Attachment 1 - Site Visit Agenda - 556-24-115.pdf
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- Solicitation number
- 36C77626R0048
About this file
This document is a Site Visit Agenda for a federal construction solicitation regarding elevator upgrades at Captain James A. Lovell Federal Health Care Center (FHCC). The solicitation number is 36C77626R0048, and the site visit is scheduled for March 31, 2026, at 8:30 AM CT. The project involves construction services under NAICS Code 238920 (Other Building Equipment Contractors) and is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. All offerors must be certified as SDVOSBs by the U.S. Small Business Administration and listed in the SBA Small Business Search database at both time of proposal submission and time of award; failure to meet this requirement will result in deemed unacceptable and ineligible proposals. The procurement is being conducted as a Request for Proposal under FAR Part 15, with a solicitation closing date of April 21, 2026, at 2:00 PM ET and a technical questions cut-off date of April 7, 2026, at 2:00 PM ET.
Key contracting personnel include Contract Specialist Sheila Vickers, Contracting Officer Joelle Mascarenas, Contracting Officer Representative Samuel Ruiz, and Architect-Engineer Specialized Engineering Solutions. The estimated project value (VAAR range) is between $5 and $10 million, with a Period of Performance of 548 calendar days after receipt of Notice to Proceed. All technical questions must be submitted in writing to the Contract Specialist and CO via email, and responses will be posted as solicitation amendments on SAM.gov. Proposals must be submitted electronically via email and must include a bid bond as part of the submission (original hard copies no longer required) and Limitations on Subcontracting documentation. The site walkthrough will be conducted as a group, and the site visit sign-in sheet will be provided as a solicitation amendment posted to SAM.gov.
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36C77626R0048 Elevator Upgrades Construction – Captain James A. Lovell Federal
Health Care Center (FHCC)
Site Visit Agenda 3/31/26 – 8:30 AM (CT)
1. Open meeting & Introductions (Sign in sheet)
• Introduction of Vendors (Optional, at the discretion of CO/CS)
• Contract Specialist: Sheila Vickers
• Contracting Officer: Joelle Mascarenas
• COR: Samuel Ruiz
• Architect-Engineer (A-E): Specialized Engineering Solutions
2. Solicitation Information
• Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.
• This solicitation is set-aside for SDVOSB concerns under NAICS Code 238920 Other
Building Equipment Contractors
• This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business
(SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All offerors must be certified as SDVOSBs by the U.S. Small Business
Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.
• Request for Proposal (RFP) IAW FAR Part 15
• Solicitation Closing Date: April 21, 2026, at 2:00 PM ET
• Cut-off date for technical questions is April 7, 2026, at 2:00 PM ET
• Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.
• Please submit all technical questions to me via email at sheila.vickers@va.gov and the CO at joelle.mascarenas@va.gov.
• Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on SAM.gov. Please confirm receipt of all amendments in RFP responses.
• Proposal format submission requirements are located in the solicitation.
• Only electronic copies of the proposals will be accepted via email to Sheila Vickers and
Joelle Mascarenas.
• Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is NO LONGER required.
• Ensure that the Limitations on Subcontracting are included in your proposal as required per the Instructions to Offerors.
• The VAAR range of magnitude for the project is between $5 and $10 Million.
• The Period of Performance for the project is 548 calendar days after receipt of NTP.
• A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: SAM.gov.
3. Questions
• Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.
• The site walkthrough should be done as a group, so please do not break-off and ask questions to the COR or any other VA staff member individually.
mailto:sheila.vickers@va.gov mailto:joelle.mascarenas@va.gov
• Site will provide guidelines on photos.
• Are there any questions concerning this solicitation that I can clarify?
4. COR Presentation: Provide general review of the job and review of any important Drawings and
Specifications, unique requirements and site-specific items.
5. Site Walk Through: COR will lead.
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