36C26118B0235-004.doc

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

11.1 GENERAL INTENTION

31.2 STATEMENT OF BID ITEM(S)

41.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

51.4 construction security requiremenets

71.5 FIRE SAFETY

91.6 OPERATIONS AND STORAGE AREAS

141.7 ALTERATIONS

161.8 INFECTION PREVENTION MEASURES

191.9 DISPOSAL AND RETENTION

19B. Construction and Demolition Debris Management

201.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS

201.11 RESTORATION

211.12 PHYSICAL DATA

211.13 PROFESSIONAL SURVEYING SERVICES

211.14 LAYOUT OF WORK

221.15 As-Built Drawings

221.16 USE OF ROADWAYS

221.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

231.18 N/A

231.19 N/A

231.20 TEMPORARY TOILETS

241.21 AVAILABILITY AND USE OF UTILITY SERVICES

251.22 NEW TELEPHONE EQUIPMENT

251.23 TESTS

251.24 INSTRUCTIONS

261.25 N/A

271.26 RELOCATED EQUIPMENT OR ITEMS

271.27 N/A

271.28 CONSTRUCTION DIGITAL IMAGES

281.29 N/A

281.30 Parking

281.31 I.D. Badges

281.32 RADIOLOGY and bio safety

281.33 construction schedule

291.34 Daily Logs

301.35 TB Testing Requirements

301.36 SEASONAL INFLUENZA VACCINATION

1.37

DEMOLITION

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1

GENERAL INTENTION

A. General Requirements: Contractor shall perform demolition, construction, and installation of all items for Project 662-17-016 “Emergency Department Safe room”, located at the San Francisco Veterans Affairs Medical Center at 4150 Clement Street, San Francisco, CA 94121 as required by drawings and specifications. This project is to construct and renovate approximately 400 SF in Building 200 ground floor level.

To minimize disruption to the ER operation this project will be completed in two phase. The Contractor shall coordinate phases of the project with the designated VA Contracting Officer's Representative (COR) to ensure that normal operations and patient care will not be interrupted. To achieve this goal, the contractor must schedule their work accordingly and coordinate closely with the COR to minimize down time to VA’s operation. This project shall take no longer than 200 calendar days from the Notice to Proceed (NTP) to complete, and shall follow the below phasing:

(Phase 1 to be completed and turn over to VA before start of Phase 2) B.

Visits to the site by Bidders: Visits to the site by Bidders may be made only by appointment with the Contracting Officer.

C.

NA

D.

Testing: Before placement and installation of work subject to tests by testing laboratory retained by the Department of Veterans Affairs, the Contractor shall notify the COTR Engineer in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three work days unless otherwise designated by the COTR Engineer. (Laboratory Tests are covered under Minor projects design but not for NRM) E. Badging: All employees of general contractor and subcontractors shall comply with VA’s security program and obtain a VA ID badge from VA police. See paragraph 1.35 below for ID badge process. Along with ID Badges all workers must be able to speak and understand English during construction. Construction areas as defined by the contract documents will be keyed to a construction core when Notice to Proceed is issued. Access to non-construction areas is limited to public areas only. Access needed outside of construction area (i.e., mechanical rooms) will be provided by COTR or his/her representative upon written or verbal request.

F.

OSHA Certification: Prior to commencing work, general contractor shall provide proof that a 30 Hours OSHA certified “competent person” (CP) (29 CFR 1926.20(b) (2) will maintain a presence at the work site whenever the general or subcontractors are present.

G.

Training:

1.

Beginning July 31, 2005, all employees of general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and /or other relevant competency training, as determined by VA CP with input from the ICRA team.

2. In addition to the 10-hours OSHA training, VA will provide site specific training as determined by VA Competent Person with input from the VA’s Infection Control Risk Assessment team. Coordination of this required training will be accomplished through the COTR or Project Engineer. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. All contractors, subcontractors, and vendors must receive this training in order to work at our facility. Failure to receive this training may cause debarment of contractor’s staff until such training is accomplished.

3.

Submit training records of all such employees for approval before the start of work.

H.

Pre-Construction:

1.

The contractor shall utilize this pre-construction packet as an orientation package to the SF VAMC facilities procedures and requirements for construction. This packet shall be reviewed by the contractor and utilized as tool to inform and educate their employees and their sub-contractors to the required procedures to be followed at the facility.

1.2 scope of work

The Contractor shall provide all labor, materials, equipment and tools, specialty services, and supervision to complete all work per drawings, specifications, and any supplemental details included.

Contractor to comply and meet the code requirements as well as the VA design standards, including but not limited to the following: National Electrical Code (NEC), National Fire Protection Association Life Safety (NFPA) and American Society of Mechanical Engineers (ASME), International Building Code (IBC), Occupational; Safety and Health Administration Standards (OSHA) and industry standards.

This project is to construct and renovate approximately 400 SF in building 200 ground floor level to minimize disruption to the ER operation this project will be completed in two phase.

A. Phase 1: Exam Room GD-114 (Exam #3) into a dual type Safe Room, holding room GA-203 into a single stall restroom and construct a designated area for medical devices, testing station out of the way of congested area. See attached contract drawings for additional information for each location.

1. Exam Room GC-114 will be converted into a dual type Safe Room that will provide acute care for mental health patients also function as a typical exam room. This includes, but not limited to,

a. All fixtures shall be anti-ligature type.

b. 20A receptacles, data ports and med gas outlets will be located together inside a lockable rolling door enclosure UL listed.

c. Construct a durable side wall on one side of the utility enclosure.

d. Install new door with 180-degree swing with continuous piano hinge hardware, door opening to accommodate access for a gurney bed, and include a large safe glass window with built-in blinds between safety glass. Construct a new side wall include a vertical length safety glass with built-in blinds type window, provided sound barrier material and anti-ligature hardware.

e. New door with large window and construct a side wall with framed out window, all windows to be safe type glass with built-in blinds between each safety glass.

f. Install new hard ceiling, HVAC diffusers, tamper-proof access panel and ceiling mounted vandal-proof security camera.

g. Demolition of grid ceiling and T-bars supports, left equipment track system, HVAC ceiling register/diffusers, window blinds and wall mounted brackets and sliding glass door unit. Disconnect and remove all receptacles and data outlets, raceway system, sprinkler head. Existing plumbing and med gas shall be caped, electrical to be disconnected left in existing junction box and protected. Existing equipment shall be fully protected left in place, verify with the VA prior to demolition.

h. Existing thermostat to remain and be protected, provide vandal resistant lockable clear enclosure.

2. Convert holding room GA-203 to a single stall restroom. This includes, but not limited to:

a. Furnish and install new ADA sink, toilet, stainless steel hand rails, GFCI 20A receptacle, recessed light fixture, HVAC register/diffusers, sprinkler head anti-ligature, ceiling mount 15cd strobe fire alarm device, new flooring, wall tile, access panel and new hard-lid ceiling.

b. Demolition of gypsum ceiling with supports, all pads with holding brackets, disconnect and remove light fixture with toggle switch, camera, 20A receptacles and data outlets, HVAC register/diffusers and sprinkler head. During this phase, existing camera equipment shall be fully protected and turned over to the VA.

c. Existing thermostat to remain and be protected.

3. Partial existing corridor to be converted to a new ancillary test station. This includes, but not limited to:

a. Furnish and install new counter/upper-cabinet with sink, GFCI 20A receptacle, data outlet, recessed light fixture, undercabinet light fixture, occupancy sensor wall switch and Construct a full height partition wall

b. Demolition existing drinking fountain and associate 120V power. Drinking fountain to turn over to the VA.

c. Existing thermostat to remain and be protected.

B. Phase 2: Exam Room GD-105 (Exam #8) will be converted into a dual type Safe Room. The new renovated room will function as a typical exam room. This includes, but not limited to, all fixtures shall be anti-ligature type.

a. All fixtures shall be anti-ligature type.

b. 20A receptacles, data ports and med gas outlets will be located together inside a lockable rolling door enclosure UL listed.

c. Construct a durable side wall on one side of the utility enclosure.

d. Install new door with 180-degree swing with continuous piano hinge hardware, door opening to accommodate access for a gurney bed, and include a large safe glass window with built-in blinds between safety glass. Construct a new side wall include a vertical length safety glass with built-in blinds type window, provided sound barrier material and anti-ligature hardware.

e. New door with large window and construct a side wall with framed out window, all windows to be safe type glass with built-in blinds between each safety glass.

f. Install new hard ceiling, HVAC diffusers, tamper-proof access panel and ceiling mounted vandal-proof security camera.

g. Demolition of grid ceiling and T-bars supports, left equipment track system, HVAC ceiling register/diffusers, window blinds and wall mounted brackets and sliding glass door unit. Disconnect and remove all receptacles and data outlets, raceway system, sprinkler head. Existing plumbing and med gas shall be caped, electrical to be disconnected left in existing junction box and protected. Existing equipment shall be fully protected left in place, verify with the VA prior to demolition.

Existing thermostat to remain and be protected, provide vandal resistant lockable clear enclosure1.3 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A.

Furnished Construction Documents: after award of contract, 1 set of specifications and drawings will be furnished.

B.

Additional Construction Documents: Requests for additional sets of drawings will be made by the Contractor’s at their own expense.

C.

Contract Specification:

Section 01-33-23 Shop Drawings, Product Data Samples Section 09-30-13 Ceramic Porcelain Tiling Section 09-91-00 Painting Section 12-36-00 Countertops

Section 22-40-00 Plumbing Fixture

Section 23-05-93 Testing and Balancing

Section 26-05-11 Requirements for Electrical Installations

Section 26-05-19 Low-Voltage Electrical Power Conductors and Cables

Section 26-05-26 Grounding and Bonding for Electrical System

Section 26-05-33 Raceway and Boxes for Electrical System

Section 26-27-26 Wiring Devices

Section 26-29-21 Enclosed Switches and Circuit Breakers

Section 26-51-00 Interior Lighting

Section 27-05-11 Requirements for Communications Installations ED Keynote for PH1 & PH2 Drawings

PH1 – 101 New Saferoom GD-114 (Exam #3)

PH1 – 102 Restroom GA-203.

PH1 - 103 New Ancillary Test Station

PH2 - 104 New Saferoom GD-105 (Exam #8)

ID - 101 Bathroom Remodel

ID - 102 New Ancillary Test Station

ID – 103 Saferoom Floor Plan

Standards and Finishes – ED 662-17-016

1.4 construction security requiremenets

A.

Security Plan:

1.

The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2.

The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B.

Security Procedures:

1.

General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2.

For working outside the “regular hours” as defined in the contract, The General Contractor shall give 14 days’ notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3.

No photography of VA premises is allowed without written permission of the Contracting Officer.

4.

VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

5. Contractor shall adhere to all security standards regarding VA data. The C&A requirements do not apply and a Security Accreditation Package is not required.

C.

N/A D.

Key Control:

1.

The General Contractor shall hold duplicate keys and lock combinations to the COTR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

E.

Document Control:

1.

Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2.

The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3.

These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

4.

All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

G.

Motor Vehicle Restrictions:

1.

Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 3 days before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

1.5

FIRE SAFETY

A.

Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

1.

American Society for Testing and Materials (ASTM):

E84-2016 Surface Burning Characteristics of Building Materials

2.

National Fire Protection Association (NFPA):

10-2013 Standard for Portable Fire Extinguishers

30-2015 Flammable and Combustible Liquids Code 51B-2014 Standard for Fire Prevention during Welding, Cutting and Other Hot Work 70-2017 National Electrical Code 241-2013 Standard for Safeguarding Construction, Alteration, and Demolition Operations 3.

Occupational Safety and Health Administration (OSHA):

29 CFR 1926

Safety and Health Regulations for Construction B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COTR for review for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the COTR that individuals have undergone contractor’s safety briefing.

C.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D.

Distance Requirements: Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

E.

Temporary Construction Partitions:

1.

Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas the areas that are described in phasing requirements and adjoining areas. Construct partitions of gypsum board or treated plywood (flame spread rating of 25 or less in accordance with ASTM E84) on both sides of fire retardant treated wood or metal steel studs. Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install Class C, ¾ hour fire/smoke rated doors with self-closing devices.

2.

Install one-hour temporary construction partitions to maintain integrity of existing exit passageways, fire-rated enclosures of hazardous areas, horizontal exits, smoke barriers.

3.

Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration firestop materials as per code and industry standards.

F.

Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

G.

Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COTR H.

Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to COTR.

I.

Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

J.

Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

K.

Standpipes: Install and extend standpipes up with each floor in accordance with 29 CFR 1926 and NFPA 241.

L.

Sprinklers: Install, test new automatic sprinklers prior to removing existing sprinklers, replace with Anti-Ligature type sprinkler head.

M.

Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than 6 to 8 hours in a 24-hour period. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COTR Engineer.

N.

Smoke Detectors: Prevent accidental operation. Remove temporary covers at end of work operations each day. Coordinate with COTR.

O.

Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Coordinate with COTR. Obtain permits from facility Safety through COTR at least 3 working days in advance. Designate contractor's responsible project-site fire prevention program manager to permit hot work.

P.

Fire Hazard Prevention and Safety Inspections: Inspect entire construction areas weekly. Coordinate with, and report findings and corrective actions weekly to COTR.

Q.

Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.

R.

Waste Disposal: Dispose of waste and debris in accordance with NFPA 241. Remove from buildings daily.

S.

Debris Removal: Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

T.

Fire Safety Training: See Construction Safety Handbook U. Temporary Electrical: Contractors are not allowed to use power supplied VA unless approved by COTR. If approved, use and installations shall be in accordance with 29 CFR 1926, NFPA 241 and NFPA 70. At no time will VA approve temporary power connection from a critical electrical circuit.

1.6

OPERATIONS AND STORAGE AREAS

A.

Storage Areas: The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COTR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B.

N/A C.

Road Access: The Contractor shall, under regulations prescribed by the COTR, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D.

Material Storage: Working space and space available for storing materials shall be as shown on the drawings or as determined by the COTR. No vehicle parking spaces may be utilized by the contractor for working space, lay down space, debris box (dumpster) or storage space. The contractor should plan to deliver and store materials on the actual construction site, with very limited exceptions. Debris boxes (dumpsters) will only be allowed during demolition type activities where significant quantities of debris are generated, and not throughout the duration of the project except under very specific circumstances. The contractor shall coordinate the placement of the debris box with the COTR prior to the debris box delivery.

E. Daily Construction Routine: Workmen are subject to rules of Medical Center applicable to their conduct. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

F.

Construction Impacts: Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COTR where required by limited working space.

1.

Do not store materials and equipment in other than assigned areas.

2.

Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than four work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3.

Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Construction Safety Rounds: VA will perform Construction Safety Rounds weekly. Contractor superintendent or Contractor’s Competent Person will be present during these safety inspections. COTR will identify the date and time of these weekly inspections H.

Unoccupied Buildings: Building(s) will not be occupied during performance of work; but immediate areas of alterations will be vacated

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to the Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

I. Existing Condition: The contractor shall perform all field investigation required to adequately identify all existing site conditions, which also including existing utility: med gas, mechanical system, plumbing system, electrical system, existing panel location and load status, to provide the VA a complete project. Before each phase contractors to request a walk through with the VA to identify items that will either need VA to remove or contractor to protect during work.

J.

N/A K.

Contractor Occupied Building: When a space is turned over to Contractor, Contractor shall accept entire responsibility therefore.

1.

Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2.

Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre‑inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

L.

Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COTR.

1.

No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COTR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval. Refer to specification per utilities.

2.

Contractor shall submit a request to interrupt any such services to COTR, in writing, 28 Calendar Days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3.

Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4.

