36C25924R0105.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25924R0105 X 660-23-104 and 112 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Ilze Karklins-Powers 307-433-3727 The contractor shall furnish all labor, equipment, materials and supervision to complete the following project at the George E Wahlen VAMC located at 500 Foothill Drive, Salt Lake City, UT 84148.

Projects - 660-23-104 Upgrade Exterior Wayfinding and 660-23-112 Upgrade Interior Wayfinding

This project is described in the Statement of Work beginning on page 6.

Project magnitude is estimated between $5,000,000 and $10,000,000.

The NAICS code is 236220 with a business size standard of $45M.

A site visit will be offered on July 10, 2024 at 11:00 AM MT. Location - Bldg. 6 Engineering Conference Room.

Parking is available on the south side of the building.

Questions are due no later than 1:00 PM MT on July 15, 2024. Please submit questions to ilze.karklins-powers@va.gov

The closing date of this solicitation is 1:00 PM MT on July 31, 2024. Please submit proposals to ilze.karklins-powers@va.gov

The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

X X 52.211-10 X 13:00

MDT

07-31-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin

TX

78714-9971

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

660-23-104 Upgrade Exterior Wayfinding

PoP - 300 days after NTP PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

660-23-112 Upgrade Interior Wayfinding

PoP - 300 days after NTP PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

This requirement will address Wayfinding for the Exterior and Interior of the George E Wahlen VAMC. The two areas are listed as separate project numbers and will be priced separately for funding purposes only. Each will have its own purchase order number and invoicing shall be submitted accordingly.

A.4 Statement of Work – 660-23-104 Update Exterior Wayfinding

Page 1 of Page 1 of 660-23-104 Upgrade Exterior Wayfinding

1. Purpose of the project: This project is in-line with the VA’s continuing effort to improve the environment of care and significantly improves the ability for patients and visitors to navigate more efficiently throughout the campus, reducing stress on both patients and staff. This project will also improve existing non-wayfinding signage.

2. Background: The current Salt Lake City Veteran Affairs exterior signage and wayfinding is outdated, inaccurate, and in need of replacement.

Scope and methodology The awarded firm shall program, procure, and install all new exterior signage, as outlined in Attachment 01 ‘Exterior Signage Schedule’, in accordance with Attachment 02 ‘Exterior Signage Drawings’.

Exterior Sign Identification This will involve programming and sign location plans being prepared, including a complete sign message schedule identifying each sign, its message, and its type. The contractor will be responsible to have stamped signed drawings for signage requiring footings. All work shall follow Architectural Barriers Act Accessibility Standard (ABAAS), as applicable. The electrical conduit and power for the illuminated products is not within the scope of work, although any electrical connections on any product shall be capped for future electrical connections. The awarded firm shall program and coordinate the final installation locations and obtain approval from the COR prior to any permanent work being installed. The final acceptance shall be approved by the COR. The intent is to provide all the signage and wayfinding products as shown in the attachments, to a professional finish, including patching all demolished or altered finishes. The printed message on each product shall be approved by the COR in advance. The VA may provide the wording for each sign prior to award or during coordination meetings with the awarded firm.

Directional and Wayfinding Signage The awardee shall perform a site verification of the entire 89-acre external campus. These signs shall be programmed, manufactured, and installed in accordance with the VA signage requirements and standards, including a complete sign message schedule identifying each sign, its message, font, font size, materials, dimensions of sign, brand, etc. The VA COR, VA Police, and Life Safety team shall approve this list before the signs are procured. Sign location plans shall be prepared showing the placement and location of all signs. All signage, graphics, and terminology should follow and be in line with the wayfinding guidelines developed by the VA (VA Salt Lake City – Exterior Sign Standard) as well as all applicable traffic and VA Standards. This contract will not include new electrical conduit or electrical design. The contractor shall not install or furnish any electrical components of the signs as outlined in the VA Salt Lake City – Exterior Sign Standards.

