36S79725Q0005.docx

36S79725Q0005

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36S79725Q0005 10-06-2025 Michelle Williams 11-10-2025 16:00

CST

VA NAC / 003B6A

PO Box 76 1st Ave., One Block N of 22nd Hines IL 60141 X X 238220 $19 Million N/A X Department of Veterans Affairs Building 37 1st Ave., One Block N of 22nd Hines IL 60141 Department of Veterans Affairs OPAL / National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

See CONTINUATION Page See CONTINUATION Page X Michelle Williams Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36S797

VA NAC / 003B6A

PO Box 76 1st Ave., One Block N of 22nd

Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

STATEMENT OF WORK

VA Service and Distribution Center (VA-SDC) Bldg. 37 1st Ave 1 Block North of Cermak Hines, Illinois 60141

LIFE SAFETY EQUIPMENT/SYSTEMS MAINTENANCE

SCOPE of WORK:

The Contractor shall provide all labor, material, supervision, equipment, and transportation necessary to perform inspection, testing, maintenance (ITM) and repairs of all Fire Alarm Detection Systems, Fire Suppression Systems, Fixed Chemical Extinguishing Systems, Alarm Devices and Monitoring Components systems in accordance with the following codes listed below. (All latest revisions apply). Contractor shall intergrade the Fire Alarm System to the Building Automation System.

1. NFPA 1: Fire Code

2. NFPA 13: Standard for the Installation of Sprinkler Systems

3. NFPA 17: Standard for Dry Chemical Extinguishing Systems

4. NFPA 20: Standard for the Installation of Stationary Pumps for the Fire Protection

5. NFPA 25: Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

6. NFPA 101: Life Safety Code

7. Occupational Safety and Health Administration (OSHA) Guidelines and Standards

The Contractor is responsible for all annual function checks, inspections, maintenance and repairs concerning the Fire Sprinkler system control valves, relief valves, pressure reducing valves, tamper switches, pressure switches, water flow alarm devices, gauges, fire pumps and controls, back flow preventers, main drain tests, fire hydrants, water flow tests, post indicator valves, standpipes, Fire Department Connections (FDC), fire connection hose valves, smoke detectors, fire sprinkler heads, as well as a 5 year internal pipe inspection and testing on all Fire Sprinkler Systems and valves.

CONTRACT LIFESPAN:

1 year Base Period 2nd year option 3rd year option 4th year option 5th year option

GENERAL REQUIREMENTS:

This is a non-personal services contract to provide fire alarm and fire suppression system services. The Government shall not exercise any supervision or control over the service providers providing the services described herein. Safety and PPE equipment must be provided for each Contractor’s employee by the Contractor.

A. All work under the provisions of this contract must be performed by properly licensed and certified fire alarm system and fire suppression system service technicians directly employed by the contractor fully trained and experienced in the servicing of the exact types and manufacture of systems and devices specified.

B. In addition to the conformance section of the specifications, all work under the provisions of this contract must be performed and certified as being in full compliance with all applicable laws, regulations and NFPA codes.

C. At all times while performing work under the provisions of this contract the Contractor’s employees must strictly observe the requirements of all applicable Occupational Safety and Health Administration, Environmental Protection Agency and Department of Veterans Affairs rules, regulations, and policies, particularly including those rules, regulations and policies pertaining to fire safety, patient information security, data security, lock out/tag out procedures and confined space entry.

D. The approximate number of fire alarm system components, devices and fire suppression system devices and components within the scope of work of this contract are listed below in the List of Equipment. The absence or omission of an existing fire alarm system component or device of any manufacture from the Inspection List will not relieve the contractor of responsibility for inspecting, testing, repairing, servicing, and maintaining that system component or device in accordance with the requirements of this Statement of Work.

E. Existing specified fire alarm system and/or alarm system components or devices except smoke detectors found to be in failure mode or otherwise identified by VA-SDC personnel as requiring repair or replacement will be reported to the contractor for appropriate corrective action as specified below.

E1. Troubleshooting and failure diagnosis as necessary to determine the cause of the problem identified will be provided by the Contractor.

E2. Any existing specified fire alarm system and/or alarm system component or device found to be inoperable or broken but economically repairable will be promptly repaired by the Contractor.

