12.20.2024 Response to RFIs.docx

Responses to RFIs Solicitation Number 36C26125R0014 - Replace Inpatient Robot, Palo Alto, CA

1. Please verify that Omni will be removing all old equipment including any anchors and accessories that may be imbedded or through bolted for the existing equipment.

VA: Omnicell will remove the existing robot and associated equipment and all existing anchors.

1. Confirm existing air compressor is compatible with new Robot and will be reused.

VA: The existing air compressor meets the Omnicell XR2 requirements.

1. On the Stark Walls: can you confirm if they want sound attenuation or not. Both LiteBarrier and RealWall meet the requirements for ICRA in the plan. Just need them to confirm if they want sound attenuation or not.

VA: No sound attenuation is required.

1. Can the VA please provide the pre-job sign in sheet?

Yes.

1. Can the VA please confirm that the area plus the area below the new ROBOT will be vacated during construction?

VA: The work area per the SOW and Enclosures will be vacated around the robot location. Remaining area in the office will be operational, occupied, and used by VA staff. Area below the robot is the basement and is not occupied in an ongoing manner. However, access will need to be requested for both the Pharmacy area on the first floor and the basement area below the pharmacy/robot prior to performing the work each day, as was stated during the pre-bid site visit.

Notify COR before any work begins in basement, as Engineering Service requires advance notice of any access restraints from the COR.

1. Can the VA please provide the Asbestos and Lead report for the Building?

VA: Yes, upon award.

1. Will the VA clarify if the Contractor’s Site Superintendent, if duly qualified, may also serve in the roles of SSHO and CQC, or will a separate individual be required for either of these two rolls? If so how much time per week is each required to be on site during construction?

VA: Refer to specification Section 01 00 00 General Conditions, and Section 01 35 26 Safety Requirements regarding Contractor’s designations for each Project Superintendent and SSHO respectively. Refer to Specification Section 01 35 26, 1.7 D. regarding presence on the site including FAR Clause 52.236-6.

1. Will the VA confirm that the majority of this project will be performed during normal working hours and what those hours will be?

VA: Refer to SOW and the Specifications for work hours and requirements for working other than normal working hours.

1. Will FerrocScan be acceptable in place of x-rays that are required for the floor mounting plates?

VA: The SOW requires the Contractor perform an independent scan of the existing concrete over metal decking to detect potential concrete reinforcing. Method used should be as accurate as GPR based scanning system and existing metal decking needs to be accounted for due to potential inaccurate results.

1. Confirm that the VA will be responsible for moving out all existing FFE furniture and Equipment in all areas prior to construction?

VA: The VA will remove all furniture and equipment in the working area as designated in the Enclosure prior to construction.

1. Where is the anticipated laydown area for the general contractor, and what are the dimensions of this space?

VA: The contractor shall propose laydown area, including the extent of the area required, and submit to the VA for approval.

1. Will the contractors and workers be allowed to use the restrooms inside of the building? Will the workers be allowed to use the VA cafeteria during breaks?

VA: Construction contractor and employees and subcontractors shall provide their own restroom areas. VA Cafeteria may be used.

1. Provide structural as-builts including existing sizes of all beams and columns?

VA: Yes, at contract award.

1. Are there any engineering calcs that can be provided to assure the floor will support the additional weight? If not, please confirm the contractor will not be responsible to verify.

VA: Structural calculations may be provided upon contract award.

1. Does low voltage cabling need to be in conduit, or can plenum rated cable be used for low voltage wiring?

VA: For CAT6a cables, plenum rated cable is accepted on cable tray above the dropped ceiling. If control wiring run a distance the cables would also be in conduit. All electrical power cables must be in conduit.

1. It is understood that the new construction barriers need to be set up and removed outside of normal work hours. Can demolition that could cause excessive noise be performed during normal working hours?

VA: Refer to specifications regarding excessive noise conditions and requirements for requesting work outside of normal work hours.

1. Provide as-builts for the building areas affected.

VA: Will provide upon project award.

1. Provide the firm and point of contact for the mechanical controls , fire, alarm, access control, cctv and nurse call systems?

VA: POC is the COR.

1. Verify that the Owner will be responsible for removing ALL equipment, unbolted furniture, personal effects, etc. from the building prior to construction?

VA: VA to remove all equipment, furnishings, etc. from the work area as shown in the Enclosure, prior to construction.

1. Will ICRA be required? If so, has the facilities ICRA team assigned classifications to the affected and adjacent spaces?

VA: Refer to SOW and Enclosure 9 for ICRA requirements. Classification will be provided/confirmed upon award.

1. Can we get photos and type of floors that need to be repaired as per the scope document Phase 1. B.?

VA: Refer to SOW 3.1.1.A.ii. Floor repair to match existing. Pre-bid walk held on December 13, 2024.

1. Please verify the VA wants NO lights over the new robot and any lights currently over robot will be removed?

VA: Refer to SOW 3.1.1.A.iii. and Enclosure 7.

1. Phase 1. C. States to move Exist Air Diffuser away from new robot but does not show how far or where to move it to. Can the VA please specify where to move this to and what kind and size of ducting is the diffuser attached to?

VA: Upon award, Contractor to coordinate with the COR to relocate the air diffuser and confirm as to match existing. Was also discussed during the Pre-bid walk held on December 13, 2024.

1. Is the contractor to do anything with the Acoustic Foam Ceiling Tiles, Security Cameras, or Sprinkler Heads?

VA: Existing acoustic ceiling panels were placed due to noise from existing robot, to be removed and disposed by contractor. Security camera to remain in place and protected as required during construction. Sprinkler head to be embedded in ceiling, or replaced with new heads as required, to allow required clearance for new robot and meet fire protection code requirements. Refer to SOW Code Requirements and Enclosure 7.

