36C78623B50188 _ 06232023.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 192

36C78623B50188 X

06-23-2023

_________________________ Funds Assurance

None

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

Department of Veterans Affairs National Cemetery Administration Contracting Services claude.humphrey@va.gov

Claude Humphrey 708-202-8387 ext. 77051

Shrines _ Midwest Districts Fort Snelling and Dayton National Cemeteries The Department of Veterans Affairs, National Cemetery Administration has a requirement for a Multi-Award Firm Fixed Price (FFP) contract to Contractors to provide all Management and Supervision, Labor, Equipment, Material, Supplies, etc., to provide Upright Headstones Raise and Realign, Reset, Cleaning and Ground Surface Renovation services Renovation services (complete Shrine services), and all other work as shown and described in the contract documents, Statement of Work, Specifications, Drawing, etc., herein.

Interested bidders can submit a Bid for one or multiple project locations.

This Invitations for Bids (IFB) procurement opportunity is 100% Set-Aside for Service-Disabled Veteran-Owned Small-Business, (SDVOSB) firms; Authority 38 U.S.C. 8127 (Public Law 109-461). Bidders must be SBA VetCert verified prior to submitting a bid in accordance with VAAR 819-7003(B) AND FAR PROVISION 52.204-7(a).

Bidder must represent that it is a SDVOSB concern under NAICS code assigned to this acquisition and is SBA VetCert verified for eligibility in the https://veterans.certify.sba.gov/ - database.

In accordance with VAAR 819.7003 (b), SDVOSB firms must be verified in the SAB VetCert database, https://veterans.certify or hold a re-verification symbol next to the firm's name prior to contract award.

Prospective Offerors must be registered in Small Business Administration website - https://veterans.certify.sba.gov/ Vets 4212 at https://www.dol.gov; and System for Award Management (SAM) at https://www.sam.gov/SAM at the time of Bid submission and at time of award.

The Product / Service Code (PSC) for this procurement is The North American Industry Classification System (NAICS) code for this procurement is The Size Standard for this procurement is $ The project magnitude of construction range for this procurement is estimated to be between $1,000,000 $5,000,000.

There is an organized pre-bid site visit scheduled. See 52.236-27 Site Visit for detailed site visit information.

Interested Bidders are strongly encouraged to attend the Pre-Bid Site Visit Conference.

All Requests for Information (RFI) must be sent in writing to the Contracting Officer. See section A.3 8 QUESTIONS

The Bid Opening will be virtual, via Microsoft Teams. Bids will be submitted via email ONLY, at claude.humhrey@va.gov.

10 365

X X 52.211-10

X 14

0 3PM

08-03-2023

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base and Options - See Price Cost Schedule page(s).

36C786

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

Claude Humphrey

VA-NCA-2023-0006

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 CONTRACT ADMINISTRATION DATA

A.4 BASIS OF AWARD

A.5 PRICE/COST SCHEDULE – FT. SNELLING NATIONAL CEMETERY

A.6 OPTIONS PRICE/COST SCHEDULE – FT. SNELLING NATIONAL CEMETERY .14

A.7 PRICE/COST SCHEDULE – DAYTON NATIONAL CEMETERY

A.8 STATEMENT OF WORK

A.9 ATTACHENTS AND EXHIBITS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 52.228-1 BID GUARANTEE (SEP 1996)

1.2 52.228-11 INDIVIDUAL SURETY—PLEDGE OF ASSETS (FEB 2021)

1.3 52.228-12 PROSPECTIVE SUBCONTRACTOR REQUESTS FOR BONDS (DEC

2022)

1.4 52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

1.5 52.228-15 PERFORMANCE AND PAYMENT BONDS—CONSTRUCTION (JUN

2020)

1.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

2.2 52.214-31 ELECTRONIC BIDS (DEC 1989)

2.3 52.216-1 TYPE OF CONTRACT (APR 1984)

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.5 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.6 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023) 112

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.6 52.216-18 ORDERING (AUG 2020)

4.7 52.216-19 ORDER LIMITATIONS (OCT 1995)

4.8 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.9 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(MAR 2023)

4.10 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.11 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.12 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.13 52.236-4 PHYSICAL DATA (APR 1984)

4.14 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB

1997) ALTERNATE II (APR 1984)

4.15 52.244-2 SUBCONTRACTS (JUN 2020)

4.16 52.246-11 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (DEC 2014)

4.17 52.246-26 REPORTING NONCONFORMING ITEMS (NOV 2021)

4.18 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.19 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.20 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.21 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.22 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

4.23 VAAR 852.219-74 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

4.24 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.25 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.26 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.27 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.28 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.29 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.30 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.31 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 159

4.32 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.33 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

4.34 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.35 IT CONTRACT SECURITY

4.36 DAVIS –BACON ACT WAGE DETERMINATIONS

4.37 REQUEST FOR INFORMATION (RFI) FORM

4.38 PAST PERFORMANCE

4.39 SECTION 01 00 10 CONTRACTOR QUALITY CONTROL (CQC)

A.40 SECTION 01 41 00 – REGULATORY REQUIREMENTS

A.3 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individual(s):

a. CONTRACTOR: _____________________

Unique Entity ID: ___________________ DUNS Number: _____________________ Tax Identification Number: _____________________

Contact Person: _____________________

Telephone #: _____________________ e-Mail Address: _____________________

NOTE: Starting Monday, April 4, 2022, the new Unique Entity ID from SAM.gov will be the official, Federal Government-wide identifier used for Federal contract awards.

b. GOVERNMENT: Contracting Officer (36C786)

Department of Veterans Affairs, National Cemetery Administration Contracting Service 18434 Joplin Road Triangle, VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: Effective January 1, 1999, all payments by the Government to the Contractor will be made in accordance with Federal Acquisition Regulation (FAR) Clause 52.232-34, Payment by Electronic Funds Transfer. Contractor must be registered in the System for Award Management (SAM) database in accordance with FAR Clause 52.212-1(k).

3. INVOICES: Invoices shall be submitted within ten (10) business days after performance and acceptance of services and must include the VA Project Number, Contract Number, Purchase Obligation Number, Dates of Service, Detailed description of the services provided and Total Amount Due. Payment for services provided under the terms of this contract will be made in arrears, within thirty (30) calendar days, upon receipt of properly executed invoice(s) in accordance with:

• 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

• UPON ACCEPTANCE OF SERVICES

• In order to comply with the Improper Payment Elimination and Recovery Act of 2010

(IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with OB10 e-Invoicing network, for submissions of all electronic invoices to VA. OB10 electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1- 877-752-0900 option 2 for Enrollment.

• Contractor shall submit an electronic invoice within ten (10) business days after performance and acceptance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.tungsten-network.com/Login.aspx . For questions regarding the submission of VA electronic invoices, OB10 customer service may be contacted at 1-877-489-6135.

• All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity provided, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

• For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877- 353-9791 or email vafsccshd@va.gov

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.” to the following web address: http://www.fsc.va.gov/einvoice.asp.

FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE

FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/>

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov <http://va.gov/>

5. CONTRACT AUTHORITY: The Contracting Officer acting within the scope of the contract and his/her duties and responsibilities is the only person authorized to approve changes or modify any of the requirements of this request. The Contractor shall communicate with the Contracting Officer on all matters pertaining to Contract Administration. Only the Contracting Officer is authorized to make commitments or issue changes that affect pricing, quantities or quality of performance, delivery terms and conditions, or the term of the contract.

mailto:VA.Registration@ob10.com https://portal.tungsten-network.com/Login.aspx https://portal.tungsten-network.com/Login.aspx mailto:vafsccshd@va.gov http://www.fsc.va.gov/einvoice.asp mailto:VA.Registration@ob10.com http://ob10.com/ mailto:vafsccshd@va.gov http://va.gov/

6. CONTRACTING OFFICER’S REPRESENTATIVE: Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Contracting Officer will designate a Contracting Officer’s Representative (COR) for the project, of which all work coordination shall be made through the COR. The Contractor shall be provided a copy of the COR’s Delegation of Authority letter outlining the scope of the COR’s duties and responsibilities. No other person shall be authorized to act in such capacity unless appointed in writing by the Contracting Officer.

7. SUBMITTAL OF BIDS: A public bid opening will occur by telephone conference using the following:

Call Line: 872-701-0185 Conference ID: 670 369 169# All bids shall be submitted electronically via email to the attention of the Contracting Officer at the Contracting Officer’s respective Government’s email address by the due date and time outlined in the solicitation.

a. All Interested Bidders should also register with the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov.

b. Bidders who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a proposal through the vendor portal domain, prior to the proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov.

c. DO NOT wait until the last hour of the submission due date to submit bid documents. Bidders are highly encouraged to submit bid packages 2-3 hours in advance of the time specified to avoid system lock outs.

d. Bid submitted must meet the time constraints as set forth in the solicitation.

1. Bids submitted without the below stated (g) Bid package requirements will not be accepted and will be considered to be NONRESPONSIVE.

2. Late or incomplete Bids will NOT be considered and deemed to be nonresponsive.

NOTE: All bids must be submitted to the attention of the Contracting Officer identified, No Later Than the date/time specified, to claude.humphrey@va.gov.

e. Document /transmittal naming convention. Solicitation number, Project Description, and Company name

EXAMPLE: 36C78623B50188 _ Shrines - Midwest_ ABC 123 Corp.

f. Bid package shall be one (1) pdf document combining the following minimum required documents:

• Completed blocks 14-20c of the back of the SF 1442, ensuring full completion of all blocks;

• Completed Contract Administration Data sheet identifying the Solicitation number, Project Description, Company name and address, POC name, Phone number, eMail address, and Company’s Unique Entity ID / DUNS numbers;

• Completed Price/Cost Schedule;

• Completed Contractor Cost Estimate Worksheet;

https://www.vendorportal.ecms.va.gov/ mailto:VA.Acquisition.Systems@va.gov mailto:claude.humphrey@va.gov

• Completed, signed and attached SF30 Amendments (if applicable);

• Completed Past Performance sheet;

• Attached scanned digital copy of the Bid Bond (if applicable); (ensure to lightly darken raised seals)

g. NO FAX/ FACSIMILE SUBMITTED BIDS WILL BE ACCEPTED.

h. Bids shall be subject to the terms and conditions of the solicitation.

8. QUESTIONS: All questions regarding this solicitation must be submitted in writing

(email is acceptable) to: Claude Humphrey (claude.humphrey@va.gov. Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. No phone responses will be accepted. NOTE: All questions must reference the Solicitation number, Project number (if applicable) and the Description of the project in the Header or Opening Statement.

9. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

a. FAR 42.1502 directs all Federal agencies to collect Past Performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation.

One (1) or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b. The Past Performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c. It is requested that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than thirty (30) calendar days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

d. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

e. Within sixty (60) calendar days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

mailto:claude.humphrey@va.gov https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within sixty (60) calendar days after receipt of the CPAR.

On day fifteen (15), the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within sixty (60) days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

f. The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

2. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

g. If you wish to discuss a Past Performance evaluation, you should request a meeting in writing to the CO no later than seven (7) calendar days following your receipt of the evaluation. The meeting will be held via telephone or other means during your sixty

(60) calendar day review period.

h. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Administration Data)

A.4 BASIS OF AWARD

The Government intends to award one (1) contract for the Midwest District Shrine Program. The Government intends to award a Base contract for a period of performance of three hundred sixty-five (365) calendar days and to execute any or a combination of all options within the Base contract three hundred sixty-five (365) calendar day period of performance. The respective option(s) period of performance will be established at the time the option(s) is executed via Contract Modification, prior to the expiration of the Base contract period of performance, and in no instance exceed a period of performance of three hundred sixty-five (365) calendar day for the total executed option(s) period. To prepare for such possibility, the Contractor’s proposal should contain the bidder’s best terms from both a price and a technical standpoint to cover the base contract period and any/all option periods. However, based on price and other considerations, the Government reserves the right to not award a contract or any options. The Government also reserves the right to award without discussions to the lowest responsive and responsible bidder that represents the best value to the Government.

