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TECHNICAL QUESTIONS AND
| SOLICITATION #: |
| 36C77625B0001 |
| RESPONSES TRACKING SHEET |
| PROJECT TITLE: |
| 573-339 Minor Parking Garage Gainesville, FL |
| # |
| RECEIVED |
| ANSWERED |
| CONTRACTOR QUESTION |
| VA RESPONSE |
| 1 |
| 12/26/24 |
| 1/14/2025 |
| I'm unable to find the Technical Questions/ Factors that we are required to respond to within the solicitation. Can we get these sent out? |
| There are no technical questions/factors that require a response. |
| 2 |
| 12/26/24 |
| 1/14/2025 |
| In the Specifications document's part 1, on page 9. There is mention of INDEX OF DRAWINGS". Can these 123 pages of Drawings be sent out? |
| The Drawings were already posted in an Amendment. See Amendment 0001. |
| 3 |
| 1/14/2025 |
| 1/24/25 |
| Can you please provide the existing fire alarm system and manufacturer. |
| The fire alarm panel annunciator states “NOTIFIER by Honeywell.” The power Supply Panel Fire Alarm Record Tag states “Security and Fire Electronics, Inc. 2590 Dobbs Road St. Augustine, FL 32086. (904) 824-8553. |
| 4 |
| 1/14/2025 |
| 1/30/25 |
| Can you please provide the company for the existing elevators? |
| The elevators in the parking garage are Motion Control Engineering, not Otis. They are serviced and maintained by Veterans Elevator via Elevator Contract. |
| 5 |
| 1/14/2025 |
| 1/24/25 |
| Will one or both elevators be used by contractors/sub-contractors during construction? |
| Since Independence Garage is closed to the public during the project, both elevators will be available to the Contractor. The contractor is responsible for restoring the elevator to its pre-existing condition and repairing any damage caused during its use. |
| 6 |
| 1/14/2025 |
| 1/24/25 |
| Will both parking garages be entirely restriped or just new striping on the additions to Independence garage? |
| Not both garages, Independence only, but all striping on all levels, old and new, of Independence Garage. Nevertheless, the crossover bridges to the Freedom garage might need restriping, and it will be the contractor's responsibility to proportion the pavement markings and signage. |
| 7 |
| 1/14/2025 |
| 1/24/25 |
| On drawing # PG101 there is a table showing 18 existing parking spaces to be removed from Freedom and 6 existing parking spaces to be removed from Independence. Between drawings PG103-PG105, we are only seeing 2 existing stripings to be removed. Are they detailed somewhere else? |
| There are no parking spaces to be removed on Levels 1 and 2 in both the Freedom and Independence garage. The layout shown in PG101 and PG102 represent the existing condition. Note the VA removed some striping after construction of the Freedom and Independence garages. (PG101 and PG102)_Existing spaces to be removed are not shown on the plans, only the new striping is shown. Refer to the as-built drawings and confirm locations in the field to locate the existing spaces to be removed. They are located near the cross-over connection between the two garages. |
| 8 |
| 1/14/2025 |
| 1/24/25 |
| On drawing # PG601 there is a table for the sign types, colors, and mounting details. Most of the installation details for the signs are missing. Most of the signs in the table call for PS Installation Detail 1 or PS Installation Detail 4 but we are only seeing PS Installation Detail 2 and PS Installation Detail 3. There is also a PS Construction Detail 1 & 2. We are also missing LS Installation Detail 13, LS Installation Detail 7, and we are not seeing a Detail 1/PG610 that one of the signs calls for. |
| See revised drawings in Addendum #1 dated 01/20/25. |
Drawings PG551 and PG601 are provided as addendum to the original drawings.
| 9 |
| 1/14/2025 |
| 1/24/25 |
| Can you please clarify what breakers are required to be supplied/installed? Are the panels existing? |
| The panels are existing. New circuit breakers are shown on the panel schedules on drawing sheet E501. |
| 10 |
| 1/14/2025 |
| 1/24/25 |
| A geotechnical investigation has been provided but we have found no scope of work (earthwork, foundations, etc.) to be performed that would be affected by the Geotech investigation. What is the intent of providing the Geotech as part of the bidding documents? |
| As this is an expansion project, previous investigative reports have been included for the record. However, no new earthwork, foundations, etc. are included in the scope of work. |
| 11 |
| 1/14/2025 |
| 1/24/25 |
| Spec Section 01 00 00 article 1.20 Availability and Use of Utility Services item D states that the Contractor shall install electrical meters and furnish the Medical Center a monthly record of the Contractor’s usage of electricity. Please confirm whether this is required. |
| If the Contractor needs to connect to VA utilities and they have the capacity to serve, the Contractor must supply and install the metering devices so the VA can measure and invoice the Contractor for their usage. |
| 12 |
| 1/14/2025 |
| 1/24/25 |
| Spec Section 01 00 00 article 1.28 Photographic Documentation has requirements for the photographic documentation for the project. Please confirm whether this is required. |
| The contractor must provide photographic documentation as required in the specification and submit it with every monthly application for payment. |
| 13 |
| 1/14/2025 |
| 1/24/25 |
| Will the Government pay for stored materials that are properly stored onsite and offsite? |
| In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site. Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves. |
| 14 |
| 1/14/2025 |
| 1/24/25 |
| Spec Section 01 35 26 article 1.7C indicates that the VA has the option to require a separate qualified SSHO from the Prime Contractor’s Superintendent and/or Quality Control Manager. Please confirm whether or not the SSHO can also be the Superintendent and/or Quality Control Manager. |
| No, the SSHO must be a competent person separate from the Superintendent or Quality Control Manager. |
| 15 |
| 1/14/2025 |
| 1/24/25 |
| Spec Section 01 35 26 article 1.9 B indicates that a Certified Safety Professional is required on the project to conduct monthly safety inspections. Please confirm whether this is required or not. |
| The contractor is required to adhere to all the stipulations outlined in specification 01 35 26. |
| 16 |
| 1/14/2025 |
| 1/24/25 |
| Sheet A411, detail 1 shows a new fall protection guardrail, 7’0” tall to match existing but there is no detail to indicate the components, sizes, make-up, etc. of the guardrail system. Please provide a section cut detail that outlines this guardrail system, so that it can be priced appropriately. |
| Detail has been provided on amended drawing. |
Drawing A411 is provided as addendum to the original drawings.
| 17 |
| 1/14/2025 |
| 1/24/25 |
| Sheet S102 has typical notes to replace joint sealants. Sheet S561 indicates the work to be performed is 11.2 Replace all horizontal joint sealants on washes, 11.4 replace all tee-to-tee joint sealants, and 11.7 replace all cove sealants but the lineal footage has not been identified. Please provide the lineal footage of joint sealant replacement for these requirements or the locations of all joints on the drawings where the joint sealants need to be replaced, so that the work can be quantified. |
| Contractor is responsible for quantifying all dimensions in field. |
UPDATED RESPONSE FROM 2/6/25:
“Estimated quantities for repair items are provided below. These quantities are NOT an allowance. The contractor is responsible for field verifying the quantity, prior to bid, and ensuring all the joints noted as requiring replacement on the drawings are included in their bid. Completing the estimated quantity of work does not release the contractor from completing replacement of all the sealant joints noted as requiring replacement on the drawings, even if the estimated quantity was not sufficient for completion of the work.”
Additional Information:
These quantities cannot be definitively (or finitely) defined as the conditions (quantities) for repair may change on a daily basis as the garage gets older. What we observed during the design phase may have changed for the repair categories/quantities a year later the VA cannot show specific areas/exact locations on the drawing. Any changes needed can be addressed to the Contracting Officer after the award is finalized.
| 18 |
| 1/14/2025 |
| 1/24/25 |
| Sheet S561 contains a work item schedule that provides lump sum units that do not allow the work to be quantified. Please provide appropriate lineal footage or unit amounts, or provide better designations of the scope of the drawings so that the following work can be priced: |
Contractor is responsible for quantifying all dimensions in field.
UPDATED RESPONSE FROM 2/6/25:
“Estimated quantities for repair items are provided below. These quantities are NOT an allowance. The contractor is responsible for field verifying the quantity, prior to bid, and ensuring all the joints noted as requiring replacement on the drawings are included in their bid. Completing the estimated quantity of work does not release the contractor from completing replacement of all the sealant joints noted as requiring replacement on the drawings, even if the estimated quantity was not sufficient for completion of the work.”
Additional Information:
These quantities cannot be definitively (or finitely) defined as the conditions (quantities) for repair may change on a daily basis as the garage gets older. What we observed during the design phase may have changed for the repair categories/quantities a year later the VA cannot show specific areas/exact locations on the drawing. Any changes needed can be addressed to the Contracting Officer after the award is finalized.
| 19 |
| 1/14/2025 |
| 1/24/25 |
| Sheet S561 indicates that there are 5 signs that need to be replace. What do the signs consist of? There is no information on the types of signs to be replaced. |
| See detail 44.3 at S562 for a photo of the signage to be replaced. |
| 20 |
| 1/14/2025 |
| 1/24/25 |
| Sheet S553 detail 5 indicates barrier cables but it is unclear whether or not barrier cables are required. Please provide clarification as to where the barrier cables are to be installed. |
| Barrier cables to be installed along the ramp in front of the lightwall. See detail 7/S201 for a section view. |
| 21 |
| 1/14/2025 |
| 1/24/25 |
| Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning? |
| The superintended cannot be the commissioning manager. |
| 22 |
| 1/14/2025 |
| 1/24/25 |
| Is any commissioning required on this project? |
| No official commissioning by a Commissioning Agent is required, but typical online startup and testing is required for the new HVAC unit in Level 5 Stair Tower Vestibule |
| 23 |
| 1/14/2025 |
| 1/24/25 |
| Can the Project Manager also be the quality control manager? |
| No. The project manager must be a competent person separate from the quality control manager. |
| 24 |
| 1/14/2025 |
| 1/24/25 |
| Can the Superintendent also be the site safety supervisor? |
| No. The project manager must be a competent person separate from the safety supervisor. |
| 25 |
| 1/14/2025 |
| 1/24/25 |
| As is typical for most VA projects, can the QC plan be implemented by the onsite |
superintendent and administrated by the PM without additional staff?
No. The project requires a quality control manager separate from the project superintendent.
| 26 |
| 1/14/2025 |
| 1/15/2025 |
| Is this project Tax Exempt? |
| No. See Special Note regarding FAR 52.229-3 Federal, State, and Local Taxes in the solicitation. It is solely the responsibility of the offeror to include all state and local sales or use taxes for construction materials, and all other applicable taxes, in their bid or proposal price. |
| 27 |
| 1/14/2025 |
| 1/24/25 |
| Is there any reason to believe the slab has moisture in it and moisture remediation will be needed? |
| The waterproofing system have failed on the garage; therefore all sealants are noted to be replaced per the work item schedule on S561. |
| 28 |
| 1/14/2025 |
| 1/24/25 |
| Have other areas on this floor needed moisture remediation on the concrete slab? |
| The waterproofing system have failed on the garage; therefore all sealants are noted to be replaced per the work item schedule on S561. |
| 29 |
| 1/14/2025 |
| 1/24/25 |
| Will any of this work have to be performed after hours or weekends? |
| The Contractor shall develop schedule in agreement with the VA, and whether after hours or weekend work is allowed or deemed necessary. The VA shall determine whether work MAY be performed at such times as there is less traffic. The Contractor shall request the VA if there are times the Contractor may work after hours or weekends. |
| 30 |
| 1/14/2025 |
| 1/24/25 |
| Will this project be done in phases? |
| Contractor shall submit schedule, including proposed phasing of work, to VA for approval. Work shall be performed in a manner to keep roadway and access to Parking Garage Freedom open as much as possible; especially during weekdays. The contractor will not be allowed to mobilize until all precast submittals are approved, and the precast is ordered with delivery scheduled within 30 days of the contractor's mobilization. Additionally, the crossover bridge to the Freedom garage must be coordinated in phases to minimize the duration of the driveway closure. That may require coordinating certain activities during the weekends. |
| 31 |
| 1/14/2025 |
| 1/24/25 |
| How many areas will we be given at a time? |
| Refer to #30. All of the area related to Independence Garage will be granted access to Contractor. The area of connecting driveways over the entrance road and access to Freedom Garage shall be developed by Contractor schedule for VA approval. Freedom Garage shall be kept open to the public. |
| 32 |
| 1/14/2025 |
| 1/24/25 |
| Will temporary sprinklers be required? |
| There are no fire sprinklers in the garage. |
| 33 |
| 1/14/2025 |
| 1/24/25 |
| Will the contractor be required to turn the existing sprinkler heads up during construction? |
| There are no fire sprinklers in the garage. |
| 34 |
| 1/14/2025 |
| 1/24/25 |
| Is there any chance of uncovering hazardous materials? |
| No hazardous materials were identified with the initial construction of the Garage. This project does not impact anything existing at ground level. |
| 35 |
| 1/14/2025 |
| 1/24/25 |
| Who is the existing signage vendor for this VA? |
| In the past VA has received service from SnG Commercial Maintenance and Pavement Marking | Gainesville, FL |
| 36 |
| 1/14/2025 |
| 1/24/25 |
| Are doors to be factory finished or field finished? |
| Doors to be field finished. |
| 37 |
| 1/14/2025 |
| 1/24/25 |
| Can you provide details of how we need to patch the plumbing/electrical trenches with concrete? |
| Cutting and patching of concrete is not required and is not included in the scope of the project. But any penetrations made during the construction must be patched. |
| 38 |
| 1/14/2025 |
| 1/24/25 |
| Are the Safety Fences already in place on the 1st and 2nd floor of Independence Garage? |
| No, all levels of Independence Garage shall be included for screening |
| 39 |
| 1/14/2025 |
| 1/24/25 |
| Are Safety Fences already in place for the Freedom Garage or are they needing to be installed also? |
| Safety fences in Freedom will be required as necessary during the phases of work on the crossover bridges connecting to Independence. Safety fences must not obstruct the traffic flow through the driveway and access to the Freedom Garage. |
| 40 |
| 1/14/2025 |
| 1/24/25 |
| Will both parking garages be entirely restriped or, just new striping on the additions to Independence garage? |
| Same response as #6. Not both garages, Independence only, but all striping on all levels, old and new, of Independence Garage |
| 41 |
| 1/14/2025 |
| 1/24/25 |
| On drawing # PG101 there is a table showing eighteen existing parking spaces to be removed from Freedom and six existing parking spaces to be removed from Independence. Between drawings PG103‐PG105, we are only seeing two existing striping to be removed. Are they detailed somewhere else? |
| Same response as #7. There are no parking spaces to be removed on Levels 1 and 2 in both the Freedom and Independence garage. The layout shown in PG101 and PG102 represent the existing condition. Note the VA removed some striping after construction of the Freedom and Independence garages. (PG101 and PG102)_Existing spaces to be removed are not shown on the plans, only the new striping is shown. Refer to the as-built drawings and confirm locations in the field to locate the existing spaces to be removed. They are located near the cross-over connection between the two garages. |
| 42 |
| 1/14/2025 |
| 1/24/25 |
| On drawing # PG601 there is a table for the sign types, colors, and mounting details. Most of the installation details for the signs are missing. Most of the signs in the table call for PS Installation Detail 1 or PS Installation Detail 4 but we are only seeing PS Installation Detail 2 and PS Installation Detail 3. There is also a PS Construction Detail 1 & 2. We are also missing LS Installation Detail 13, LS Installation Detail 7, and we are not seeing a Detail 1/PG610 that one of the signs calls for. |
| Same response as #8. See revised drawings in Addendum #1 dated 01/20/25. |
| 43 |
| 2/14/2025 |
| 2/25/2025 |
| The telecom riser diagram looks as though the work asking for is to be new, but the electrical room layout drawings shows everything is existing. Please clarify if there is any work to be done in the phase 2 electrical room or if this is just given for reference. |
The telecom riser diagram is shown for reference. There is not any work to be done in the electrical room for the current phase of construction. Sheet E304 – for reference Sheet E301 – sheet keynote (1.) correctly state all equipment is existing
| 44 |
| 2/14/2025 |
| 2/25/2025 |
| In the technical RFI responses they responded that all the panels are existing, and the new breakers are shown in the panel schedule, but the panel schedules do not show which breakers are to be new or which are existing. |
Taken from comment #9 in this spreadsheet (Question: “Can you please clarify what breakers are required to be supplied/installed? Are the panels existing?” Answer: The panels are existing. New circuit breakers are shown on the panel schedules on drawing sheet E501.)
Sheet E501. The circuit breakers shown should be resident in the existing panels as per the Existing Panel Schedules constructed with the first phase of Garage II. There should be no new circuit breakers required to be installed.
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