36C26126R0037_2.docx

36C26126R0037

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C26126R0037 X 05-13-2026 612-26-3-6056-0047 612A4-26-050 Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813 Department of Veterans Affairs

NETWORK CONTRACTING OFFICE (NCO21)

VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813 Christopher Aguon 808-539-1312 Project Title :

Install Building 644 Dermatology Generator Site Prep Project Number :

612A4-26-050 Project Location :

VA Northern California Healthcare System (VANCHCS) Mather VAMC 10535 Hospital Way, Mather, CA 95655

Contractor shall install building 644 dermatology generator site prep in accordance with the attached Statement of work, drawings, and specifications.

The NAICS code for this solicitation is 236220 with a small business size standard of $45.0 million.

Bid, Payment, and Performance bonds shall be required under this solicitation and any resultant contract.

A site visit is scheduled for Thursday May 21, at 9am at location stated above. Point of Contact is Isaiah Mcelvain. Phone # 916-370-4946 and email is isaiah.mcelvain@va.gov.

Request for Information (RFIs) are due May 29, at 10am Pacific Daylight Time and must be emailed to christopher.aguon@va.gov and charee.harris@va.gov

This procurement is 100% set aside for Service Disabled Veterans Owned Small Business.

Offerors must be verified in the SBA DSBS website and on sam.gov when the offer is submitted and, if the apparent awardee, prior to award.

This is a firm-fixed price construction requirement. Offerors shall furnish all labor, material, transportation, required engineering services( if necessary), overhead, and profit for this construction requirement to install building 644 dermatology generator site prep at the project location stated above.

All provisions, clauses, and other terms and conditions in this solicitation and contract will be in effect for this requirement.

Based on FAR 36.204 magnitude of the project is between $500,000.00 to $1,000,000.00.

The completion of the 852.219-75 VA Notice of Limitation on Subcontracting is mandatory and must be included in the submission, failure to provide may disqualify any proposals received.

X X X 10:00

PDT

06-17-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER

THAN

FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office 21 (NCO 21) VA Pacific Islands Health Care System 711 Kapiolani Blvd Suite 200 Honolulu HI 96813 Department of Veterans Affairs FMS VA-9(101) Financial Services Center PO Box 149971 Austin TX 78714-9971 866-372-1141 vafscenterprisesupport@va Charee K. Harris Contracting Officer

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

OFFER SUBMISSION:

The following documents are to be included in the solicitation submission:

1. One fully completed and signed SF 1442 Offer page, completed offer amount entered in block 17, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page.

2. One fully completed Supplemental Price Breakdown by Division Sheet

3. One Documentation of Safety & Environmental Record and Documentation of Experience Modification Rate (EMR) (See below instructions).

4. Bid Bond

5. Completed Certificate 852.219-75

Offerors are responsible for ensuring and verifying their price and all required documents are received at the email address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment). Any exception to the terms and conditions of this request for quotation will result in a nonresponsive quotation.

PROPOSALS ARE TO BE SENT TO:

One electronic copy via email of the price offer is to be sent to arrive on or before the due date/time at the following email address: christopher.aguon@va.gov and charee.harris@va.gov with solicitation number and title in the subject. Faxed quotations are not permitted under any circumstances.

PLANS/SPECIFICATIONS/DRAWINGS:

Drawings and specifications are attached in electronic format to this solicitation. Contractors are responsible for downloading and printing their own plan sets. The VA will not provide hard copies of the drawings and specifications to any Contractor. Contractors are responsible for ensuring that any construction document package used for their quotation or construction is complete and up to date.

QUESTIONS AND ANSWERS:

Submit a question via the Questions Form (included in this Solicitation), via email to christopher.aguon@va.gov and charee.harris@va.gov RFI/Questions for this solicitation are due May 29, 2026, at 10:00 AM Pacific Daylight Time. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer.

OFFER DUE DATE SCHEDULE:

Offers received after date and time in Block 13 of SF 1442 may be rejected.

Quotation(s) are due by the date and time shown in Block 13 of the SF 1442. Offers received after this date and time may be rejected unless considered beneficial to the government.