A.5 PRICE/COST SCHEDULE – FT. SNELLING NATIONAL CEMETERY

CLIN 0001 - SECTION 11

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 11 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

2,279 EA $ ___________ $ ____________

AB Section 11 Ground Surface Turf Renovation.

144,540 SF $ ___________ $ ____________

SECTION 11

GRAND TOTAL

CLIN 0002 - SECTION 17

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 17 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,243 EA $ ___________ $ ____________

AB Section 17 Ground Surface Turf

122,400 SF $ ___________ $ ____________

SECTION 17

FT SNELLING NATIONAL CEMETERY (Cont’d)

CLIN 0003 – SECTION 18

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 18 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

748 EA $ ___________ $ ____________

AB Section 18 Ground Surface Turf Renovations.

84,300 SF $ ___________ $ ____________

SECTION 18

CLIN 0004 – SECTION 22

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 22 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

2,569 EA $ ___________ $ ____________

AB Section 22 Ground Surface Turf

62,400 SF $ ___________ $ ____________

SECTION 22

FT SNELLING BASE GRAND TOTAL - Sections 11, 17, 18 & 22: $ ____________________

(End of FT Snelling Base Schedule)

A.6 OPTIONS PRICE/COST SCHEDULE – FT. SNELLING NATIONAL

CEMETERY

The respective option(s) Period of Performance will be established at the time of Option Modification issuance, but in no case/instance shall exceed three hundred sixty-five (365) calendar day for the total option(s) period.

CLIN 1001 - SECTION 12

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 12 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

2,279 EA $ ___________ $ ____________

AB Section 12 Ground Surface Turf

143,220 SF $ ___________ $ ____________

SECTION 12

CLIN 1002 - SECTION 15

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 15 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,243 EA $ ___________ $ ____________

AB Section 15 Ground Surface Turf

77,350 SF $ ___________ $ ____________

SECTION 15

OPTIONS - FT SNELLING NATIONAL CEMETERY (Cont’d)

CLIN 1003 – SECTION 31

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 31 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

748 EA $ ___________ $ ____________

AB Section 31 Ground Surface Turf

95,040 SF $ ___________ $ ____________

SECTION 31

CLIN 1004 – SECTION 32

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 32 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

2,569 EA $ ___________ $ ____________

AB Section 32 Ground Surface Turf

69,840 SF $ ___________ $ ____________

SECTION 32

OPTIONS - FT SNELLING NATIONAL CEMETERY (Cont’d)

CLIN 1005 - SECTION 37

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 37 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

2,279 EA $ ___________ $ ____________

AB Section 37 Ground Surface Turf

35,648 SF $ ___________ $ ____________

SECTION 37

CLIN 1006 - SECTION L NORTH

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section L NORTH Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,243 EA $ ___________ $ ____________

AB Section L NORTH Ground Surface Turf

238,620 SF $ ___________ $ ____________

SECTION L

NORTH GRAND

TOTAL

CLIN 1007 – SECTION L SOUTH

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section L SOUTH Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

748 EA $ ___________ $ ____________

AB Section L SOUTH Ground Surface Turf

33,850 SF $ ___________ $ ____________

SECTION L

SOUTH GRAND

TOTAL

CLIN 1008 – SECTION R

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section R Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

2,569 EA $ ___________ $ ____________

AB Section R Ground Surface Turf

280,860 SF $ ___________ $ ____________

SECTION R

CLIN 1009 – SECTION T

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section T Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

2,569 EA $ ___________ $ ____________

AB Section T Ground Surface Turf

232,080 SF $ ___________ $ ____________

SECTION T

(End of FT Snelling Options Schedule)

A.7 PRICE/COST SCHEDULE – DAYTON NATIONAL CEMETERY

CLIN 0005 - SECTION N

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section N Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

888 EA $ ___________ $ ____________

AB Section N Ground Surface Turf

49,728 SF $ ___________ $ ____________

SECTION N

CLIN 0006 - SECTION O

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section O Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

