RFI Responses - SOLICITATION 36C77624B0027 - Miami Project 546-20-120.pdf

No. Question Government Response

In accordance with Spec 01 91 00, 1.8 (C)1, the VA will engage in CxA through another contract. Is this correct or is the General Contractor responsible for commissioning?

After review, section 1.8 (C) is hereby revised to state that the General Contractor is responsible for commissioning on this project and not the VA.

2 Does this project require a Project Labor Agreement if the bid submitted is over $35M?

If the bid price is $35 Million or greater, a Project Labor Agreement, in accordance with 52.222-33 Alternate II and 52.222-34 Alternate I is required to be submitted after award. FAR provision 52.222-33, Alternate II “Notice of Requirement for Project Labor

Agreement” and FAR clause 52.222-34, Alternate I, “Project Labor Agreement” have been added to this solicitation through Amendment 0002. All Bids submitted that are under $35 million, will not require a PLA and will not include FAR 52.222-34, Alternate

I.

While going through all 236 Drawings for this effort, I have not found any drawings with our triangles Telecom/IT/Technology for Work Area Outlets’ (WAO’s) that are mentioned throughout the drawings.

The drawings 21-147+100+Percent+CD+DWGs say to remove all unused cables, but they are not reflected in any Demolition Drawings, only the IDF Closets.

Clearly these new locations are depicted on Drawing ET504, yet no locations, new or existing are shown on the drawings.

Are we to assume there will be a 1 to 1 replacement using CAT6A cabling for this effort as listed in the tables of Spec Section 271510.1 Existing Data Drops?

Specification sections 27 15 10.2 Existing Data Drops indicated the existing data drops that exist that will need to be demo'd back to the existing telecommunications closets.

27 15 10.2 New Data Drops spreadsheets indicate the new data drops by room that are required to be installed as part of this contract. The overall specification gives detailed requirements for how these new drops are to be field placed. The existing data drops to be demo'd are included in the data drop spreadsheets as part of the specifications. Specification sections 27 15 10.2 Existing Data Drops indicated the existing data drops that exist that will need to be demo'd back to the existing telecommunications closets. 27 15 10.2 New Data Drops spreadsheets indicate the new data drops by room that are required to be installed as part of this contract. The overall specification gives detailed requirements for how these new drops are to be field placed.

4 Please, disclose the LENELS2 OnGuard dongle number the facility is currently using. The dongle ID is: 70227

PACS structure that is currently deployed at the facility. Do they have an intelligent controller in each floor? If so, which one, and what is the free capacity on each one?

Lenel S2 is the existing system. Assume for bidding that existing controller and license capacity is not available for additional door controls.

Will the owner provide the storage capacity for the new video devices to be added? If not, what servers or NVRs are they using? Part# _______________ Yes NVR capacity will be provided by VA

Does the VSS have license allowances that can be occupied or we are required to provide the same amount of licenses as IP cameras?

Licenses will be provided.

Is the data drop survey of the existing structural cabling for information purposes only, or does it requires to be demolished, and a new structural cabling must be executed along with the one for the new devices?

The data drop survey of the existing structural cabling is for information and also indicates what cabling/WAO that need to be demolished. It also indicates the new structural cabling that needs to be installed along with the one for the new devices.

Will the current racking system and headend equipment be replaced and rearranged hardwiring or we are just adding to it the new equipment?

If the questions pertains to a new TR rooms, the racks, patch panels, etc. are new. The

VA provides the switches.

10 Will this project will be tax exempt? If so, will the government provide a certificate?

Reference Special Notes Regarding FAR 52.229-3, Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well.

On drawing ET505, there is a Typical TE shown and what is expected in the typical TE, deo you have for the TR's?

TE cabinets are for buildings 44 and 68

12 Is this a design Build for full size racks as there is no typical to work from?

This is a design bid-build. Rack information is covered on sheets ET501, ET505, ET506.

Also, please review Technology and Demo notes on sheet ET002.

Is there a Typical drawing for the TR, that reflects the number of Blanking Panels, 1U HZ

Managers, 2U HZ Managers Yes, see sheet ET506, detail 3.

14 do you want the OM4 in the same enclosure as the OS1/2? Yes.

15 Are all Racks/Cabinets/TE wall Mount enclosures to be Glacier White? Yes.

16 Are State and Local Taxes applicable to this project since the VA is Tax Exempt? See response to number 10.

Are we to consider the MCR and any MTP connectivity as shown on the Drawings for the HCA and MDA Cabinet?

Yes.

18 No Cabinets are shown for the details on ET506. Are these coming in an Amendment? Cabinets are existing spare to be used.

19 Are the typical racks for each closet shown/reflected on detail 3 on ET506? Yes.

20 I do not see any CPI ZETA Cabinets listed, nor any Exhaust stacks, are these required? No.

21 I do not see any Temperature Sensors or Humidity Sensors listed, are they required?

Temperature sensors and humidity sensors are shows on mechanical plans and indicated in key note 3.