E3. Any existing fire alarm system and/or alarm system component or device found to be defective, broken, unserviceable, excessively worn and beyond economical repair as well as any component or device found to be approaching the failure point will be promptly replaced by the Contractor with a new component or device of equal or better quality and of the same design, capacity, and function as that removed.

E4. The Contractor’s service technician must report to the COR or if not available to alternate COR, proceed directly to the jobsite and begin the necessary work within four hours of receipt of telephone notification that a requirement for system repair service exists.

E5. Troubleshooting, diagnosis, repair and replacement of existing specified fire alarm system and fire alarm system components will normally be performed between the hours of 7:00AM and 3:30PM Monday through Friday excluding Federal holidays. However, in the event of a fire alarm system failure affecting more than one fire zone in Buildings 37 or 38 or when otherwise considered necessary by the COR and/or alternate COR, the Contractor will be required to provide emergency repair service as necessary to correct the problem at hand at any time of the day or night as well as on weekends and Federal holidays.

F. Within five calendar days of receipt of notice of award, the Contractor must provide the Contracting Officer with the telephone number(s) for emergency repair service. The Contracting Officer will provide the Contractor with a list of the names and titles of the VA-SDC employees authorized to initiate requests for repair services.

G. The Contractor must inspect and test all Fire alarm systems, Monitoring control panels, and devices in accordance with applicable laws and National Fire Protection Association (NFPA) codes annually. The Contractor must ensure that the accomplishment of each inspection is closely coordinated with the COR and/or VA-SDC trained personnel. The Contractor must provide the COR and/or alternate COR within 2 workdays of completion with a detail documented reports of the results of the inspection and testing of each Fire alarm system, device, and component. Each such documented report must include the location of the equipment, the area served, the date of inspection/testing, whether the equipment passed or failed testing, the name of the service technician performing the test and a complete description of deficiencies noted, corrective actions taken and recommendations for additional corrective action, if any.

G1. The cleaning and sensitivity testing of all specified smoke detectors in accordance with applicable laws and current National Fire Protection Codes. Testing will be accomplished with an Underwriters Laboratory approved, properly calibrated testing instrument.

H. Prior to beginning any work under the provisions of this contract on any given day the Contractor must report to the COR and/or alternate COR either in person or by telephone and advise him or her as to the nature and location of the work to be performed that day. The COR and/or Facility Manager will normally assign someone to accompany the service technician to the job site and to observe the work in progress.

I. The Contractor shall deliver formal/ final reports of annual service and unscheduled service no later than 7 calendar days from completion of each service. Contractor shall provide reports digitally in PDF by email to the COR. All reports shall adhere to and shall be equivalent to NFPA templates or standards and shall be completed in full and signed.

J. When any deficiencies are identified, the contractor shall inform the COR immediately via verbal and written notification email. Contractor shall submit the deficiency report to the COR within two (2) business days. The deficiency report shall include at a minimum the following information:

1. Installation name

2. Equipment/System name

3. Date of failure

4. Description of failure (pictures, drawings, etc.)

5. Justification (if repair is not accomplished)

6. Description of repair work (pictures, drawings, etc.)

7. Material list (description of article, quantity, catalogue-cut, pictures, etc.) for repair

8. Proposed repair schedule

9. Cost proposal

10. Submission date of the report

11. Signature of technician

K. The contractor shall submit an annual schedule to the COR to obtain approval within 15 days from contract award date and the start date of each option year. The annual schedule shall show the order in which the contractor proposes to perform the inspections, testing, calibration, and maintenance service, the dates on which the contractor will start each work element, and the scheduled date for completion of each element.

K1. A two-week (fourteen work-day notice) request for any suppression system shutdown shall be provided to the COR from the contractor in writing. Contractor shall not proceed with fire protection shutdown until the COR authorizes to do so. Contractor to verify with COR prior to start of work, and on a daily, or system basis that effected systems have been properly shut down and secured to prevent false alarms and risk to work on an active system.

K2. Fire protection system shall be fully operational at the end of each business day. Under no circumstances is any portion of the fire protection system to be left non‐functional after normal business hours. 0700 to 1530.

K3. Contractor shall be responsible for the protection of all building floors, floor coverings, walls, wall coverings, furniture, light fixtures, and equipment in that may be subjected to damage while performing this contract. Contractor shall replace all damaged items with exactly matching item or a like item at the VA’s discretion.

