36W79719R0001-0002000.docx

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Attached to
Pharmaceutical Prime Vendor 2020 Federal contract opportunity
Solicitation number
36W79719R0001
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12

About this file

This document provides information on a forthcoming solicitation for pharmaceutical prime vendor services. The Department of Veterans Affairs intends to issue solicitation number 36W79719R0001 for a pharmaceutical prime vendor to provide just-in-time distribution of Government contracted pharmaceuticals to VA facilities, other Government agencies and State Veterans Homes. The solicitation will be for an indefinite-delivery, requirements-type contract with a two year base period and three two-year option periods to be exercised at the Government's discretion. Offerors must propose a distribution fee and demonstrate the logistics capabilities and experience to service approximately 750 customers with next-day deliveries of thousands of stocked pharmaceutical items. The prime vendor will also be required to provide a web-based ordering system, consolidated paperless invoicing, barcoding, and reporting capabilities. The NAICS code is 325412 and the small business size standard is 1,250 employees. The anticipated closing date for proposals is October 29, 2019 and the solicitation will be available electronically at FedBizOpps.

36W79719R0001 0002 36W79719R0001 0002.docx

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36W79719R0001 0009 36W79719R0001 0009.docx DOCX document
36W79719R0001-0009000.docx DOCX document
36W79719R0001 0008 36W79719R0001 0008.docx DOCX document
36W79719R0001-0008000.docx DOCX document
36W79719R0001 0007 36W79719R0001 0007.docx DOCX document
36W79719R0001-0007000.docx DOCX document
36W79719R0001 0006 36W79719R0001 0006.docx DOCX document
36W79719R0001 0006 PPVUnitsByMonth no formatting Columns I-K.xlsx XLSX spreadsheet
36W79719R0001-0006000.docx DOCX document
36W79719R0001-0006001.xlsx XLSX spreadsheet
36W79719R0001 0005 36W79719R0001 0005.docx DOCX document
36W79719R0001 0005 PPVUnitsByMonth no formatting Columns F-H.xlsx XLSX spreadsheet
36W79719R0001-0005002.xlsx XLSX spreadsheet
36W79719R0001-0005001.docx DOCX document
36W79719R0001 0004 36W79719R0001 0004.docx DOCX document
36W79719R0001 0004 PPVUnitsByMonth no formatting Columns A-E.xlsx XLSX spreadsheet
36W79719R0001-0004003.docx DOCX document
36W79719R0001-0004004.xlsx XLSX spreadsheet
36W79719R0001 0003 36W79719R0001 0003.docx DOCX document
36W79719R0001 0003 TG-90-1_VATrainingGuide_MaterielHandlersTrainingGuide.pdf PDF
36W79719R0001-0003005.pdf PDF
36W79719R0001-0003004.docx DOCX document
36W79719R0001 0002 36W79719R0001 0002.docx DOCX document
36W79719R0001 0001 36W79719R0001 0001.docx DOCX document
36W79719R0001-0001000.docx DOCX document
36W79719R0001 36W79719R0001.docx DOCX document
36W79719R0001 ATTACHMENT B Specifications for invoice.dat file.doc DOC document
36W79719R0001 ATTACHMENT A List of participating facilities including estimated annual sales.xlsx XLSX spreadsheet
36W79719R0001 ATTACHMENT D Prior Usage Data.xlsx XLSX spreadsheet
36W79719R0001 ATTACHMENT C Subcontracting Plan Template.docx DOCX document
36W79719R0001-003.doc DOC document
36W79719R0001-004.docx DOCX document
36W79719R0001-001.docx DOCX document
36W79719R0001-005.xlsx XLSX spreadsheet
36W79719R0001-002.xlsx XLSX spreadsheet
36W79719R0001-000.docx DOCX document
36W79719R0001 36W79719R0001_1.docx DOCX document
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37W79719R0001 AMENDMENT 2

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-25-2019 003A4C Department of Veterans Affairs National Acquisition Center (003A4C4) Building 37 1st Avenue, One Block North of 22nd St.

Hines IL 60141 003A4C Department of Veterans Affairs OA&L National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141 To all Offerors/Bidders

36W79719R0001 09-10-2019

X X X

X Responses to questions received regarding this RFP are provided on page 2.

Section
Page Number #
Paragraph
Question
Response
Schedule of Supplies
6
Type of Contract
Are the national contracts for the Med Surg items that the VA will be establishing the same national contracts being used for the VA's Med Surg Prime Vendor program?
No.
B4 and under pricing
17 & 86
1
In the current contract the cost recovery fee is applied to only the Other Government Agencies. Can you please confirm the intent is to apply this fee to all PPV facilities?
No that was in error. The cost recovery fee only applies to the Other Government Agencies at a rate of 0.25% rather that the prior stated 0.5% in the initial solicitation.
B4 and under pricing
16
1
Please confirm that the cost recovery fee is expected to be included within the distribution fee submitted on the pricing proposals?
No that was in error. The fee shall be imbedded in the price of all products purchased by the OGA participants. The PPV shall make the appropriate provisions in the automated order system to include cost recovery fees in the acquisition price field which appears in all order-entry and confirmation modules.
B
20
I-1
Can the VA confirm that the PPV must supply vials and caps from the VA's National Standardization contractor, Berry Plastics, despite the items not being included in Table 2 (medical/surgical items)? If yes, can the PPV select which negative distribution fee would applies? If the selection is not up to the PPV, which fee will apply?
This is correct – the PPV must supply vials and caps awarded via national contract. The negative distribution fee that applied to med surge items would apply to the vials and caps.
B
29
I-4, i
The DSCSA does not require suppliers to transmit lot and expiration data in the Transaction Information or Transaction History until November 2023. Please confirm that at the start of performance the PPV contractor must have a system for capturing this data for transmission on invoices and reports provided to the PPV users.
Although the DSCSA does not require this information to be transmitted, the Act does state that if this information is provided, the Dispenser has a responsibility to track. Since the PPV contract requires this information to be provided, pharmacy must track, so this data is needed as part of the report.
B
29
I-4(j)
Please confirm that the PPV contractor is required to extend to the customer the price in effect on the day of order placement irrespective of subsequent price changes that take place on the date the item is invoiced or shipped.
This understanding is correct.
B
44
I-10(d)
Please confirm that the PPV's ordering system must prohibit all VA and committed OGA accounts from ordering mandatory source items until the account selects one of the four reasons for ordering an alternate product? Further, the PPV must capture these sales with the justifications and create a report for the VA.
The intent of I-10(d) is to allow for the facilities to override the lock-out when needed for one of the 4 reasons outlined. The PPV is responsible for tracking when the lock out is overridden so that this is captured in procurement related reports, but the PPV is not responsible for tracking the reason that the lock out is overridden.
B
54
I-18(e)
This provision requires the PPV to invoice for drop shipments within 7 days of delivery. The PPV doesn't know when the items were delivered or whether the customer accepted the delivery. Is it sufficient if the PPV invoices the customer within 7 days of being invoiced by the supplier?
Yes
C
99
none
Please confirm that VAAR 852.232-72, Electronic Submission of Payment Requests, only applies to transactions with VA accounts.
Yes, that is correct.

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