22 Is Drawing 7.ET431.1 the only drawing in relation to MCR available? Yes.

Drawing 7.ET431.1 keynote 26 calls for the removal of existing cable tray, but does not delineate the size of the replacement cable tray? What size basket tray is the replacement to be?

The existing cable tray to be removed. new cable tray shown to be 24" wide x 4" high.

7.ET431.1 Key Note 20 says to: INSTALL TEMPORARY CABLING

CONNECTING ROOM C303 TO MCR ROOM 200 TO ALLOW CONNECTIVITY OF BIOMED

IT EQUIPMENT

LOCATED IN ROOM C303, UNTIL THE MODERNIZED DATA CENTER IN ROOM 200 IS

AVAILABLE TO

ALLOW CONSOLIDATION AND DECOMMISSIONING OF THE ROOM C303 COMPUTER

ROOM FUNCTION. What type of Temp Cable? OM4, OS2? how many strands? Is there any CAT6A required for this?

OS2 12 strand, OM4 24 strand.

SOLICITATION #36C77624B0027 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: Miami EHRM Construction

SOLICITATION #36C77624B0027 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: Miami EHRM Construction

25 Who is the manufacturer of the current video management system?

There are plans to migrate the video mgmt. to Avigilon. Software licensing and NVR will be made available outside contract. Contractor responsible cameras and patch cabling to existing switch locations as part of this contract.

26 On what existing software version is the current video management system operating? Assume latest Avigilon at time of completion.

27 Are we expected to support version upgrades as part of this contract? No.

28 Are there sufficient existing Camera Licenses to support the new cameras? Yes.

29 Are the cameras to be 2MP or 3 MP fixed dome? 3 MP.

30 Is there a current vendor/installer of this system that we can contact? Existing system is Intech Systems (ITS).

31 is there a main Video Server or are NVR’s in use? Yes.

32 What is the preferred camera brand, megapixel, stationary, PTZ, VF? There isn't a preferred camera brand. provide stationary cameras required.

33 Will the VA provide all Network switches? Existing switches will be utilized.

34 Is there an existing SSA in place for VIDEO, and who is vendor servicing SSA? Back end server software and hardware not part of this contract.

35 Is there an existing SSA in place for VIDEO, and who is vendor servicing SSA? Back end server software and hardware not part of this contract.

36 In "Brand Name Justification": # 3.,a. "Physical Access Control System" Lenel is Lenel S2.

37 specified. "However, also in "Brand Name Justification" # 5, b, TYCO iSTAR is Lenel S2.

38 specified. Does the VA want to install Lenel or Tyco iSTAR??? Lenel S2.

39 What is the existing software version now operating?

Onguard Microsoft database SQL server 7.4.457, Lenel 7.4, Product Version

7.4.457.325

40 Are we expected to support version upgrades as part of this contract? No.

41 Are there sufficient Access Control Software licenses to support new doors? No, contractor to supply all new licenses for doors.

42 is there any existing integration between Access Control & CCTV systems? No.

43 If so, what is the base platform(Access Control or Video) that operates both? N/A.

44 Is there an existing SSA in place for Access control, who is vendor? Back end server software and hardware not part of this contract.

45 Does the new Access Control need to be compliant?

Access control components need to meet specification requirements and be compatible with existing system.

46 Is there an existing FICAM License? Back end server software and hardware not part of this contract.

47 Is CESIP Certification required? Back end server software and hardware not part of this contract.

48 Who is the desired manufacturer of Card Readers?

Access control components need to meet specification requirements and be compatible with existing system.

49 Can all work be performed during regular hours? Refer to general sheets in drawing set for working are constraints by area.

Are there any fire alarm devices to be added? If so, what is the existing fire alarm manufacturer and is there a fire alarm maintenance contractor for this facility?

No.

51 What is the current security equipment system and CCTV system?

CCTV - There are plans to migrate the video mgmt. to Avigilon. Software licensing and

NVR will be made available outside contract. Contractor responsible cameras and patch cabling to existing switch locations as part of this contract. Security system is

Lenel S2.

Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

See response to number 10.

53 Can the required SSHO positions be fulfilled by the qualified superintendent? The contractor should provide SSHO which maybe a qualified superintendent.

54 Will there be a QC required to be onsite at all times along with the super/ SSHO? QC should be onsite during construction operations.

Will the Government provide comprehensive written badging requirements for the project if badging is required?

Yes, VA will work with contractor to provide the required documentation.

56 Will the Owner or GC be responsible for hiring the commissioning agent?

Per response to number 1 the GC will be responsible for hiring the commissioning agent.

57 Will the Owner or GC be responsible for purchasing testing and lab services?

An asbestos report of the areas to be worked was included as part of the design documents, which was completed by the A/E firm to allow the contractor to account for that type of work. No additional testing will be required by the GC or the owner. In the event unforeseen condition requires testing or lab services, it will be completed by the owner/VA.

58 Where will the designated parking area be for workers accessing the construction site? The VA provides a designated parking for onstruction contractors.

Will the Owner accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project?

Yes, Procore can be used, but e-mail will be the primary form for submittals and data tracking.

60 How soon after award is NTP expected to be issued? Approximately 30 to 45 calendar days after Awardee receives the executed contract.

Does the Government have a fire alarm; DDC, Access control, CCTV, Cameras servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

1. CCTV – Video Surveillance System Technical, Maintenance company: Intech Systems

(ITS)

2. Physical Access controls – Onguard system, Lenel S2 Access Control System, On call company: JCI

3. Building Automation/DDC - Siemens (Siemens Desigo), Maintenance company:

Siemens

4. Fire alarm – JCI Simplex fire alarm system, Maintenance company: JCI

All work will be cordinated with the COR: Jose Gonzalez jose.gonzalez125@va.gov

Will pay applications for materials secured on site or in a bonded warehouse be approved for payment?

Yes

SOLICITATION #36C77624B0027 - TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET - PROJECT NAME: Miami EHRM Construction

Asbestos report has lots of hazmat in flooring material but are we really disturbing any flooring in the project?

Flooring is only intended to be disturbed in the telecommunications locations and any rooms directly adjacent to them that are renovated to create the new TRs. However, we have included the broader report such that you are aware of the potential hazards during construction.

The Brand Name Justification document calls out both Lenel and Tyco iSTAR as the required company for the Physical Security Access Control System. Which one is the correct brand to use Lenel or Tyco iSTAR?

Lenel S2 Access Control System.

On Detail 5 of Drawing ET506 are the Single Mode OS2 MPO duplex LC Coupler panels

Standard OS2 LC coupler or are they 12-fiber OS2 LC/APC shuttered (green) Standard LC connector.

On Detail 3 of Drawing ET506 are the OS2 Fiber Splice cassttes Standard OS2 or are they12-fiber OS2 LC/APC shuttered (green) in all the TR's Standard LC connector.

67 On Drawing ET 506 Where will we be utilizing Detail 6 Standard Density Distribution? In the MCR.

68 On Drawing ET 506 Where will we be utilizing Detail 7 High Density Distribution? In the MCR.

Spec Section 08 14 00, 2.1A Basis of Design: Spec Section 09 06 00 Schedule For

Finishes. Please provide a completed/Job Specific, Spec Section 09 06 00 Schedule For

Finishes.

In lieu of using Section 090600, the construction documents included a Finish

Material Legend on drawing A-602.

Spec Section 08 14 00, 2.2B3. Transparent Finished Faces. Please provide a specific

Veneer Design that "matches existing doors".

Contractor will need to submit a color sample for the matching of the new doors to the existing. Wood species has been provided in the Finish Material Legend on A- 602.

The stain shall be customized to match the existing.

71 Please specify the desired Stain, Clear or Paint Grade for the wood door veneer.

Contractor will need to submit a color sample for the matching of the new doors to the existing. Wood species has been provided in the Finish Material Legend on A- 602.

The stain shall be customized to match the existing.

Plan Key Notes 7.10 & 7.14 indicate to "Modify Existing" wall protection. Please provide the Product Data Sheets/Model Number for the existing wall protection.

Upon award of project contractor to meet with VA interior designer to determine basis of design.

Drawing Sheet MP003, Fire Suppression General Note #13 refers to a "Current Water

Flow Test". Please provide the report documenting the results of the Current Water

Flow Test for the sprinkler system.

See attached documents Q73.

Drawing Sheet MP003, Fire Suppression General Note #14 specifies to "REPAIR OR

REPLACE NON-CONFORMING AND INADEQUATE WORK AT NO ADDITIONAL COST TO

THE VA.". Please define the scope of this work you would like included in our proposal.

This is referring to any work performed by the contractor that does not meet VA expectations.

Reference 01 35 26, Paragraph 1.7. Can the project superintendent also be the SSHO?

The contractor should provide SSHO which may be a qualified superintendent.

Specification Section 02 82 11 Traditional Asbestos Abatement, Paragraph 1.1 indicates

"The contract documents show or describe the work to be done under the contract and related requirements and conditions impacting the project." The contract documents do not specify any required asbestos abatement. Please confirm no Asbestos Abatement is included in this solicitation.

No scopes of abatement are expected. However, if ACM are discovered in a location that will be disturbed by construction, the Contractor will be responsible for abating that portion.

Sheet ET002, TG Note #37 indicates to "Provide New Fire Alarm System…" No Fire

Alarm specifications or Fire Alarm drawings were provided with the

Solicitation/Contract Documents. Please confirm no Fire Alarm work is included with

Omit note 37.

Sheet ET002, TG Note #30 indicates to "Provide DVRS/NVRS, Storage, Software, And

Licenses To Accommodate New Cameras." No cameras are shown on the Contract

Drawings. Please confirm no Video Surveillance is included with this solicitation.

Provide new cameras that tie to existing CCTV/SSTV campus system.