K4. Work site shall be left free and clean of all debris after completion of work. Contractor shall be responsible for the safety of all VA employees and visitors while performing contracted work, including slipping and tripping hazards. Contractor shall adequately barricade the immediate work site to prevent unauthorized individuals into the work area.

UNSCHEDULED REPAIRS

The government intends to have an “Unscheduled CLIN” associated with the contract for any emergency services or additional repair service not already identified. This CLIN will have a Not to Exceed (NTE) amount of $25,000.00. Repair work may be requested through the emergency/call back procedures or because of routine inspection/testing services.

A. The Contractor shall submit with their bid proposal a schedule of labor rates that will be charged for repair work on the fire sprinkler system performed during normal business hours and during non‐business hours, holidays, and weekends. The labor rates shall be submitted for the base year and each option year.

B. Contractor shall submit a invoice to the COR/CO for review and approval prior to invoicing through Tungsten. The government shall approve for payment submission or reject the invoice within 14 calendar days.

C. The contractor shall not perform any repairs not included in the PWS without proper authority from the Contracting Officer or COR. The contractor shall not invoice against the repair funds without approval of the COR or CO. All repairs shall be authorized in writing.

CONTRACTOR QUALIFICATIONS

A. Contractor personnel performing service on this contract shall have all required certifications and/or licenses per NFPA requirements. The Contractor shall maintain certifications, training records of each employee and/or laboratory testing agencies performing services under this contract. The Contractor shall make all updates to certification or records for individuals and/or laboratory testing agencies available for review by the VA. The contractor shall provide a copy of the certification records and photocopy of the employee’s identification prior to the start of any work and for any new employees performing on this contract.

B. All water flow tests are to be performed at system designated test points/valves.

C. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

D. Firms submitting quotations must have been regularly engaged in the business of repairing, testing, and maintaining fire alarm systems at large, multi-building facilities for at least the past 2 consecutive years. Bidders must provide a list of the names, addresses, and telephone numbers of references from customers upon request by the Contracting Officer.

QUALITY CONTROL PROGRAM

The Contractor shall coordinate, report, and ensure the timely completion of the work specified in this SOW. This encompasses the planning, coordination, technical direction, and surveillance of all activities necessary to execute all work. The contractor shall submit their Quality Control plan digitally in PDF within 10 days of contract award date. The COR will review the document and note any needed clarifications and return to the Contractor for revisions, if necessary. A VA approved QAQC Plan shall be in place within 30 days of the contract start date.

A. The contractor shall provide the overall management effort required to integrate technical and programmatic functions.

B. The Contractors QAQC Plan shall include the following at a minimum:

B1. A comprehensive list of all devices and associated equipment required to be maintained and/or inspected as part of this service contract in accordance with the NFPA codes listed on page 2 above. This list shall be reviewed with VA and discrepancies addressed prior to contract award.

B2. An inspection plan and schedule covering all services required by this contract. The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections will be accomplished and documented. The name and title of the individual(s) who will perform the inspections shall be noted.

B3. The methods for identifying and/or preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.

B4. Organizational structure and functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total contract performance.

INVOICES:

A. Invoices are to be submitted electronically upon completion of the services that are performed, or upon completion of non-scheduled services. The COR is responsible for acceptance of services and/or the processing of receiving reports for the services provided to the government. Invoices will be submitted via email to COR to facilitate review and eliminate delays in payment due to questions or errors.

B. Invoices shall include at a minimum: Date of Invoice Contract Number Purchase Order Number Vendor Name Invoice Number CLIN & Date of service

TASK SPECIFICATIONS:

A. The Contractor must be able to inspect, test, maintain, and repair 100% of all fire alarm and fire suppression system devices in accordance with National Fire Protection Association.

B. The Contractor shall provide maintenance and component replacement on the central processing unit to include reprogramming of the system due to failure, replacement of circuit boards, and all components in the control panels and panel functions.

C. The Contractor shall provide all necessary test equipment and labor to perform required inspection, testing, maintenance, and repairs on all panels and panel function.

D. The Contractor shall intergrade the Fire Alarm Monitoring System with the Building Automation System.

E. Necessary repairs for deficient or inoperable devices such as those found during ITM or have failed during operation will be provided by the Contractor. Only original replacement components manufactured by the original equipment manufacturer or other compatible components are used to preserve Underwriters Laboratories (U.L.) Listings and meet NFPA requirements.

