Attachment 8 - RFI - Project 648-20-121 - Const CampusSecurity Fence 1.pdf

VA Vancouver Campus Security Fence and Access Control | Pre-Bid RFI Draft

RFI Questions & Answers 648-20-121

Campus Security Fence and Access Control

Solicitation 36C26026R0042

RFI Questions & Answers

RFI

No. Pre-Bid Question Response

RFI-

Please confirm whether the 40-page limit applies separately to each volume or only to Volume I/Volume II individually, and whether cover letters, tabs, resumes, CPARS, and forms count toward the limit.

Please refer to the solicitation, “All proposals shall be submitted in two Volumes. Each volume shall be no more than 40 pages”.

RFI-

Please confirm the required bid guarantee amount and acceptable electronic submission format for the bid bond/offer guarantee.

In accordance with FAR 52.228-1, a bid guarantee is required in the amount of 20 percent of the bid price, not to exceed $3,000,000.00.

Electronic submission of the bid guarantee is acceptable.

RFI-

Will all questions and answers be issued by formal amendment, and should bidders rely only on amended answers for pricing?

All official questions and answers will be issued through a solicitation amendment posted to Sam.gov.

RFI-

The solicitation states 275 days duration and the SOW estimates 9 months from award. Please confirm the contractual period of performance in calendar days and whether weather days are included.

The period of performance is 275 days after issuance of NTP.

Regarding weather please refer to FAR 52.249-10.

RFI-

The solicitation states a 275-calendar-day period of performance. Please confirm whether the performance period begins on the date of Contract Award or on the date of Notice to Proceed (NTP), and please provide the anticipated number of calendar days between Award and NTP issuance.

PoP will start after the issuance of an NTP. There is no anticipated date range available between contract award till NTP.

RFI-

Please confirm the applicable self-performance/limitations-on-subcontracting requirements for this procurement and whether specialty subcontracted work such as electrical, low-voltage/security, fencing, concrete, and landscaping is excluded from the calculation.

The applicable limitations on subcontracting requirements are identified in VAAR 852.219-75. Compliance will be evaluated in accordance with the clause and applicable SBA regulations.

The Government will not provide advance determination regarding

RFI

No. Pre-Bid Question Response inclusion or exclusion of specific trades from the calculation.

RFI-

The Contractor requests clarification on how compliance with VAAR 852.219-75 will be demonstrated and administered during contract performance. Please confirm: (1) Demonstration of Compliance & Documentation — Will compliance be evaluated through pay applications, schedule of values, or other periodic reporting? What documentation is required to substantiate compliance? (2) Timing of Certification — Beyond the initial certification, will the Government require ongoing or final certification of compliance at project closeout? (3) Proposal Requirements — Is the Contractor required to demonstrate, within its proposal, how it intends to meet the limitations on subcontracting requirements? This request is intended to align Contractor tracking and reporting with Government expectations.

Compliance with VAAR 852.219-75 will be administered in accordance with the clause and applicable SBA and VA regulations. The Government may review supporting documentation, including (but not limited to) subcontracting information, and pay applications, as necessary to assess compliance during contract performance..

RFI-

Please confirm whether past performance references may include projects performed for non-federal owners if they meet the security fencing/access-control/public-space criteria.

Yes, past performance references may include projects performed by non-federal owners, provided the projects otherwise meet the solicitation requirements for recent and relevant experience, including security fencing, access controls, and active public space criteria.

RFI-

Please confirm whether noisy work near Building 1 CLC is prohibited after 6:00 PM only, or whether quiet-hour restrictions also apply near other patient-care/residential areas.

Quiet hour restrictions apply near Freedom’s Path and the SRO starting at 2100 daily. Freedom’s Path is the building on the west side of the Fourth Plain Blvd entrance and the SRO is on the north side of the Ft Vancouver Way entrance.

Fisher House, Bldg 25, also has quiet hours at 2100.

RFI-

Please identify any known blackout dates, VA events, clinics, holidays, or campus

To the best of my knowledge, there are no blackout dates scheduled as

No. Pre-Bid Question Response operations that restrict work, traffic control, utility outages, or access.

of today. Work with COR if questions arise, they will notify you of anything that comes up.

RFI-

Please provide any Government-preferred phasing sequence or priority areas for maintaining perimeter security while replacing the existing fence.

Consider all areas as priority areas. Perimeter security will be maintained throughout the entire project. Work with COR for sequencing.

RFI-

Please identify approved laydown/staging areas, employee parking areas, material delivery routes, and maximum allowable staging durations.

A precise laydown area will be identified at time of need.

Expect to only store enough products on campus as outlined in the specifications.

The laydown area that will be provided will not be large enough to stage the entire project materials.

The construction area by phase will be able to be expanded (depending on exact location) to aid in equipment parking and material staging for the current phase.

RFI-

Will traffic control plans require VA-only approval, City/County approval, WSDOT approval, or a combination depending on location?

On VA property, traffic control approval goes through the COR.

Clark College and WSDOT property approvals will go through the COR. The COR will determine the need to involve and gain permissions from Clark College and WSDOT.

Contractor to obtain Vancouver City approvals on Vancouver property.

RFI-

Please identify existing ADA routes that must remain open and any approved alternate route criteria/signage standards.

For the Fourth Plain entrance, only one side will be able to be encumbered at a time to allow two-way pedestrian traffic. Work with COR for road closures. The

No. Pre-Bid Question Response idea is that only one access point at a time is to be encumbered. COR to consider on case-by-case basis.

RFI-

For the 21-working-day outage request requirement, please confirm review duration and whether temporary power/security bypasses will be required during outages.

Power outages will be minimized to their shortest duration possible in order to minimize disruption to normal campus operations.

Review will likely take up to one full week. It is not anticipated that any bypasses will be necessary.

If the contractor’s means and methods dictate the necessity, it will be the contractor’s responsibility.

Work with COR.

RFI-

Will the VA provide utility record drawings in CAD/GIS and mark private VA-owned utilities prior to construction, or is the contractor responsible for private locate services?

Contractor is responsible for accurately locating utilities and marking the redline drawings.

RFI-

The notes limit work generally to within 20 feet of the existing fence/property line.

Please confirm if temporary access, equipment swing radius, barrier forming, and excavation spoils may extend beyond this limit with COR approval.

Confirmed. Work with COR for each of these instances prior to starting.

RFI-

Please confirm meeting frequency, required attendees, and whether subcontractors for electrical/security/fencing are required at weekly progress meetings.

Weekly progress meetings will be held weekly.

The following is not a complete list. General contractor to determine if others are needed in each meeting. Weekly progress meetings will be attended by the general contractor, the VA, and the A/E of design.

The general contractor is to read the specs and determine other meeting attendees as necessary.

RFI-

Existing perimeter chain-link fence removal is noted from STA 10+00 to STA 71+35.

Please confirm whether this includes all

All fencing, including posts, footings, gates, accessories, fabric, and appurtenances to

No. Pre-Bid Question Response posts, concrete footings, gates, accessories, fabric, and appurtenances within that station range.

be removed as shown on

CD001.

RFI-

Where new fencing terminates adjacent to existing fencing, please confirm the required extent of existing fence post adjustment/replacement and whether matching chain-link materials are acceptable.

Terminate as shown on Civil Site Plan drawing and per Detail 2, DWG CD503.

Replacement of any existing chain link fencing shall match existing chain link materials.

RFI-

Please identify any existing electrical/security devices mounted to the existing fence that must be salvaged, returned to VA, reused, or disposed.

There is signage posted along the fence and padlocks at various existing gates that must be returned to the VA. If you find anything else, bring it to the COR’s attention prior to work in that area.

COR will remove padlocks at contractor’s request after construction fencing is erected and prior to demolition. Work with COR.

RFI-

Please provide a tree/vegetation removal schedule or confirm that the contractor must take off all removals from the LD sheets only.

Please consult LD drawings for planned tree/vegetation removal.

RFI-

Notes reference removal of trees on Clark College property. Please confirm whether work outside VA property has been approved and whether separate permits/access agreements are required.

Coordination with Clark College (East and South adjacent properties) and WSDOT (West adjacent property) have been performed by VA COR. It is the general contractor’s responsibility to gain access/permits/agreements with the City of Vancouver (North adjacent property) prior to work on their property.

RFI-

Please confirm repair standards for damaged existing sidewalks, curbs/gutters, pavement, irrigation, utilities, vegetation, and building foundations.

Repairs, replacement, and installation of items per applicable Project Specifications.

See irrigation spec 32 84 00

RFI-

Are any existing fence coatings, posts, footings, soils, or adjacent materials known

To the best of Govts knowledge, the only hazardous materials that

No. Pre-Bid Question Response or suspected to contain hazardous materials requiring special handling?

might be encountered are in the old steam lines. COR does not anticipate this to be exposed in the construction of this project.

RFI-

The SOW lists one motorized vehicle gate and three personnel gates; drawing notes list one motorized vehicle gate, one non-motorized vehicle gate, and three personnel gates. Please confirm the required gate count and type.

The two lists referenced are paraphrased summaries of the work to be performed.

See complete drawing set for counts and types.

RFI-

Please provide a gate schedule listing each gate by station, clear opening, height, swing/slide direction, hardware, operator, access-control devices, and power/security requirements.

See answer to RFI-26.

RFI-

Please confirm whether Ameristar Montage Commercial Invincible 3-rail is a required basis of design or if true equals are acceptable with equivalent ASTM F2408 performance.

New fencing shall comply with all applicable publications as listed in Specification Section 32 31 40, including ASTM F2408- 16.

RFI-

Please confirm the required fence height at all conditions. Details indicate 7-foot and 8-foot-to-top-of-fence references; clarify where each height applies.

8-ft fence height is required along new perimeter fence.

7-ft fence height is only at locations specifically identified on Civil Site plans for adjacent fencing.

RFI-

Please confirm required fence post spacing and whether manufacturer-standard spacing is acceptable if it differs from the drawings.

Manufacturer-specified spacing is acceptable. If spacing in areas where fabric is installed on fencing differs from drawings/plans, contractor shall provide calculations to demonstrate differing wind loads are acceptable.

RFI-

Please confirm whether fence post foundations may follow the drawing detail as prescriptive design or whether the contractor/manufacturer must provide engineered calculations based on geotechnical recommendations.

Fence posts to be installed per plan.

RFI-

Please identify the required vehicle barrier design/testing standard for the 4,000-pound vehicle at 30 mph criterion, and whether sealed calculations or crash-rating certification are required.

Contractor to provide sealed calculations and certification for the selected system.

No. Pre-Bid Question Response

RFI-

Barrier notes state construction joints at maximum 104 feet and contraction joints at maximum 12 feet. Please confirm whether joint layout must be submitted before pour and whether sawcut joints are acceptable.

Jointing plan to be submitted to COR for approval prior to work.

Sawcut joints are acceptable where approved in specs and drawings.

RFI-

Barrier notes require 2-inch PVC weep holes at grade level spaced 8 feet on center. Please confirm whether weep holes require screens, drainage aggregate, or filter fabric.

Weep holes to be cut flush with concrete. Screens, drainage aggregate, and fabric material is not required.

RFI-

Please confirm the following regarding anti-climb spikes shown on DWG CD503: (a) Basis of Design — Please identify the specified manufacturer, product name, and model number for the anti-climb spikes. If a basis-of-design product is not named in the drawings or specifications, please provide the required performance criteria (spike height, geometry, spacing, material, and finish/coating) so that bidders may identify a compliant product. (b) Approved Equals

— Will the Government accept approved-equal products, and if so, what is the submittal and approval process? (c) Station Limits — Please confirm the exact station limits where anti-climb spikes are required and whether they apply to the full fence height or only to the top rail/extension. (d) Mounting Requirements — Please confirm the attachment method (weld, bolt, clamp) and any structural reinforcement required at the fence top rail or post to accommodate the spike assembly.

See PreBid Question 9 response. Approved equals are acceptable, and must be submitted to the COR. Anti-climb spike locations are identified at existing poles as shown on the Civil Site Plan. Installation to be per manufacturer recommendations.

RFI-

Please confirm required bollard quantity, diameter/section, embedment, finish, and whether bollard layout is by gate manufacturer or shown contractually.

Bollard installation per plan.

Final locations shall be per manufacturer recommendations and shall protect gate components.

RFI-

Please confirm electrical characteristics for the gate operator: 208V 3-phase vs 208V single-phase, available source panel, circuit size, and disconnect location.

Source panel is Existing Fisher House Panel, 20A circuit. See sheet EY012 for connection location.

Drawings currently have gate control as 208V 3Phase. Drawings can be updated to 208V 1Phase.

Manufacturer cutsheet

No. Pre-Bid Question Response

RFI-

Please confirm required safety devices for the motorized gate, including photo eyes, loops, edge sensors, warning devices, signage, Knox/fire access, and emergency operation requirements.

Install all safety devices per plan and manufacturer recommendations.

RFI-

Please confirm number and locations of drop-bar receivers for each personnel/swing gate and whether receiver foundations are to be set after gate installation.

Four (4) drop bar receivers are to be installed at swing gates per Detail 1, DWH CD502, Swing Gate Note 2.

Two (2) swing gate receivers are to be installed at each pedestrian gate per Detail 4, CD501 Note 3.

RFI-

The existing entrance road at the motorized vehicle gate location (approx. STA 62+82 to STA 62+98) has a longitudinal grade that does not appear compatible with a telescoping roller gate installation as detailed in DWG CD503. Please clarify the following: (a) What are the finished grade elevations required at the gate track pad, gate operator foundation, and vehicle approach apron on both the secured and unsecured sides of the gate? (See attached) (b) Is regrading, earthwork, or pavement reconstruction of the entrance road approach within the contract scope? If so, please provide limits, cross-sections, compaction requirements, and final paving section. (c) Does the telescoping gate manufacturer's installation require a maximum allowable longitudinal grade at the track? If so, what is that tolerance, and who is responsible for bringing the existing road to grade? (d) The civil profile at DWG CS016 references new 6-inch concrete gutter along POW/MIA Road. Please confirm whether concrete gutter work at the gate entrance approach is included in this note or is a separate bid item, and provide final flow-line elevations. (e) Is an ADA-compliant pedestrian path of travel required through or around the entrance gate area, and if so, where is it shown on the drawings?

Assuming this is in reference to the motorized gate on Air Force Way (Sta:

23+68 to Sta: 24+07).

(a)(b)(c): Install track to follow road slope (~1.4%).

Roadway regrading is not required, and any existing asphalt that is damaged shall be replaced to match existing grades and conditions.

(d): Profile on CS016 is only along POW/MIA Road, ~Sta: 53+81 to ~Sta: 54+21.

Match flow line elevations as noted on CS016.

(e): New ADA-compliant path of travel is not part of this project and is not included.

RFI-

The project geotechnical report contains recommendations requiring that the geotechnical engineer of record (or their

Please see div 01 Spec section 01 45 29 Testing Laboratories and 01 45 35

No. Pre-Bid Question Response authorized representative) be present to observe and approve all foundation and post-hole excavations prior to placement of concrete or backfill. This recommendation is standard practice to verify bearing capacity, moisture conditions, and suitability of subgrade at each footing location, particularly given the variable soil conditions (loose granular soils, groundwater encountered in B-1 at approximately 15 feet) documented in the report. However, Specification Section 01 45 29, §3.1 Earthwork, does not expressly require contractor-retained geotechnical inspection of individual footing or post excavations, nor does it assign responsibility for that inspection to either the Contractor or the VA. This creates a contractual ambiguity: if the geotechnical report's recommendation is treated as a contract requirement, the Contractor bears the cost of retaining the geotechnical engineer for potentially hundreds of individual post and footing locations across the project. If the specification governs and no such inspection is required, bidders who carry this cost are at a competitive disadvantage. Please confirm whether the Contractor is required to retain the geotechnical engineer of record for footing and post excavation observation and approval prior to concrete placement, or whether the VA will provide this inspection through its own quality assurance program.

If contractor-retained inspection is required, please confirm whether this applies to all footing/post locations or only to those in areas of concern identified in the geotechnical report.

Special Inspections for the Geotechnical inspection requirements. Testing and Inspection. Third party testing and inspection agencies to be hired by the General Contractor.

Recommend spot checks are provided at every 10th post and at all critical locations, such as corner posts, at all gates, and at new concrete wall. These inspections and costs should be the responsibility of the GC.

RFI-

Please confirm whether bidders should carry an allowance for over-excavation/engineered fill/lean concrete/CLSM where unsuitable or loose granular soils are encountered.

VA construction contracts typically dictate that unsuitable soils, latent defects, and differing site conditions encountered during excavation are handled via Differing Site Conditions Clauses. If loose granular soils or poor subgrade are found during

No. Pre-Bid Question Response fence post installation, an RFI should be submitted to the COR.

RFI-

Groundwater was encountered in B-1 at approximately 15 feet. Please confirm whether dewatering is anticipated or whether bidders should carry dewatering allowance.

Groundwater is not anticipated to be encountered in this project.

Dewatering is not anticipated.

RFI-

Please confirm whether mow strip dimensions and reinforcement shown in CD501 apply continuously around the entire fence except barrier/gate interruptions.

Confirmed.

RFI-

Please confirm expansion joint material, dowel requirements, and whether expansion joints at approximately 200 feet must align with fence post/control joint locations.

Expansion joint filler per

ASTM D1751,

Specifications 03 30 53 and 32 05 23, and Detail 3, Dwg

CD502.

Dowel requirements: Per Detail 3, Dwg CDCD502 and Specification 03 30 53.

Joints to be located per Detail 2, Dwg CD502, including at fence post locations.

RFI-

For trenching in roadway/parking areas, please confirm required asphalt section, base course, sawcut limits, lane patch width, and whether full-lane restoration is required.

Any replacement of AC pavement is to match existing conditions and conform to Specification 32 12 16. Asphalt work is limited to new construction area and does not require full-lane restoration unless damaged during construction.

RFI-

Please provide a lighting fixture schedule with manufacturer, model, wattage, CCT, optics, pole height, finish, controls, and mounting details.

See Luminaire Schedule on sheet EG001

RFI-

Please confirm pole base dimensions, reinforcement, anchor bolts, grounding electrode requirements, and whether pole bases are included in Division 26 or concrete scope.

See Specifications Section 26 56 00 Section 2.2 Poles.

RFI-

Please confirm available panel capacity, breaker spaces, outage requirements, and

Capacity, breakers and spaces are currently shown.

No. Pre-Bid Question Response whether existing panels require arc-flash label updates after modifications.

Arc-flash updates are not part of the scope.

RFI-

Please identify any overhead/underground power poles, guy wires, or utility facilities that VA/public utilities will relocate before construction and provide expected dates.

None are anticipated prior to construction. It is the contractor’s responsibility to work with “pole” owner if relocation or reworking is necessary. Work with COR and plan ahead. e.g. There is a guy wire on the north side of Bldg 2 that might be in the way of the new fence.

Contractor to work with Clark PUD if necessary to alter this guy wire.

RFI-

Please confirm whether lighting and security conduits may share trench routes and whether separation requirements apply between power and low-voltage/security conduits.

Reference spec section 26 05 19

RFI-

Please confirm required conduit burial depths for electrical, security, and irrigation crossings outside roadway areas.

Reference spec section 26 05 41

RFI-

The plans indicate that 1-2 existing light poles may be in conflict with the new fence line. Please confirm whether each conflicting pole is to remain in place, be protected in place, be relocated by others prior to construction, or be removed and replaced under this contract. If relocation or replacement is within contractor scope, please confirm whether new foundations, conduit extensions, and reconnection to the existing circuit are included.

Existing light poles to be removed and given to FMS for possible reuse.

RFI-

Please confirm lighting control sequence, control panel/interface, photocell/timeclock requirements, and integration with existing VA controls.

Provide astronomical time clock to control perimeter fence lighting. Locate adjacent to source panel on existing channel h-frame support. Coordinate set points with owner

RFI-

CD503 references heat trace. Please confirm heat trace scope, location, power source, controls, and whether it applies to gate track, operator, drainage, or other components.

See sheet EP601 for heat trace information

RFI-

Section 28 23 00 specifies performance requirements for the Video Assessment

Avigalon is the basis of design and is what is used

No. Pre-Bid Question Response and Surveillance System (VASS) but does not identify a basis-of-design camera manufacturer or model, and EG001 provides pole locations and mounting heights but no camera product data. Please clarify the following: (a) Camera Basis of Design — Please identify the specified manufacturer and model number for the perimeter fence cameras. If no basis-of-design product is named, please confirm the minimum resolution requirement (megapixels or pixel dimensions) for fixed cameras, as the specification references CCD/NTSC formatting but does not state a minimum resolution. Without a named product or resolution floor, bidders cannot price cameras consistently. (b) VMS Platform — The VMS feature description in Section 28 23 00 (Smart Client, MxPEG, Matrix Monitor, Sequence Explorer, PDA Server) describes a specific commercial product but does not name it. Please confirm the required VMS manufacturer and product name so that contractors can obtain accurate per-camera licensing quotes. If the platform is existing VA-furnished software, please confirm whether the contractor is responsible for any licensing, integration, or expansion costs.

on the campus. The contractor must either supply Avigalon or a prior approved substitution that is fully compatible with Avigalon.

