S05 - Question and Answers Stockton 36C77624Q0127 .docx

36C77624Q0127 Veterans Affairs (VA) Northern California Health Care System Stockton Community Living Center & Engineering and Logistics Building Support Solicitation Questions & Answers

1. In section 16.1.2 there is a statement that says Milestones must include FY20 Activation budget requests - is this accurate FY20?

“FY20” has been changed to “current and future FY”. Please refer to the updated Attachment A – FINAL PWS – Stockton - FINAL.

2. “Any changes must be routed through the COR via CFM” There is a 10-business day requirement in the contract for updates – any IOTA updates that are approved will require time to update drawings, data sheets, OCAMS share point site, PRCL. What is the mandatory response time by CFM RE and CFM CO so that project timelines can be maintained?

Activation Team has no control over the CFM response times. In the event of a delay, on a case-by-case basis we would discuss IOTA update timelines.

3. In order to complete this project we will need the drawings to include all the MEP – when do we get the AE REVIT model? Because we have a deliverable that requires REVIT Will the MEP be on the layer we receive? If not, please provide a detailed description of what we will receive and a sample please.

Revit files will be provided by the A/E after award.

4. Physical Mockup spaces for CLC will be developed in what area? How can we price this without knowing how many mockup rooms will be required? Also, where will the mockup rooms be located? How long will the physical mockup rooms need to stand?

A single (01) physical mockup of room AA108 and attached restroom AA108a (approx. 224 GSF) located in building 801A, neighborhood “A” will be finished by the Construction Contractor. Furniture, fixtures, and equipment (FF&E) will be placed by the awarded Initial Outfitting, Transition and Activations (IOT&A) contractor. The designated mock-up of room AA108 and attached toilet (AA108a) will remain if the medical center agrees to the layout and mechanical features per drawings/design. Physical mockup rooms are designated during construction and will be finished by the Construction Contractor to a level where the IOT&A Contractor needs to install their work.

5. Can we provide virtual reality mockup rooms that allow for the end users to walk inside the space in scale as opposed to providing actual physical mockups?

No.

6. If we are required to deliver all updated information prior to DD1 when is DD1? That will tell us how to schedule the meetings and the time necessary.

DD1 is 30 calendar days after Optional Task is Awarded in accordance with Deliverable No. 16.2.9.

7. Is there an anticipation to reuse any FF&E because it is a required deliverable in 16.2.9?

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

8. What is the date of DD2?

DD2 is 30 calendar days after Optional Task is Awarded in accordance with Deliverable no. 16.2.10.

9. Is a complete inventory of existing FF&E required if so, what does the deliverable look like? Or is the only requirement a list of reuse items and a plan to dispose of any non-reuse items?

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

10. To verify the only relocation are number boxes as stated in the PWS – there are not supplies, equipment, exiting furniture, or other reuse items to be priced because there are multiple comments in the PWS about reuse FF&E and the process required.

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

11. Is there no P1 excel project room contents list? If not, we will have to build. All I see is a pdf drawing. Again, in the project information provided there is no wall support for items like large TV’s.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

12. What do the colors on the P2 project room contents list mean? And how do we know what is the project room contents list? Will this list match the drawings we are provided? If not, what should we do? When will we receive the drawings in REVIT showing all FF&E in the equipment list provided?

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

Revit files will be provided by the A/E after award.

13. I notice there is no wall support backing coordination I listed in attachment P2 in support of any FF&E in the project – does this mean there will be no wall support?

FF&E equipment is coordinated during construction for backing requirements. If any is missed or information not provided, Activation will provide the detail for any needed support.

14. The tabs in P2 provide the same fields, some have no mention of wall support some do neighborhood VC vs neighborhood VV as an example.

Equipment is coordinated during construction for backing requirements. If any is missed or information not provided, Activation will provide the detail for any needed support

15. There are many notes in the P2 file will there be an updated file that includes the updating of the information JSN or Acquisition codes are we going to have to build a project room contents list and make these updates ourselves which will require drawings from the AE prior to completing this effort. When will we receive this information?

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

16. I noticed that there are missing CC items on both attachment P1 and P2; cabinetry (C series JSN), lavatory/toilet (P series JSN), eyewash, water fountain, etc. P1 drawing does not account for furniture items will there be an update?

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

17. General- The sam.gov listing states a response date of April 3, and Form 1449 notes an offer due date of Apr 16. Please clarify.

Quote due date was extended to April 23rd, 2024, at 10am ET via amendment 0001.

Quote due date was extended to May 2nd, 2024, at 10am ET via amendment 0002.

Quote due date was extended to May 14, 2024, at 10am ET via amendment 0003.

All amendments are posted on Sam.gov.

18. General- Are there plans available for the Community Living Center (Phase A)?

Reference new ATTACHMENTS V2a-e – Phase A CLC Volume_A1_Drawings and ATTACHMENTS V3a-c – Phase A CLC Volume_A2_Drawings.

19. Sec 17.2 requires the warehouse to “be centralized (or located within 30 miles) between old facility and new (or as otherwise agreed to by the Government POC)”. What is the address of the legacy facility?

Per Section 1.0 Objective and 9.0 Location and Hours of Work - 6505 S. Manthey Road, French Camp CA 95231.

20. Sec 17.2- Is it the VA’s expectation that the full warehouse space (estimated for all equipment for the ELB ad CLC) be available for the entire POP for warehousing (CLINs 0011 and 0012, respectively?

Yes, full warehouse space should be available for the duration of both Phase A and Phase E.

21. Attachment P1, Sheet QH600, lists equipment for the ECL. Can the VA provide quantities for the listed equipment, and/or is there an Excel file available for same?

Reference updated Attachment P1, named Phase E- Equipment List.

22. Attachment P2- DVA Livermore Phase A Equipment List. Please provide a key plan for the colors used.

Reference updated Attachment P2 – DVA Livermore Phase A – Equipment List.

23. Equipment. Is there a breakout for Phase E equipment that lists quantities?

Reference updated Attachment P1, named Phase E- Equipment List.

24. 2.0 Introduction. What is the size (NUSF) of the CLC and ELB?

Phase E– ELB – 19,894 SF Phase A- CLC – Community Center – 22,203SF; Neighborhood, each – 39,447 SF; Total – 140,544 SF.

25. Drawings. Can the government provide drawings for the CLC?

Reference new ATTACHMENTS V2a-e – Phase A CLC Volume_A1_Drawings and ATTACHMENTS V3a-c – Phase A CLC Volume_A2_Drawings.

26. 16.2.4 Room-by-Room Master Equipment and Furniture List (MEL). Has the VA populated the MEL on the OCAMS SharePoint site or is it a clean sheet with the upload done by the contractor?

We are requesting a clean sheet to be uploaded by the contractor.

27. 16.2.11 Reuse. Can the government provide an estimate of the amount of reuse FF&E?

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

28. 17.2 Warehousing and Warehousing Management Services. Provide space for Equipment labeling, testing, assembly…Does the VA have an estimate of how much space is needed for their labeling, testing and assembly?

We estimate a need for at least 25,000 sq ft with usage at, at least 65 % capacity.

29. 16.3 Relocation of Reuse and Personnel Files. Contractor to provide for all labor, materials, transportation and equipment for the relocation of Reuse equipment, personnel files… Will the personnel files need to be secured in totes with security seals to protect PII or HIPPA information?

Yes, sensitive files will need to be secured until their final destination.

30. 16.3 Relocation of Reuse and Personnel Files. Does the government have an estimate of the number of supply room contents to be relocated?

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

31. 16.1.5 Change Management Plan and Log. How long should the contractor expect the government to take to review and approve or deny change requests?

We will review and make final decision within 7-10 business days.

32. 16.1.5 Change Management Plan and Log. What will be the government’s official method of communicating approved or denied changes to the contractor?

All correspondence related to approved or denied changes should be communicated in writing, via email.

33. 16.1.6 WBS. How long after contract award will the government provide documentation for the contractors to receive their PIV cards?

We will designate two (2) members to receive PIV access to be granted within 45-60 days of award.

34. 16.1.6 WBS. Is there any expectation for the contractor to maintain a project SharePoint site outside of the OCAMS site?

No, not at this time.

35. What are the current and future addresses for this project?

A Per Section 1.0 Objective and 9.0 Location and Hours of Work - 6505 S. Manthey Road, French Camp, CA 95231.

