36C26126Q0778_Boiler Safety Device Testing.docx

36C26126Q0778

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

570-26-4-141-0349

07-02-2026 Karen Cooper karen.cooper332@va.gov 07-20-2026

EDT

Department of Veterans Affairs

Network Contracting Office (NCO) 21

X

238220 $19 Million

N/A

VA Central California Health Care System Central Energy Plant, Building 2 2615 E. Clinton Avenue

Fresno CA 93703

Network Contracting Office (NCO) 21

FMS-VA-2(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page Boiler Safety Device Testing Services for the VA Central California Health Care Systems IAW the Performance Work Statement.

This is a 100% Small Business set-aside. Offerors must be verified at the time of quote submission and shall continue to be registered until time of award.

Quote instructions are provided in provision 52.212-1.

Evaluation factors are provided in provision 52.212-2.

Dept. of Labor Wage Rate Schedule WD 2015-5609 Rev 29 dated 05/13/2026 apply to this acquisition.

Period of Performance will consist of one year base period with three (3) one-year option periods.

ALL QUESTIONS MUST BE SUBMITTED VIA EMAIL TO KAREN COOPER

AT karen.cooper332@va.gov WITHIN 5 DAYS OF RFQ CLOSE.

Jill Williams Contracting Officer

Table of Contents

B.1 CONTRACT ADMINISTRATION DATA…………………………………………………..4

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)…………………………………………………………………………..………………...37

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)...38

D.2 PWS ATTACHMENT B - GOVERNMENT PROVIDED TESTING FORMS AND CHECKLISTS…………………………………………………………………………………...39

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Jill Williams

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp Vendor e-Invoice Set-Up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

MONTHLY SAFETY CHECKS: Contractor shall perform monthly boiler safety device testing services in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027

SEMI-ANNUAL BOILER SAFETY DEVICE TESTING CYCLE: Contractor shall perform one Government-scheduled boiler safety device testing cycle per contract year in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

ANNUAL SAFETY DEVICE TESTING AND INSPECTION SUPPORT: Contractor shall perform annual safety device testing and inspection support, including Emergency stop/panic button ESPB testing, steam safety valves (accumulation test at high fire), opening of boilers for waterside and fireside inspection, opening of DA tank for inspection, applicable pressure vessel inspection support, documentation, and deficiency reporting in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

MONTHLY SAFETY CHECKS: Contractor shall perform monthly boiler safety device testing services in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

SEMI-ANNUAL BOILER SAFETY DEVICE TESTING CYCLE: Contractor shall perform one Government-scheduled boiler safety device testing cycle per contract year in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

ANNUAL SAFETY DEVICE TESTING AND INSPECTION SUPPORT: Contractor shall perform annual safety device testing and inspection support, including Emergency stop/panic button ESPB testing, steam safety valves (accumulation test at high fire), opening of boilers for waterside and fireside inspection, opening of DA tank for inspection, applicable pressure vessel inspection support, documentation, and deficiency reporting in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

MONTHLY SAFETY CHECKS: Contractor shall perform monthly boiler safety device testing services in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

SEMI-ANNUAL BOILER SAFETY DEVICE TESTING CYCLE: Contractor shall perform one Government-scheduled boiler safety device testing cycle per contract year in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

ANNUAL SAFETY DEVICE TESTING AND INSPECTION SUPPORT: Contractor shall perform annual safety device testing and inspection support, including Emergency stop/panic button ESPB testing, steam safety valves (accumulation test at high fire), opening of boilers for waterside and fireside inspection, opening of DA tank for inspection, applicable pressure vessel inspection support, documentation, and deficiency reporting in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

MONTHLY SAFETY CHECKS: Contractor shall perform monthly boiler safety device testing services in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

SEMI-ANNUAL BOILER SAFETY DEVICE TESTING CYCLE: Contractor shall perform one Government-scheduled boiler safety device testing cycle per contract year in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

ANNUAL SAFETY DEVICE TESTING AND INSPECTION SUPPORT: Contractor shall perform annual safety device testing and inspection support, including Emergency stop/panic button ESPB testing, steam safety valves (accumulation test at high fire), opening of boilers for waterside and fireside inspection, opening of DA tank for inspection, applicable pressure vessel inspection support, documentation, and deficiency reporting in accordance with the PWS, Attachments A & B, and applicable Government-provided testing forms/checklists.

B.3 PERFORMANCE WORK STATEMENT

BOILER SAFETY DEVICE TESTING SERVICES

1. BACKGROUND

The Central Energy Plant at the VA Central California Health Care System (VACCHCS), Fresno, California, provides steam and associated utility support necessary to sustain medical center operations and patient care activities. The boiler plant and associated equipment are mission-critical infrastructure requiring recurring inspections, testing, operational verification, and documentation to support safe and reliable operations.

VHA Directive 1810 establishes requirements for boiler and boiler plant operations and identifies the need for safe and efficient operation of high pressure, low pressure, and hot water boilers and boiler plants in VA medical facilities. The directive also requires safety devices installed in the boiler plant, steam distribution system, and boilers to be regularly tested to ensure proper function and provides that safety devices required to be tested every six months must be tested once annually by VA medical facility staff and once annually by a qualified testing contractor unless otherwise approved by the Office of Healthcare Engineering (OHE).

This requirement supports VHA Directive 1810 compliance by obtaining qualified contractor support for recurring boiler safety device testing, boiler pressure vessel inspections, Boiler External Inspection (BEI) safety device testing, annual safety device testing, annual inspection support, and completion of Government-provided testing forms/checklists. The contractor shall perform required monthly boiler safety device testing activities, one Government-scheduled semiannual boiler safety device testing/inspection cycle, and one Government-scheduled annual safety device testing and inspection support cycle during each contract year.

This requirement is for inspection and testing services only. The contractor shall not perform repairs, corrective maintenance, replacement of valves, parts replacement, system modifications, or warranty work under this contract unless separately authorized by the Contracting Officer through a separate contractual action.

2. SCOPE

The contractor shall provide all labor, supervision, management, tools, testing equipment, transportation, personal protective equipment (PPE), permits, and qualified personnel necessary to perform boiler pressure vessel inspections and Boiler External Inspection (BEI) safety device testing services for the Central Energy Plant located at VACCHCS Fresno, California.

The contractor shall perform required monthly boiler safety device testing activities and one Government-scheduled annual boiler safety device testing/inspection cycle during each contract year in accordance with VHA Directive 1810 requirements, applicable VHA Boiler and Associated Plant Safety Device Testing Manual requirements, Government-provided testing forms/checklists, manufacturer recommendations, OSHA requirements, and applicable Federal, State, and local regulations.

Services shall include inspection, testing, operational verification, completion of Government-provided forms/checklists, identification and reporting of deficiencies, and submission of inspection/testing documentation for the boiler plant equipment, pressure vessel inspection items, and BEI safety devices identified in Attachment A - Equipment and Safety Device Inventory.

The contractor shall coordinate all site access, outages, shutdowns, and testing activities with VA Central Energy Plant personnel prior to performing work. The contractor shall not perform work that jeopardizes the facility’s ability to maintain required steam operations or N+1 operational redundancy without prior approval from the COR or designated VA representative.

Place of performance:

Central Energy Plant, Building 2 2615 E. Clinton Avenue Fresno, CA 93703

3. REQUIRED SERVICES

The contractor shall perform inspection and testing services for the equipment and safety devices identified in Attachment A and shall complete applicable Government-provided forms/checklists associated with the required monthly boiler safety device testing activities and the assigned annual boiler safety device testing/inspection cycle.

3.1 Boiler Plant Equipment and Pressure Vessel Inspection Support The contractor shall perform applicable inspection and testing support activities associated with the boiler plant equipment and pressure vessel inspection items identified in Attachment A. These items include, but are not limited to, boilers, boiler economizers, deaerator feed tank, condensate feed tank, steam reducing stations, boiler vessel inspection activities, deaerator tank integrity inspection, and condensate tank integrity inspection.