LIST of EQUIPMENT:

Contractor shall provide 100% Inspection, Testing, Maintenance (ITM) and Repair service for all Fire Alarm Devices listed below in accordance with NFPA codes and requirements.

Building 37 Fire Alarm Detection Systems Quantity Frequency Notifier AFP-200 (Fire Alarm Control Panel) 2 Annual Notifier 2-3030/NFS320 (Fire Alarm Control Panel) 3 Annual FM200 (Chemical) 3 Semi-Annual FM200 Control Panel 3 Semi-Annual NAC Panel (Notification Appliance Circuit) 10 Annual Smoke Detector (Testing/Inspect) 42 Annual Smoke Detector (Cleaning) 42 Annual Smoke Detector (Sensitivity Testing) 42 Annual Heat Detector 8 Annual Pull Station 46 Annual Audible/Visual Devices (Horns, Strobes, Speakers) 104 Annual Visual Devices (Strobe only) 41 Annual Non-Coded Devices (Relay Modules, Monitoring, Door 91 Annual Magnetic Releasing Devices, Voice Evacuation, Batteries) Control Function Modules (Elevator Recall, AHU , etc.) 15 Annual Power Modules (120V/Battery) 10 Annual Beam Detector 5 Annual Duct Detector 46 Annual

Contractor shall provide 100% ITM and Repair service for the following Fire Suppression Devices and Sprinkler Systems listed below in accordance with NFPA codes and requirements.

Bldg. 37 Suppression and Sprinkler Systems Quantity Frequency Wet Pipe Sprinkler 1 Annual Risers (1 Pre Action) 12 Annual Pre Action Low Air Riser 1 Semi-Annual Tamper Switch 13 Annual Water Flow Switch 13 Annual Post Indicator Valves (Exercised and Greased) 10 Annual Fire Hydrants (Exercised and Greased) 10 Annual Fire Department Connections (Greased) 11 Annual Main Water Valves 6 Annual Internal Pipe Inspection of all Sprinkler Systems (Alarms/Check Valves) Every 5 Years Contractor shall provide 100% ITM and Repair service for the following Fire Alarm, Suppression Devices, and Sprinkler Systems listed below in accordance with NFPA codes and requirements.

Bldg. 38 Fire Alarm, Suppression Sys& Sprinkler Sys Quantity Frequency Smoke Detector (Test/Inspect) (Cleaning) (Sensitivity Testing) 1 Annual Pull Station 3 Annual Sprinkler Water Flow Switch 1 Annual Sprinkler Tamper Switch 1 Annual Fire Department Connections (Greased) 1 Annual

INSPECTION, TESTING, MAINTENANCE (ITM) REPAIR SERVICE SCHEDULE:

A. The Annual ITM of all Fire Alarm and Fire suppression systems shall be completed within 10 business days from the start date. Deficiencies should be completed within 5 days of final report but need to be identified by the close of business of the day found.

B. A 4:00AM start time is required for IMT for all Audible Devices in the CMOP area and must be completed by 5:00AM same day. All other Fire Alarm and Fire suppression devices the IMT can start at 7:00AM and must be completed by 3:30PM same day.

C. All documentation requirements will be kept current and up-to date. Documented results are due to the COR within five (2) business days after each ITM cycle. No hand-written reports will be accepted.

D. Service repair requests during normal business hours (M-F, 7:00AM-3:30PM, excluding Federal holidays and emergencies) require a 4-hour response time frame.

E. After hours service requests and emergency service requests (all other times to include emergencies) require a 1-hour response time frame.

SECURITY

A. Contractor’s Badge: Contractor, Subcontractors, employees, and representatives shall have a company badge always visible.

B. Physical Security: The contractor shall be responsible for safeguarding their equipment while on government property. Additionally, the contractor shall be responsible for any government equipment, information and property provided for contractor use. Contractor will NOT be provided a staging area for storage of tools, equipment, material, supplies, and other items. The Government will not be responsible for damage or loss of contractor’s property. Contractor is responsible to safeguard its property.

C. OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.

SAFETY

A. In performance of this contract, the Contractor shall take such safety precautions as the Contractor Officer, or his/her designee may determine to be reasonably necessary to protect both the lives and health of the occupants of the building and property. The Contractor Officer or his/her designee will notify the Contractor of any non‐compliance. The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed.

B. The Contractor shall provide all necessary Personal protective Equipment (PPE) and attire to personnel and require employees to use it during the performance of their duties as necessary. Employees shall be trained on the use and proper maintenance of PPE. The contractor shall conform to all regulations, federal and local OSHA standards.

C. Contractor shall comply with the Federal and State OSHA Blood Borne Pathogens Standard(s) and Airborne Infection Precautions. The Contractor shall ensure:

C1. Methods are in place by which all employees are educated as to the risks associated with Blood Borne Pathogens and Infectious Airborne Diseases in Health Care facilities.

C2. Have policies and procedures in place which reduce the risk of employee exposure to Blood Borne Pathogens and Infectious Airborne Diseases.

C3. Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens and Infectious Airborne Diseases.

C4. Provide employees with appropriate personal protective equipment (PPE) and/or clothing such as gloves, caps, gowns, masks, and protective eyewear throughout the performance of this contract.

D. Supervision. The contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his designee shall be always available when the contract work is in progress, to receive notices, reports or requires from the Contracting Officer or his representative.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Annual Fire Alarm System Inspection/Testing Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: 4240 - Safety and Rescue Equipment

Annual Sprinkler System Inspection/Testing

POP Begin:

POP End:

Annual Smoke Detector Cleaning

POP Begin:

POP End:

Annual Fire Hydrant Flushing/Flow test

POP Begin:

POP End:

Pre-Action Trip Inspection

POP Begin:

POP End:

Pre-Action Inspection

POP Begin:

POP End:

FM-200 Chemical Inspection

POP Begin:

POP End:

Unscheduled Repair

POP Begin:

POP End:

Annual Fire Alarm System Inspection/Testing Contract Period: Option 1 POP Begin:

POP End:

Annual Sprinkler System Inspection/Testing

POP Begin:

POP End:

Annual Smoke Detector Cleaning

POP Begin:

POP End:

Annual Fire Hydrant Flushing/Flow test

POP Begin:

POP End:

Pre-Action Trip Inspection

POP Begin:

POP End:

Pre-Action Inspection

POP Begin:

POP End:

FM-200 Chemical Inspection

POP Begin:

POP End:

Unscheduled Repair

POP Begin:

POP End:

Annual Fire Alarm System Inspection/Testing Contract Period: Option 2 POP Begin:

POP End:

Annual Sprinkler System Inspection/Testing

POP Begin:

POP End:

Annual Smoke Detector Cleaning

POP Begin:

POP End:

Annual Fire Hydrant Flushing/Flow test

POP Begin:

POP End:

Pre-Action Trip Inspection

POP Begin:

POP End:

Pre-Action Inspection

POP Begin:

POP End:

FM-200 Chemical Inspection

POP Begin:

POP End:

Unscheduled Repair

POP Begin:

POP End:

Annual Fire Alarm System Inspection/Testing Contract Period: Option 3 POP Begin:

POP End:

Annual Sprinkler System Inspection/Testing

POP Begin:

POP End:

Annual Smoke Detector Cleaning

POP Begin:

POP End:

Annual Fire Hydrant Flushing/Flow test

POP Begin:

POP End:

Pre-Action Trip Inspection

POP Begin:

POP End:

Pre-Action Inspection

POP Begin:

POP End:

FM-200 Chemical Inspection

POP Begin:

POP End:

Unscheduled Repair

POP Begin:

POP End:

Annual Fire Alarm System Inspection/Testing Contract Period: Option 4 POP Begin:

POP End:

Annual Sprinkler System Inspection/Testing

POP Begin:

POP End:

Annual Smoke Detector Cleaning

POP Begin:

POP End:

Annual Fire Hydrant Flushing/Flow test

POP Begin:

POP End:

Pre-Action Trip Inspection

POP Begin:

POP End:

Pre-Action Inspection

POP Begin:

POP End:

FM-200 Chemical Inspection

POP Begin:

POP End:

Unscheduled Repair

POP Begin:

POP End:

5-year Internal Pipe Inspection

POP Begin:

POP End:

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability:…