36. How many estimated supplies will need to be relocated for the ELB?

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

37. How many estimated pieces of reusable equipment are expected to be relocated for the ELB and CLC?

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

38. Is there a limit on the number of project team members who can get a PIV card to update the OCAMS Activation SharePoint?

Yes, we are limiting access to 2 members of contracting. A primary and secondary POC.

39. Are the current project plans in BIM or CADD format?

Current drawings are in REVITT format and will be provided by the A/E after award.

40. PWS: 16.2 Comprehensive Interior Design, FF&E, and Space Planning Services (pg. 12); Are the equipment lists/equipment schedule provided in Attachments P1 and P2 an accurate and complete list of all equipment and furniture going into the space?

a. If not, will an accurate/up-to-date PRCL be provided in order to meet the required MEL Deliverable date of one month after contract award (as shown on page 28 of the PWS)?

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

41. PWS; 16.2 Comprehensive Interior Design, FF&E, and Space Planning Services (pg. 12); Will the PRCL be posted to the SharePoint site by the government prior to the IOTA contractor completing the user-group meetings and a validated PRCL?

No, we expect the contractor to upload and maintain documents on the SharePoint.

42. PWS: 16.2 Comprehensive Interior Design, FF&E, and Space Planning Services (pg. 14); Will the VA’s Interior Designer provide furniture standards for the facility? To include any standard brand, makes, models, finishes and configurations. If this is after contract award, how long after the contract award can this be expected?

Yes, Government (VA) interior design will provide all expected furniture standards within 30 days of contract award.

43. Can a floor plan of the CLC be provided similar to that of the ELB?

Reference new ATTACHMENTS V2a-e – Phase A CLC Volume_A1_Drawings and ATTACHMENTS V3a-c – Phase A CLC Volume_A2_Drawings.

44. PWS: 16.2 Comprehensive Interior Design, FF&E, and Space Planning Services; “FF&E must complement any interior packages developed by the Architect/Engineer firm associated with the construction project and/or the health care facility’s standards as provided by the Government.”

a. Are there any A/E or government interior packages developed? The Equipment List does not show (or has very limited numbers) chairs, bedside tables, desks, or standard domiciliary furniture.

Yes, the Government (VA) interior design will provide all expected furniture standards within 30 days of contract award.

45. PWS; 16.3 Concept of Operations (CONOPS) Transition Planning, and Project Staffing Planning (pg. 16); Can a listing of departments be provided to determine the number of Micro level CONOPS required?

Yes, this will be provided within 30 days of award.

46. PWS; 17.3 Relocation of Reuse and Personnel Files (pg. 23); Will bulk supplies be relocating from the Stockton ELB, or just the personnel and their assigned number of boxes?

No, just personnel and their assigned number of boxes.

47. PWS; 17.3 Relocation of Reuse and Personnel Files (pg. 23); approximately how much equipment will be reuse?

(Phase A) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

(Phase E) There is no anticipated plan to reuse any equipment from the current site, if that changes it will be the responsibility of IOTA contractor to provide a comprehensive list of inventoried items.

48. PWS; 18.1 Deliverable Schedule (pg. 26-28); The equipment planning requirements are due the same time as the micro CONOPS. Can the Micro CONOPS & Project Staffing Plan be delayed to lessen the meeting requirements on the staff at the initiation of the contract? This would be especially beneficial to the CLC staff who will require more involvement in the entire planning process.

No, the timeline will remain as is at this time.

49. PWS; 18.1 Deliverable Schedule (pg. 26-28); The deliverable schedule indicates that relocations should occur no later than (NLT) 1 month post BOD, however installation and outfitting would not be completed at this time. Will relocations occur closer to First Patient Day?

Relocation will occur closer to First Patient Day.

50. PWS; 16.2 Comprehensive Interior Design, FF&E, and Space Planning Services (pg. 13); Is there a designated space at the VA or at the project site to create physical mock-ups?

A single (01) physical mockup of room AA108 and attached restroom AA108a (approx. 224 GSF) located in building 801A, neighborhood “A” will be finished by the Construction Contractor. Furniture, fixtures, and equipment (FF&E) will be placed by the awarded Initial Outfitting, Transition and Activations (IOT&A) contractor. The designated mock-up of room AA108 and attached toilet (AA108a) will remain if the medical center agrees to the layout and mechanical features per drawings/design. Physical mockup rooms are designated during construction and will be finished by the Construction Contractor to a level where the IOT&A Contractor needs to install their work.

51. Per the PWS, 17.3 Relocation of Reuse and Personnel Files (pg. 23), the IOTA contractor is responsible for packing and unpacking of supplies – will the end-users be a part of this process to ensure proper workflow and status of items being packed/unpacked?

Yes, the end users will be part of this process to ensure proper workflow.

52. Does this just apply to the supplies and equipment being relocated or does this also apply to personnel’s boxes?

This would also include personnel boxes.

53. PWS: 16.3 Concept of Operations (CONOPS) Transition Planning, and Project Staffing Planning (page 17 of PWS); how involved will the VA staff and COR be involved with the FTEE planning? Will they have the required information necessary to reach the deliverable target of 3 months after contract award prior?

The Government will provide any changes as they become available with the expectation of the contractor to make the needed updates to SharePoint within the allotted timeframe. Yes.

54. PWS: 17.1 Acquisition Packages Development (pg. 21) The PWS states that the interior design team will be submitting the 2237s and the Contractor will be submitting the FORCE packages.

a. Will this be the VA’s internal Interior Design team?

Yes, this will be VA internal Interior Design Team.

b. If so, will this team communicate with the IOTA Contractor when the 2237s are submitted for proper submission timeliness of the FORCE package?

Yes, all functions will be communicated.

c. Who will be submitting required 6550/VARS/FITARA requests for approval in the VA’s various systems?

This will be the responsibility of the PM/COR.

d. Will there be a defined schedule for the VA’s staff providing acquisition package review, acceptance and entry into VISTA to prevent procurement and IO delays?

We will strive to remain within the standard timeline of 7-10 business days.

55. PWS; In order to meet the deliverable deadlines outlined in this proposal, will the VA be able to help expedite PIV access to the Contractor winners in order to ensure that the deliverables can be submitted in accordance with the deadlines outlined in the PWS?

Our goal is to have access granted to delegated staff within 45 days of award.

56. PWS; 18.2 Deliverable Formatting (pg. 29); the RFP references PlanGrid as being used on this project. In what capacity is the IOTA contractor required to use PlanGrid?

IOTA contractor is expected to use PlanGrid to its full capabilities.

57. General. With these questions, we await answers to solidify our approach and pricing. Would the VA please extend the proposal due date to 26 April 2024?

Quote due date was extended to April 23rd, 2024, at 10am ET via amendment 0001.

Quote due date was extended to May 2nd, 2024, at 10am ET via amendment 0002.

Quote due date was extended to May 14, 2024, at 10am ET via amendment 0003.

All amendments are posted on Sam.gov.

Please note these are quotes not proposals.

58. General. Could the VA provide drawings of the CLC and neighborhoods?

Reference new ATTACHMENTS V2a-e – Phase A CLC Volume_A1_Drawings and ATTACHMENTS V3a-c – Phase A CLC Volume_A2_Drawings.

59. General. We see no furniture requirements on the equipment lists. Could the VA please provide the furniture list for both buildings? This is needed for pricing purposes.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

60. General. Is the VA anticipating that activation activities for this project (ELB and/or CLC) will occur with joint occupancy between the IOT&A contractor and the GC finishing up construction and/or final punch?

Depending on the construction process and unforeseeable delays, this may be a possibility. IOT&A contractor will have to abide by the GC’s safety protocol.

61. PWS, General. Could the VA clarify how the IOT&A contractor is supporting OI&T (IT) items? Will the IOT&A contractor be responsible for:

1. Pre-planning and space planning? Yes, IOT&A awarded contractor and assigned medical center project staff

2. Preparing procurement packages? Yes, IOTA contractors(s) alongside medical center project staff.

3. Storing in the warehouse (please confirm, it is already specified in 17.2). Yes, per PWS requirements.

4. If storing in the offsite warehouse, will that be just the monitors? If more than that, please specify. Likely all FF&E based on lead times.

5. Deploy to/placed in specified rooms/remaining in the box? FF&E will remain boxed and stored at selected warehouse that meets PWS warehouse storage requirements. When project(s) is in activations phase the awarded contractor will be responsible to transport from the approved warehouse to the project site, unboxed/removed, and placed in the designated building and/or room(s).

6. Installation (attaching monitors to computer arms, placing keyboards and mice)? IO&T will be responsible.

62. Cable management? PWS, 16.2 and Deliverable 16.2.9. Please provide more clarity on what type or level of inventory services you will need. What buildings are we required to inventory wall to wall? For example, could you provide more information on the spaces and locations (addresses) to be inventoried to include drawings or room numbers/contents or whatever information that you have Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

Reference new ATTACHMENTS V2a-e – Phase A CLC Volume_A1_Drawings and ATTACHMENTS V3a-c – Phase A CLC Volume_A2_Drawings.

The address of the site is 6505 S. Manthey Rd French Camp, Ca 95321.

63. PWS, 16.2. Physical mockups of complex spaces and patient rooms:

1. Where will these mockups reside?

2. Can you provide the specific complex spaces you’d like mocked up?

3. Without having drawings, we assume one typical patient room. Or are there several? Please specify. (PWS Page 13) A single (01) physical mockup of room AA108 and attached restroom AA108a (approx. 224 GSF) located in building 801A, neighborhood “A” will be finished by the Construction Contractor. Furniture, fixtures, and equipment (FF&E) will be placed by the awarded Initial Outfitting, Transition and Activations (IOT&A) contractor. The designated mock-up of room AA108 and attached toilet (AA108a) will remain if the medical center agrees to the layout and mechanical features per drawings/design. Physical mockup rooms are designated during construction and will be finished by the Construction Contractor to a level where the IOT&A Contractor needs to install their work.

64. PWS, Deliverable 16.1.4. Under the Risk Management Plan and Log, first bullet, could the VA please clarify what is meant by “Proposed execution schedule will be evaluated as part of the technical factor;”? (PWS Page 9) The contracting evaluation team will evaluate the submitted proposed execution schedule when evaluation the technical factors.

65. PWS, 17.1. Acknowledging the IOT&A contractor will be responsible for entering all furniture packets into FORCE. Question, will IOT&A contractor also enter all non-furniture requirements into FORCE? (PWS Page 21) Yes, the IOT&A contractor will be responsible for entry of all non-furniture requirements into FORCE.

66. PWS, 17.3. The VA is estimating six boxes for each of the 10 personnel in the ELB and four boxes for each of the 100 personnel in the CLC to relocate. (PWS Page 23) Question Part 1: Does this box count include packing of the:

1. files

2. accountable equipment

3. expendable supplies Question Part 2: If the files, accountable equipment, and expendable supplies were not included in the box count, please provide your best estimate of how many additional boxes will be required to include type and size of the box (moving boxes, totes, etc.).

Question Part 3: Are we moving sensitive files (PII, HIPAA)?

Yes, the estimated count includes all listed items.

67. PWS, 17.3 and 17.4. 17.3 Statement: The Contractor to provide the physical relocation of miscellaneous supplies, equipment, etc. into the new space. (PWS Pages 23 &24)

17.4 Statement: The Contractor shall provide all labor, materials, equipment, tools, transportation, and supervision to de-install, prepare for movement, transport, deliver, and install all designated government-owned assets to be reused in the new clinic.

Question: Could the VA provide the reuse list to include nomenclature and quantity for the project so that the IOT&A contractor can bid the appropriate level of effort. We must account for deinstall, moving, and reinstallation costs.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

68. PWS, 17.3. Is the IOT&A contractor responsible for relocating all contents of an existing warehouse(s) to the new warehouse in the ELB? (PWS Page 23) If yes, could the VA provide a list or count of some sort for pricing purposes?

There is no existing warehouse that items need to be moved.

69. PWS, 17.4. Please confirm that the IOT&A contractor will oversee furniture and artwork vendors with placement and installation. There are conflicting statements within the PWS.

Or is the IOT&A contractor responsible for placement and/or installation of furniture and artwork? If yes, please provide more specifics. (PWS Page 24) The VA Interior Design Team will oversee procurement of furniture and artwork, but the IOT&A contractor will be responsible for installation as needed or assigned.

70. PWS, 18.1. Please clarify due dates for Deliverables 16.2.9 (Design Submittal 1) and 16.2.10 (Design Submittal 2) as they are not part of an Optional Task for the ELB. Is there a requirement to submit these for the ELB? Or just for the CLC? (PWS Page 28) These items are deliverables to the Optional Tasks for both Phases A and E.

Design Submittal 1 - is 30 calendar days after Optional Task is Awarded in accordance with Deliverable No. 16.2.9.

Design Submittal 2 – is 30 calendar days after Optional Task is Awarded in accordance with Deliverable no. 16.2.10; updated as required.

71. PWS, 18.1. Deliverable 16.4.1, Room Contents and Acquisition Plan. This deliverable requires considerable research on our part as well as input from the end users. With a due date of 1 month after effective date of the contract and the fact that at this point in the contract UGMs have not been scheduled or held, can we assume that the Plan will be based upon the equipment lists as they exist, prior to any UGMs or any input from users/substantial updates and that current pricing will not be included?

Follow-on question: If this is an incorrect assumption, could the due date be pushed to at least 3 months after the effective date of the contract or negotiated after contract award? (PWS Page 28) Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

There will be no extension nor an opportunity for negation after contract award.

72. PWS, 18.1. Deliverables 17.3.1 and 17.3.2, Relocation Services due date of NLT 1 month post BOD. Typically, the Activation CLIN starts right after BOD (which agrees with how you have it now POP-wise); however, relocation services must wait until the buildings have been outfitted and basically completed, and staff oriented and trained, etc., and then they move in (relocate).

Question: Would you consider this and extend these two due dates to a time closer to the end of activation and just prior to Day 1 (at the end of the Relocation CLIN POPs)? (PWS Page 28) At this time, we will not consider an extension of these due dates.

73. Attachment P1 Phase E-Equipment List. Attachment P1 Phase E-Equipment List contains drawings with equipment embedded on the final page.

Using the provided drawings, we have determined the following quantities for the ELB items, could you validate these quantities and/or provide the quantities?

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

74. Attachment P2, CLC Equipment List. Could the VA please explain the color coding and notes?

1. What do the column colors designate that are used?

2. If lines are “removed” and quantities still exist, are we to include those quantities?

3. Under equipment notes, could you explain the meaning of the notes as some are understandable, and some are ambiguous, and we don’t want to make assumptions? I.e., Removed.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

75. Attachment P2, CLC Equipment List. Is the IOT&A contractor only responsible for planning and supporting the V-V items/tabs. Planning and supporting covers all of the PWS tasks.

Yes, the IOT&A contractor is only responsible for planning and supporting the V-V items/tabs.

76. Attachment P2, CLC Equipment List. JSNs with extended identifiers and U JSNs (non-standard JSNs) - are there any extended installation requirements for these that would require additional coordination and support by the IOT&A contractor?

Are there any extended installation requirements that the IOT&A contractor is responsible for? I.e., a plumbing for the coffee makers.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

There should not be extended installation requirements for the items with extended identifiers unless the vendor identifies it on the quote during the procurement process. The IOT&A contractor is not responsible for extended installation i.e., a pluming for the coffee makers.

77. Attachment P2, CLC Equipment List. For the following items, which are typically vendor installed, could the VA please confirm that the IOT&A contractor is to include the cost for oversight as well as the third-party vendor installation cost?

Or is the IOT&A contractor not responsible for the cost of the third-party vendor installations.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

The cost for vendor installation should be included in the quote from the vendor during the procurement process.

78. Attachment P2, Equipment List. Please confirm that the IOT&A contractor is not responsible for installing the following and that these will be vendor installed:

The VA’s intention is for the IOT&A contractor to install the items listed in Attachment P2 unless these items require vendor installation, which will not be known until the procurement process.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

79. Attachment P2, Equipment List. Please clarify these JSNs (they are missing a digit): X004 and X008.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

80. Attachment P2, Equipment List. Is the IOT&A contract responsible for installing the X008, Refrigerator-Freezer?

The VA’s intention is for the IOT&A contractor to install the X008, Refrigerator-Freezer listed in Attachment P2.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

81. Attachment P2, Equipment List. For these 317 items, would the VA please confirm that it is their intention for the IOT&A contract to install these vs. the general contractor?

The VA’s intention is for the IOT&A contractor to install the 317 items listed in Attachment P2.

Reference updated Attachment P1, named Phase E- Equipment List and Attachment P2 – DVA Livermore Phase A – Equipment List.

82. Will pdf drawings of the CLC be provided, as they were for the Engineering Logistics Building, with the solicitation?

Reference new ATTACHMENTS V2a-e – Phase A CLC Volume_A1_Drawings and ATTACHMENTS V3a-c – Phase A CLC Volume_A2_Drawings.

83. Please verify that Attachment P2 Equipment List is the most current FFE list available.

Reference updated Attachment P2 – DVA Livermore Phase A – Equipment List.

84. Does the VA have space designated for mock-up services to occur?

A single (01) physical mockup of room AA108 and attached restroom AA108a (approx. 224 GSF) located in building 801A, neighborhood “A” will be finished by the Construction Contractor. Furniture, fixtures, and equipment (FF&E) will be placed by the awarded Initial Outfitting, Transition and Activations (IOT&A) contractor. The designated mock-up of room AA108 and attached toilet (AA108a) will remain if the medical center agrees to the layout and mechanical features per drawings/design. Physical mockup rooms are designated during construction and will be finished by the Construction Contractor to a level where the IOT&A Contractor needs to install their work.

85. Please provide anticipated BOD dates for both the CLC and ELB projects.

The anticipated BOD for the CLC is 10/31/2025 and the anticipated BOD for the ELB is 01/05/2027.

86. Is a preliminary AIMS or WBS required to be submitted with the proposal?

No, per 18.0 and 18.1, the contractor shall provide the deliverables (i.e., Activation Project Schedule, Master Project Schedule, Activation Integration Master Schedule, etc.) within 30 days after the effective date and updated as required.

87. Please confirm if meeting minutes from kickoff is due within 3 or 5 days.

Section 15.0 Contract Kick-Off Meeting, the meeting minutes are due within three (3) business days.

Section 16.1.9 Meeting Minutes and Meeting Agendas, agendas are due five (5) days prior to the meeting and meeting minutes are due five (5) days after the meeting.

88. The PWS makes reference to an Activation Project Schedule, Master Project Schedule, and Activation Integration Master Schedule. Can you please clarify the requirement.

Per 18.0 and 18.1, the contractor shall provide the deliverables (i.e., Activation Project Schedule, Master Project Schedule, Activation Integration Master Schedule, etc.) within 30 days after the effective date and updated as required.

Activation Project Schedule, Section 16.1.3 provides more details.

Master Project Schedule, Sections 16.1.1 and 17.4 provide more description.

Activation Integration Master Schedule, Section 16.1 provides more details and is due 30 calendar days after effective date; updated as required.

89. Has the build contractor been selected for both the CLC and ELB?

No, the contract has not been awarded yet for either project.

90. What are the anticipated square footages for the CLC and the new Engineering & Warehouse Logistics Building?

The Engineering & Warehouse Logistics Building square footage is 19,894, and the Community Living Center square footage is 140,544, which includes the Community Center square footage 22,203 and each Neighborhood square footage is 39,447.

91. 16.3 pg. 17 refers to “documenting positions to be transferred from existing facility”. 17.3 pg. 23 references transition: ” The Stockton Engineering and Logistics Building (ELB) will be relocating approximately 10 personnel” and then references the “The Stockton Community Living Center (CLC…relocating approximately 100 personnel” Question: Where are these existing buildings located? How far will the materials need to be moved?

The ELB transferring staff are located at the same address in the Outpatient Facility next to where ELB is being built. There are not any existing staff to be relocated at the moment for the CLC.

The address per Sections 1.0 Objective and 9.0 Location and Hours of Work - 6505 S. Manthey Road, French Camp, CA 95231.

92. 17.3 pg. 23 also states “The Contractor is not responsible for the movement of employees into the temporary space. The Contractor to provide the physical relocation of miscellaneous supplies, equipment, etc. into the new space.

Question: Will the contractor only be responsible for transitioning from the temporary space to the permanent location in the new buildings? A single move?

Yes, the contractor will only be responsible for a single move from the old space to the new space.

93. The P-2 CLC equipment list uses the colors blue, orange, and green to highlight specific lines. Is there a color code available to reference to understand the significance of these colors? Reference updated Attachment P2 – DVA Livermore Phase A – Equipment List.

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