164 EA $ ___________ $ ____________

AB Section O Ground Surface Turf

9,184 SF $ ___________ $ ____________

SECTION O

DAYTON NATIONAL CEMETERY (Cont’d)

CLIN 0007 – SECTION P

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section P Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

936 EA $ ___________ $ ____________

AB Section P Ground Surface Turf

48,672 SF $ ___________ $ ____________

SECTION P

CLIN 0008 – SECTION R

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section R Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

658 EA $ ___________ $ ____________

AB Section R Ground Surface Turf

35,100 SF $ ___________ $ ____________

SECTION R

CLIN 0011 – SECTION 18-C

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 18-C Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

904 EA $ ___________ $ ____________

AB Section 18-C Ground Surface Turf

9,234 SF $ ___________ $ ____________

SECTION 18-C

CLIN 0009 - SECTION 19-A

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 19-A Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,015 EA $ ___________ $ ____________

AB Section 19-A Ground Surface Turf

9,216 SF $ ___________ $ ____________

SECTION 19-A

DAYTON NATIONAL CEMETERY (Cont’d)

CLIN 0010 - SECTION 19-B

LINE

NUMBER

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 19-B Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,068 EA $ ___________ $ ____________

AB Section 19-B Ground Surface Turf

10,368 SF $ ___________ $ ____________

SECTION 19-B

CLIN 0012 – SECTION 20

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 20 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

772 EA $ ___________ $ ____________

AB Section 20 Ground Surface Turf

36,650 SF $ ___________ $ ____________

SECTION 20

CLIN 0013 – SECTION 21

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 21 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,646 EA $ ___________ $ ____________

AB Section 21 Ground Surface Turf

86,050 SF $ ___________ $ ____________

SECTION 21

CLIN 0013 – SECTION 22

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 22 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

514 EA $ ___________ $ ____________

AB Section 22 Ground Surface Turf

9,920 SF $ ___________ $ ____________

SECTION 22

CLIN 0013 – SECTION 24

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 24 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,626 EA $ ___________ $ ____________

AB Section 24 Ground Surface Turf

85,150 SF $ ___________ $ ____________

SECTION 24

CLIN 0013 – SECTION 25

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 25 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

1,360 EA $ ___________ $ ____________

AB Section 25 Ground Surface Turf

68,400 SF $ ___________ $ ____________

SECTION 25

CLIN 0013 – SECTION 26

DESCRIPTION OF

SERVICES

QUANTITY UNIT UNIT PRICE AMOUNT

AA Section 26 Reset, Raise, Lower, Realign, & Backfill "Traditional" Upright Headstones, and Clean Headstones.

618 EA $ ___________ $ ____________

AB Section 26 Ground Surface Turf

15,850 SF $ ___________ $ ____________

SECTION 26

DAYTON BASE GRAND TOTAL –

Sections N, O, P, R, 18-C, 19-A, 19-B, 20, 21, 22, 24, 25, & 26: $ ____________________

(End of Dayton Base Schedule)

A.8 STATEMENT OF WORK

The Contractor shall provide all Management, Supervision, Quality Control, Labor, Equipment, Materials, Parts, Tools, etc., required, and necessary to fully provide the work to provide Upright Headstones Raise and Realign, Reset, Backfill Upright Headstones Cleaning and Restoration, and Ground Surface Renovation services (complete Shrine services), and all other work as described in the contract documents Specifications, to present a clean, neat, professional, and aesthetic headstone appearance for the Department of Veterans Affairs, National Cemetery Administration, Midwest District, Ft. Snelling National Cemetery and Dayton National Cemetery.

I. SCOPE

Contractor shall inspect the grounds where the work is to be completed and ascertain the work deemed necessary and required to complete the work outlined herein, failure of the Contractor to fully Inspect Grounds prior to performing the work shall not relieve the Contractor from performing in accordance with the strict intent and meaning of the specifications without additional cost to the Government.

The overall responsibility of the Contractor will be to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable placement and aesthetic appearance of headstones.

Services shall include, but will not be limited to, work consisting of extracting, resetting, aligning, backfilling, and compacting upright headstones that are already in place which have shifted out of vertical and/or horizontal alignment and plumb, as well as inventorying and assuring accurate placement on each gravesite, preservation of existing cemetery features (lawns, paving, roads, stones, and markers), restoration of cemetery features disturbed or removed as a result of performing new work, as well as, repairing, replacing, or reinstalling any damaged cemetery property, such that at the end of the day the condition is as good as before commencement of work.

For Upright Headstones Raise and Realign and Resetting, all headstones must always remain on their respective gravesite. Contractor shall lay headstones onto 4x4 lumber flat on surface of gravesite and prop it off the grass with the 4x4’s. All headstones shall be placed back in their sockets prior to the end of each workday.

II. SURVEYS

1. Professional Surveying Services: A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall be used for precision layout control of work to ensure that all headstone vertical and horizontal control requirements are being met by the Contractors during performance of the contract work.

2. Land Surveyor shall be required to use the appropriate State Plane Coordinate System in North American Datum in US Feet (e.g., NAD83 Minnesota State Plane, Western Zone, US Foot) for all survey work. Surveyed objects such as grid monuments shall have real-world geographic coordinate information.

3. Survey: Before any work is started, the Contractor shall make a thorough recorded video survey with the Contracting Officer’s Representative (COR) of areas in which contract work occurs and areas of anticipated routes of access, etc., and provide a copy to the COR.

This video recording shall include:

a. Existing conditions at site. Contractor shall use a video camera to survey and document existing conditions prior to start of work by walking up and down every single headstone row and record the headstones in their current positions. The Contractor shall provide one (1) copy of the completed survey video recordings to COR within three (3) calendar days after completion of the site condition video being performed.

4. Re-Survey: Upon completion of the specific area, a final walk-through inspection will be performed by the Contractor and the COR, where a final survey report will be done, listing any damages caused in the performance/execution of the work.

III. CONTRACTOR'S RESPONSIBILITIES

1. Prior to beginning any work, the Contractor shall survey the site and review the Statement of Work to determine the extent of the work.

2. Prior to performing any work on any respective area, the Contractor shall submit an ‘After Inspection Report’ for the respective area, and report Contractor’s findings, listing any deficiencies found and recommendations, to the COR and Contracting Officer for review and approval prior to commencing any work.

a. The report will include all aspects of work needed to fully provide the Shrine services as specified herein.

3. The Contractor shall submit proposed project work schedule sequence for the COR to review and approval prior to commencing any work to avoid disruption of cemetery operations.

a. Note that headstone permanent support system raise/realign work is limited to no more than one (1) headstone row at any given time

4. The Contractor shall take all necessary precautions to avoid damages to existing items to remain in place, to be reused, or to remain the property of the Cemetery.

5. Any damaged items shall be repaired or replaced as approved by the COR.

6. The Contractor shall locate, tag, and identify any utilities irrigation system piping, sprinkler heads, and other components and make all necessary adjustment or connections from the existing utilities and shall reroute any utility line, which may impact construction.

7. The Contractor shall grade the site within the construction limits to maintain proper site drainage; all ground surfaces shall be graded to provide runoff toward drains and/or swales.

8. The Contractor shall repair and restore any damage to roads, turf or surrounding area that occurs during construction.

9. Handling of Markers and Headstones: Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e. Bobcat®) or similar machine to extract the headstone from the socket. When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite; do not lean headstones against each other.

a. The Contractor shall use care not to scratch or damage headstones in any manner.

b. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground.

c. The headstone shall be protected from direct ground contact while lying horizontally.

i. The protection method used shall be as approved by the COR and shall be free of deterioration in weather.

ii. An approved method is to support each headstone with two (2) wood 4X4s.

iii. Alternate methods can be approved by the COR.

iv. NOTE that Cardboard shall not be used.

v. Wood or other suitable appropriate and attractive material shall be used to keep the headstones from contact with the soil while lying horizontally.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor must contact the COR IMMEDIATELY for guidance.

f. Any doubts as to the proper procedures shall be brought to the attention of the COR, and/or CO for guidance or resolution.

g. The Contractor is required to discuss this guidance with its employees and subcontractor and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

10. The Contractor shall also be responsible for:

a. Ensuring that all work is done in a manner that safeguards NCA visitors, employees, and the public.

b. Obtaining all necessary licenses and/or permits required to perform the work.

c. Taking all precautions necessary to protect persons and property from injury or damage during the performance of this contract.

d. Any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees' fault or negligence.

e. Maintaining personal liability and property damage insurance prescribed by the laws of the respective Midwest District States.

f. Full management of the facility’s upright headstone raise and realignment with turf renovation services described herein. The Government’s objectives are described in the National Cemetery Administration’s (NCA’s) “Operational Standards and Measures” (provided by the Contracting Officer upon request), the Statement of Work (SOW), and other requirements identified herein.

g. The removal, care and protection of the headstones as required to raise and realign them.

Note that All headstones are to remain on their original gravesite or as approved by the

COR.

h. Headstone Installation including Upright Headstone Setting, Raising, and Realignment.

i. Cleaning upright Headstones.

j. Turfgrass Renovation.

k. Maintaining and updating Quality Control Plan.

l. Responding timely to submission of required reports and documentation, including as-built drawings that include real-world geographic coordinate information for surveyed points.

m. Maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required.

n. And expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.

i. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises.

ii. Contractor objections to any such action shall be referred to the Contacting Officer for final resolution; however, the Contractor shall first immediately comply with COR direction pending any Contacting Officer final resolution at a later time or date.

iii. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

o. Training and safety precautions for Contractor employees, including subcontractors.

OSHA standards shall be observed by the Contractor’s employees, including subcontractors in all work performed.

p. Ensuring that appropriate safety equipment is used by Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices.

i. The following OSHA and NFPA standards and codes are to be adhered to:

1) National Fire Protection Association (NFPA): 10-1998 Standard for Portable

Fire Extinguishers

2) Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

3) Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

11. Contractor Duties and Performance:

a. The Superintendent shall ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained.

b. The Contractor shall be responsible for supplying all equipment, personnel, tools, supplies and materials necessary to perform the services specified herein.

c. Contractor-furnished items necessary to perform the work shall be furnished, maintained, and operated by the Contractor and shall be consistent and fully compliant with all applicable OSHA, Federal, State, County, City laws, ordinances and regulations. This includes, but not limited to, minor maintenance/repair and minor operating parts for equipment such as lubrication, oil changes, spark plugs, gaskets, cotter pins/keys, electric extension cords, etc., to keep all equipment in good operational condition throughout the period of performance of this contract.

d. The Contractor shall be responsible for ensuring that all Contractor’s motor vehicles and equipment meet State inspection, safety, licensing, registration, and insurance requirements.

e. The Contractor shall be required to report on a daily basis to the COR. Contractor shall log in and obtain funeral and/or special schedules as defined herein. This check in is mandatory. The Contractor shall provide an anticipated work schedule on a daily basis or as agreed upon with the COR, and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. The Contractor shall document services performed and provide information to the COR as required during specific time frames. These daily meetings are also an opportunity for the Contractor to ask questions and ensure he/she understands the off-limit areas, which may vary, depending on the event. Daily in-person meetings will be at an agreed upon time between the COR and the Contractor.

f. The COR shall provide the Contractor with a list of scheduled ceremonies the week prior to the event, and a daily list of scheduled funerals. The Contractor is solely responsible for ensuring that no work causes any funeral, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor is solely responsible for staying abreast of all such upcoming events and when in doubt, should ask the COR. The Contractor shall meet with the COR at the end of each day to determine work completed and ensure that work is on schedule.

g. The Contractor’s performance and progress on this contract will be measured weekly based on how timely, accurately, and adequately he/she accomplishes and completes the weekly work schedules needed to systematically accomplish the contract work over the duration of the project

h. Where work conflicts with existing utility/service lines (above ground/below ground), the corresponding utilities company and the COR will be notified, and the Contractor shall obtain any necessary permits/ blueprints and cooperate with the utilities company/cemetery staff to avoid any damage or liability and provide a safe work…