Inspection activities shall be performed in accordance with VHA Directive 1810, applicable VHA Boiler and Associated Plant Safety Device Testing Manual requirements, Government-provided forms/checklists, manufacturer recommendations, and applicable safety standards. The contractor shall document inspection results using the Government-provided forms/checklists and shall identify any deficiencies or abnormal conditions observed during performance.

As part of the assigned annual boiler safety device testing/inspection cycle, the contractor shall support required inspection activities, including opening boilers for waterside and fireside inspection and opening the deaerator tank for inspection, as identified in the Government-provided testing forms/checklists and coordinated by the COR or designated VA representative. The contractor shall coordinate all required openings, access, outages, shutdowns, and inspection support activities with VA Central Energy Plant personnel prior to performance.

3.2 Boiler External Inspection (BEI) Safety Device Testing

The contractor shall perform BEI safety device testing and operational verification for applicable safety devices identified in Attachment A. Required testing shall be performed using Government-provided testing forms/checklists and in accordance with the applicable VHA Directive 1810 requirements and VHA Boiler and Associated Plant Safety Device Testing Manual requirements.

The contractor shall perform the monthly testing activities assigned under the contract and one Government-scheduled annual boiler safety device testing/inspection cycle during each contract year. The assigned annual cycle shall include applicable boiler plant, condensate tank, deaerator tank, boiler room, boiler safety device, Emergency Stop/Panic Button, Steam Safety Valve accumulation testing, and inspection support activities identified in the Government-provided testing forms/checklists. The COR or designated VA representative will coordinate the specific schedule and identify the applicable Government-provided forms/checklists to be completed by the contractor.

The contractor shall complete all Government-provided testing forms, checklists, inspection sheets, and associated documentation applicable to the inspection and testing services performed under this contract.

3.3 Safety and Operational Coordination

The contractor shall provide all required testing equipment, safety equipment, PPE, lockout/tagout procedures, confined space procedures, hot work permits when applicable, and qualified personnel necessary to safely perform the required inspection and testing services.

The contractor shall coordinate with VA Central Energy Plant personnel prior to performing work that requires equipment access, boiler shutdown, system isolation, operational testing, or other activities that may affect boiler plant operations. The contractor shall immediately notify VA Central Energy Plant personnel of any identified unsafe condition, failed safety device, equipment deficiency, or operational concern discovered during inspection or testing activities.

3.4 Deficiency Identification and Reporting

The contractor shall document all identified deficiencies, failed components, non-compliant conditions, abnormal operating conditions, failed safety devices, and recommended corrective actions identified during inspection and testing activities.

The contractor shall not perform corrective maintenance or repairs under this contract. Deficiencies requiring repair, replacement, adjustment beyond testing requirements, or other corrective action shall be documented and reported to the COR or designated VA representative for separate Government action.

3.5 Documentation Requirements

The contractor shall provide all completed Government-provided forms/checklists, inspection reports, testing documentation, certification documentation, deficiency reports, and related records generated during performance of the work to the COR or designated VA representative.

Documentation shall clearly identify the equipment inspected or tested, testing performed, results obtained, deficiencies identified, recommended corrective actions, technician name(s), date of service, and applicable checklist/form completed.

4. EQUIPMENT COVERED

The contractor shall perform inspection, testing, and associated documentation services for the boiler plant equipment, pressure vessel inspection items, and BEI safety devices identified in Attachment A – Equipment and Safety Device Inventory.

Attachment A is organized into three tables: Boiler Plant Equipment, Pressure Vessel Inspections, and BEI Safety Devices.

Attachment B identifies the current Government-provided testing forms/checklists associated with the required monthly boiler safety device testing activities and the assigned annual boiler safety device testing/inspection cycle. The contractor shall complete and submit the applicable Government-provided forms/checklists for the inspection/testing activities performed under this contract.

The Government may add, remove, update, or replace testing forms/checklists during contract performance to document the inspection and testing services required under this PWS. Any such form/checklist updates shall apply only to the equipment, testing activities, and frequencies already required under this contract.

5. PERFORMANCE REQUIREMENTS

The contractor shall perform all services in a professional and workmanlike manner using qualified personnel knowledgeable in boiler pressure vessel inspections and BEI safety device testing services.

The contractor shall ensure all work is performed in accordance with VHA Directive 1810, applicable VHA Boiler and Associated Plant Safety Device Testing Manual requirements, manufacturer recommendations, OSHA requirements, and all applicable Federal, State, and local regulations.

The contractor shall coordinate all inspection, testing, access, outage, isolation, and shutdown activities with VA Central Energy Plant personnel prior to performing work.

The contractor shall not perform work that jeopardizes the facility’s ability to maintain required boiler plant operations or N+1 operational redundancy without prior approval from the COR or designated VA representative.

The contractor shall promptly address and resolve performance concerns, operational coordination issues, reporting deficiencies, and documentation deficiencies identified by the COR or designated VA representative during performance of the contract.

The contractor shall maintain a clean and safe work area throughout performance and shall remove contractor-generated debris and waste materials from the Government facility upon completion of work unless otherwise directed by the COR.

Completed Government-provided forms/checklists and inspection/testing reports shall be submitted to the COR or designated VA representative within five (5) business days following completion of each required inspection/testing activity unless otherwise directed by the COR.

The Government will monitor contractor performance in accordance with Attachment C – Quality Assurance Surveillance Plan (QASP). The QASP is the Government’s surveillance tool and does not alter, modify, or add to the requirements of this PWS. In the event of a conflict between the PWS and the QASP, the PWS shall control.

5.1 Scheduling Requirements

The Government will identify the required monthly testing activities and the assigned annual boiler safety device testing/inspection cycle to be performed by the contractor during each contract year. The contractor shall coordinate scheduling with the COR or designated VA representative and VA Central Energy Plant personnel prior to performing work.

The assigned annual boiler safety device testing/inspection cycle shall be scheduled by the COR or designated VA representative based on facility operations, VHA Directive 1810 requirements, and boiler plant availability. The contractor shall not perform testing, equipment opening, shutdowns, isolations, or inspection support activities without prior coordination and approval from the COR or designated VA representative.

The contractor shall provide advance coordination before work requiring access to equipment, outages, shutdowns, system isolation, equipment opening, or operational testing. The contractor shall not perform simultaneous shutdown, opening, or testing activities that could adversely affect boiler plant operations without prior Government approval.

The Government remains responsible for its internal boiler operations program, scheduling decisions, and any testing or inspection activities not assigned to the contractor under this contract.

6. DELIVERABLES AND REPORTING REQUIREMENTS

The contractor shall provide complete, accurate, and legible documentation for all inspection and testing services performed under this contract.

Deliverables include, at a minimum:

· Completed Government-provided testing forms/checklists applicable to the monthly testing activities performed;

· Completed Government-provided testing forms/checklists applicable to the assigned annual boiler safety device testing/inspection cycle;

· Inspection and testing reports documenting work performed and results obtained;

· Deficiency reports identifying failed safety devices, non-compliant conditions, abnormal operating conditions, and recommended corrective actions;

· Technician name(s), date of service, equipment tested, inspection support performed, and applicable checklist/form completed; and

· Certification or qualification documentation upon request by the Contracting Officer or COR.

The contractor shall immediately notify the COR or designated VA representative of any identified condition that may impact safe boiler plant operation, create an immediate safety concern, impact regulatory compliance, or require emergency operational response.

7. CONTRACTOR QUALIFICATIONS

The contractor shall possess the technical capability, qualified personnel, and resources necessary to safely and successfully perform boiler pressure vessel inspections and BEI safety device testing services identified within this PWS.

The contractor shall qualify as a “Qualified Testing Contractor” as defined by VHA Directive 1810. VHA Directive 1810 defines a qualified testing contractor as an individual/company that has performed testing in compliance with the VHA Boiler and Associated Plant Safety Device Testing Manual in at least three other VA medical facilities.

The contractor shall ensure all personnel performing work under this contract are properly trained, qualified, and knowledgeable in boiler pressure vessel inspections, boiler safety device testing, steam boiler safety systems, burner management systems, lockout/tagout procedures, confined space procedures, and applicable OSHA safety requirements.

The contractor shall comply with all applicable Federal, State, and local licensing, certification, and safety requirements associated with performance of the required services, including any State of California requirements applicable to the services being performed.

Contractor personnel performing work under this contract shall be able to effectively communicate in English with VA personnel and shall be capable of reading and understanding applicable safety procedures, operational instructions, equipment documentation, warning signs, and testing documentation necessary to safely perform the required services.

Upon request by the Contracting Officer or COR, the contractor shall provide documentation demonstrating personnel qualifications, certifications, licenses, training, and experience applicable to the services being performed under this contract.

8. PLACE AND HOURS OF PERFORMANCE

Services shall be performed at the Central Energy Plant located at:

Central Energy Plant, Building 2 2615 E. Clinton Avenue Fresno, CA 93703 Normal hours of performance are 8:00am – 4:30 pm, Monday-Friday, and all visits shall be coordinated with the COR or designated VA representative. Work performed outside normal business hours, during weekends, or on Federal holidays shall require prior approval from the COR or designated VA representative.

The contractor shall comply with all VA facility access, badging, parking, safety, and security procedures applicable to the place of performance.

9. GOVERNMENT-FURNISHED INFORMATION AND COORDINATION

The Government will provide reasonable access to the Central Energy Plant and associated boiler plant equipment, pressure vessels, and safety devices necessary for performance of the required services identified within this PWS.

The Government will provide applicable equipment information, Government-provided testing forms/checklists, available historical inspection/testing records when available, and operational coordination support necessary to facilitate performance of the required services.

The Government will coordinate required boiler outages, operational shutdown approvals, access to equipment, and scheduling of monthly testing activities and the assigned annual boiler safety device testing/inspection cycle as necessary to support contract performance.

The Government does not guarantee uninterrupted access to equipment or facilities and reserves the right to modify scheduling requirements as necessary to support medical center operations, patient care activities, or emergency operational requirements.

10. SECURITY REQUIREMENTS

The contractor shall comply with all applicable VA facility security, safety, access, and badging requirements while performing services under this contract.

Contractor personnel shall conduct themselves in a professional manner while performing work at VA facilities and shall comply with all applicable VA workplace conduct, safety, harassment prevention, smoking, and drug-free workplace policies while on Government property.

Possession of firearms, weapons, or other prohibited items is not permitted on VA property except as authorized by applicable Federal law and VA policy.

Contractor personnel shall not access VA information systems, networks, or Government data beyond what is necessary to perform the required services identified within this contract.

11. RECORDS MANAGEMENT REQUIREMENTS

The contractor shall maintain all records, inspection reports, testing documentation, certifications, and related documentation generated under this contract in accordance with applicable Federal and VA records management requirements.

All records and documentation generated in performance of this contract shall be provided to the Government upon request and upon completion of contract performance.

The contractor shall protect all Government information obtained during performance of the contract from unauthorized disclosure and shall use such information only for purposes associated with performance of the required services.

12. INVOICE AND PAYMENT REQUIREMENTS

Payment under this contract shall be based upon satisfactory completion of the required monthly boiler safety device testing activities, the assigned annual boiler safety device testing/inspection cycle, and submission of required inspection/testing documentation and completed Government-provided testing forms/checklists.

Invoices shall include, at a minimum:

· Contract number;

· Invoice number and date;

· Billing period or date of service;

· Description of inspection/testing services completed;

· Reference to completed Government-provided forms/checklists submitted;

· Applicable CLIN or contract line item; and

· Total amount invoiced.

Invoices shall be supported by documentation demonstrating satisfactory completion of services performed. The Government reserves the right to reject invoices that are unsupported, incomplete, inaccurate, or not consistent with contract performance requirements.

36C26126Q0778 Invoices shall be submitted electronically through the Government-designated invoicing system unless otherwise directed by the Contracting Officer.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years.

(End of Clause) C.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or…