In case of a contract construction emergency, service will be interrupted on approval of COTR. Such approval will be confirmed in writing as soon as practical.

M.

Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

N.

Construction Area: To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1.

Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Include the scheduling of traffic and the use of roadways.

2.

Method and scheduling of required cutting, altering and removal of existing roads; walks and entrances must be approved by the COTR.

O. CONTRACT WORK HOURS and FEDERAL HOLIDAYS:

1. Standard daily contract work hours at the San Francisco VA Medical Center (SFVAMC) are from 7:30 AM to 4:30 PM, Pacific Standard Time (PST), Monday through Friday, with the exception of Federal Holidays. The contractor shall submit to the Contracting Officer (CO) for approval, in writing, a notice of its desire to work during any period/hours other than the standard. Notice shall include a detailed description of the type of work to be performed and its location. These “non-standard” hours are referred to as “WHEN Hours” (Weekend-Holiday-Evening-Night). The notice requesting work during WHEN hours shall be submitted not less than fourteen 14 Calendar days prior to each period of work scheduled at times other than normal duty hours to include Federal holidays. Contractors are reminded that patients are generally asleep after 10:00 PM EST. Therefore, approval is subject to the availability of the project manager/COTR, the type of work to be performed, the specific hours requested, and the anticipated noise level that will be generated by contractor activity. Under no circumstance will the contractor proceed without express written approval of the Contracting Officer. When weekend work is approved by the COTR, work shall be limited to 8 am to 6 pm construction period weekends, any time out side of that window will be considered evening or night work and will require its own approval. This project does anticipate after hours and/or weekend work to occur, the contractor shall submit to the Contracting Officer (CO) for approval, in writing, not less than fourteen 14 Calendar days prior to start of work, that also includes Federal holidays.

2. Work Phasing/Scheduling: Contractor shall work closely with the COTR in developing a work schedule for contract performance. Simultaneous or transitional work on/between multiple facilities may be required. Advance coordination by the contractor is critical and required.

3. The work to be performed on this project will include occupied areas. The contractor shall notify the COTR of intent to start work in any specific assigned area. The contractor shall coordinate the work of all activities whereby both the Government and the contractor can continue operations with the least possible interference and inconvenience.

4. The contractor is required to have a minimum of crews for work covered by this contract, and provide additional crew(s) as the work justifies. Each crew shall be capable of operating simultaneously and independently of the other crew(s).

5. The following is a list of Federal Holidays observed by all Federal Installations:

New Year's Day, January 1

Martin Luther King, Jr, 3rd Monday in January

Washington's Birthday, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October Veterans Day, November 11

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25 NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Also included is any date specifically declared by the President of the United States of America as a National Holiday.

6. No deliveries of construction equipment, materials, HVAC equipment, dumpsters (or pick up of dumpsters), cranes, concrete trucks, etc. before 7:30 am on the weekdays and 8 am on the weekends. Exception will be for oversize loads that require delivery before a certain time due to permitting conditions, and shall require a minimum of 14 days’ notice to the COTR prior to arrival at SF VAMC. No contractor vehicles, delivery vehicle, hauling trucks, etc. will be staged within 500 yards of the SF VAMC prior to driving onto SF VAMC grounds.

1.7

ALTERATIONS

A.

Survey: Before any work is started, the Contractor shall make a thorough survey with the COTR, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces:

B.

Existing Furnishing and Equipment: Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COTR and/or Supply Representative to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

C.

Re‑Survey: Thirty days before expected partial or final inspection date, the Contractor and COTR together shall make a thorough re‑survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1.

Re‑survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D.

Protection: Provide the following protective measures:

1.

Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2.

Protection of interior of existing structures at all times, from damage, dust and weather in clemency

3. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

E. Construction Barriers:

1. Barrier must be erected as a complete continuous system. The system is to extend from the floor to above the ceiling to complete an actual airless barrier.

F. Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

G. Disposal and Retention: Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1.

Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items which remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re‑installation and reuse. Store such items where directed by COTR.

2.

Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.8 INFECTION PREVENTION MEASURES

A.

Infectious Control Risk Assessment: Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B.

Dust Controls Program: Establish and maintain a dust control program as part of the contractor’s infection preventive measures in accordance with the guidelines provided by ICRA Group.

1.

All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the medical center.

C.

Air Monitoring: Medical center Infection Control personnel shall monitor for airborne disease (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1.

The COTR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for monitored negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2.

In case of any problem, the medical center, along with assistance from the contractor, shall conduct an assessment to find and eliminate the source.

D.

Preventive Measures: In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1.

Dampen debris to keep down dust and provide temporary construction partitions in existing structures where directed by COTR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

2.

Do not perform dust producing tasks within occupied areas without the approval of the COTR. For construction in any areas that will remain jointly occupied by the medical Center and Contractor’s workers, the Contractor shall:

a.

Provide dust proof fire-rated temporary drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COTR and Medical Center.

b.

HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c.

Adhesive Walk-off/Carpet Walk-off Mats, minimum 600mm x 900mm (24” x 36”), shall be used at all interior transitions from the construction area to occupied medical center area. These mats shall be changed as often as required to maintain clean work areas directly outside construction area at all times.

d.

Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

e.

The contractor shall not haul debris through patient-care areas without prior approval of the COTR and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects should be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down.

f.

Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g.

There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 2 hours. Remove and dispose of porous materials that remain damp for more than 12 hours.

h. At completion, remove construction barriers and ceiling protection carefully, outside of normal work hours. Vacuum and clean all surfaces free of dust after the removal.

E.

Final Cleanup:

1.

Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2.

Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3.

All new air ducts shall be cleaned prior to final inspection.

1.9 DISPOSAL AND RETENTION

A.

Disposal: Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1.

Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re‑installation and reuse. Store such items where directed by COTR.

2.

Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3.

Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

B. Construction and Demolition Debris Management

Requirements: This project requires compliance with the City of San Francisco’s Ordinance # 27-06 for managing construction and demolition debris, where at least 65% can be reused/recycled and diverted away from the landfill. Compliance with this City Ordinance can be accomplished through using a registered transporter and registered facility for managing the construction/demolition debris. For more information, check out the following websites listed below:

Link to General website:

http://www.sfenvironment.org/our_programs/interests.html?ssi=3&ti=5&ii=125 The link to the City Ordinance:

http://www.sfenvironment.org/downloads/library/ondemolitionordinancefinal.pdf Link to “registered transporter”:

http://www.sfenvironment.org/downloads/library/cd_registered_transporters_102008.pdf Link to “registered facility”:

http://www.sfenvironment.org/downloads/library/registeredfacilities052108.pdf

1.10 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS

A.

Protection of Existing Structures: The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which is not to be removed and which does not unreasonably interfere with the work required under this contract. Contractor avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree‑pruning compound as directed by the COTR.

B.

Site Protection: The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the COTR may have the necessary work performed and charge the cost to the Contractor.

C.

Additional Protection: For additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.11

RESTORATION

A.

Documentation of Existing Conditions: Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COTR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COTR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B.

Repairs: Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C.

Damaged Caused by Contractor: At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are indicated on drawings and which are not scheduled for discontinuance or abandonment.

1.12 PHYSICAL DATA

A.

Project Documents: Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

1.

The indications of physical conditions on the drawings and in the specifications are the result of site investigations by ____________________________________________________.

B.

Existing Sub Surfaces: Subsurface conditions have been developed by core borings and test pits. Logs of subsurface exploration are shown diagrammatically on drawings.

C. Existing Site Conditions: Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.13 N/A

1.14 LAYOUT OF WORK

A.

Site Layout: The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

1.15 As-Built Drawings

A.

Document Requirements: The contractor shall maintain 1 full size set of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B.

Document Changes: All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COTR’S review, as often as requested.

C.

Final Documents: Contractor shall deliver 1 approved completed set of as-built drawings to the COTR within 15 calendar days after each completed phase and after the acceptance of the project by the COTR.

D. Shop Drawing…