S04 - Site Visit Meeting Doc.pdf
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- Solicitation number
- 36C25926R0016
About this file
This document is a Pre-Bid Meeting notice for the 666-26-121 Gillette Small Upgrade Project, issued by the Department of Veterans Affairs (VA). The project involves repairing the Gillette Small Upgrade Project at the Gillette Clinic in Sheridan, Wyoming, located at 604 Express Drive. The construction is estimated to cost between $100,000 and $250,000, with a performance timeline of 10 days after Notice to Proceed and a total completion period of 45 days.
Key bidding details include: questions are due by December 23, 2025, before 10 am MT, with bids due on January 9, 2026, by 10:00 AM MT, both to be submitted via email to Elia-Laritza.Ruiz-Manzo@va.gov. The pre-bid meeting and site walk are not mandatory, but prospective bidders must submit written questions through the Contracting Officer. Post-award requirements include compliance with Davis-Bacon Wages, weekly certified payroll submissions, and provision of Bid Guarantee and Payment/Performance Bonds. Contractors must also submit OSHA and EMR ratings and provide a signed VAAR clause 852.219-75 Limitation on Subcontracting with their bid package.
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Text version
Pre-Bid Meeting
FOR
666-26-121 Gillette Small Upgrade Project.
The contractor is to provide all labor, tools, materials, equipment, and supervision required to repair Gillette Small Upgrade Project at the Gillette Clinic Sheridan Wy as outlined in the Statement of Work and associated documents.
All work must be done in compliance with applicable OSHA, EPA and federal/state environmental regulations and policies. Contractor is responsible for proper handling and disposal of debris, waste and excess fuel generated during completion of this work.
Location: 604 Express Drive, Gillette, Wyoming 82718.
Introductions: Sylwia Zak CO and Jenniffer Crecelius COR.
Site Visit:
• The pre-bid meeting/site walk is not mandatory.
• Questions during site visit must be written down and submitted to the Contracting Officer to provide answers in an amendment to all interested parties.
Pertinent Dates:
• Questions are due by December 23, 2025, before 10 am, MT. Any questions submitted after this time will not be reviewed or answered. Please submit to Elia-Laritza.Ruiz-Manzo@va.gov
• Bids are due on January 9, 2026 , no later than 10:00 AM MT. Submit via email to Elia-Laritza.Ruiz- Manzo@va.gov.
Site Visit Guidelines:
• Prospective bidders are prohibited from attempting to gain information by inquiring with VA employees about project other than through written questions submitted to Contracting Officer.
• Prospective bidders are prohibited from visiting site other than through formal invitation by Contracting Officer.
• Attendees of walk-through are to stay as a group while walking to various locations and are to leave the future project site once the walk-through is concluded.
Solicitation Information:
• Confirmation of construction range: between $100,000 and $250,000.
• Bid Guarantee & Payment/Performance Bonds: are required as outlined in the solicitation.
• Special Standards of Responsibility: Please note solicitation requirements for submittal of OSHA and EMR ratings.
• VAAR clause 852.219-75 Limitation on Subcontracting: please ensure you provide a signed copy of this clause with your bid package.
• Contractor shall begin performance within 10 days after Notice to Proceed (NTP) and complete within 45 days.
Post Award Compliance:
• Compliance with Davis Bacon Wages and Application wage determination shall be expected of the contractor.
The contractor shall submit their weekly certified payrolls with their monthly invoice.
mailto:Elia-Laritza.Ruiz-Manzo@va.gov mailto:Elia-Laritza.Ruiz-Manzo@va.gov mailto:Elia-Laritza.Ruiz-Manzo@va.gov
File details come from the government source that posted it. Updated .