SF1449 RFQ 36C26220Q1012 REVISED Changes.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 85

691-20-3-5091-0072

36C26220Q1012 06-25-2020

NICHOLS, CECIL S. (562) 766-2267 07-15-2020

10AM

36C262

DEPARTMENT OF VETERANS AFFAIRS

Network Contracting Office (NCO) 22

4811 Airport Plaza Drive, Suite 600

Long Beach CA 90815

X 100

X

Y

561210

$41.5 Million

N/A

X

36C691

VA GREATER LOS ANGELES HEALTHCARE SYSTEM

11301 Wilshire Blvd

Los Angeles CA 90073-1003

36C262

4811 Airport Plaza Drive, Suite 600

Long Beach CA 90815

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

1-877-353-9791

See CONTINUATION Page

SERVICE to PERFORM North Campus HVAC-R Systems PMI, VA Greater Los Angeles Healthcare System.

SOLICITATION IS 100% VOSB set-aside IAW Public Law.

JOB WALK / RFI SUSPENSE - SEE SOLICITATION INSTRUCTIONS

This is a Request for Quote (RFQ)

ALL quotes are due NLT 10:00AM Pacific 7/15/2020

Quotes shall be submitted (PDF files only) via email to:

CECIL NICHOLS, Contracting Officer at cecil.nichols@va.gov

This is a Firm-Fixed-Price solicitation; submit pricing on

B.6 Price/Cost Schedule.

Requirement is for a Base + up to four (4) Option Years.

PERFORMANCE PERIODS (estimated):

BASE YEAR - 8/1/2020 to 7/31/2021

Option Year One (OY1) - 8/1/2021 to 7/31/2022

Option Year Two (OY2) - 8/1/2022 to 7/31/2023

Option Year Three (OY3) - 8/1/2023 to 7/31/2024

Option Year Four (OY4) - 8/1/2024 to 7/31/2025

WAGE DETERMINATION RATES SCA WD 2015-5613 REVISION 14 APPLY.

See CONTINUATION Page

X X

X 1 mailto:cecil.nichols@va.gov

36C26220Q1012

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 52.237-1 SITE VISIT (APR 1984)

B.2 NOTIFICATION TO OFFERORS

B.3 CONTRACT ADMINISTRATION DATA

B.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

B.5 Final STATEMENT OF WORK (SOW)

B.6 PRICE/COST SCHEDULE

ITEM INFORMATION

B.7 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)

C.6 52.219-14 LIMITATIONS ON SUBCONTRACTING (MAR 2020)

C.7 52.222-8 PAYROLLS AND BASIC RECORDS (AUG 2018)

C.8 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

C.9 52.236-1 PERFORMANCE OF WORK BY THE CONTRACTOR (APR 1984)

C.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.11 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.12 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.13 VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL

BUSINESS SET-ASIDE

C.14 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.16 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

C.17 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION RATES

D.2 NORTH CAMPUS BUILDING LISTING

D.3 BUILDING 300 AC UNITS

D.4 BUILDING 300 CUs

VHALONNICHOC

Highlight

VHALONNICHOC

Highlight

VHALONNICHOC

Highlight

D.5 BUILDING 300 ECs

D.6 BUILDING 300 REFR EVAPS FINAL

D.7 BUILDING EQUIPMENT INVENTORY

D.8 BUILDING EQUIPMENT INVENTORY – FILTERS, BELTS, ETC

D.9 TRI-DIM HEPA GASKET SEAL 1700-1 LITERATURE

D.10 TRI-DIM SYN-PAC E LITERATURE

D.11 TRI-DIM TRI-CELL IVS LITERATURE

D.12 TRI-DIM TRI-DEK XL 4-PLY LITERATURE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018) .61

E.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (MAR 2020)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

An organized site visit has been scheduled for –

Wednesday, July 1, 2020 at 9:00AM Pacific local

Interested Participants will meet at –

VA Greater Los Angeles Healthcare System campus (northside of Wilshire Blvd) at Building

218 South entry off Eisenhower Avenue across from Parking Lot #7 and vacant Chapel.

Request for Information (RFI) suspense –

Thursday, July 2, 2020 NLT 2:00PM Pacific local via email to cecil.nichols@va.gov.

Request for Quote (RFQ) suspense –

Wednesday, July 15, 2020 by 10:00AM Pacific local via email to cecil.nichols@va.gov.

(End of Provision)

B.2 NOTIFICATION TO OFFERORS

The following provisions are incorporated into 52.212-1 as an addendum:

1. GENERAL INSTRUCTIONS FOR QUOTE SUBMISSIONS

a. Period of Acceptance of Offers. The Offeror agrees to hold prices in its offer firm for a period of thirty (30) calendar days from the date specified for the receipt of offers.

b. Submitting your quote: Quotes are due on Wednesday, July 15, 2020 NLT 10:00AM Pacific local time. Submit your company’s quote by responding to this RFQ via email only to Cecil S. Nichols, contracting officer at cecil.nichols@va.gov. All quotes/attachments in response to this RFQ shall be in

Adobe PDF or Microsoft Office Word Format. It is the offeror’s responsibility to confirm that all required documents are included and received by the solicitation due / suspense date.

c. Inquiry or questions: Deadline for Request for Information (RFI) submission is Thursday, July 2, 2020 NLT 2:00PM Pacific local time. Telephone inquiries will not be accepted.

2. REQUIREMENTS FOR SUBMITTAL: The following sub-sections are the requirements to be submitted by the offeror.

a. Offeror must provide a cover sheet to include the following:

mailto:cecil.nichols@va.gov mailto:cecil.nichols@va.gov

b. Solicitation No. 36C26220Q1012.

c. Company’s name, address, point-of-contact, phone number, email address.

d. DUNS number.

e. Page 1 - SF1449, block 30(a), 30(b) and 30(c).

f. Page 3 - Section B.1(1)(a) Contract Administration Data and paragraph 5 Acknowledgement of

Amendments – SF 30(s), if any, blocks 15A, 15B and 15C completed.

g. Offerors shall complete and submit the Price Schedule in section B.

h. To assist the Contracting Officer in making the determination of responsibility, offerors are asked to provide the following documents with their quotes:

1) Contractor’s State business license issued in accordance with the provisions of the Business and

Professions Code. Submit with offer.

2) Offeror must be certified and possess a current C-20 Warm-Air Heating Ventilation and Air

Conditioning; C-36 Plumbing; and C-38 Refrigeration license issued by the Contractors State

License Board (CSLB) or other nationally recognized accrediting entity. Submit with offer.

3) Samples of past performance indicating similar projects in size / scope / value. Submit with offer.

4) Acknowledgement of company’s understanding and compliance with Limitations on

Subcontracting. Submit with offer.

__ I concur __ not concur with all the terms, conditions, and provisions included in the solicitation.

(End of Clause)

B.3 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

4811 Airport Plaza Drive, Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] MONTHLY WITH COR APPROVED INVOICE

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

DEPARTMENT OF VETERANS AFFAIRS

Financial Services Center

P.O. Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Basis of Award: Lowest-priced and special standards of responsibility are the only factors that will be used to evaluate offers (see FAR Provision 52.212-2). The lowest-priced offeror will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the offered price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it meets the special standards of responsibility and is reasonable. If the offered price and special standards of responsibility are found to be reasonable, the offeror who submitted this quote will be identified as the “successful offeror.” The Contracting Officer will then determine if the successful offeror is responsible using the general standards of responsibility applicable to this procurement as outlined in FAR Part 9 to include, but not limited to past performance, company financials, etc. If contract award cannot be made to the successful offeror, the Contracting Officer will evaluate the next lowest-priced offeror following the procedures described above. This process will continue until a contract award can be made or the Contracting Officer determines that no contract award can be made. The Contracting Officer may find all offeror quotes not acceptable and cancel the solicitation if the lowest-priced offeror exceeds the amount of funding available for the procurement. The Contracting Officer may likewise find an offeror under evaluation, as well as all remaining offerors, not acceptable and cancel the solicitation if the offered quote currently under evaluation exceeds the amount of funding available for the procurement. The Government intends to evaluate offerors and award a contract without discussions. However, the Government reserves the right to conduct discussions at any time if determined by the Contracting Officer to be in the Government’s best interest. In addition to the General Standards of Responsibility found in FAR 9.104-1 and in accordance with FAR 9.104-2, the following Special Standard of Responsibility applies to this procurement. Offerors who fail to meet the Special Standards of Responsibility will not be eligible to receive contract award.

(2) Special Standards of Responsibility. The following special standards of responsibility apply to this procurement and shall be submitted with offer as a condition of contract award:

SP1: Offeror shall be State Licensed in accordance with the provisions of the State Business and Professions Code. Submit with offer.

SP2: Offeror must be certified and possess a current C-20 Warm-Air Heating Ventilation and Air Conditioning; C-36 Plumbing; and C-38 Refrigeration license issued by the Contractors State License Board (CSLB) or other nationally recognized accrediting entity. Submit with offer.

SP3: Samples of past performance indicating similar projects in size / scope / value. Submit with offer.

SP4: Acknowledgement of company’s understanding and compliance with Limitations on

Subcontracting. Submit with offer.

__ I concur __ not concur with all the terms, conditions, and provisions included in the solicitation.

Offerors who fail to meet ANY Standards of Responsibility are not eligible for contract award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

B.5 Final STATEMENT OF WORK (SOW)

PART A

SERVICE TO PERFORM NORTH CAMPUS HVAC-R SYSTEMS PMI

VA GREATER LOS ANGELES HEALTHCARE SYSTEM

691-20-3-5091-0072

1. TITLE:

SERVICE to PERFORM North Campus HVAC-R Systems PMI.

2. PLACE OF PERFORMANCE:

VA Greater Los Angeles Healthcare System (VAGLAHCS)

11301 Wilshire Blvd

Los Angeles, CA 90073-1003

3. PERIOD OF PERFORMANCE:

Contract period shall be for one (1) Base Year plus up to four (4) one (1) year Option Year(s) with the Government having sole right to exercise option(s).

4. CONTRACT TYPE:

It is the intent of the Government to enter into a single award firm-fixed price (FFP) contract.

5. GENERAL:

This contract is subject to certified payroll. Requirement is to provide Heating, Ventilation, Air Conditioning, and Refrigeration (HVAC-R) preventive maintenance inspection (PMI) and intervening services. Government shall not exercise any supervision or control over Contractor personnel performing services specified. Such contract service providers shall be accountable solely to the Contractor who, in-turn is responsible to the Government. Contractor shall perform on-site maintenance, repair, calibration, performance verification and quality assurance to keep equipment covered under this contract in optimum operating condition. Routine service shall be performed during normal VAGLAHCS working hours from 6:00AM to 4:00PM, Monday through Friday, excluding holidays. Emergency on-call service shall be made available twenty-four (24) hours per day, seven (7) days per week (24/7) including holidays.

6. BACKGROUND:

The VAGLAHCS North Campus is comprised of Pre and Post World War II buildings being used in a variety of purposes which include Research, Drug, Alcohol and Medical Rehab, Nursing and Geriatric Care, Community Living, Administrative, Nutrition and Food Service Production, maintenance, transportation, Theater, and other staffing functions. There is a wide range of equipment covered under this contract from window A/C units to large commercial chillers and fan coil units, walk-in refrigerators and walk-in freezers, split systems, package units, Variable Refrigerant Flow (VRF) units, cold food serving stations, reach-in coolers, residential type heating and cooling systems, equipment cabinet cooling systems, and exhaust systems throughout approximately 37 buildings.

7. OBJECTIVES:

7.1 Facility objectives are to provide a clean and healthy atmosphere which is compliant with all hospital / healthcare regulatory agencies such as The Joint Commission, CAP, CARF, and OMI.

7.2 Maintain continuous and efficient operation of all HVAC-R equipment and building automation systems 24/7/365 [366 leap year] to include Carrier in building 206, LG in building 158, and Mitsubishi in building 158.

7.3 Control temperatures throughout the buildings to meet facility requirements.

7.4 Control Space Air Pressure relationships (positive / negative) and air exchange rates to meet facility requirements.

7.5 Ensure efficient operation of HVAC-R equipment 24/7/365 [366 leap year].

7.6 Provide a not to exceed (NTE) 30-minute response time during normal working hours and NTE 4-hour response time after normal working hours to address complaint calls for any needed repairs and adjustments.

8. SCOPE:

This is an inclusive contract; contractor shall provide all manner, means, methods, equipment, expertise, facilities, incidentals, labor, materials, parts, services, supervision, supplies, tools, transportation, travel, qualified personnel, and other items necessary to perform North Campus HVAC-R PMI and intervening services as stated in this Statement of Work (SOW), except for those items specified as Government furnished property and services, in accordance / compliance with current code(s), directives, regulations, industry guidelines / standards, manufacturer recommendations, and this SOW and subsequent contract at/for the VAGLAHCS. Services are to be proactive PMI with the result of having the North Campus HVAC-R systems throughout buildings fully functional and working in optimal operating condition 24/7/365 [366 leap year]. Contractor shall accomplish all tasks related to maintaining the systems optimal functionality.

8.1 SPECIAL STANDARDS OF RESPONSIBILITY / QUALIFICATIONS:

Contractor is responsible for ensuring all employees performing maintenance and repair services must be fully qualified, competent Field Service Engineers (FSE) who have been trained to perform work on the specific equipment in accordance with the Original Equipment Manufacturers (OEM) PMI / repair procedures. Contractor personnel shall be certified in refrigerant use and handling. “Fully Qualified” is defined as factory trained or equivalent and experienced to work on the assigned equipment. Site Engineers (SE) will be fully versed in the operation and maintenance of all common industrial HVAC-R equipment. All SE’s will function at the journeyman level, graduates of an accredited trade school and / or a certified apprenticeship program or have demonstrable experience equal to this formal training.

8.2 LICENSING REQUIREMENTS:

8.2.1 Offeror shall be State licensed in accordance with the provisions of the Business and Professions Code. Submit with offer.

8.2.2 Offeror must be certified and possess a current C-20 Warm-Air Heating Ventilation and Air Conditioning; C-36 Plumbing; and C-38 Refrigeration license issued by the Contractors State License Board (CSLB) or other nationally recognized accrediting entity. Submit with offer.