RFI-

Please identify the existing PACS/VMS manufacturers, software versions, licensing requirements, and authorized integrator requirements.

PACS:

Manufacture – Schneider Electric \ Andover Continuum Software Version – 1.94 Licensing Requirements – Yes Authorized Integrator Requirements – None

VMS:

Manufacture – Motorola Avigilon Software Version – 7.X or 8.X Licensing Requirements – YES one per camera Authorized Integrator Requirements – None

No. Pre-Bid Question Response

RFI-

Please confirm whether new access-control panels/controllers are required or whether new readers/locks will connect to existing spare capacity.

New panels will be required.

RFI-

Please confirm who provides network switches, patch panels, fiber/copper backbone, IP addresses, server/storage capacity, and VA IT coordination.

See spec, specifically 2.9.CC.6. The contractor must provide cable from the camera to an IDF and terminate on a rack or panel.

RFI-

Section 28 08 00 does not specify a burn-in or continuous-operation period prior to final acceptance of the VASS, PACS, or gate control systems. Please confirm whether a burn-in period is required, its duration in calendar days, and whether phased turnover by fence area restarts the clock.

See 28 13 00, 1.8, H.

RFI-

Please confirm whether work inside Buildings 3 and 4 requires infection control, after-hours work, badging/escort, ceiling access, firestopping, or security escorts.

Work in Bldgs 3 and 4 will be daytime work.

Dust control is necessary.

Containment is necessary for the front door of Bldg 3.

Escorts are not required during normal business hours for Bldgs 3 and 4.

Firestopping is required in telecom closet and will be addressed in Penetration Permit.

RFI-

Please confirm required door position switches, request-to-exit devices, latchbolt monitoring, power transfer type, and fail-safe/fail-secure operation for each controlled door.

Door functionality and components (latches, bolts, monitoring) are dictated by the door hardware spec. The door hardware is all scheduled on page 08 71 00 15 of the specifications. I believe all the door and door hardware information is complete between the hardware spec and

EY501(FOUO)

All will be fail-secure

RFI-

Please confirm access-control requirements for the motorized vehicle gate and any pedestrian/personnel gates, including card readers, keypads, intercom, vehicle detection, and emergency access.

See drawings and specs.

Card readers are only on the doors listed for bldgs. 3 and 4. Drawings show access controls for the one motorized gate.

No. Pre-Bid Question Response

RFI-

Please provide door schedule or confirm exact door/opening IDs, quantities, sizes, ratings, frame types, handing, and wall construction for Buildings 3 and 4.

See sheet EY018(FOUO) and EY019(FOUO) - doors and frames are hollow metal and shall fit in the existing opening once the existing door is removed. New doors are not rated. Door elevations are shown on EY501(FOUO). Door and frame types, and handing shall match existing. The existing wall construction for B3 appears to be brick veneer over CMU. B4 is a PEMB with vertical metal panels on the exterior and gypsum board wall infill on the interior.

RFI-

Please confirm whether existing doors/frames are to be removed and replaced completely or retrofitted with new hardware/card readers only at any locations.

Only the two doors being replaced – see sheet EY018(FOUO) and

EY019(FOUO)

RFI-

Please confirm keying requirements, Great Grand Master integration, cylinder format, keyway, and whether VA will furnish cores/keys.

SFIC (short format) – Yale 8800 series VA will furnish final cores.

RFI-

Please confirm whether hardware set HW- SH-3F applies to all new exterior controlled doors in Buildings 3 and 4.

Seeing how there are only two personnel doors in this project and one hardware schedule listed in the door hardware spec, confirmed.

RFI-

Please confirm final paint/finish requirements for new hollow metal doors and frames, including whether field painting is included under this contract.

Field painting is acceptable

– match existing exterior doors remaining.

RFI-

Please confirm whether arborist supervision is required for root pruning, staged pruning, and tree protection operations.

Confirmed

RFI-

Please provide existing irrigation as-builts or confirm contractors must investigate, reroute, and restore irrigation to maintain existing coverage.

Contractors must investigate, reroute, and/or restore irrigation to obtain 100% overlapping coverages.

RFI-

Please confirm whether tree removal permits, replacement mitigation, Clark College approvals, and City of Vancouver

Clark College and WSDOT are already taken care of.

City of Vancouver is contractor’s responsibility.

No. Pre-Bid Question Response approvals are already obtained or are contractor responsibility.

RFI-

Please confirm training requirements for gate operator, PACS, VMS/cameras, lighting controls, and door hardware maintenance.

Confirmed

RFI-

Please confirm required attic stock/spare parts for fence components, gate operator, card readers, cameras, lamps/drivers, keys/cores, and hardware.

No attic stock is required for this project. Extra materials at end of project might be accepted, work with COR.

RFI-

Please confirm whether final acceptance requires successful full-perimeter security system operation before substantial completion or may be phased by area.

Final acceptance requires substantial completion of project and marks the beginning of the punch list phase. Phasing of the “fence” work is determined by how much “fence” work can be performed in 90days.

It is not the government’s intention to have the entirety of the work in the “phased area” completed prior to phase progression. e.g. if the contractor wants to return to the area to install light fixtures and cameras, that is acceptable. That said, I remind you that the grounds will have to be tidied and any exposed soil remains the contractor’s responsibility. The area will remain the contractor’s “work area” until final acceptance or partial acceptance. Work with

COR.

RFI-

If work is phased, please confirm whether partial turnover/beneficial occupancy will occur by area and what temporary/permanent security measures are required at each turnover.

See RFI-074 response.

Work with COR. Partial acceptance will be determined based on work yet to be performed in the area.

RFI-

Please confirm whether vehicle gate construction may be performed during normal working hours with traffic detoured to alternate gates, or whether gate work must be completed after hours/weekends.

All work for this project is to be performed during normal business hours. Work outside these hours will be

No. Pre-Bid Question Response determine don case-by-case basis. Work with COR.

RFI-

Please confirm whether the required temporary security fence must be installed inside or outside the existing perimeter fence line, or whether placement is left to the contractor’s approved phasing plan as long as it remains within the project limits shown in the drawings.

Temporary fencing will encompass the entire work (or construction) area.

Meaning, it will be on both the VA side and the adjacent property side.

Temp fencing will be reviewed in phasing plans.

RFI-

Please confirm requirements for sharing controlled drawings/specifications with subcontractors.

If subcontractors want access to the drawings / specifications, please read the instructions in the solicitation and follow them in order to gain access. If you have issues email contracting.

RFI-

Please confirm the process and limits for construction photography. It’s in our practice to take photos of what’s completed every day and send to our customers with a daily update. Do you have specific limitations to this practice in regards to sub contractors?

Photography is allowed as long as no patient or staff member is captured.

RFI-

Please confirm badging, escort, and access requirements for personnel working along the exterior perimeter and sub-contractors in general.

There should be no escort requirements for this project.

See RFI-061 response for Bldgs 3 and 4.

Access will be from VA property.

Badging is required for all workers on this project.

RFI-

Please confirm whether night or weekend work may be authorized as needed as long as it complies with stated quiet time requirements for the Fisher House.

Night, weekend, and holiday work require authorization from COR.

See response to RFI-009

RFI-

Please confirm required permits and responsibility for fees. Will responsibility for this fall solely on Cable Dogs or will communication and payments flow through the Department of Veterans Affairs?

See RFI response to RFIs 013 and 023.

Communication to Clark College and WSDOT will go through the COR.

Communications with City of Vancouver are the responsibility of the general contractor.

RFI-

Sheet EY014 shows new 4” conduit to be installed in a location that could have many

Boring is not acceptable on the VA campus. Hydro-vac

No. Pre-Bid Question Response obstacles. Is underground directional boring going to be required, or will trenching with an approved traffic control plan authorized?

Likewise, sheet EY011 shows a similar plan, but a much shorter run.

and trenching are acceptable. Be sure to read the specs for where to hand dig.

RFI-

Please confirm whether the contractor is responsible for furnishing all Physical Access Control Systems (PACS)/Video Surveillance Systems (VSS) equipment, including servers, cameras, and software.

Also confirm who is responsible for programming, final integration, IP / network provisioning, and coordination with the existing VA security system. Essentially, will this be a cabling hand off at the demarcation point in the telecommunications rooms, or will Cable Dogs be responsible for the full integration?

Q1: Yes, provide all equipment.

Q2: Yes provide all programming.

Q3: Integrate with VA assistance.

Provide a fully operational and function system without VA assistance.

RFI-

Please confirm whether the existing VA security head-end has sufficient server, storage, licensing, network, and controller capacity for the new perimeter systems. If upgrades are required, confirm whether those upgrades are part of this contract.

Confirmed

RFI-

Please confirm the exact access-control requirements for all gates. Scope of Work (SOW) on G100 shows there being one motorized access gate and one non-motorized, but electrical security sheets show circuits being installed to both gates.

The details for the swing gates on CD502 show no motor. Will raceways with circuits need to be installed with junction boxes per sheet EY010, or will this simply be red-lined off later as unnecessary? The big concern here, for bidding reasons, is that it looks like directional boring might need to happen. This could be a very costly install if not needed.

The requirements on EY010 are to be provided. The contractor must decide means and methods.

See RFI-083 response for boring.

Coordinate with the VA

COR

RFI-

It appears that these are only noted on the site “east” sections of work on existing pole lights. Please clarify basis of design/manufacturer and or relevance of this detail as this feature is not shown on the new or existing light pole details on EL501. No reference found in the specifications either.

See PreBid Question 9 response and RFI 035 response.

No. Pre-Bid Question Response

RFI-

Note 1. Who will determine the amount of pruning required? What percentage should we assume for bidding purposes.?

Trees requiring pruning/limbing to effect the visual clearance of 20-25 feet between grade and lower limbs are identified on Sheets LD010, LD012, and LD014. All pruning/limbing requires pre-approval of the COR and should be completed by a certified Arborist or under supervision of a certified arborist.

RFI-

Note 6. Trees with infestation. We are assuming that this will be treated as a changed condition, correct.?

Correct

RFI-

Detail F5 and F8 at the base of the image the drawing calls out a 3’. 0” Diameter please confirm.

3’ diameter confirmed.

RFI-

Selective pruning and major limb removal for enhanced visual surveillance. Can the Government provide guidance or plan showing the extent of what you are looking for or expect regarding this note.

See RFI-088

RFI-

Note 2. Refers to interface with existing utilities and sprinkler systems. Is the Government going to provide as built drawings for these systems

The government does not possess accurate as-built drawings. Drawings will not be provided.

RFI-

093 Note 3. Same questions as note 2 See RFI-092.

RFI-

Note 7. For the purposes of this proposal shall the contractors assume that all tree`s will require root pruning and the work over seen by an Arborist.? Multiple visits over time.?

Ten trees likely to require root pruning are identified on sheet LD014. A certified arborist should establish a protected root zone before any excavation begins. The arborist should root prune several months before major excavation in the area and between late fall through early spring. The arborist will determine if multiple trips are necessary.

RFI-

Would it be possible to extend the question period by 4 days?

No

No. Pre-Bid Question Response

RFI-

Within the document titled “S02 36C26026R0042 SOL 648-20-121,” there is a reference stating that the Government will assess Technical in accordance with “Table 1.” However, I have not been able to locate Table 1 within the solicitation or associated attachments.

Disregard the reference to table 1 that was a typo reference Amendment 4.

RFI-

The SOW requires demolition and removal of the existing 6-foot chain link fence.

Please clarify the full extent of demolition required (entire perimeter fence, posts, footings, and associated hardware) and whether all demolished materials must be removed from the VA campus or may be stockpiled on site for reuse/disposal by the Government.

See RFI 019 response. The Contractor is responsible for disposal of all demolished materials.

RFI-

Will the Contractor be responsible for full removal and disposal of the entire existing 6-foot chain link fence, or only the portions directly impacted by the new fence alignment and vehicle fortification?

See RFI 019 response.

RFI-

The SOW requires new entry doors, frames, and hardware with electronic locks and card readers tied to the existing security system. Please clarify the exact integration requirements.

See specs and drawings or ask specific questions.

See spec section 28 13 00

1.9 (R) for door hardware integration requirements.

RFI-

Please confirm the required integration method for the new lighting and camera raceways with the existing campus security and lighting systems.

New lighting and security raceways to intercept existing and extend to new fixtures. New lighting to be integrated into existing lighting controls. New cameras to be integrated into existing VSS system.

RFI-

Please provide the point of contact for coordination with the existing campus security system for gate, camera, and access control integration.

Work with COR, they will pull in the appropriate VA staff.

RFI-

Are there any preferred outage windows or coordination procedures for utility tie-ins and security system integration during construction?

No, though holidays seem to work out nicely. Work with

COR

RFI-

High Security Fences and Gates are referenced. Please confirm whether “or equal” substitutions are allowed for fence materials, gates, and vehicle fortification, or if specific manufacturers are required.

BOD was given in order to make things easier on contractors. When it says “or equal” next to it, you do not have to use that

No. Pre-Bid Question Response manufacturer, but use them as a basis of design.

RFI-

Will the Government require a dedicated full-time Site Safety and Health Officer (SSHO) separate from the Superintendent and CQC Manager?

No, Site superintendent can be CQC and SSHO as long as all pertinent work is being accomplished.

RFI-

Can the CQC System Manager also serve as the Project Superintendent on this project?

Yes, see response to RFI-

RFI-

The drawings show both 4-inch and 6-inch concrete elements in different areas (mow strip, vehicle fortification, etc.). Please confirm the required thickness for all concrete work.

Identified discrepancy is unclear. Install per plan.

RFI-

107 Are there any project-specific signage requirements beyond code-required signs and equipment labels?

All signage is addressed in the specs.

Use the latest version of the Manual on Uniform Traffic Control Devices (MUTCD) for roadway signs.

RFI-

Are complete as-built drawings available for the existing perimeter fence, gates, security systems, lighting, camera systems, and underground utilities? If so can we please get them for bidding purposes?

No

RFI-

Per Section 01 45 00, can specialty QC personnel (electrical, security, etc.) be provided by third-party firms contracted directly by the Prime Contractor?

Yes, at contractor’s expense. (ensure you are still self-performing as instructed by Contracting)

RFI-

The SOW requires a concrete mow strip along the new fence. Please confirm the required width, thickness, reinforcement, and finish for the mow strip.

See Detail 5, Dwg CD501.

RFI-

For the new motorized vehicle gate and three personnel gates, please confirm the required gate operator type, power source, fail-safe operation during power outages, and integration requirements with the existing campus security system.

See Specification 32 31 40.

RFI-

Are there any specific manufacturer or performance requirements for the high-security fence fabric, posts, and gates in Section 32 31 40 beyond what is shown on the drawings?

Install fabric per Plans and Specs.

RFI-

113 The drawings include multiple areas (A through J) for the fence alignment. Please confirm if any phasing or sequencing is

Phasing is to be work that can be accomplished in a 90day window. The phasing on the drawings sheets

No. Pre-Bid Question Response required between these areas to maintain campus access and security.

does not reflect any construction phasing, it was done this way to clearly show the entire fence.

(Drawing sections do not dictate construction phasing)

RFI-

Per the normal operating hours in the SOW (7:00 AM – 9:00 PM PST), please confirm whether any work is permitted outside these hours near Building 1 (CLC) and what the exact quiet-hour restrictions are after 6:00 PM.

Work outside these hours can be permitted. Work with COR for approvals well in advance.

Quiet hours are to prevent sounds and vibrations from disturbing patients and staff.

Loud equipment, equipment producing vibrations, and noisy activities shall be avoided during quiet hours near Bldgs 1, 25 (Fisher House), SRO, and Freedom’s Path. See RFI- 009 response for more clarity.

RFI-

Will the Contractor be required to provide temporary protective fencing, signage, and traffic control for all phases of the project, and must these plans be submitted for COR approval prior to starting work?

Yes and yes.

RFI-

Please confirm whether temporary outages of any utility services (power, communications, security systems) must be scheduled in writing at least 21 working days in advance, and whether any specific coordination is required with the campus security team.

All must be scheduled in advance. Work with COR.

COR will coordinate with VA staff appropriately. Be sure to note any concerns in request.

RFI-

Are there any pre-construction surveys, geotechnical reports, or soil testing requirements for the fence post footings and vehicle fortification areas?

See Response to RFI #041

RFI-

Per Division 28 specifications (Physical Access Control System and Video Surveillance), will the Government provide interface details, programming, or licensing for integration of the new gates, card readers, and cameras with the existing campus system?

Provide all programming, integration, licensing, etc., for a fully operational system without VA assistance.

No. Pre-Bid Question Response

RFI-

Please confirm the required warranty periods for the high-security fence, gates, concrete work, and electronic security components.

Warranties per FAR clause 52.246-21. “Warranty of Construction”

RFI-

Will the Contractor be responsible for providing training to VA personnel on the new gates, access control, and camera raceway systems?

Yes

RFI-

The drawings include vegetation removal plans. Please confirm the extent of tree/shrub removal required and whether any tree protection or replacement is mandated beyond the trees noted in drawings and SOW.

Additional specifications are defined in 32 90 00.

RFI-

Are there any specific ICRA (Infection Control Risk Assessment) or PCRA (Pre- Construction Risk Assessment) requirements or classifications that apply to this project?

ICRA will be issued after contract award.

See “Contractor Restrictions” at end of this document for outdoor work.

Work inside Bldgs 3 and 4, see response to RFI-061 and note it is the contractor’s responsibility to maintain clean working environment. See division 01 specs.

RFI-

The solicitation states each volume shall be no more than 40 pages. Does this page limit include covers, tables of contents, resumes, matrices, and appendices, or are certain elements excluded from the page count? 0

Reference RFI 1 answer

RFI-

For Volume I – Past Performance, please confirm the preferred format (narrative only, matrix only, or combination) and whether graphic matrices or tables count toward the 40-page limit.

The Government has no preferred format for Past Performance submissions.

Offerors may use narrative, matrix, table, or combination formats. All submitted content, including graphic matrices/tables, counts toward the Volume 1 40-page limitation.

RFI-

Please clarify the Government’s definition of “relevant” past performance for this project. What types of projects will receive the highest consideration?

Reference page 48 of solicitation for definition of relevant.

No. Pre-Bid Question Response

RFI-

The solicitation references “recent” past performance. Please confirm the exact time period the Government will consider relevant - 8 years - 10 years, etc.

As stated in the solicitation, recent is within the last five calendar years.

RFI-

Will the Government evaluate Volume I (Technical and Past Performance) on a pass/fail basis or will it be scored/weighted against the Price in Volume II?

Volume 1 (Technical/Past Performance) will be evaluated using a best value tradeoff in accordance with RFO 15.103. Technical and Past Performance are both significantly more important than Price. However, Technical is significantly more important than past performance. Price will also be evaluated as part of the overall best value determination. Technical and Past performance are not evaluated on a pass/fail basis.

RFI-

128 Please confirm whether resumes, organizational charts, or other supporting documents in Volume I count against the 40-page limit or are excluded.

Resumes, organizational charts, and other supporting documentation count under the 40-page limit for Volume 1.

RFI-

If an Offeror has no relevant past performance on similar security fence but lots of access control projects, what must be submitted in Volume I to avoid being rated “unacceptable”?

Read the solicitation and follow the instructions listed.

RFI-

Multiple contract documents conflict on gate quantities, types, and locations. (1) Gate count: SOW Section 2.0 specifies one

(1) motorized vehicle gate and three (3) personnel gates. Spec Section 01 00 00 Section 1.3 references two (2) motorized vehicle gates and two (2) personnel gates.

Drawing G101 shows one (1) motorized vehicle gate, one (1) non-motorized vehicle gate, and three (3) personnel gates. (2) Swing gate locations: Drawing G101 shows swing gate symbols at three (3) separate locations - STA 24+74, STA 64+83, and STA 66+41 - while the SOW describes only one (1) non-motorized vehicle gate. Please provide a complete, coordinated gate schedule identifying the quantity, type, size, See RFI-026 response.

No. Pre-Bid Question Response leaf configuration, hardware, operator requirements, and station location for every gate in the contract.

RFI-

Specification Section 28 05 00, Paragraph 1.2.C, references work under Section 28 16 00, INTRUSION DETECTION SYSTEM as related work. Section 28 16 00 does not appear in the project specification table of contents and was not included in the bid package. Is intrusion detection system (IDS) work within this project's scope? If so, please issue Section 28 16 00 and identify all IDS devices and integration requirements.

Disregard this reference to 28 16 00

RFI-

The…