Life Safety and Regulatory Signage The awardee shall program, procure, and install new life safety, and regulatory signs. These signs shall be programmed, manufactured, and installed in accordance with life safety, code, traffic codes, and regulations. This will involve programming and sign location plans being prepared for regulatory, code, and life safety for approval of the VA COR, VA Police, and Life Safety team.

Brand Name or Equal The signage drawings provided in the “VA Salt Lake City – Exterior Sign Standards” shall serve as a basis for design. The signage for this project is a “brand name or equal” requirement. The salient characteristics that shall be met are the sizes, fonts, and sign plate materials outlined in the “VA Salt Lake City – Exterior Sign Standards”. The signage shall also be equal in legibility and function. This solicitation provision requires that the offeror’s proposals indicate each product that is being offered as an “equal” product.

SITE INVESTIGATION/ REPORT:

The contractor shall survey current exterior signage and wayfinding methods at the VA Salt Lake City Health Care System (VA SLCHCS) facility in Salt Lake City, UT.

I. Review existing signage and Wayfinding/documentation:

A. Existing documentation shall be used as to locate and identify the existing signage.

B. The survey shall include the location, type, and verbiage on the sign.

C. Consolidate all information collected from existing data and new information collected via physical inspection and verification, to be included in a report of conditions.

II. Survey Narrative: A narrative report defining the proposed survey approach and schedule shall be provided to the COR for approval and access requests. Contractors shall coordinate access to each location in advance, to avoid interrupting medical center operations.

A. Once submitted, a meeting will be held to discuss the preliminary schedule and coordination plan with VA SLCHCS staff for access to each location.

B. The survey narrative must be approved by the COR before the physical inspection component of the survey begins.

III. Investigation Report: Microsoft © Excel spreadsheet/ PDF including photos, to include:

A. Shall quantify and identify all signs, materials, verbiage on the sign, dimensions, and include a picture of each sign.

B. The contractor shall identify where additional signage may be needed. Contractor is also required to identify signage that is repetitive.

C. The signage shall be organized in the Excel/ PDF sheet in a logical order.

IV. Drawing Sheets of Proposed Signage A. Drawings of signage should be detailed. Drawings should be scaled and include fonts, size of font, material, exploded details, mounting instructions, colors, universal icons, details of hazardous chemicals, instructions of height/ position of mounting, scaled details, graphics, keys, and finishes. Contractor shall use the study conducted by Creative Signage for the following details (VA Salt Lake City – Exterior Sign Standards).

B. Drawing sheets shall be provided to the COR as a ‘.pdf’ in full color and to scale.

C. Drawings shall contain sufficient detail as determined by VA COR, to properly understand and identify area detail and exact locations of all components of the signage and wayfinding.

Requirements

1. The contractor shall show a detailed containment plan for infection control and hazmat control. This plan shall be detailed showing locations and what infection and hazmat control requirements are to be used for each area of installation and demolition. Safety and infection control requirements shall be enforced for the duration of the project, regardless of any disruptions, to protect patients, visitors, VA staff, and contractors/ subcontractors. The contractor shall be responsible for the site during construction and shall ensure all contractor employees and subcontractors always adhere to all safety and infection control requirements.

2. The contractors working hours will be 7:00am to 4:30pm Monday through Friday. All federal holidays there will be no work conducted unless approved in writing by the COR and CO. Due to the nature of the work being conducted on the grounds of an active hospital the working hours may vary to cause minimal disruption to the hospital. Any working hours outside of the allotted times will need to be approved by the COR and CO and scheduled two weeks in advance. Work outside of these hours not to be an additional cost to the VA.

3. The contractor must always wear the appropriate Personal Protection Equipment (PPE) and badges provided in a visible location when on site.

4. The contractor is required to attend a weekly review meeting after each stage during the construction process and provide meeting minutes to the VA COR for approval and distribution. Contractor is required to provide a printed copy report for each meeting.

5. The contractor will be required to provide an updated detailed schedule weekly Monday Morning by 9:00am. The contractor must always submit a hard and digital copy weekly for the VA COR to approve.

6. The contractor shall submit all RFI’s related to the design of wayfinding signage and signage to be installed for approval.

7. Ensure all signage is installed per seismic codes, standards, and specifications. All signs must be leveled and mounted properly and approved by the COR.

Contractor Laydown Area The Contractor shall coordinate with the VA COR to identify the appropriate location(s) for the Construction Contractor’s laydown area, to be incorporated into the drawings and specifications as appropriate. This must account for any parking spaces that will be unavailable during construction. Laydown area space is limited, and contractor must be made aware of this.

Meeting/Conference/Conference Call Minutes The contractor shall attend weekly project meetings during the life of the project and record all meeting/conference/conference call minutes and provide an electronic copy of these minutes in Adobe PDF format to the VA COR within two (2) working days after each meeting.

A. Action Item List As part of the meeting/conference call minutes, the contractor shall maintain a formal “living” action item list containing, as a minimum, the following information:

i. Action Item Number

ii. Date Identified

iii. Complete Description of the Action Items

iv. Name of person and organization responsible for resolution of the Action Item Final Resolution and Date of Resolution for each Action Item Professional and Technical Accuracy The contractor shall be responsible for the professional and technical accuracy of all work and material furnished, as well as the coordination of all data, reports, and other items that are required in this Statement of Work. Contractor and subcontractors assigned shall meet the professional requirements identified by the State of Utah.

a. The contractor shall correct any errors and deficiencies in their performance without additional cost to the Government.

b. Immediately upon award, the contractor shall apply for all the necessary passes for personnel and vehicles to enter the VA premises in accordance with the latest applicable requirements. The COR can assist with coordinating this process upon request.

RFIs and Submittals The Government review time will be 10 business days after submittals are received.

Performance Period: 300 calendar days after the NTP is issued.

End of Statement of Work A.5 Statement of Work - 660-23-112 Upgrade Interior Wayfinding

660-23-112 Upgrade Interior Wayfinding

3. Purpose of the project: This project is in-line with the VA’s continuing effort to improve the environment of care and significantly improves the ability for patients and visitors to navigate more efficiently throughout the campus, reducing stress on both patients and staff. This project will also improve existing non-wayfinding signage.

4. Background: The current Salt Lake City Veteran Affairs interior signage and wayfinding is dated, inaccurate, and in need of replacement.

Scope and methodology: The awarded firm shall program, procure, and install all new exterior signage, as outlined in Attachment A ‘Interior Signage Schedule’, in accordance with Attachment B ‘Interior Signage Drawings’. The scope of this project includes Site Verification of all existing spaces within the existing interior Room Signage, Wayfinding/Directional, Life Safety signage, etc. for Buildings 1, 14, 2, 3, 4, 5, 6, 7, 8, 9, 16, and 47. The awarded firm shall program and coordinate the final installation locations and obtain approval from the COR prior to any permanent work being installed. Removal of existing signage and wall restoration will also be required as part of the scope. This will include painting, patch work, sanding, and etc. The final acceptance shall be approved by the COR. The intent is to provide all the signage and wayfinding products as shown in the attachments, to a professional finish, including patching all demolished or altered finishes. All work shall follow Architectural Barriers Act Accessibility Standard (ABAAS), as applicable. The VA may provide the wording for each sign prior to award or during coordination meetings with the awarded firm.

Interior Room Identification The awardee shall program, procure, and install new interior room and identification signs in buildings 1, 2, 3, 4, 5, 6, 7, 8, 9, 14, 16, and 47. This will involve programming and sign location plans being prepared, including a complete sign message schedule identifying each sign, its message, and its type.

