36C25925Q0740 0001.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer John Cheng John.Cheng2@va.gov 303-712-5776

PLACE OF PERFORMANCE

VA Salt Lake City Health Care System

George E. Wahlen Medical Center

500 Foothill Boulevard

Salt Lake City UT

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

SEE ATTACHMENT(S)

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 04-23-2026

36C259-26-AP-0143

660-26-1-5030-0001 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25925Q0740

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-28-2026 12:00 PM CDT X The purpose of this amendment is to extend the due date for quotes to 04/28/2026, 12:00 PM CST and to provide answers to questions asked.

All other terms and conditions remain the same.

Questions and Answers for solicitation 36C25925Q0740 | Fire Alarm-Fire Suppression Services

1. Can you please clarify if the VAAR 852.219-75 / VA Notice of Limitation of Subcontracting still applies to this solicitation?

a. No, because the Solicitation is Open Market unrestricted.

2. Why is the Solicitation an open market procurement rather than an SDVOSB set-aside?

a. Based on reviewing responses to the sources sought it is evident the that the “primary and vital work” of the requirement would be performed by subcontractor(s) that are not a SDVOSB or a VOSB. Based on the ostensible subcontractor rule, Limitations on Subcontracting, and the overall market research, the VA has determined that the VA rule of Two was not met and neither 2 or more Small Businesses were found to intend to perform “primary and vital work” for the requirement either; therefore, the VA determined that the requirement shall be competed through an open market unrestricted solicitation.

3. Is the solicitation is going to be a Service disabled veteran set aside?

a. No, because the Solicitation is Open Market unrestricted.

4. What is the current inspection schedule?

a. Please review the solicitation’s Statement of Work (SOW) requirements. Paragraph 3.1.3 Inspection and Testing Schedule. The paragraph has the link to The Joint Commission (TJC) Inspection and Testing Schedule and the subparagraphs below has the general summary and schedule of each standard for the requirement.

5. Are there any projects that might prevent the contractor from performing the regular inspection schedule?

a. No. However, per the SOW, the Contracting Officer’s Representative (COR) and the Contractor would schedule inspections.

6. When was the last Smoke Damper testing performed and can you provide a list of them?

a. The VA Salt Lake City Health Care System’s Fire and Smoke Damper inspection and testing were performed on 3/23/2022 – 3/29/2022 for Building 14, on 4/8/2022 for Building 1, and on 6/21/2022 for Building 3.

7. What is the current inspection cycle for Smoke and fire dampers?

a. Please review the SOW, paragraph 3.1.3.1.11., it states “EC 02.03.05 EP 18 = Smoke and fire dampers tested to verify full Closure (1 year after install, at least every 6 years thereafter)”

8. Are there any current Tenant Improvements (Tis) with Siemens that the contractor will have to navigate?

a. Not at this time

9. Can the VA verify how many kitchen hoods will be included in the scheduled inspections?

a. Two each in buildings 5 & 8. These need to be cleaned and inspected twice a year.

10. How many of the buildings on the campus have active fire suppression systems?

a. 19 (one is slated for demolition next year)

11. Can the VA verify the date of the last 5 year internal inspections on the fire suppression systems?

a. September 2025

12. Will there be any Infection Control Risk Assessment (ICRA) requirements while doing the inspections?

a. No, not during inspections. Potentially yes, if doing repair work, especially if it happens to be emergency repairs.

13. Does the Prime Contractor have to have a employee with the subcontractors at all times while the inspections are being done?

a. No, the Prime Contractor does not have to have their employee with their subcontract at all times while inspections for the requirement is being performed, but the subcontractor must be qualified in accordance to the SOW requirements.

14. On the annual inspections can they be done during normal business hours or do we need to plan for after hours and weekends?

a. General rule of thumb is we prefer M-F 0800 – 1600 for all scheduled work to include annual inspections. Getting into the Operating Rooms can be a challenge and we have historically found it easier to do those on the weekends. The OR schedule and operations are pretty much inviolable. If we plan accordingly (like three months out) we might be able to get normal business hour access to the OR (or a Federal holiday that the public doesn’t get). After hours work will be for hood cleanings and inspections (building 8 after 1500 and building 5 after 1800) or emergency work.

15. Is this a new requirement, or is there an incumbent contract? If there is an incumbent, could the Government please provide the current contract number?

a. The Fire Alarm and Fire Suppression Maintenance and Support Services requirement that has the Statement of Work (SOW) overhauled based on the VA Salt Lake City Health Care System (SLCHCS) is a follow-on new requirement, so the previous contract number and incumbent information is not relevant for this solicitation.

16. The Solicitation outlines a Base Year period of 05/01/2026 – 04/30/2027. Will this start date be adjusted based on the actual date of the contract award?

a. The base year start date of the contract would be adjusted if the contract award date is after 5/1/2026, but the current base period for this solicitation start date remains 5/1/2026.

17. The Solicitation is issued as open market unrestricted. However, the instructions for Volume IV require the completion of VAAR 852.219-75 (Notice of Limitations on Subcontracting). Since limitations on subcontracting typically do not apply to unrestricted solicitations, could the Government confirm if this procurement will remain unrestricted, or if it will be revised to a Small Business or SDVOSB set-aside? If it remains unrestricted, will the Government remove the VAAR 852.219-75 requirement from the instructions?

a. This Solicitation does not incorporate VAAR 852.219-75, and the Limitations on Subcontracting is not required for this Open Market unrestricted solicitation.

18. Are responses to service calls paid for under CLINs X005 and X006 for emergency unscheduled maintenance?

a. Yes, CLINs X005 and X006 for emergency unscheduled maintenance would be the annual allowance for onsite unscheduled (non-PM) maintenance service calls.

19. Is there a specific Government-mandated database or software system the Contractor must use to record and manage MITMR results by UID?

a. No specific government database, per the SOW the Contractor must provide the reports of the MITMR to the COR. (Note: Sure if that is your intention)

20. Because the facility utilizes a Siemens Cerberus Modular Alarm System, are there any ongoing construction projects or tenant improvements where the local Siemens branch is currently contracted to install new devices or perform system upgrades? If so, will the awardee be required to integrate or coordinate with these ongoing projects?

a. Currently, there are no known ongoing projects that are impacting the requirement; however, if that changes, then the COR would update the contractor.

See attached document: VAMC Salt Lake City Fire and Smoke Damper List.

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Amendment to a Previous Combined Solicitation