SOW Revised.pdf

SCOPE OF WORK

CONSTRUCT REMODEL BUILDING 51 FIRST FLOOR EAST SIDE FOR CLC

PROJECT #656-19-307

ST CLOUD VA HEALTH CARE SYSTEM

A. PART I – GENERAL

1. Base Project: The Contractor shall furnish all labor, materials, tools and equipment required to remodel the existing locked dementia ward on the east side of the Building 51 first floor. This project will also update lighting, wall surfaces, and the general environment décor to achieve a more healing home like environment. This project will include impacted space within the adjacent Building 48 first floor space. This space will need to be updated to accommodate dementia patients during construction implementation. Both spaces will receive infrastructure and aesthetic upgrades. This includes but is not limited to finishes, plumbing, equipment installation, electrical, rough carpentry, and low voltage telecommunications. All work completed in accordance with the specifications and contract drawings. As indicated below, there will be hazardous material removal needs anticipated within this construction project.

2. Deducts:

a. NONE

3. Work includes, but is not limited to:

a. Demolition: Building 51 First Floor and Building 48 First Floor.

b. Contractor shall remove from the VA site and dispose of all equipment and materials not scheduled to be reused. Remove, store, and reinstall equipment, equipment is located at various rooms in the medical center within the respective locations of the project and will be relocated to new rooms. Computer and phone equipment will be relocated by the VA.

c. Presence of asbestos and/or lead finds are anticipated on a limited basis.

d. The scope is anticipated to include most trades.

e. There is no VA furnished equipment within this construction project.

f. New construction consists of but is not limited to: Building 48 and Building 51

g. The Contractor is to provide adequate staff to undergo training, certification and badging to provide sufficient unescorted access to all physical unrestricted area’s without relying on VA staff for escort. This will require PIV badging with background investigations. This process can take up to two months to complete.

h. The contract working hours are 8:00 AM to 4:30 PM Monday through Friday, excluding Federal Holidays. It is anticipated that this contract will require utilization of off hours work to complete certain scope items, this may also include weekend work if the work is deemed beneficial to the government.

i. The Health Care System must maintain its operation 24 hours a day, 7 days a week.

Therefore, any interruption in service must be scheduled 15 business days in advance and coordinated with the COR to ensure that no lapses in operation occur. It is the

CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The construction area is also occupied with 24/7 operations adjacent to the space, this will require impact focus for task-oriented plans best adjusted for time-of-day impacts in relation to activities within the space. The work to be outlined shall include, but not be limited to or sequenced per list:

a. Secure Building 48 First Floor West with approved construction barriers and other security.

b. Prepare Building 48 First Floor West Swing Space.

c. Vacate Building 48 First Floor West for occupancy of patients.

d. Secure Building 51 First Floor East with approved construction barriers and other security.

e. Demolition Building 51 First Floor East.

f. Construction Building 51 First Floor East.

g. Vacate Building 51 First Floor East and repair any altered exterior pavement or turf.

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR 15 business days in advance of the proposed date of starting work in each specific area of site, building or portion thereof. All phasing dates shall be arranged to ensure accomplishment of this work in successive phases as detailed in the Construction Drawings for phasing. A minimum of 20 business days between each phase is required for VA activations and to move patients from Building 51 to

Building 48. The contractor shall include this coordination time in their schedule.

Building(s) No.(s) 48 and 51 will be occupied during performance of work; but immediate areas of alterations will be inspected and a determination made on whether the room will need to be vacated or not, if the room is not vacated the contractor must adjust to do the work off-hours. Accommodations will be made by the VA on a case-by-case basis.

All Buildings will be occupied by Health Care System personnel for various periods as listed below:

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Health Care System’s operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes, whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting, etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Health Care System operations will continue during the construction period.

Immediate areas of alterations will be inspected, and a determination made on whether the room will need to be vacated or not, if the room is not vacated the contractor must adjust to do the work off-hours. Accommodations will be made by the VA on a case-by-case basis.

B. Anticipated Schedule:

Contract award D

Kickoff Meeting D+7

Notice to Proceed D+10

Badging Submissions D+10

Submittals Submissions D+10

Mobilization D+75

Construction Start D+76

Construction completion D+532

The anticipated substantial completion of this project is 456 calendar days after “Notice to

Proceed” (NTP). There is a 65-day window after the Post Award Conference and prior to the Notice to Proceed for badging related submission and processing, no additional expense will be allowed regarding badging items hence-forth.

C. Cost Range

The anticipated cost range for this project is between $2,000,000 and $5,000,000.

D. VA Privacy Training for Personnel without Access to VA Computer Systems or

Direct Access to or the Use of VA Sensitive Information:

All contractors are required to complete “VA Privacy Training for Personnel without

Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive

Information” prior to working on site (see SOW Attachment 1). Upon completion of the training, contractors shall complete and sign the last page of the training paperwork and provide to the Contracting Officer’s Representative.

E. VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the

COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by

Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, always, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the

COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19

Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-

19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/ https://www.va.gov/covid19screen/ protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

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