Directional and Wayfinding Signage The awardee shall perform a site verification of all buildings listed, program, procure, and install new directional and wayfinding signs. These signs shall be programmed, manufactured, and installed in accordance with the VA signage requirements and standards, including a complete sign message schedule identifying each sign, its message, font, font size, if Barile is used, materials, dimensions of sign, brand, etc. The VA COR, VA Police, and Life Safety team shall approve this list before the signs are procured. Sign location plans shall be prepared showing the placement/ location of directional signs. All signage, graphics, and terminology should follow and be in line with the Wayfinding guidelines developed by the VA (VA Salt Lake City - Interior Sign Study).

Life Safety and Regulatory Signage The awardee shall program, procure, and install new life safety, and regulatory signs. These signs shall be programmed manufactured and installed in accordance with life safety, code, and regulations. This will involve programming and sign location plans being prepared for regulatory, code, and life safety for approval of the VA COR, VA Police, and Life Safety team

Visitor Guide & Pre-Visitation Map Awardee shall make a new visitor guide with a 3D campus rendering, directory listing, and stylized interior floor plans for Buildings 1, 14, and the connecting corridors. The guide shall be legible for those with deterring eye site and approved by the VA COR. The guide shall also be accessible by a QR code as well. Included in the design an initial run of 4,000 physical copies must be printed for VA use.

Brand Name or Equal The signage drawings provided in the “VA Salt Lake City – Interior Sign Study” shall serve as a basis for design. The signage for this project is a “brand name or equal” requirement. The salient characteristics that shall be met are the sizes, fonts, and sign plate materials outlined in the “VA Salt Lake City – Interior Sign Study”. The signage shall also be equal in legibility and function. This solicitation provision requires that the offeror’s proposals indicate each product that is being offered as an “equal” product.

SITE INVESTIGATION/ REPORT:

The contractor shall survey current interior signage and wayfinding methods at the VA Salt Lake City Health Care System (VA SLCHCS) facility in Salt Lake City, UT.

V. Review existing signage and Wayfinding/documentation:

D. Existing documentation shall be used as to locate and identify the existing signage.

E. The survey shall include the location, type, and verbiage on the sign.

F. Consolidate all information collected from existing data and new information collected via physical inspection and verification, to be included in a report of conditions.

VI. Survey Narrative: A narrative report defining the proposed survey approach and schedule shall be provided to the COR for approval and access requests. Contractors shall coordinate access to each location in advance, to avoid interrupting medical center operations.

C. Once submitted, a meeting will be held to discuss the preliminary schedule and coordination plan with VA SLCHCS staff for access to each location.

D. The survey narrative must be approved by the COR before the physical inspection component of the survey begins.

VII. Investigation Report: Microsoft © Excel spreadsheet/ PDF including photos, to include:

D. Shall quantify and identify all signs, materials, verbiage on the sign, dimensions, and include a picture of each sign.

E. The contractor shall identify where additional signage may be needed. Contractor is also required to identify signage that is repetitive.

F. The signage shall be organized in the Excel/ PDF sheet in a logical order.

VIII. Drawing Sheets of Proposed Signage A. Drawings of signage should be detailed. Drawings should be scaled and include fonts, size of font, material, exploded details, mounting instructions, colors, universal icons, details of hazardous chemicals, instructions of height/ position of mounting, scaled details, graphics, keys, and finishes. Contractor shall use the study conducted by Creative Signage for the following details (VA Salt Lake City – Interior Sign Study).

B. Drawing sheets shall be provided to the COR as a ‘.pdf’ in full color and to scale.

C. Drawings shall contain sufficient detail as determined by VA COR, to properly understand and identify area detail and exact locations of all components of the signage and wayfinding.

Requirements

8. The contractor shall show a detailed containment plan for infection control and hazmat control. This plan shall be detailed showing locations and what infection and hazmat control requirements are to be used for each area of installation and demolition. Safety and infection control requirements shall be enforced for the duration of the project, regardless of any disruptions, to protect patients, visitors, VA staff, and contractors/ subcontractors. The contractor shall be responsible for the site during construction and shall ensure all contractor employees and subcontractors always adhere to all safety and infection control requirements.

9. The contractors working hours will be 7:00am to 4:30pm Monday through Friday. All federal holidays there will be no work conducted unless approved in writing by the COR and CO. Due to the nature of the work being conducted on the grounds of an active hospital the working hours may vary to cause minimal disruption to the hospital. Any working hours outside of the allotted times will need to be approved by the COR and CO and scheduled two weeks in advance. Work outside of these hours not to be an additional cost to the VA.

10. The contractor must always wear the appropriate Personal Protection Equipment (PPE) and badges provided in a visible location when on site.

11. The contractor is required to attend a weekly review meeting after each stage during the construction process and provide meeting minutes to the VA COR for approval and distribution. Contractor is required to provide a printed copy report for each meeting.

12. The contractor will be required to provide an updated detailed schedule weekly Monday Morning by 9:00am. The contractor must always submit a hard and digital copy weekly for the VA COR to approve.

13. The contractor shall submit all RFI’s related to the design of wayfinding signage and signage to be installed for approval.

14. Ensure all signage is installed per seismic codes, standards, and specifications. All signs must be leveled and mounted properly and approved by the COR.

Contractor Laydown Area The Contractor shall coordinate with the VA COR to identify the appropriate location(s) for the Construction Contractor’s laydown area, to be incorporated into the drawings and specifications as appropriate. This must account for any parking spaces that will be unavailable during construction. Laydown area space is limited, and contractor must be made aware of this.

Meeting/Conference/Conference Call Minutes The contractor shall attend weekly project meetings during the life of the project and record all meeting/conference/conference call minutes and provide an electronic copy of these minutes in Adobe PDF format to the VA COR within two (2) working days after each meeting.

B. Action Item List As part of the meeting/conference call minutes, the contractor shall maintain a formal “living” action item list containing, as a minimum, the following information:

v. Action Item Number

vi. Date Identified

vii. Complete Description of the Action Items

viii. Name of person and organization responsible for resolution of the Action Item Final Resolution and Date of Resolution for each Action Item Professional and Technical Accuracy The contractor shall be responsible for the professional and technical accuracy of all work and material furnished, as well as the coordination of all data, reports, and other items that are required in this Statement of Work. Contractor and subcontractors assigned shall meet the professional requirements identified by the State of Utah.

c. The contractor shall correct any errors and deficiencies in their performance without additional cost to the Government.

d. Immediately upon award, the contractor shall apply for all the necessary passes for personnel and vehicles to enter the VA premises in accordance with the latest applicable requirements. The COR can assist with coordinating this process upon request.

RFIs and Submittals The Government review time will be 10 business days after submittals are received.

Performance Period: 300 calendar days after the NTP is issued.

End of Statement of Work

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Ilze Karklins-Powers, ilze.karklins-powers@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevancy– includes performance of general construction of a project within an active medical facility at a value of at least $1,000,000 or more.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s past performance will be used as a means of evaluating the offeror’s probability to successfully meet the requirements of the RFP.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0. If an offeror’s EMR is above 1.0, the offeror must submit a written explanation of the EMR from its insurance carrier on the insurance carrier’s letterhead, describing the reasons for the EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Offerors who fail to meet any special standard of responsibility may not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $5,000,000.00 and $10,000,000.00

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email to ilze.karklins-powers@va.gov Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 1:00 P.M. Mountain Time on July 31, 2024. There will be no public opening of the proposals. Submit proposals to: ilze.karklins-powers@va.gov .

Submit bid bonds to:

Department of Veterans Affairs ATTN: Ilze Karklins-Powers (90C) 2360 E. Pershing Blvd.

Cheyenne, WY 82001

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8 of this solicitation.

Offerors must also include a signed Limitation on Subcontracting (852.219-75) with their proposal.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) through the SBA certification database via 13 CFR Part 128, VAAR 819.7011, and VAAR 819.7003 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the SBA certification database at the time of offer submission. Failure to be both VERIFIED by SBA and VISIBLE on the SBA certification database at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals.