenance pruning for entire crown and branch ends.