S04 - Site Visit Agenda - KC VAMC Tiered Evaluation 04 03 2024.pdf

36C77624R0063 Inpatient Medical Bed Addition – Kansas City VAMC

April 03, 2024 @ 12:00 PM (CT)

Site Visit Agenda 4-03-2024 - 12:00 PM (CT)

1. Open meeting & Introductions:

• Contract Specialist: Emil Reyes

• Contracting Officer: David Mark

• General Engineer: Marcus Stevenson

• Architect-Engineer (A-E): Shannon Pollard Maden

2. Solicitation Information:

• Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.

• This solicitation is being issued as tiered evaluation with the following tiers: Tier 1:

SDVOSBs; Tier 2: VOSBs; Tier 3: Small Businesses: Tier 4: Large Businesses. This procurement is initially set aside for SDVOSBs utilizing a tiered set-aside evaluation approach, including other than small businesses. If unable to make a contract award to an SDVOSB (Tier 1), the Government will evaluate Tier 2 offerors. If unable to make a contract award at Tier 2, the Government will move to Tier 3, and similarly to Tier 4.

• VA will first evaluate the offers, if any, submitted by SDVOSB concerns under Tier 1.

SDVOSB concerns must be registered under NAICS Code 236220 Commercial and Institutional Building Construction. If no awardable offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, the VA will withdraw the SDVOSB set-aside, document the basis for not making an award within this tier, and proceed to the set-aside for VOSB concerns under Tier 2. This process will continue until a tier is reached at which an award can be made.

• This solicitation is a Request For Proposals (RFP) in accordance with FAR Part 15.

• The solicitation contains the following Technical Evaluation Factors: Schedule, Key

Personnel, and Recent Relevant Corporate Experience. Technical Evaluation Factors are approximately equal. The Technical Evaluation Factors when combined, are approximately equal to Price.

• Solicitation Closing Date: April 22, 2024 at 3:00 PM Central Time

• Cut-off date for technical questions is April 05, 2024 at 4:00 PM Central Time

• Technical Questions received after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.

• Please submit all technical questions via email to emil.reyes@va.gov and david.mark2@va.gov.

• Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on SAM.gov. Please confirm receipt of all amendments in your proposals.

• Proposal format submission requirements are located in the solicitation.

• Please be advised that the bid bond shall be submitted as part of the electronic bid submission. The requirement for an original hard copy of the bid bond has been eliminated per FAR 52.228-15 (Deviation).

• The VAAR range of magnitude for the project is between $10 and $20 Million.

mailto:emil.reyes@va.gov mailto:david.mark2@va.gov

36C77624R0063 Inpatient Medical Bed Addition – Kansas City VAMC

April 03, 2024 @ 12:00 PM (CT)

• The available budget for this project is approximately $14 Million. If necessary, more funding may be requested but not assured.

• The Period of Performance for the project is 466 calendar days after receipt of NTP, assuming no bid deducts are utilized.

• A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: SAM.gov.

3. Presentation Conclusion:

• The site walk through should be done as a group. Remember that you are in a hospital setting. Please have respect for the patients and staff. All verbal communication is considered unofficial and for general information sharing only. Are there any questions concerning this solicitation that I can clarify?

4. Turn the Meeting over to the COR.

5. Site Walk Through: COR will lead.