1. Can the VA tell us how much wall repair is needed, and will it need to be painted as well?

VA: Refer to SOW for project requirements, no walls are included. However, if any damage to walls due to deinstallation/installation/construction, contractor is required to repair to match existing, refer to SOW and specifications.

1. Can the VA tell us if Air Compressor line will need to be extended and size and type of line?

VA: Contractor to determine any changes required to connections for line to new robot. Existing air compressor is located per the SOW and Enclosures. Existing robot is connected to the air compressor. Refer to SOW, and also discussed during the Pre-bid walk held on December 13, 2024.

1. Can the VA tell us if Elect and Data will need to be extended or new?

VA: Refer to SOW 3.1.1.C.ii. and Enclosures 1 and 13 for existing and new requirements.

1. Phase 3. E. Says contractor to verify elect load? Does this mean we need to do an actual 30-day load reading / test? What if there is NOT enough power from the existing load center?

VA: All utility work to be coordinated with the COR. Power supply should be adequate.

1. Phase 3. G. VA usually provides patch panels, please verify VA wants contractor to provide?

VA: Refer to SOW, Section 3.1.1.C.vii.

1. Phase 3. J. Since we were not allowed into room during site visit, can the VA give us a sq ft max on drywall to be repaired?

VA: All Pre-Bid Meeting attendees were escorted into the Pharmacy area location of the existing robot.

1. Phase 3. J. How would the VA like us to estimate what needs to be repaired from damage done by robot install?

VA: Contractor to develop the bid based on the SOW.

1. Will the VA require the use of a Submittal register like submittal exchange or will we be submitting vis email?

VA: Yes, we require the use of a Submittal register.

1. Will the VA require us to set up a site trailer for a short period of time or is there a space inside the VA we could use temporarily?

VA: Only space provided is within the Pharmacy as per the SOW Enclosure for actual construction work. Contractor to submit proposal for any required laydown area, along with area required, to VA for review and approval.

1. Could the VA drop the technical proposal portion of this RFP. With such a small amount it doesn’t seem to be needed.

Due the high-level of coordination required between the Pharmacy, Equipment Manufacturer and Construction Contractor, the facility has opted to keep the technical.

1. Is there a contact for Omnicell? Specifically, a project manager that is going to be running this project. We need to talk to them and get additional information.

You would need to provide us with the RFI questions that you would like to ask Omnicell. After award, you could speak directly as needed.

1. Can we substitute the Starc wall with McCain/Swift Wall?

Submit the wall type to be used for review and approval to meet Level IV requirements established by the ICRA. (Also see response to RFI #38.)

37 Is STARC wall, referenced on page 5 and in Enclosure 6 required or will a similar ICRA IV or V level rated temporary containment wall manufactured by another supplier suffice?

VA: SUBMIT THE WALL TYPE TO BE USED FOR REVIEW AND APPROVAL TO MEET SAME SPECIFICATIONS AS FOR STARC WALL. NOTE, THIS PROJECT IS LEVEL IV RATED.

38 If STARC wall is required, which product line is required? Lite, Real, or Fireblock?

VA: SUBMIT THE WALL TYPE TO BE USED FOR REVIEW AND APPROVAL TO MEET LEVEL IV RATED.

39A Is the “Starc Wall with Door” straight dotted line diagram drawn on Enclosure 6 the preferred location and configuration for the project containment (approximately 34 linear ft wall to wall)?

VA: PER ENCLOSURE 6, THE WALL LOCATION IS A SUGGESTED LAYOUT AND A SCHEMATIC. DURING CONSTRUCTION, CONTRACTOR TO DETERMINE LOCATION TO ENCLOSE THE CONSTRUCTION AREA, AND ALLOW ACCESS BY PHARMACY

PERSONNEL TO THE PACMED. REFER TO SOW 3.1 FOR REQUIREMENTS.

39B: If no to question 3a, do you have a diagram with the configuration?

REFER TO ENCLOSURE 6 FOR SUGGESTED SCHEMATIC OF A CONFIGURATION. CONTRACTYOR TO SUBMIT LAYOUT TO COR FOR APPROVAL PRIOR TO CONSTRUCTION PER SOW 3.1.

39C: If no to question 3a, is the alternative configuration the same for each phase of the project?

REFER TO SOW 3.1. PURPOSE IS TO ISOLATE THE CONSTRUCTION AREA DUST FROM PHARMACY COMPOUND AREA. PER THE SOW, THERE ARE DIFFERENCT WORK AREAS, THEREFORE THE CONTRACTOR SHALL ACCOMODATE EACH WORK AREA.

40: Is there a required air change rate per hour for the duration of the containment? If yes, what rate is required?

VA: NO THERE IS NO REQUIRED AIR CHANGE RATE. REFER TO SPECIFICATION 01 35 26, 1.12 INFECTION CONTROL FOR THE REQUIRED CLASS REQUIREMENTS. ALSO REFER TO ENCLOSURE 9 FOR INFECTION CONTROL INFORMATION.

41: Per Enclosure 9 for ICRA, is this project Level of Precaution for Table 4 determined to be Level IV requiring Anteroom?

VA: YES, LEVEL IV IS REQUIRED REQUIRING ANTEROOM.

42. 3.1.1 B. Says to “patch or repair existing flooring to match adjacent flooring after removal of existing robot”. It will be difficult to match the existing flooring. Can we use a compatible tile, but with a contrasting, acceptable color for VA approval?

VA: REFER TO SPECIFICAITON 09 65 19 RESILIENT TILE FLOORING FOR SUBMITTAL REQUIEMENTS. SUBMITTALS TO BE REVIEWED BY THE VA.