36C25924R0105 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 660-23-104 and 112 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village

CO

80111 To all Offerors/Bidders

36C25924R0105 06-28-2024

X X X

August 13, 2024 13:00 PM MT This amendment is created to provide the following:

1. An extension for the proposal due date to August 13, 2024 at 13:00 PM MT.

2. Responses to RFIs submitted for this solicitation. See page 2.

CONTINUATION PAGE

36C25924R0105 Amendment 0003 RFI Responses

1. Do you have any engineering drawings for the freestanding signs?

Reference VA Signage Design Manual 2.5.7 for installation details. Please see attachment PG 18-10 Signage Design Manual.

2. The design for the exterior signs call for routed out aluminum faces with white copy. I assume that we are just backing up the routed-out aluminum faces with white acrylic. Is this assumption correct?

Yes.

3. Do you have a spec for the Electronic Message Unit. It notes that it should have cellular communication controls. However, it doesn't mention anything about the resolution (pixel pitch) of the sign.

Please see attachment PG 18-10 Signage Design Manual, page 589. Please refer to sections 2.5.6 & 2.5.7 for installation details. Pixel pitch 8mm or better.

4. Do they have callouts for the type of brick on the base of signs?

Match campus brick color and style.

5. With the brick sign bases, we often fabricate a steel frame, prime, and paint the frame, clad it with DuraRock and then skin it with brick. Would this be an acceptable method of construction, or would you prefer a CMU base clad with brick?

CMU Base.

6. At the back of the exterior signage drawings, there are stop signs and street name signs. These signs are mounted on decorative poles. Is there a spec for the poles (manufacturer and product number) that you would like us to use, or would you just like us to find something similar?

The attachments are provided as a basis for design, and alternates are acceptable if they meet VA requirements. During pre-fabrication, the contractor shall provide a submittal with the proposed signage. More details on this submittal can be found in [101400 Exterior Signage (readme)] specifications.

7. There were no VA Specifications (incl. Division 1) provided, and the Drawings provided are in the form of Shop Drawings from a vendor (Creative Signage) who apparently prepared a previous estimate for this work. RFP, A.4 Statement of Work, states that the Contractor shall provide stamped drawings for signage requiring footings. Is the VA considering this project a Design-Build and that the full Specifications and Drawings are to be prepared by the Offeror?

The awardee will be expected to follow the VA Signage Design manual and typical installation methods. This is not a design build requirement.

8. If the VA is considering this project a Design-Build and the Contractor is to prepare stamped Drawings and complete Specifications, will the VA add sufficient time for the investigation and preparation of these drawings, including the various VA review phases?

This is not a design build requirement.

9. Will the VA clarify if any Hazardous Materials are expected to be encountered or disturbed during the course of this project? If so, will the VA provide a current HAZMAT Survey for this campus?

Please see [Asbestos Maps/Asbestos Bldg #]

10. Since this is a comprehensive package and every sign is being updated (no matching on this scope), would the VA consider alternates that would offer a better value to the VA that is still updateable and meets all VA guidelines?

Yes.

11. Is there a site plan showing all the existing signs, so we know where these are all to be installed?

Site investigation to determine all existing sign locations, and program new locations are within the scope of this project.

12. It looks like the call out for each sign schedule document does not match the actual drawings and many are missing. Example DW-03 is missing from schedule - DW-08 is ADA Room # on Dwg but Baby Changing on schedule - Can we get the schedule and drawings match? accurate?

Quantities and descriptions are correct on the schedule.

13. Is there any risk of running into Asbestos or Lead in any of the buildings for the removal of old signs and install of the new? If so, please provide Hazardous materials reports.

Please see [Asbestos Maps/Asbestos Bldg #]

14. Will the new signs be installed in the exact same place as the old ones on the interior or will there need to be wall repair done at each location? None of that is shown on the drawings.

Minor wall repair expected at each location.

15. Can the VA confirm that the entire area where interior signs are to be installed will be vacated during construction?

No areas will be vacated during construction.

16. Will we need to use any type of ICRA barrier when removing and installing interior signage? If so in which buildings, which floor, and what areas?

ICRA Requirements will be provided as an amendment to this solicitation. Please see attachment [ICRA for Wayfinding Project] for details.

17. Will the site require Traffic or Pedestrian Control for the Exterior Signage /Earthwork / Groundwork?

Yes.

18. There is a lot of groundwork that is to be done, are there any as builts that we could have that depict any conflicts with underground utilities of any type?

Yes, and excavation permits will be required. Please see [Campus Utilities (Reduced File Size)] for underground utility locations.

19. On the exterior signs where we are removing old signs and replacing with new, do we have to remove entire old sign including footing or can it be cut off at grade and new sign installed in close proximity to the old one?

Old footings to be removed, back filled with native soil, and topped to match existing landscape.

20. Does the VA want to keep or recycle any non-hazardous items of materials removed from demolition? Or will all non-hazardous items and materials be allowed to be sent directly to the landfill?

Recycle to the greatest extent possible.

21. What type of surface are the Skyline letters and logo being installed on? How thick is that wall?

Foam panel with stucco. Sign will require stamped engineering drawings and connect to steel behind the wall. Wall is approximately 12in thick.

22. Will the VA clarify if the Contractor’s Site Superintendent, if duly qualified, may also serve in the roles of SSHO and CQC, or will a separate individual be required for either of these two rolls? If so, how much time per week is each required to be on site during construction?

The Superintendent may share the role of the SSHO. The Superintendent may not serve the role as the QCM. The QCM may share the role of the SSHO. The Superintendent and QCM shall be on site during all periods of construction.

23. Is there a location specified for Construction trailer available and does that location have the temporary power required already set up and ready to go? Or will we have to use a generator to power construction Trailer? If so, where is this location and what is the largest trailer that would fit?

Yes, there is space available for a trailer. Power connection to be provided.

24. Will the VA clarify if the VA or the Contractor will engage the Laboratory Testing for this project?

Contractor.

25. Will the VA confirm that the majority of this project will be performed during normal working hours and what those hours will be?

Yes. Normal working hours are between 6am-5pm.

26. Will x-rays be required before saw cutting or coring interior or exterior?

No.

27. Confirm that the VA will be responsible for moving out all existing FFE furniture and Equipment in all areas prior to construction?

Yes.

28. Where is the anticipated laydown area for the general contractor, and what are the dimensions of this space?

The contractor will be provided a laydown area. Contractor is guaranteed 40’ x 30’ laydown area for mobile office or storage.

29. Will the contractors and workers be allowed to use the restrooms inside of the building? Will the workers be allowed to use the VA cafeteria during breaks?

Yes.

30. Will we be allowed to use mechanical means of excavation, or will we have to use a dig with air / water vac truck?

Mechanical means of excavation will be allowed.

31. Where will be the location of the Primary Site ID monument illuminated sign?

Please refer to 101400 Exterior Signage Specifications in the amendment to this solicitation.

32. Where are the 2 locations of the 20ftx23ft “VA Medical Center” signs?

Please refer to 101400 Exterior Signage Specifications in the amendment to this solicitation.

33. Can we get Architectural Drawings of the buildings that will be requiring interior signage scope of work?

Floor plans are provided as an amendment to the solicitation. Please see [Floor Plans] zip file.

34. For the monument signs that include masonry and concrete at the base, what is directly underground?

Campus utility lines will be included as an amendment to this solicitation.

35. During the site visit we were told that they do not know where the new signs are going and that the new locations will be pointed out post award. How would you like us to bid that as there are many variables that come into play as far as location and types of surface and subsurface that will have to be penetrated for the new signage. Should the install be just a budget?

The awardee shall program sign locations and a location plan. Requirements for this submittal can be found in 101400 Exterior Signage, 101400 Interior Signage specifications. The contractor should budget accordingly when submitting their proposal.

36. It is understood construction barriers need to be set up and removed outside of normal work hours. Can demolition that could cause excessive noise be performed during normal working hours?

Yes.

37. Can demo be performed during normal work hours?

Yes.

38. Will this project be phased? If so, please provide a phasing plan.

No.

39. Provide as-builts for the building(s) and surrounding site (utilities).

Floor plans are provided as an amendment to the solicitation. Please see [Floor Plans] zip file.

40. Verify that the Owner will be responsible for removing ALL equipment, unbolted furniture, personal effects, etc. from the building prior to construction?

Please refer to 010000 General Requirements in the amendment to this solicitation.

41. Will ICRA be required? If so, has the facilities ICRA team assigned classifications to the affected and adjacent spaces?

ICRA requirements will be provided as an amendment to the solicitation. Please see [ICRA requirements for Wayfinding Project].

42. Due to circumstances beyond our control, the construction industry continues to experience significant volatility, resulting in material lead time delays and unforeseen costs of materials in nearly all commodities. How is the VA going to accommodate this if this trend continues?

Time delays such as manufacturer lead times, may receive a contract mod to extend the duration of the contract at no cost to the government.

43. Do you want Pricing Schedule in Excel Format as a separate attachment or is the PDF version inserted into the solicit as 2.1 one document acceptable?

A PDF version is acceptable.

44. Is it possible to move the offeror due date and time to later in the afternoon and not on a Monday?

The proposal due date has been extended to August 12, 2024, at 1:00 PM MT.

45. Are we to use temporary fencing around outside areas that require groundwork?

Yes.

46. Are there any new base courses to be added under the new foundations for the exterior signs or is it approved to pour concrete in native soil?

Please refer to [VA Salt Lake City Exterior Family of Signs Footing R1] for requirements for footings. It shall be a crushed gravel bed.

47. Does the VA have a location at the site for the spoils or will this need to be hauled off site?

Hauled off site.

48. Will an archeologist or native American specialist be required to be on site during any excavation? If so, who will be responsible to pay these persons?

Neither specialist is required.

49. D/F Entrance Monument Illuminated w/ Electronic Message Board: Can we use brick veneer on aluminum structure or is it CMU/concrete base required?

CMU Base

50. D/F Entrance Monument Illuminated w/ Electronic Message Board: Is there a preferred resolution/pitch for message boards? (6mm – 19mm is a wide range) No.

51. S/F Information Center Monument: Can we use brick veneer on aluminum structure or is it CMU/concrete base required?

CMU Base.

52. D/F Large Illum. Pylon: Can we use brick veneer on aluminum structure or is it CMU/concrete base required?

53. D/F Med. Illum Pylon: Can we use brick veneer on aluminum structure or is it CMU/concrete base required?

54. D/F Sm. Non-Illum. Pylon: Can we use brick veneer on aluminum structure or is it CMU/concrete base required?

CMU Base

55. Directional Post Signs: Are all directionals non-illuminated?

Please refer to the “VA Salt Lake City Healthcare System Exterior Signage Standard”.

56. Street Signs: Is there a specific design specified for the decorative alum. Posts?

Please refer to the “VA Salt Lake City Healthcare System Exterior Signage Standard”.

57. Wall Mounted Cabinets / Wall Mounted Building I.D.’s: Provide elevation drawings or Height Max. Please reference the VA Signage Manual.

58. VA Skyline Logo: Need Elevations and locations of Logos.

Please refer to 101400 Exterior Signage Specifications in the amendment to this solicitation.

59. Is there swing stage on site for install of skyline letters and logo? Will we be required to bring one if not available or will we be allowed to use a crane or lift?

Contractor shall provide all necessary equipment, supervision, and tools to complete project. Cranes and lifts are permitted.

60. Will Night work be required for any signage installations?

Approximately, 6% of labor hours will need to be completed at night.

61. Under investigative report (page 7 of 84), it states, “Investigation Report…including photos, to include…Shall quantify and identify all signs, materials, verbiage on the sign, dimensions, and include a picture of each sign.” We are requesting clarification of the intent and expectation on the related deliverable.

Specifications of the Interior and Exterior Signage will be included as an amendment to this solicitation.

62. On page 11 of 84 it mentions an Interior Sign Study. We are requesting all information related to this interior sign study be provided to create an equal basis for all bidders.

Any mention of ‘Interior Sign Study’ is referring to ‘Internal Signage Drawings’.

63. On page 18 of 84 it states the submittal is limited to 15MB. Then on page 20 it states, “Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.” Which is preferred?

Emails should not exceed 5 MB – if your submission is more than that, please make sure to note in your subject line that it is “Email 1 of X” so there is no confusion as to the number of emails you are submitting. Please do not provide more than 3.

64. Please request that the VA provide floors plans for all of the buildings in scope. We request that if any floors included in scope do not have floor plans that they indicate the SF of that floor.

Floor plans are provided as an amendment to the solicitation.

65.Can the VA acknowledge that in areas where painted wallpaper requires demo, patch and paint those texture will not be matched and will require alternative solutions?

Match to the greatest extent possible.

66.The interior signage schedule's sign type sizes, descriptions, and drawing page references do not correspond with the provided drawings. Is there a more accurate or updated spreadsheet available for the interior signage types and quantities?

Corrections to these documents are included in this solicitation. Please see [VA Salt Lake City – Interior Signage Schedule].

67.Since this project involves the VA's investment in a signage product/system requiring maintenance, updates, and support, over 10-15 years, is there information we should submit with the bid proposal for the VA to evaluate and confirm compliance with the brand name or equal product requirements (e.g., cut sheets, manufacturer information, etc.)?

For pre-award, provide cutsheets for anything not manufactured in the United States.

68.Is a physical sign sample (e.g., Room ID sign) required with the bid proposal for compliance with the brand name or equal / best value evaluation?

No.

69.What safety and infection control requirements are necessary for interior patch and paint work?

ICRA Requirements are provided as an amendment to this solicitation. Please see [ICRA Requirements for Wayfinding Project] in this solicitation.

70.Please confirm that the contract requires the contractor to perform site surveys, analysis, and programming and that this information will NOT be provided by the VA. This includes developing the location of each sign, its type, and associated message/graphics, in accordance with established VA sign standards for review and approval by the VA.

Specifications of the Interior and Exterior Signage will be included as an amendment to this solicitation.

71.Will specific VA signage/wayfinding past performance from subcontractors be rated more highly than general past performance from the prime contractor?

No.

72.Will similar signage/wayfinding projects be rated higher and deemed more relevant than general construction projects in the past performance evaluation?

Please see the relevancy statement and (b) Basis of Evaluation located on page 16 of the solicitation.

73.Is the period of performance 300 days after programming is complete and all submittals are approved? Typically, similar VA signage/wayfinding projects involving programming of this scale require an 18–24-month period of performance, a shorter period can diminish the accuracy and quality of the programming work and the effectiveness of the signage/wayfinding system.

The period of performance is extended to 600 days.

Question: Please confirm if masonry base for exterior sign shown on DW-03, DW-04 is in scope of project. If masonry is in scope, please provide design and specifications.

Specifications are included as an amendment to this solicitation. Please see [042000 Unit Masonry] specifications in this solicitation.

Question: If exterior signage requires concrete footings or any concrete work, please provide design and specification.

Specifications are included as an amendment to this solicitation. Please see [033000 Concrete] specifications in this solicitation.

Question: It is expected that drywall and paint will be damaged during removal of existing signs. Can a quantity be given for demolition and replacement of drywall & paint repair? If painting is required, will contractor need to paint seam to seam, or just touch up around existing signage?

Specifications are included as an amendment to this solicitation. Please see [099100 Painting] specification in this solicitation. Touch up around the existing signage is acceptable if the paint is matched and done with reasonable workmanship; acceptance determined by COR.

None.

It is not expected.

Yes.

Question: If there is no on-site storage/laydown area available please confirm that offsite storage is allowed. This will have cost impact.

Offsite storage is permitted.

Question: Please confirm location of powered exterior signs that will require coordination with VA electrical

Specifications are included as an amendment to this solicitation.

Campus utility lines are included in an amendment to this solicitation. Please see [Campus Utilities (Reduced File Size)] in this solicitation.

Question: It is expected that some grass will get damaged during exterior sign removal and installation. Is seeding/sodding in the scope of this contract? If yes, please provide specifications on seeding/sodding requirements

Specifications are included as an amendment to this solicitation. Please see [3292000 Landscape] in this solicitation specifications for landscaping requirements.

SW 7011 Natural Choice is used in most buildings.

Question: Please provide interior layouts for all buildings and floors where project scope will occur.

Floor plans are provided as an amendment to the solicitation.

Yes, there is space available for a trailer. Power connection to be provided.

There are no phasing constraints. Phases may run concurrently.

Question: Please confirm if the Superintendent shall not have any shared duties as QCM, SSHO or any other role on the project.

The Superintendent may share the role of the SSHO. The Superintendent may not serve the role as the QCM. The QCM may share the role of the SSHO.

Question: Please confirm if the SSHO shall not have any shared duties as QCM, Superintendent or any other role on the project.

The Superintendent may share the role of the SSHO. The Superintendent may not serve the role as the QCM. The QCM may share the role of the SSHO.

Question: Please confirm if the QCM shall not have any shared duties as SSHO, Superintendent or any other role on the project.

The Superintendent may share the role of the SSHO. The Superintendent may not serve the role as the QCM. The QCM may share the role of the SSHO.

Question: If there is an area designated for contractor trailer, please identify location for utility connections (water, sewer, electric, etc.)

Yes, there is space available for a trailer. Power connection to be provided.

Question: Please confirm that contractor parking will be provided on site. This directly impacts pricing.

Contractor parking will be provided on site.

Question: Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award?

Tax exemption documentation is included as an attachment to this amendment.

Question: The statement of work includes a site survey of the interior and exterior signs. Please confirm that if any additional scope is discovered during this site survey the contractor will receive a contract modification to perform such work.

Yes.

Question: The statement of work includes a site survey of the interior and exterior signs. Please confirm that if any time due to additional scope or phasing that the contractor will receive a contract modification.

Yes.

Question: Please confirm the contractor is required to carry cost for a Document Management Control software platform such as Submittal Exchange or equal.

Yes.

Question: Please confirm if any exterior sign mounted to existing roof has a current warranty. If warranty is active, please provide manufacturer that carries warranty.

Most roofs are under warranty. Manufacturer varies.

Specifications are included as an amendment to this solicitation. Please see [101400 Exterior Signage] specifications in this solicitation for requirements.

Question: Please provide additional guidance on the Visitor Guide and Pre-Visitation Map requirement on page 10 of the solicitation. Will a style guide be provided as well as existing floor plans for Buildings 1 and 14?

Specifications are included as an amendment to this solicitation. Follow VA Design Manual.

Question: Please provide infection control levels for all areas of the hospital that will be impacted by the project.

ICRA Requirements are provided as an amendment to this solicitation. Please see [ICRA Requirements for Wayfinding Project] in this solicitation.

See attached document: VA Salt Lake City - Exterior Sign Qty Schedule.

See attached document: VA Salt Lake City - Interior Sign Qty Schudule.

See attached document: Asbestos Maps.

See attached document: VA Salt Lake City_Exterior Family of Signs_Footing_R1.

See attached document: 101400 Exterior Signage readme.

See attached document: 329300 Landscape.

See attached document: Site Conditions.

See attached document: Spec Package.

See attached document: Floor Plans.

See attached document: ICRA Requirements for Wayfinding Project.

See attached document: Utah Tax Exempt Form 7.11.2023.