INSTRUCTIONS TO OFFERORS:

The apparent successful offeror must be determined as “responsible” by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

SITE VISIT:

Potential Offerors are strongly urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of performing construction services. Failure to inspect the site shall not constitute grounds for a claim after contract award.

See Block 10 on the Standard Form 1442 for site visit, which will be the only opportunity for potential Offerors to visit the site. All potential Offerors, subcontractors, and suppliers are strongly encouraged and expected to attend the pre-offer site visit.

BASIS FOR AWARD

1. INTRODUCTION:

This is a price-only selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 15. Application supplemented by the Department of Veterans Affairs Acquisition Regulation (VAAR). These regulations are available electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and https://www.va.gov/oal/library/vaar/

2. EVALUATION:

Price Only -- The Government will evaluate the lowest price offer to determine if the price is fair and reasonable for the work to be performed. To be considered fair and reasonable for the work performed, the evaluators will also check for appearance of unbalanced line-item prices. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluation described above. Offers that are materially unbalanced as to prices for the basic requirement and the option quantities are not fair and reasonable. An Offer is unbalanced when it is based on prices significantly less than the cost for some work and prices that are significantly overstated for other work.

NOTICE TO PROCEED (NTP):

A notice to proceed shall be issued after the award of a fully executed contract. The NTP date and time are “to be determined” after the award to a successful contractor. The primary factor in the determination to issue NTP shall be the Prime Contractor submission of, and the Government review and approval of both Payment and Performance Bonds, both of which are enforceable legal documents.

PERFORMANCE & PAYMENT BONDS:

In accordance with FAR 28.102-1 and Contract Clause 52.228-15, offerors are reminded that any award amount over $35,000 shall require a Payment Bond (or other acceptable protection – see clause FAR 52.228-13), and awards exceeding $150,000 shall require both Payment and Performance Bonds. All bonds are due no later than 10 calendar days after award.

LIQUIDATED DAMAGES: N/A

WAGE DETERMINATION APPLICABLE TO THIS PROJECT:

General Decision Number: CA20260018

BRAND NAME OR EQUAL:

The RFP may include the salient characteristics of the “or equal” aspect for the determination of what is equal to any cited brand name. See FAR 52.211-6 for “brand name or equal” information. Wherever a brand name is cited, the contractor shall ensure, in any resultant contract, that any equal has the salient characteristics of the brand name. Lack of confirmation shall be grounds for Government direction to replace materials or equipment by the Contractor at no additional cost or extension of the period of performance.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors shall register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system.

PER VHA DIRECTIVE 7715 (06 April 2017) SAFETY & ENVIRONMENTAL RECORD AND EXPERIENCE MODIFICATION RATE (EMR):

To be eligible for consideration and award, the contractor shall have no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and have an EMR of equal to or less than 1.0.

All contractors shall submit the following information pertaining to their past Safety & Environmental Record and EMR with their quotation.

1. SAFETY & ENVIRONMENTAL RECORD: A self-certification on company letterhead that the contractor has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

1. EMR: All contractors shall submit information regarding their current EMR. This information shall be obtained from the contractor’s insurance carrier and be furnished on the insurance carrier’s letterhead. Must have an EMR of equal to or less than 1.0.

PRIVACY TRAINING:

All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative (COR).

TRAINING:

All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s Competent Person/Superintendent shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

PRIVACY AND CONFIDENTIALITY:

Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

ADDITIONAL SBA DSBS INFORMATION:

1. Eligibility of SDVOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs.

2. At the time of submission of offer, the offeror must represent to the contracting officer that it is an:

a. SDVOSB concern

b. Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and

c. Verified for eligibility in the SBA DSBS database.

3. A joint venture may be considered an SDVOSB or VOSB concern if:

a. At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section.

b. Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement.

c. The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and

d. The joint venture meets the requirements of 13 CFR 125.15(b), modified to include Veteran-owned small businesses where this CFR section refers to SDVOSB concerns.

4. Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program.

