379013_MR.pdf

REQUEST FOR PROPOSAL

#379013_MR

PIP-II PRECAST CONCRETE SHIELD

BLOCKS

APRIL 1, 2026

Table Contents

1. INTRODUCTION

2. INVITATION TO SUBMIT PROPOSAL

3. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND

SMALL BUSINESS SUBCONTRACTING PLAN

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS / QUESTION PERIOD .. 2

5. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

6. AMENDMENT OF SOLICITATION

7. PROPOSAL DUE DATE

8. LATE SUBMISSION

9. EXCEPTIONS AND DEVIATIONS

10. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

11. ORDER OF PRECEDENCE

12. SUBCONTRACT AWARD

13. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

13.1 PROPOSAL SUBMISSION FORMAT

13.1.1 PART I – TECHNICAL PROPOSAL/EVALUATION CRITERIA

13.1.2 PART II – BUSINESS MANAGEMENT & PRICE PROPOSAL

13.2 SUBCONTRACTOR ANNUAL REPRESENTATIONS & CERTIFICATIONS (SARC)

13.3 PROPOSAL CERTIFICATIONS, FORM PUR-466

14. DESCRIPTION OF WORK

15. DELIVERY TERMS

16. RESTRICTION ON DISCLOSURE AND USE OF DATA

17. EXHIBITS

EXHIBIT A

The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi

Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INTRODUCTION

Fermi National Accelerator Laboratory (Fermilab or FNAL), managed and operated by Fermi

Forward Discovery Group, LLC (FFDG) under a prime contract with the U.S. Department of Energy

(DOE), is seeking to subcontract for work aligned with its mission objectives.

The Proton Improvement Plan II (PIP-II) project is an essential upgrade to Fermilab’s accelerator complex to enable the world’s most intense high-energy beam of neutrinos for the international Deep

Underground Neutrino Experiment at LBNF and a broad physics program, powering discoveries for many decades to come. In support of this project, FNAL requires the fabrication and delivery of

Precast Concrete Shield Blocks, as identified herein.

2. INVITATION TO SUBMIT PROPOSAL

You are invited to submit a proposal for the items specified and with the provisions contained herein, including the terms and conditions of the proposed firm-fixed price subcontract entered into as a result of this solicitation.

3. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND

SMALL BUSINESS SUBCONTRACTING PLAN

This acquisition is unrestricted and contains no set-aside provisions. The North American Industry

Classification System (NAICS) code for this solicitation is 327390: Other Concrete Product

Manufacturing Specialty. The small business size standard for this NAICS code is 500.

A small business subcontracting plan will be required if the awardee does not meet the definition of a small business as described in the paragraph above and the subcontract exceeds $750,000.00. The

Subcontracting Plan shall follow the Federal Acquisition Clause, 52.219-9, Small Business

Subcontracting Plan (See Exhibit C. FL-55 - Small Business Subcontracting Plan). A draft plan must be submitted with your RFP response if the value exceeds $750,000.00.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS / QUESTION PERIOD

The prospective offeror should examine and review the solicitation with care. Any prospective offeror who has questions or desires an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by April 16, 4:00 CST, and be submitted to the

Procurement Specialist at the email address identified below. Oral explanations or instructions given before the award of a subcontract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective offerors.

Any and all changes to these specifications are valid only if included in a written addendum and shall become part of the subcontract.

All questions concerning this RFP should be submitted via email to the Procurement Specialist identified below.

Procurement Specialist: Michele Reynolds

Phone: (630) 840-2448

Email: micheler@fnal.gov

Fermi Forward Discovery Group, LLC

Procurement Department

Kirk Road & Wilson Street

Batavia, IL 60510-0500

5. CONTACT WITH FFDG PERSONNEL/BLACKOUT PERIOD

All offerors are prohibited from making any contact (including sales calls) with officials or employees of FFDG (collectively “FFDG personnel”) with regard to the request for proposals, other than in the manner and to the persons designated herein, until after an award has been made. PLEASE NOTE:

The Chief Procurement Officer or their designee reserves the right to disqualify any offeror found to have contacted FFDG personnel in any manner regarding the proposal request.

6. AMENDMENT OF SOLICITATION

FFDG may, by addenda/amendment, modify any provision or part of this RFP at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

An offeror shall acknowledge receipt of any addenda/amendments to this RFP. Failure to acknowledge may result in the disqualification of an offeror’s proposal with no further consideration for an award. The acknowledgment shall be provided in one of the following ways:

• Immediately upon receipt of the amendment via an email sent to the FFDG Procurement

Specialist identified herein.

• Return of the Amendment with a signature on the acknowledgment signature line; or

• In the offeror’s proposal.

7. PROPOSAL DUE DATE

The offeror’s proposal shall be emailed to the Procurement Specialist no later than 2:00 P.M. CST, April 30, 2026.

PLEASE NOTE: Partial or incomplete proposals [including required documents (e.g., project timeline, examples of prior work, references, submission of the Request for Proposal Form)], specifically, failure to provide all documents required, may result in your submission being considered non-responsive and will not be considered for an award.

8. LATE SUBMISSION

Proposals received by FFDG after the Submittal Date and Time indicated may not be considered. The

Respondent assumes the risk of the method of dispatch chosen.

9. EXCEPTIONS AND DEVIATIONS

Any exceptions to the General Terms and Conditions identified herein MUST be documented on a separate sheet on the Offeror’s Letterhead with your proposal submission. Exceptions to FFDG’s

Terms and Conditions MUST be clearly and completely indicated on a company letterhead. FFDG is not required to accept any exceptions or deviations.

Any exceptions or additional terms noted on a Quote Form will not be considered and are hereby expressly rejected. Likewise, any references—whether through language or hyperlink—to additional terms and conditions are not accepted and are similarly rejected.

Offerors taking exceptions, deviations, or conditional assumptions to the Specifications provided herein must clearly identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not, in themselves, automatically render a proposal unacceptable to

FFDG. However, a large number of exceptions or one or more significant exceptions not providing a benefit to FFDG may result in the rejection of the offeror’s proposal as unacceptable.

NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG’s terms and conditions may cause your proposal to be disqualified with no further consideration for an award.

10. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

The offeror may submit modifications to its proposal at any time before the solicitation closing date and time and may submit modifications in response to an amendment or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist at the email address identified herein.

11. ORDER OF PRECEDENCE

Where there appear to be variances or conflicts, the following order of precedence shall prevail:

FFDG’s drawings (if applicable), FFDG’s Statement/Scope of Work, and the RFP’s General Terms and Conditions.

12. SUBCONTRACT AWARD

The issuance of the RFP does not compel FFDG to make an award. FFDG reserves the right to accept or reject all proposals if it is determined to be in its best interest. A decision may be made without discussion; hence, an offeror’s proposal should be submitted initially on the most favorable terms.

The proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of the Fermi National Accelerator Laboratory (FNAL).

Any subsequent award issued by FFDG shall be constituted in writing by authorized representatives of the Procurement Department of the FNAL.

No other representatives of FFDG are authorized to issue contracts or agreements or bind FFDG to any form of agreement or understanding. The authorized Procurement Department official of

FNAL is the only individual who can legally commit FFDG to the expenditure of funds in connection with this proposed procurement.

13. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

This is a lowest price-technically acceptable source selection. An award shall be made to the lowest evaluated proposal that meets or exceeds the acceptability standards for non-cost factors, including past performance. FFDG shall be the sole determiner of what is deemed to be technically acceptable.

FFDG reserves the right to cancel this solicitation at any time without incurring any liability or damages associated with such cancellation.

Under no circumstances shall FFDG be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature, incurred as a result of an offeror’s participation in this RFP process. The Offeror understands and agrees that it submits its proposal at its own risk and expense and releases FFDG from any claim for damages or other liability arising out of the RFP and award process.

FFDG shall not be liable for any errors in the offeror’s proposal submission. Except during negotiations initiated by FFDG, no modifications to the proposal shall be accepted from the offeror after the Submittal Date. The offeror is responsible for a careful review of their entire proposal to ensure that all information, including pricing, is correct and complete. Offerors are liable for all errors or omissions contained in their proposals.

FFDG reserves the right to award a subcontract only to responsive and responsible proposers.

Responsive offers are defined as a proposal that meets all of the minimum requirements (e.g. submits all required documents, meets minimum years requirement, etc.). Responsible proposers are defined as companies that demonstrate the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform on the subcontract. FFDG shall be the sole determiner of whether an offer or offeror is considered responsive and/or responsible.

Any information of a proprietary nature shall be CLEARLY MARKED and identified in the offeror’s submission.

13.1 Proposal Submission Format

The proposal shall be submitted in two (2) parts: Part I – Technical Proposal, and Part II –

Business/Cost/Price. In no instance shall Part I and Part II be bound together or presented in such a manner as to make them not severable. THE TECHNICAL PROPOSAL SHALL NOT

CONTAIN ANY REFERENCE TO COST OTHER THAN WHAT IS REFERENCED IN

CURRENT/PAST PROJECTS.

Offerors shall provide a clear, complete, and well-organized response addressing each of the

Evaluation Criteria below. The submission must include sufficient detail, supporting documentation, and explanation to allow FFDG to assess the offeror’s technical capability and the extent to which the proposed approach meets the requirements of the Statement of Work

(SOW). Additionally, offerors may include recommendations or areas of concern regarding the scope of work requirements in their proposals.

13.1.1 Part I – Technical Proposal/Evaluation Criteria

The offeror shall provide, with their submission of Part I – Technical Proposals, documentation that demonstrates their ability to meet, at a minimum, the qualifications identified below. This would include demonstrating the offeror’s ability to design, fabricate, test, and deliver items in full compliance with the requirements of the SOWs identified herein. Offerors must address, at a minimum, the following evaluation factors:

• Experience: The offeror shall have at least five (5) years of experience in a company specializing in providing precast concrete products and services normally associated with the industry. Additionally, the offeror shall:

o Respond as to the years the firm has been in operation o Respond if the offeror’s precast plant is PCI certified.

o If the offeror has been in business for less than five (5) years, the offeror’s key personnel must have a minimum of ten (10) years’ experience.

o Key personnel are defined as the offeror’s Plant Manager, Quality Control

Manager, and Lead Design Engineer.

o Provide the names of the key personnel with a list of dates of experience of each key personnel working in similar roles for other firms.

PLEASE NOTE: As a condition of a subcontract award and its performance, should the subcontractor wish to substitute key personnel proposed for this RFP identified in their response, or during the performance, if after award, the replacement staff must possess education and/or experience equivalent to or exceeding that of the individual(s) being replaced.

• Current/Past Projects: FFDG will evaluate the offeror’s previous experience with projects of similar size, scope, and complexity. Please provide documentation of:

o Three (3) projects completed within the past five (5) years of similar type, size, scope, and complexity.

FFDG will be the sole determiner of what is deemed acceptable, with similar type, size, scope and complexity.

13.1.2 Part II – Business Management & Price Proposal

The offeror’s proposed pricing, in accordance with the specifications defined in the documents provided herein, must be included on the Request for Proposal Form provided herein. THE OFFEROR MUST SUBMIT PRICING USING THE FORM

PROVIDED HEREIN.

The proposed pricing shall be a firm-fixed-price for the work as identified herein, and the price proposal shall be valid for 90 days from the final proposal due date. An Offeror allowing less than the minimum acceptance period as identified herein may be rejected without further consideration for an award.

All pricing must be submitted in USD, and no allowances shall be made for currency conversion during the term of the subcontract.

THE OFFEROR MUST SUBMIT PRICING USING THE FORM PROVIDED

HEREIN.

13.2 Subcontractor Annual Representations & Certifications (SARC)

The SARC certification submitted by the successful Offeror will be incorporated into the subsequent subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications

Form (Exhibit D).

13.3 Proposal Certifications, Form PUR-466

The PUR-466 certification submitted by the successful Offeror will be incorporated into the subsequent subcontract. All sections are required to be completed and must be signed by a company official (Exhibit E).

ALL submittals must remain as separate documents. Please do not combine.

14. DESCRIPTION OF WORK

The selected subcontractor shall provide all labor, materials, tools, equipment, and supervision required to complete all fabrications of the absorber shield blocks, as identified in the Exhibits herein.

15. DELIVERY TERMS

Delivery terms shall be FOB Destination, Fermilab, Batavia, IL and shall include shipping/freight costs in their firm-fixed-price proposal submission.

16. RESTRICTION ON DISCLOSURE AND USE OF DATA

Offerors or quoters who include in their proposals or quotations data that they do not want to be disclosed to the public for any purpose or used by FFDG except for evaluation purposes, shall –

A. Mark the title page with the following legend:

“This proposal or quotation includes data that shall not be disclosed outside FFDG and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal or quotation. If, however, a subcontract is awarded to this Offeror or quoter as a result of – or in connection with – the submission of this data, FFDG shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting subcontract. This restriction does not limit FFDG’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets (insert numbers or other identification of sheets)”, and

B. Mark each sheet of data it wishes to restrict with the following legend “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation.”

17. EXHIBITS

A. EXHIBIT A – RFP Document and Pricing Form

B. EXHIBIT B – FFDG General Terms and Conditions

C. EXHIBIT C – 377559: SOW PIP-II Absorber Shield Blocks

D. EXHIBIT D – 377559: REVISED 2.4.2026 12-2-55 Combined Drawings_rev1

E. EXHIBIT E – 377559 Combined Embed Drawings

F. EXHIBIT F – 377559 Spec_03410

G. EXHIBIT G – 379013 Spec_03410

H. EXHIBIT H – 379013: 13-2-40_Combined_Drawings

I. EXHIBIT I – 379013: 014200_Quality_Requirements

J. EXHIBIT J – 379013 SOW_PIP-II_BTL_Blocks

K. EXHIBIT K – PUR-466

L. EXHIBIT L – SARC

EXHIBIT A

Fermi National Accelerator Laboratory

Procurement Department

Finance Section

630.840.2448 micheler@fnal.gov

DATE: April 3, 2026

DUE DATE: April 30, 2026

RFP#: 379013_MR

REQUEST FOR PROPOSAL SUBMITTAL SHEET

ITEM QTY DESCRIPTION

HTS/Taric

Code

UNIT

PRICE

TOTAL

(USD)

Fermilab requests your firm-fixed-price proposal for the following items per the terms and conditions referenced herein.

13-2-39 PIP-II ABSORBER SHIELD BLOCKS

Front Block per drawing F10237376

Upstream Block per drawing F10234214

Bottom Block per drawing F10237394

Top Block per drawing F102374215

SUBTOTAL 13-2-39

13-2-40 PIP-II BTL SHIELD BLOCKS

Block Type A

N/A

6 3 Block Type C N/A

7 7 Block Type D N/A

8 4 Block Type E N/A

9 11 Block Type H N/A

10 10 Block Type K N/A

11 9 Block Type L

SUBTOTAL 13-2-40

TOTAL (13-2-39 + 12-3-40 SUBTOTALS)

Proposed Delivery Date upon ROA ____________________

NAICS: 327390

Size STD: 500 Employees

ANY AND ALL exceptions to specifications and/or extra charges for containers, tooling, etc. MUST be clearly indicated.

COMPANY NAME ___________________________________ MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THE QUOTE

ADDRESS ____________________________________ ARE FOR WORK DONE UNDER PRIME CONTRACT#DE AC02-07CH11359

TERMS NET 30 FOB FERMILAB/BATAVIA, IL WITH THE UNITED STATES DEPARTMENT OF ENERGY. ANY ITEMS

SUBMITTED BY ___________________________________ COVERED BY G.S.A. CONTRACTS SHOULD ALSO BE INDICATED.

DATE SUBMITTED __________________________________

mailto:micheler@fnal.gov