Attachment 3 - 692-CSI-101 SOW 11.26.24.pdf

Statement of Work

Project 692-CSI-101 New MRI Site Preparation

Overview:

The contractor will provide all material, labor, equipment, and supervision necessary to complete the above-named project at the VA Southern Oregon Rehab Center & Clinics

(SORCC), 8495 Crater Lake Hwy, White City, OR 97503, and the Portland VA Medical Center

(VAMC) Vancouver campus, 1601 E 4th Plain Blvd, Vancouver, WA 98661.

General Scope of Work:

Provide construction services to include all necessary alterations, roads, walks, grading, drainage, removal of existing structures, and general construction for installation of a manufactured office space and MRI. Contractor must comply with all requirements detailed in the attached drawings and specifications.

The project will include:

a. Site preparation at the White City location for the installation of a manufactured double wide trailer and a modular MRI unit. Site preparation cannot begin until contractor has obtained a 1200CN permit.

b. Coordination of the removal and transport of the MRI from the Vancouver campus to the

White City site, and installation into the new manufactured double wide trailer.

Contractor is responsible for obtaining all appropriate transportation permits in advance of proceeding with removal and transport of MRI from the Vancouver campus.

c. Restoration of the Vancouver site, per plans.

Period of Performance:

This project will be completed in multiple periods of performance as follows. All periods of performance are in calendar days.

• Limited Notice to Proceed (LNTP) includes:

o Contractor submittal of required contract submittals.

o All material ordering submittals.

o Acquiring all necessary permits for site preparation at the White City VA SORCC.

▪ 1200CN permit must be obtained before physical site preparation can commence.

▪ Until the 1200CN permit is issued, Contractor must provide a weekly certified written report to Contracting Officer (CO) and (Contracting

Officer’s Representative (COR) on permitting progress, including documentation to support any delays in process.

▪ Contractor must diligently pursue LNTP work unless there are unforeseen circumstances that prevent total completion that are not through fault of negligence.

• Notice to Proceed (NTP) 1 includes:

o Preparing the installation site at the White City VA SORCC.

o NTP 1 period of performance shall be no longer than 90 days.

o All work under LNTP must be completed for Contractor to be issued NTP1.

o NTP 1 and NTP 2 may or may not run in immediate succession.

• • Notice to Proceed (NTP) 2 includes:

o Obtaining all appropriate transportation permits, o Coordination of the removal and transport of the MRI from the Vancouver campus to the White City site,

▪ Contractor is responsible for ensuring MRI is transported from Vancouver to White City within the stated time limit, per plans and specs.

o Installation of the MRI into the new manufactured double wide trailer, and o Compete restoration of the Vancouver site, per plans.

o NTP 2 period of performance shall be no longer than 90 days.

o Estimated issue of NTP 2 is currently February 2025.

No NTP past the LNTP shall be issued until all work is completed for the LNTP and accepted by the VA. The LNTP does not authorize the contractor to mobilize or otherwise take any action to move to complete physical work. NTP 1 and NTP 2 include mobilization, execution of work, punch list, clean up and demobilization as applicable in the time allotted. The contractor is expected to plan accordingly and ensure diligent pursuit of completion of approved work.

Transportation shall not proceed until contractor has submitted documentation showing that they have obtained all permits necessary and completed any other secondary requirements by the third parties responsible for transportation regulations and compliance in the states of Oregon and Washington.

General:

1. Mandatory progress meetings will be conducted monthly during the LNTP period of performance and weekly thereafter.

a. The contractor must provide a meeting agenda and updated three-week look-ahead schedule prior to each meeting.

b. Progress meeting topics will include at least the following: scheduling, submittals, construction safety, RFI’s and action items.

c. Meeting minutes shall be prepared by the contractor, and signed copies shall be provided to the VA project team.

2. The contractor must promptly notify the COR/Contracting Officer of any work discrepancies.

3. The Contractor shall perform most work between 07:00 AM and 17:00PM Pacific.

Weekend or holiday work may be available as coordinated with the VA COR.

4. This contract will be monitored by the Contracting Officer’s Representative (COR), the

Contracting Officer (CO), and the Contract Specialist (CS).

Permitting:

1. The contractor shall be responsible for submitting an acceptable package to all cognizant permitting authorities to obtain the correct permits for this project. An acceptable package is defined as resulting in the issuance of the permit applied for.

2. The contractor is responsible for identifying all appropriate transportation permits required for the MRI transportation from Washington State Department of

Transportation (WSDOT) and Oregon Department of Transportation (ODOT), or other cognizant third party. The contractor shall also be responsible for coordinating with any third parties requiring notification of transportation of MRI in addition to permit requirements.

3. This project requires a 1200CN permit from the third-party issuing authority Rogue

Valley Sewer Service (RVSS). The contractor is responsible for ensuring that its application is accurate and up to date with current RVSS design manual requirements.

VA has provided documentation as part of the contract attachments a starting point for the contractor’s application. The contractor is cautioned that they are responsible for the completeness and accuracy of their application and their contract requirement to timely notify VA of any issues in the documentation. The contractor is responsible for obtaining or completing additional requirements if identified by RVSS. Contractor shall immediately notify NCO 20 in writing if they are unable to do so and provide substantiation. The contractor is advised to start the 1200CN process as early as possible after receipt of LNTP. If RVSS requires owner of property where work is being conducted to complete additional documentation, VA RFI response time does not apply and VA will provide a non-binding estimate on how long they anticipate it will take based on internal reviews required for completion.