JOINT VENTURES:

See 13 C.F.R. § 121.103 Affiliation based on joint ventures: A joint venture is an association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than three specific or limited-purpose business ventures for joint profit over a two year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis for conducting business generally.

This means that a specific joint venture entity generally may not be awarded more than three contracts over a two-year period, starting from the date of the award of the first contract, without the partners to the joint venture being deemed affiliated for all purposes. Once a joint venture receives one contract, SBA will determine compliance with the three awards in two years rule for future awards as of the date of initial offer including price.

As such, an individual joint venture may be awarded more than three contracts without SBA finding general affiliation between the joint venture partners where the joint venture had received two or fewer contracts as of the date it submitted one or more additional offers which thereafter result in one or more additional contract awards. The same two (or more) entities may create additional joint ventures, and each new joint venture entity may be awarded up to three contracts in accordance with this section. At some point, however, such a longstanding inter-relationship or contractual dependence between the same joint venture partners will lead to a finding of general affiliation between and among them.

For purposes of this provision and in order to facilitate tracking of the number of contract awards made to a joint venture, a joint venture must be in writing and must do business under its own name, and it may (but need not) be in the form of a separate legal entity, and if it is a separate legal entity it may (but need not) be populated (i.e., have its own separate employees). SBA may also determine that the relationship between a prime contractor and its subcontractor is a joint venture, and that affiliation between the two exists, pursuant to paragraph (h)(4) of this section.

RESPONSIBILITY REQUIREMENTS:

A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the SBA DSBS database (to insure apparently successful offeror is a verified Service-Disabled Veteran Owned Small Business), System for Award Management (SAM) database (Central Contractor Registration, Online Representations and Certifications, and Excluded Parties List System to ensure registrations are current, valid, and no debarment records exist). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer’s Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

SMOKE AND CARBON MONOXIDE MONITORING REQUIREMENTS:

Contractor, his employees, his subcontractors, and their employees shall adhere to VA, VHA, and VASNHCS Policies for smoke and carbon monoxide monitoring requirements. They are available upon request from COR.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

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Statement of Work (SOW) VA Northern California Healthcare System (VANCHCS) Mather VAMC 10535 Hospital Way, Mather, CA 95655 Construction Services for Project 612A4-26-050 Install B644 Dermatology Generator Site Prep

GENERAL REQUIREMENTS

1. This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional engineering services required for the construction effort described therein.

2. Location of Work: The geographic location for services are the following areas: Mather VA Hospital – 10535 Hospital Way Bldg. 700, Mather, CA, 95655. A Mather VAMC site map is provided in Attachment 1.

3. The work shall be completed in a maximum of 180 days. Contractor shall submit a comprehensive schedule of work in compliance with 01 32 16. PROJECT SCHEDULES (SMALL PROJECTS DESIGN/BID/BUILD). Schedule will include all federal holidays. An updated project schedule shall be included with each payment application.

4. All construction is to be performed during normal working hours 7:30am-4:00pm. Limited off-hours premium time is included for noise abatement and utility shutdowns only. Any item(s) to be salvaged by the owner are to be removed by the owner from the site before construction begins. Contractor to provide dumpsters for disposal of construction debris and materials.

5. Follow site visit information on solicitation with the Medical Center COR.

6. All testing shall be by certified testing laboratories subcontracted by the Contractor. The Government shall not be required to contract testing for any trade.

7. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

8. Contractor to utilize an electronic submittal exchange project website dedicated for this project for the duration of the contract. Contractor will provide VA access to the site. Contractor will keep this site current and will use it for all submittals, RFIs, change documents, Record Drawing, electronic file management, and communication logs for the duration of the contract.

9. Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

10. Pricing Proposal transparency requirements: this project requires pricing proposals to include breakdown pricing for the General Contractor and all subcontractors. All price proposals, including subcontractor pricing, must include a breakdown of pricing per the format included with this specification 01 00 00.

11. All Work to comply with VA Barrier Free Design Standard, ABBAS, https://www.cfm.va.gov/til/etc/dsBarrFree-2025-05.pdf

SCOPE OF WORK:

Part 1: Generator Enclosure Area

1. Prior to beginning any construction work, the contractor shall perform a detailed topographic survey of all affected areas and submit layout drawings for review and approval by the COR. These drawings shall illustrate the proposed work, including but not limited to fence layout, asphalt and concrete limits, and ramp configurations. Drawings shall indicate final grading and slope percentages.

2. The contractor shall provide all labor, materials, equipment, and supervision necessary to construct an approximately 500 square foot permanent mobile generator enclosure area. This work includes converting existing parking stalls and adjacent landscape area into a secure enclosure designed to house a mobile emergency generator and its associated electrical connection equipment. A mockup for solicitation purposes is shown in Attachment 2. Additional photos showing the existing conditions are shown in Attachment 3.

3. The contractor shall demolish and remove existing asphalt pavement, concrete curbs, and landscape materials within the enclosure footprint. Both asphalt and concrete demolition shall be performed to the limits required for regrading, compaction, and construction of the new asphalt surface. All debris shall be removed from the VA campus in accordance with VA specifications. Subgrade shall be excavated and compacted to meet standard VA and industry requirements to provide adequate support for asphalt surfacing and mobile generator loading. The contractor shall grade the area to promote positive drainage away from the mobile generator and towards immediate gutters and storm drains.

4. Following preparation, the contractor shall install new asphalt pavement across the entirety of the enclosure area. The asphalt section shall match the adjacent asphalt in profile, elevation, and structural capacity to ensure proper integration with the existing paved areas. The surface shall be capable of supporting the weight and point loads of a trailered mobile generator during placement and operation. All transitions between the new asphalt and existing pavement, sidewalk edges, and curbs shall be smooth and free of tripping hazards. This installation must follow construction details in Attachment 4, Detail 11 – Vehicular Asphalt Pavement Section.

5. The contractor shall furnish and install a permanent galvanized steel 8-foot-tall chain-link fence system with full-coverage privacy slats. The fence shall include a full top rail, corner bracing, tension wire, posts, fittings, and all other components required for a complete and secure installation. Posts shall be set in concrete footings sized per manufacturer recommendations and good construction practice. See attached construction Specifications 323113 Chain Link Fences and Gates for exact technical and submittal requirements.

6. The enclosure shall include the following gates:

a. Two single-leaf personnel access gates aligned with the adjacent sidewalk to allow controlled staff entry.

b. One double-leaf swing gate providing a clear 10–12-foot opening to allow the mobile generator to be delivered, staged, and removed.

c. Gate hardware shall include provisions for locking using VA-provided lock cores. The contractor shall coordinate lock-hardware compatibility with the COR before installation.

Part 2: Sidewalk Around Generator Enclosure

1. Prior to beginning any construction work, the contractor shall perform a detailed topographic of all affected areas and submit layout drawings for review and approval by the COR. These drawings shall illustrate the proposed work, including but not limited to fence layout, asphalt and concrete limits, and ramp configurations. Drawings shall indicate final grading and slope percentages.

2. The contractor shall modify the existing sidewalk and pedestrian route along the street‑facing side of Building 644 to accommodate the new generator enclosure. This work includes providing safe, continuous pedestrian path around the enclosure by constructing two new concrete transition ramps and establishing a designated walkway along the asphalt adjacent to the enclosure.

3. At the point where the existing sidewalk meets the beginning of the generator enclosure, the contractor shall perform selective demolition of the existing sidewalk as required and construct a new concrete transition ramp to lower pedestrians from sidewalk elevation to the adjacent asphalt elevation. The ramp shall be ADA‑compliant and shall tie smoothly into both the remaining sidewalk and the asphalt surface. This installation must follow construction details in Attachment 4, Detail 11 – Curb Ramp Type C.

4. The contractor shall establish a marked pedestrian pathway along the outside length of the generator enclosure. This pathway shall be clearly defined using painted striping in accordance with VA Specifications. The striped pathway shall run continuously alongside the enclosure, passing in front of the double‑leaf access gate.

5. At the north end of the generator enclosure, the contractor shall construct a second ADA‑compliant concrete transition ramp to raise pedestrians from the asphalt elevation back up to the elevation of the existing sidewalk. This ramp shall tie into the existing sidewalk system and restore the pedestrian path around Building 644. This installation must follow construction details in Attachment 4, Detail 11 – Curb Ramp Type C.

Part 3: Electrical Work – Extension and Relocation of Mobile Generator Tap Box

1. The contractor shall relocate the existing generator tab box approximately 35 feet to the new enclosure location. This box is currently run from an Automatic Transfer Switch (ATS) located inside Building 644, with conduit routed to the existing exterior tap box. Additional photos showing the existing conditions are shown in Attachment 5.

2. The contractor shall extend the existing conduit run along the same general path as the current installation. Minimal demolition of the existing conduit is anticipated, as the system will be extended rather than replaced. To facilitate the relocation, the contractor shall install new conduit through the masonry wall that the enclosure is built against, providing a weather-tight penetration sealed and finished to match the adjacent surfaces.

3. Conductors inside the conduit shall be replaced as required to achieve proper length, continuity, and performance for the extended conduit run. All conductor sizing, insulation rating, terminations, grounding, and labeling shall meet current VA, NEC, and project specification requirements. The relocated tap box shall be mounted within the enclosure at a height and orientation suitable for mobile generator connection and shall be fully tested for continuity and proper operation.

Part 4: Sidewalk Corrections Around Building 651

1. Prior to beginning any construction work, the contractor shall perform a detailed topographic survey of all affected areas and submit layout drawings for review and approval by the COR. These drawings shall illustrate the proposed work, including but not limited to concrete limits and ramp configurations. Drawings shall indicate final grading and slope percentages.

2. The contractor shall perform all labor, material procurement, demolition, grading, and construction required to correct sidewalk deficiencies at the northeast corner of Building 651. Work includes removing unpaved dirt areas between existing concrete sidewalk panels, constructing new concrete pavements, and providing a side extension to the existing accessible ramp where the current ramp edge terminates at an unpaved area. A mockup for solicitation purposes and additional photos showing existing conditions are shown in Attachment 6.

3. Due to variations in elevation among the surrounding sidewalk panels, the contractor shall demolish and remove existing concrete slabs as needed to achieve compliant slopes and transitions. The extent of demolition shall be determined in the field in coordination with the VA COR to ensure ADA compliance and proper drainage. The contractor should expect to demolish up to 1000 SQFT of concrete in the area.

4. The contractor shall excavate, compact, and prepare the subgrade within the affected areas in accordance with VA specifications. Subgrade elevations shall be established to allow new concrete sidewalk panels to tie into adjacent surfaces smoothly while meeting all ADA slope requirements.

5. The contractor shall install new concrete sidewalk panels to fill the existing unpaved areas and replace any removed concrete. New sidewalk shall match existing sidewalk appearance and alignment. All concrete shall be installed per VA specifications for materials, reinforcement, expansion joints, finishes, curing, and quality control.

6. The contractor shall ensure the entire ramp assembly transitions seamlessly into the newly constructed concrete surfaces. This installation must follow construction details in Attachment 4, Detail 10 – Curb Ramp Type B. The contractor shall ensure all newly constructed sidewalks, ramp extensions, and transitions meet ADA requirements for running slope, cross slope, and surface characteristics.

7. Grading shall provide positive drainage away from building foundations and prevent ponding along the pedestrian path.

8. The contractor shall restore all areas disturbed during construction, including adjacent soil, landscaping, or pavements. The contractor shall maintain safe pedestrian access around the work site throughout construction. A final inspection shall be conducted with the VA to confirm that all sidewalk corrections meet project drawings, and VA technical specifications.

9. The contractor shall relocate the existing STOP sign and the NO RIGHT TURN sign to the opposite side of the street, positioned ahead of the crosswalk. Sign shall be reinstalled at VA‑approved locations that provide clear visibility and proper traffic control for approaching vehicles. In addition, the contractor shall apply a painted “YIELD” asphalt marking on the side of the crosswalk opposite the STOP sign to reinforce pedestrian right‑of‑way.

10. Sidewalk demolition and reconstruction at the entrance area of Building 651 will affect the normal pedestrian route to the front doors. The contractor shall implement a safe, ADA‑compliant temporary pedestrian walkway to maintain uninterrupted access to the front entrance throughout the entire duration of construction.

Part 5: Artificial Grass Installations

1. The contractor shall provide and install approximately 8,000 SF of artificial grass system shown in the attached areas. The contractor shall complete all site prep, drainage, installation requirements with the reviewed and approved shop drawings with manufacturers approval to meet all manufacturers requirements and recommendations for installation of the artificial grass. The artificial grass shall be attached to the perimeter edge of layouts shown in the appendix drawings and photos and as per the manufacturer’s installation requirements. All seams shall be brushed thoroughly before infill materials are installed. All termination shall be as detailed and approved in the shop drawings and photos and as per the manufacture’s installation requirements. A mockup for solicitation purposes is shown in Attachment 7. Additional photos showing the existing conditions are shown in Attachment 8.

2. Artificial Grass Product Specifications:

Part 6: Handrail Installation Along Sidewalk North of Building 646

1. The contractor shall submit a handrail layout plan showing exact alignment, post spacing, and termination points for COR approval.

2. The contractor shall furnish and install approximately 75 linear feet of permanent stainless-steel handrail along the concrete sidewalk located north of Building 646, adjacent to the northern‑most new artificial grass area indicated in the project drawings. A continuous concrete handrail curb shall also be installed along the length of the handrail installation to match nearby handrail installations. This handrail shall provide continuous pedestrian guidance and delineation between the walkway and the artificial grass surface. A mockup for solicitation purposes and additional photos showing existing conditions are shown in Attachment 9.

3. The contractor shall ensure uniform handrail height, consistent alignment along the pathway edge, and proper termination at both ends of the installation. All installation activities shall include core drilling, concrete footings, anchorage hardware, grout placement, and restoration of any adjacent surfaces affected by construction.

4. The handrail system—including posts, rails, anchorage, foundations, and finishes—shall comply with all applicable VA specifications, ADA requirements, and the handrail layout drawing.

ATTACHMENTS:

1. Mather VAMC Site Map

2. Generator Encloser Area Mockup

3. Generator Encloser Area Photos

4. Construction Details

5. Generator Tap Box Photos

6. Building 651 Sidewalk Photos

7. Artificial Grass Area Site Layout

8. Artificial Grass Area Photos

9. Handrail Installation Photos

10. Specifications Package

a. 010000 General Requirements

b. 013216 Project Schedules

c. 013323 Shop Drawings, Product Data, and Samples

d. 013526 Safety Requirements

e. 014219 Reference Standards

f. 014500 Quality Control

g. 014529 Testing Laboratory Services

h. 015719 Temporary Environmental Controls

i. 017419 Construction Waste Management

j. 024100 Demolition

k. 312011 Earthwork

l. 320523 Cement and Concrete

m. 321216 Asphalt Paving

n. 321723 Pavement Markings

o. 323113 Chain Link Fences and Gaits

SECURITY REQUIREMENTS:

The contractor is responsible for assuring that all employees and consultant employees working on the project comply with these regulations.

1. Employees shall not be on site without appropriate badge. Employees are responsible for reporting to VA Police with acceptable photo ID to obtain a badge. VA approved badge shall be worn with the identification facing forward and visible above the waist. The employees may also be subject to inspection of their personal effects when entering or leaving the facility.

2. No photography or video recording of VA premises is allowed without prior authorization.

3. VA issued keys are to remain on VA property. Keys that are checked out from the Engineering Office shall be returned each day.

4. Before starting any work, the contractor shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

5. The contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

6. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

7. VA Information Custodial Language

a. The Authorization requirements do not apply, and that a Security Accreditation Package is not required.

b. The following standard items relate to records generated in executing this contract:

i. Citations to pertinent laws, codes, and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

ii. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

iii. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

iv. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

v. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

vi. The Government Agency owns the rights to all data/records produced as part of this contract.

vii. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

viii. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

ix. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

x. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations, and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated, and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval.