36C25926R0016.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25926R0016 X 11-18-2025 666-26-121 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Elia Laritza Ruiz Manzo Elia-Laritza.Ruiz-Manzo@va.gov

Elia L Ruiz Manzo 303-712-5727 The contractor shall furnish all labor, equipment, materials, and supervision for the Construction Gillette Small Upgrade Project at the Gillette VA Clinic located at 604 Express Drive, Gillette, Wyoming 82718.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification data basevia 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their VOSBstatus if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

Project magnitude: between $100,000 and $250,000. The NAICS code is 236220 - Small Business size standard is $45 M.

A site visit shall be held on December 9, 2025, at 11 AM MT, please meet at outside in front of the clinic.

All questions in relation to this solicitation should be submitted in writing before December 16, 2025, via e-mail to:

Elia-Laritza.Ruiz-Manzo@va.gov before 10:00AM MT.

All submitted proposals must be received in email by the closing date and time. This solicitation closes January 9, 2026, at 10:00 A.M. MT.

Proposals shall be submitted via e-mail in accordance with Part I/Section B, to be considered for this project.

Alternate protection upon award is required IAW FAR 52.228-13.

X X 52.211-10 X

10:00 AM

MST

01-09-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

X 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

666-26-121 Gillette Small Upgrade Project PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

A.4 DELIVERY SCHEDULE

A.5 Statement of Work.

Introduction:

The Sheridan, Wyoming Veterans Affairs Healthcare System (VAHCS) has a need for a small upgrade project at its Gillette VA Clinic, located at 604 Express Drive, Gillette, Wyoming 82718. This upgrade project addresses existing down spouts and drainage issues; replaces one exterior door and frame; and remodels the casework, finishes, and furnishings in three locations within the Clinic.

1. General:

a. Construction project is to be completed within 45 calendar days from date of Full Notice to Proceed (NTP). Contractor’s schedule shall utilize this entire period of performance in their schedule unless otherwise approved in writing by the Contracting Officer’s Representative (COR) and Contracting Officer (CO). The CO may issue an Administrative NTP prior to the Full NTP, which may be used for submittal review and materials/supplies ordering lead time.

b. Contractor shall provide all equipment, materials, supplies, tools, software, supervision, and labor required for this project, which may include, but is not limited to, demolition work, providing negative pressure environment for work, and providing all new equipment, utilities, and room finishes as indicated in the plans, specifications, and this Scope of Work (SOW) per VA construction standards.

c. Safety submittals shall be completed and approved prior to the commencement of on-site construction work.

d. Material selection, equipment, casework, and finishes submittals shall be completed and approved prior to ordering of materials for the project. At least one physical sample of all applicable materials/finishes shall be delivered to the VA COR for review and approval. The VA COR is located at the Sheridan VA Medical Center, at 1898 Fort Road (138), Sheridan, WY, 82801.

e. VA will respond to Requests for Information (RFIs) and review submittals within 14 calendar days after receipt from contractor.

f. The building tenants not in the construction areas will remain at work in the clinic during this project. Patients will remain in the clinic in areas not under construction, so the Contractor must make patient safety and infection control measures a priority. The Contractor shall coordinate work locations and schedules with VA COR so as to minimize impact to building tenants. Contractor shall provide a minimum of 48-hours’ notice to the COR for scheduling their work, so the clinic staff can be informed and notify their patients.

g. All electrical, carpentry, architectural, mechanical work, product design, project management, installation, finishes work, landscaping, and other work needed on this project shall be provided by the Contractor. All required electrical work shall be installed and terminated by the Contractor.

i. No wiring or cabling shall be abandoned in place.

ii. All piping, cabling, and wiring shall be labeled. All cabling and patch cabling shall match the Sheridan VAHCS’s station-standard colors.

iii. Buried utilities must have tracing wire.

h. The installation must, at a minimum, be in accordance with all applicable Department of Veterans Affairs Design Manuals, VA Publications, Master Construction Specifications, Construction Standards, National Fire Protection Association (NFPA), Underwriters Laboratory (UL), International Building Code (IBC), National Electric Code (NEC), all other applicable building codes and standards, and the VA Information Security Handbook 6500.6, 6550.0, etc.

i. The Contractor shall read and be familiar with the most current editions of the applicable codes, standards, guides, and manuals. Sources can be accessed at the VA Technical Information Library Management System (VA|TIL|MS) (https://vatilms.va.gov/). (Give the page a minute to load.)

i. Any penetrations through any floors, ceilings, or walls shall be fire caulked, or otherwise properly fire sealed, and shall be done in this contract to meet VA standards and NFPA standards.

i. Contractor shall utilize the VAMC’s station-standard fire stop products or approved equal product(s). The station-standard products are SpecSeal—fire caulk product is SpecSeal SSS Intumescent Firestop Sealant; and, if needed, the SpecSeal Composite Sheet may be used in areas approved by the COR.

j. The Contractor shall inquire of the COR if any existing equipment, fixtures, hardware, doors, frames, or any other property removed is desired to be retained by the VA for reuse elsewhere within the Sheridan VAHCS, at the time of removal.

i. If the VA desires to retain an item, the Contractor shall deliver it to a location designated by the COR.

ii. If the VA does not desire to retain an item, the Contractor shall dispose of it properly off-station.

k. The new components installed shall be tested and commissioned, re-certified, and/or tested before VA acceptance. All testing parameters shall be provided by the Contractor with source references to the COR and 3rd-party reviewer before testing begins. Copies of all test reports must be provided to the COR.

i. HVAC systems that have changes made to them as part of this project, beyond diffuser replacement, shall be tested and balanced by the Contractor.

ii. Any IT data cables installed or modified as part of this effort shall be tested after installation. Test methods and plans shall be coordinated with the COR.

iii. Fire alarm devices that are tied into the building fire alarm system, that are replaced or relocated as a result of this work, shall be tested. The Contractor shall arrange for all required fire alarm testing. If a building’s fire alarm system is under warranty, testing must be accomplished by the contractor who holds the warranty.

iv. Any fire sprinklers that are relocated as part of this project shall be reviewed and approved by VA Safety prior to installation. All fire sprinkler work shall be coordinated with VA Safety so as to avoid accidentally setting off the system.

l. At the conclusion of the project, the Contractor shall provide the VA with a red-lined set of construction drawings, showing any as-built variations from the plans, as called for in the specifications.

m. The Contractor must repair any damage caused by the Contractor or their subcontractors during this project. Repairs shall be done timely and will be coordinated with the COR. Repairs shall be of equal or better quality and finish than the existing that was damaged.

n. Contractor’s work hours shall be between 8:00am-4:30pm Monday-Friday, unless otherwise coordinated with, and approved in advance by, the COR. Noisy work shall not begin prior to 8:00am.

i. Contractors shall not work on weekends, or federal holidays as specified by U.S. Office of Personnel Management (OPM), unless approved in advance by the COR or CO. For approved weekend or holiday work, Contractor must adjust their workers’ pay accordingly at no additional cost to the VA. (At time of writing, the OPM-specified federal holidays include: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.)

o. The Contractor shall repair any disturbed earth around and in the construction areas. This shall include:

i. Removing any clumps or unwanted rocks that have been brought to the surface.

ii. Filling in all ruts or depressions with approved fill material, such that the areas are level or at the required slope.

iii. Returning the surface cover to what it was before the project, or as called out in the project drawings.

iv. In the case of grass, the contractor shall provide topsoil as necessary to provide a good medium for grass growth. If the area(s) cannot be covered by the VA sprinkler system, then the Contractor shall provide for the watering of the new grass until it is established. Any areas that the grass does not take to shall be reseeded under the warranty period. Excessive weeds, as determined by the COR, will not be accepted.

p. The Contractor shall replace any trees, shrubs, or other plants damaged or destroyed during construction, in kind, at no additional cost to VA. Substitutions must be pre-approved by the COR.

q. Contractor shall obtain and pay for all required federal, state, and/or local permits for this project.

r. Contractor shall obtain utility locates for the project areas before beginning any excavation work.

2. Safety and Security:

a. The Contractor shall follow all safety specifications and shall always have an OSHA-30 certified person on-site, at each work location, overseeing the construction. All other Contractors and subcontractors working on-site shall have at least OSHA-10 certifications. Certification copies shall be provided to the COR prior to beginning work.

b. The Contractor shall submit a Site Safety Plan, tailored for the specific project, to the COR for review and concurrence before beginning work on-site.

c. All soil at the Gillette VA Clinic shall be treated as OSHA ‘Type C’ soil (i.e., no benching). Contractor is responsible for knowing and complying with OSHA requirements as applicable for the project.

d. The Contractor will review the Infection Control Risk Assessment (ICRA) with VA Infection Prevention & Control staff. The Contractor shall implement all protection measures called for as a result of the risk assessment. Some work will be within the clinic, with staff and patients present, so the Contractor shall plan for infection control measures, to include dust containment, sticky walk-off mats, negative pressure with monitoring, use of High-Efficiency Particulate Air (HEPA) filter vacuums, and cleanup to hospital standards.

e. The Contractor shall read and follow the current version of the FMS Safety Plan, which outlines expectations for tool control and safety within the Sheridan VAHCS. Contractor shall distribute the FMS Safety plan to their workers and subcontractors. Contractor shall note this training in their daily logs.

f. For this project, the Superintendent and Site Safety & Health Officer duties may be performed by the same person.

g. General safety requirements: It is vitally important to keep tools and other items, that offer a patient the opportunity for self-harm, under control at all times. Tools, extension cords, and similar items should not be left out unattended where patients can gain access to them. This includes in the open backs of contractor vehicles, trailers, laydown areas, tool carts, etc. Tools should be locked in a job box, some other type of toolbox, or within a trailer or CONEX box that can be secured from unauthorized access as approved by the COR. Contractors shall check their work areas as the day’s work progresses for tools left unattended (e.g., screwdriver rolling under furniture, razor blade left in the grass outside, reels of cords that could hang someone). Large storage containers must be locked if not occupied by a staff member and during overnight. Tools and supplies left out in laydown areas must be monitored, as patients can walk the campus. Also, site cleanliness is an OSHA requirement.

h. Badging requirements: All Contractors and subcontractors must obtain a temporary contractor badge from the VA COR before beginning work on-site. A valid (i.e., not expired), Government-issued, photo ID (such as a Driver’s License) is required to be issued a badge. Contractors who have a valid PIV Badge or CAC Badge will not need to be issued a temporary badge. (Due to this contract being at the Gillette VA Clinic, and not the Sheridan VA Medical Center, VA COR will coordinate with Contractors during the pre-construction meeting for how badges can be obtained.)

i. For Contractors on-site less than 179 calendar days per year, the above will suffice, and Contractor PIV badges are not needed.

1. An exception to this: a Contractor PIV badge is needed (regardless of work length) within IT closets and other designated secure areas. (For IT closets specifically, it is permissible for just one Contractor with a PIV badge to supervise the work of their contractors at all times within the IT closets.)

ii. For Contractors on-site 180 calendar days or more per year, they are required to obtain Contractor PIV badges, which requires fingerprints and a background check process.

iii. Contractor PIV badges are valid for 6 months maximum. It is the Contractors’ responsibility to ensure their badges stay valid and are renewed timely.

iv. Contractor shall check with COR at pre-construction meeting for the most-current badging requirements and for beginning the Contractor PIV badge process, as required.

i. Contractor will be provided space for one Conex/storage container on-site at the Gillette VA Clinic, if necessary, to use during this project. This space will be assigned by the COR or CO after contract award.

3. Phasing

a. There are no prescribed phases for this project.

b. Contractor must submit a proposed schedule for review and approval by both the COR and CO before beginning any work on-site for this project. The Contractor’s schedule must allow for 48-hours’ minimum inspection time by the COR and/or VA for completed work.

c. The Contractor must propose a phasing plan for review and approval by both the COR and CO before beginning any work on-site for this project.

i. The order of work on the different phases shall be coordinated closely with the COR. Contractor shall provide 48-hours’ minimum advance notice of planned work, so COR can inform the staff and occupants in the area.

ii. More than one area may be worked on concurrently. However, Contractor must plan their work to minimize impact to patients and staff to the extent possible, including the duration of work in occupied rooms and patient-care spaces.

iii. Contractor shall provide and post the signage necessary to guide patients to alternate check-in/out areas during construction (e.g., when Reception casework is being repaired/replaced). Signage wording shall be approved by the VA COR and/or clinic staff before posting.

d. Contractor must maintain ADA access to the Patient Restrooms (Rooms 135 and 138), throughout the Waiting Room 102, and all Corridors in the clinic throughout construction. If an exit needs to be blocked, the Contractor must notify the COR at least 48 hours in advance, so an Interim Life Safety Measure (ILSM) can be filed, posted, and implemented.

e. The Contractor’s schedule must allow for 48-hours’ minimum inspection (and cleaning) time by the COR and/or VA for completed work.

f. Contractor shall relocate the existing furniture, per the COR’s guidance, as needed for the staff to have temporary workstations elsewhere while the casework is being repaired/replaced. (VA IT staff, or Clinic staff, will relocate computer workstations and phones as required.)

Work shall include:

Base Bid:

Contractor’s work shall include all items listed herein this SOW and in the drawings, specifications, and details provided, unless items are specifically called out as VA-provided materials or labor.

**Contractor shall field verify all quantities, sizes, dimensions, and field conditions and receive approved submittals before ordering or using products and supplies for this project.

Alternates:

There are no additive/deductive bid alternates for this project.

Description of work:

The existing downspouts at the Gillette clinic have elbows just above the ground and surface drain without splash blocks into rock planter beds. The clinic has had issues with settling in the planter beds and water infiltrating its basement due to drainage issues. This project shall correct the existing downspouts, so they drain properly away from the building.

The west exterior door and frame have settled since the building was constructed in 2009. This has caused intermittent issues with the door operation and its hardware. Contractor shall demolish and replace this existing door and its frame, as well as all associated hardware and accessories needed for a fully-functional, compliant, and safe system. The existing door is insulated hollow-metal and has a powered door operator with ADA push buttons. Contractor shall make the adjustments necessary to ensure the new door and frame are plumb and level. Contractor shall also replace the existing concrete door sill and sill plate. Work shall be according to the drawings, details, and specifications.

The existing casework at the Gillette clinic’s Reception area (“Room 104”), HIPPA check-in area (“Room 103”), and Nurses Station (“Room 107”) shall be demoed, procured, and replaced per the drawings, details, and specifications for this project. The existing casework is damaged in areas, particularly its laminate finishes. This is an infection prevention and control issue because it cannot be cleaned properly with healthcare-grade cleaners. Also, a few areas may present safety hazards where the laminate is peeling or where the casework has been damaged. These need to be corrected to ensure staff, Veteran, and visitor safety into the future and to extend the life of the casework.

Contractor shall install, or relocate existing, power and data outlets for the workstations per the drawings, details, and specifications. Contractor shall demo and replace the finishes (e.g., flooring, paint) as scheduled in the project plans.

The Contractor shall provide storage for all materials, equipment, and new furniture until they are installed. The furniture storage must be climate-controlled and meet the manufacturers’ specifications to protect the furniture and finishes from damage. The existing furnishings within scope that are not scheduled for re-use shall be retained for VA use elsewhere within the clinic or VAHCS.

List of VA-Provided Items/Services:

1. The VA will provide and install the desktop sit-to-stands.

2. VA IT will provide and install the workstation computers, phones, and patch cabling from the walls to the workstations.

3. VA will provide and install surge protectors for the workstations if needed.

4. VA COR works in Sheridan, WY but will make periodic trips to Gillette as needed for coordination and quality assurance. (Contractor must be responsible for quality control.)

End of Statement of Work

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR QUOTE

This is a Request for Quote in accordance with FAR Part 13. Potential offerors must follow all instructions to be compliant with the solicitation.

It is the responsibility of the offeror to verify that their offer is complete. The offeror is responsible for submitting all required forms and documents with the offer.

The Government will award a single contract resulting from this solicitation to a responsible SDVOSB or VOSB offeror whose offer conforming to the solicitation will be most advantageous to the Government based on Past Performance and Price.

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4. Certified SDVOSB/VOSB listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128). A joint venture may be considered eligible if it meets the requirements in 13 CFR part 128, and the managing joint venture partner makes the representations under VAAR 819.7003 paragraph (b). An offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the VOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETCERT.

I.3A SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation.

I.4A SELECTION CRITERIA/QUOTE PREPARATION INSTRUCTIONS

Quotes will be evaluated in accordance with FAR 13.106 Simplified Acquisition Procedures Award will be made based on the following factors:

Factor 1 - Past Performance Factor 2 - Price Offerors are encouraged to provide their best offers with the past performance information requested for evaluation. The Government, based on the offered material presented, will award to the offeror that best demonstrates to be most advantageous for the Government.

Factor 1 - Past Performance: Offerors shall provide past performance information on two (2) federal, state, local government or private contract of similar type, scope, size, and complexity. For purposes of this evaluation, a relevant project is further defined as completing construction modifications in a medical facility environment. Project shall have a minimum amount of $25,000.00 or more and completed within the past five years from the date of issuance of this RFQ. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the quote. The Government may also evaluate recent and relevant past performance, based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THE OFFEROR CANNOT PROVIDE A CPARS FOR PROJECTS LISTED IN FACTOR 1, then the offeror shall submit Past Performance Questionnaires (PPQ).

Completed PPQs should be submitted directly from your client via email to Elia Laritza Ruiz Manzo at Elia-Laritza.Ruiz-Manzo@va.gov. If you have any questions, please contact Elia Laritza Ruiz Manzo at Elia-Laritza.Ruiz-Manzo@va.gov. If the offeror is unable to contact a client for a project(s) before closing date, the offeror should complete and submit with the quote the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires.

Basis of Evaluation: Past Performance will be evaluated in accordance with FAR 13.106-2 and award will be made to the offeror presenting the best value to the Government.

The Government also reserves the right to award to the lower priced offeror with lower past performance rating if the Contracting Officer (CO) determines the price difference does not merit awarding to the higher priced offeror. In that event, the CO shall make an integrated assessment best value award decision.

Factor 2 - Price: Offerors shall provide pricing as requested in the Schedule of Service identified within the SF 1442 Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $100,000 and $250,000 I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the SF 1442, Solicitation, Offer and Award.

I.5B QUOTE REQUIREMENTS

General – Past performance information, Price proposal with Prime and Sub Contractor Construction Breakdown shall be submitted in response to this solicitation. Quotes shall be submitted via email to Elia-Laritza.Ruiz-Manzo@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Quote can be submitted in one email if 15MB or less. All proposals over $150,000.00 require a digital Bid Bond with wet signatures and surety seals, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the offer price. This shall be included with the submitted proposal. Failure to furnish the required bid guarantee in the proper form and amount, by the solicitation due date/time, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. See FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. Electronic copies of the quotes will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Quotes shall be received by 10:00 am MT on January 9, 2026. There will be no public opening. Submit quotes to: Elia-Laritza.Ruiz-Manzo@va.gov.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB Or VOSB status if they have not already done so.

Or Meet Federal Acquisition Regulation (FAR) class deviation regarding certification of Service-Disabled Veteran Owned Small Business concerns as per CAAC Letter 2024-02, effective January 1, 2024, until SAM.gov is updated to reflect the SBA’s certification or otherwise rescinded.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

I.6B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

1. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

1. Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

1. Please note that we can no longer accept .zip files due to increasing security concerns.

1. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed 15 megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF 1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipients “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission.

1. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

1. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus, or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR 15.207(c).

1. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet, and the spreadsheet saved in PDF format to ensure that your quote is readable.

1. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.2 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.3 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) Site visits may be arranged during normal duty hours by contacting:

Name: Jennifer Crecelius Address: Gillette VA Clinic 604 Express Drive, Gillette, Wyoming 82718.

Meet outside in Front of the clinic on December 9 At 11 am MT.

Telephone: (307) 461-7089 (End of Provision)

2.4 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

2.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer.