SOW - Revised.docx

STATEMENT OF WORK

CONTRACT TITLE: Chiller Preventative Maintenance & Repair

PLACE OF PERFORMANCES: Jennifer Moreno VA Healthcare System, 3350 La Jolla Village Dr.

San Diego, CA 92161

PERIOD OF PERFORMANCE:

CONTRACT TYPE: Firm Fixed Price

BACKGROUND: This is an addendum to the current statement of work for the chiller contract number stated above. This clarifies the work required to integrate and provide maintenance for the Chiller BAS Metasys Integration. The current statement of work is insufficient and needs to be updated to provide total Metasys chiller integration for proper operation of the system.

CONTRACT OVERVIEW: Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of VAMC management. Malfunctioning chillers can cause catastrophic events resulting in injuries and death and massive property damage. Inaccurate or inadequate data management and monitoring systems can fail to warn of unsafe or inefficient performance. Regular inspections, testing and calibration by expert technicians are an essential part of a program to address these concerns.

GENERAL REQUIREMENTS: The contractor will:

· For the cooling tower portion of the chiller system, the contractor shall troubleshoot, repair, replace, calibrate the following items:

All valve modes, commands, open and closed statuses and proper sequencing on all valves, both locally and on the Metasys All pump modes, operations, on and off statuses, pump programming and sequencing both on Metasys and locally at the pumps themselves All bypass modes setpoints, valve programming, sequencing, and bypass signals All cooling tower mode operations including sequencing, status and VFD programming All temperature probe, pressure sensors, differential sensors and other sensors located on any cooling tower Metasys page calibrated every 6 months. Contractor will provide calibration paperwork for all calibration meters and all meters and equipment used for calibration shall have been calibrated within the past year Ensure condenser water pump 4 sequencing and programming to use Cooling tower 3 as the backup cooling tower 4 Ensure all Auto/Off/Run programming and sequencing is operating properly and to troubleshoot and repair any issues with this programming Ensure proper operation of the manual control switches for all cooling towers with appropriate valve indication on Metasys indication valve is in hand All cooling tower water level sensors, both main and emergency have Metasys integration. Troubleshoot, repair, calibrate and alarm points for both high- and low-level alarms. High- and low-level alarms will have a stand-alone system with an audible alarm required inside the Central Plant office.

Ensure all make up water controls for all cooling towers are functioning properly, trouble shoot, and repair as needed. Ensure that make up water meters report to Metasys with a daily reset function and a printout for daily water reports, both normal and emergency make up water. Have emergency water make up report to Metasys as an alarm along with a stand-alone alarm located inside the Central Plant office.

Ensure all valve handwheels have the ability to operate in auto and hand by pulling out the handwheel or some other functionality to manually open and close any handwheels that do not work in auto. Troubleshoot, repair and ensure proper functionality of all valve handwheels

· For the chiller portion of the Metasys system, the contractor shall troubleshoot, repair, replace , calibrate the following items:

All isolation valve open and close statuses, modes, commands, and sequencing, both locally at the valves and on Metasys Pump turn on after valve open status is verified and pump turn off before valve closure, pump operations, troubleshoot, repair, replace both locally at the pump and on Metasys All associated Variable Frequency Drives troubleshooting, repair, replacing, programming, sequencing, and tuning for all chill water pumps Chill Water system enable programming to include troubleshooting, repair, replace, chiller staging, automatic on and off programming for all chillers Ensure manual operation of chill water pump and centrifugal chiller using Hand/ Off/ Auto switches located locally at the centrifugal chiller. Troubleshoot, repair, replace and ensure proper sequencing operation (Pump turns on after valve opens, pump turns off before valve shuts) Verify all valve handwheels work manually, troubleshoot, repair, replace any valves that cannot be operated manually All temperature probe, pressure sensors, differential sensors and other sensors located on any chiller Metasys page will calibrated every 6 months. Contractor will provide calibration paperwork for all calibration meters and all meters and equipment used for calibration shall have been calibrated within the past year

· For the Absorption chiller part, this may change due to the current installation of a new absorption chiller, but the following requirements should be part of this current contract:

Integrate Metasys programming to ensure the absorption chiller is the first chiller to turn on, then the centrifugal chillers Ensure all absorber setpoints, data, temperatures, flows, pressures are visible along with any pertinent information from the absorption chiller itself to match as close as you can the current absorption chiller page om Metasys Ensure the operation and sequencing of using Cooling tower 3 and Condensing Water Pump 4 to feed the absorption chiller is functioning. Troubleshoot, repair, replace and ensure proper sequencing

· Any parts needed for repair and replacing on any item listed above shall meet or exceed current equipment standards. Contractor will pay for any replacement parts, pumps, valves, temperature sensors, pressure sensors, Variable Frequency drives, etc. and the Contracting Officer Representative will ensure all parts are checked for this requirement.

CONTRACTOR QUALIFICATIONS & OTHER RESPONSIBLITES: Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

The Government reserves the right to accept or reject Contractor’s employee for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.

SAFETY REQUIREMENTS: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

The VAMC San Diego building 1, main building, contains asbestos. Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

CHANGES: The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price, or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

VA POLICY: Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

PARKING POLICY: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

IDENTIFICATION BADGES: All Contractor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.

SMOKING POLICY: Smoking is not permitted within the VA Healthcare System facilities campus.

NORMAL WORKING HOURS: Normal hours of operation are Monday through Friday from 7:30 am to 4:00 pm Pacific time. All work is expected to be performed generally during normal hours of coverage unless requested or approved by the COR or his/her designee.

Before commencement of work, the Contractor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work performed, to include delivery of materials and equipment, shall be made with minimal interference to Government operations and personnel.

Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

OVERTIME AND NATIONAL HOLIDAYS: Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

The Contractor is not required to provide service on the following U.S. Government holidays, nor shall the Contractor be paid for these days: