S05 Request for Information Log Mail Reprographics Room v1.docx

REQUEST FOR INFORMATION (RFI) LOG

691-20-151 B297 MAIL/REPROGRAPHICS ROOM RENOVATION

GREATER LOS ANGELES VA HEALTHCARE SYSTEM, LOS ANGELES, CA

16 April 2021

The following is a complete of list of Request For Information as it pertains to the B297 Mail/Reprographics Room Renovation at the GLA VA Healthcare System. Each question is followed by a bolded response.

There is additional file name information after Question 57 Please review as they will be attached to the overall solicitation

1. Doors 101A and 103A are a pair of interior doors. Door hardware set 9 calls for an auto operator but the set is incomplete for a pair of doors. Are both doors required to have auto operation or just the active door? The inactive door will need auto flush bolts, a coordinator and a dust proof strike. Please confirm if the additional hardware is missing from the hardware set.

A: Both pair of doors for Door # 101A and 103A require auto opener. Provide hardware accordingly to allow both leaves of each door to open together with automatic opener. See revised hardware schedule.

2. Door 101B is scheduled to be a Dutch door. However, Hardware Set 9 indicates that the door is to also have an auto operator. If an auto operator is used and the top of the Dutch door is open, the auto operator will not work as scheduled. Please confirm if the auto operator is required for this door.

A: Door # 101B is not to have an auto opener. The intent is to allow the upper part of the door to be used for customer service and to open the lower part only when required for large item transaction. Each part to have independent locks. The staff will lock up both parts at the end of the day from Vestibule side before leaving from the North side. Doors 104 and 105 to have office functions, no overhead closer. No new hardware required for electrical room door # 123 which remains protected in place. See spec section 08 71 00 with revised hardware schedule

3. Door 107A is indicated as an existing door. The notes in the hardware schedule indicate to provide an auto opener and door closer. Is the existing door and frame prepped to work with an auto operator? Does the frame have an electric strike? If an auto opener is used, a closer will not be needed.

A: Door 107A along grid line 1 is a new door with a remote door opener operated with AIphone system with a camera, buzzer and speaker. Closer is required with remote opener.

4. There is a cased opening indicated on Sheet AE.21 between 1C and 1D. What is the height of this opening?

A: See sheet 3/F.25 for height (floor to underside of ceiling). Casement on vertical jambs only. Locate exterior door #107A to align with jamb to obtain ADA clearance as shown on below drawing.

5. There isn’t a window schedule within the plan set. The plans reference window callouts and indicate in the notes that they are to be “interior aluminum windows.” The details for the windows on Sheet IN.60 show a hollow metal frame. The spec manual indicates that the windows are to be pre-finished steel windows. Please clarify what the window material we are to use and also provide a window schedule calling out window sizes.

A: A: Specifications will take precedent. See Section 2.6 Fabrication on page 5 of Section 08 51 23. See window schedule on Sheet IN.60. See attached revised drawings with delta A revisions.

6. The Drawings depict several emergency eyewash stations, but only one of these stations is indicated to be relocated. Will the VA advise on the disposition of the remaining eye was stations?

A: Contractor’s scope of work is to relocate only one emergency eye wash as shown on drawings. All others remain in place and protected during construction.

7. Drawing Sheet PP-102.1depicts a natural gas line connecting to the heaters. There is no demolition of the existing line shown. Will the VA clarify if this is a new gas line? If this is a new gas line, will the VA provide the pipe size as none is shown?

A: The existing building does not have existing natural gas lines. This project is providing new gas system in the building. The VA has a new 3” gas Riser at southeast and it will split into two 2” gas line supply for south and north heating radiant heaters. See attached record drawings of site gasline.

8. Will the VA provide the as-built drawings for the inside and outside the building sewer lines and indicate the point of connection for the new drain lines?

A: There are no as-builts of the sewer lines inside or outside. Sewer lines shall be surveyed prior to construction. GC to field verify existing locations and run and provide the information on As-Builts. Site sewer line location and manholes to which building sewer line is connected is available. See attached record drawings and photo of manhole locations.

9. At the Site Visit, attendees were not permitted inside the Electrical Room. The COR conducting the walk thru stated contractors are responsible for the removal of panels and utilities in the Electrical Room walls scheduled for demolition. The Drawings to not reflect any panels or electrical equipment on the interior walls, nor is there a Reflected Ceiling Plan for this room. Since the attendees were not allowed inside the Electrical Room, will the VA provide a RCP and detailed elevations depicting the panels and equipment for the walls scheduled for demolition in the Electrical Room and also where the panels and equipment is scheduled to be relocated?

A: See attached photographs (23) of all the four walls and ceiling of existing electrical room, and close ups of each equipment. The contractor will survey existing conditions and map out existing placements. Contractor to coordinate with COR on temporary placement and service as needed. 1 hr rated walls and ceiling required. See detail 4,5/ IN.50 for electrical room walls/ceiling. The exact ceiling height, not to be lower than 7’-6”, shall be determined on site based on the location of existing conduits passing through the ceiling, and location of new electrical equipment on walls per code. Existing light fixture to be surface installed on the new hard ceiling. Provide fire sprinkler inside electrical room per code. On sheet AF.30 Wall types all references to sheet IN.22 are to be read as IN.50

10. Specifications, Section 01 00 00, Part 1.1-B states that the Soils Report shall be considered a part of the Contract Documents. Will the VA issue the Soils Report for this project?

A: No soils report is to be provided by VA.

11. Specifications, Section 01 00 00, Part 1.11 requires the Contractor to hire a Registered Land Surveyor for the utility work for this project. Will the VA confirm this will be a requirement for this project?

A: It is the General Contractor’s responsibility to verify location of existing utilities and identify underground utilities to avoid conflict with new work. For exterior work no grading plan is available. Contractor to verify all site conditions prior to construction. Where the services of a registered land surveyor are required, the general contractor shall hire one at no additional cost to VA.

12. Specifications, Section 01 00 00, Part 1.16-A & E states that the Contractor will be required to pay for electricity used for this project. As this is an unusual requirement, will the VA clarify whether the Contractor will be required to pay for construction electricity for this project?

A: Electricity is available to contractor at no cost.

13. Specifications, Section 01 00 00, Parts 1.21 & 1.22 require the Contractor to furnish Construction and Safety Signs built from lumber. Will the VA clarify whether these signs will be required for this project?

A: Safety signs are required. Use of lumber is not a requirement. Contractor is to provide them on any durable material like metal or 26 mm vinyl.

14. Specifications, Section 01 00 00, Part 1.23 requires the Contractor to hire a Commercial Photographer to document all phases of construction for this project. Since this will be costly to the Govt., will the VA clarify whether this will be required for this project or will in-house photographs be acceptable?

A: High quality in-house photographs are acceptable per section 1.23.B.1. No embedded indexing/navigation through interactive drawings is required.

15. Will the VA confirm whether fire sprinkler heads must be turned upward after removal of any ceiling assembly?

A: There is no permanent removal of ceiling assembly. New sprinklers are required in all areas of construction per code. Existing sprinklers in the warehouse to be relocated as needed per code.

16. Will the VA clarify whether the Site Supt., if duly qualified, may also serve in the roles of SSHO & CQC, or will a separate individual be required for either of those two roles?

A: Site Superintendent may also serve as Site Safety & Health Officer and Construction Quality Control officer.

17. Specification Section 07 84 00 – Firestopping, Part 1.5-C requires the Contractor to hire a 3rd party Inspector to certify all fire-stopped penetrations. Will the VA clarify whether this will be a requirement for this project?

A: It is not a requirement by VA to hire a 3rd party inspector. The inspection may be carried out by contractor’s qualified inspector. All work must be installed per code.

18. Communications installations are depicted on the Electrical Drawings, but no Specifications were provided. Will the VA issue the Div. 27 Specifications?

A: See Section 28 13 53 IP MULTITENANT ENTRY SECURITY SYSTEM.

19. Page E201 references an air-conditioned data cabinet (no spec) and refers to Architectural Drawings for mounting. The Architectural Sheets do not provide any information for this cabinet. Will the VA provide a specification or a basis of design for this conditioned cabinet?

A: See attached pdf on Data Rack w/ AC (6 pgs.).

20. The Door Schedule refers to an automatic door operator slim – 689. Will the VA provide a specification or a basis of design for automatic door operators?

A: See attachment 3, spec section 08 71 13 Automatic Door Operator.

21. The Specifications include a Section for Lead-Based Paint Abatement. Will any asbestos containing materials be encountered during this project?

A: See attached HAZMAT survey report. Provide abatement only if required.

22. Will the VA provide a recent Hazardous Material Survey that covers the areas of work for this project.

A: See attached HAZMAT survey report.

23. Key note no. 12 on Dwg. AD.10 calls for removal of the existing racks. Who will remove the existing stuff on the racks?

A: All existing racks with storage materials between grid lines 1 and 1.5 shall be removed by VA.

24. There is equipment list on Dwg. QK.70. Who will furnish and/or install the equipment in the lists?

A: All equipment and furniture shown inside the new structure is Owner-furnished-owner-installed. See key notes for contractor’s scope of work.

25. Who are the current DDC, fire alarm system, security system maintenance contractors and what is their contact information?

A: Fire Alarm Maintenance contractor is HCI Systems Inc., contact: Ryan Kennedy, phone : 909.270.6717. This VA facility does not have a DDC system and does not have security system maintenance contractor.

26. There are two kinds of joining methods for low pressure gas pipe in the pipe materials list on Dwg. PL-601, threaded and welded. Please clarify the joining method for low pressure gas pipe

A: Joining methods shall be threaded joining methods for the low pressure gas.

27. Please furnish structural as-built drawings in order to see the concrete slab thickness at the new restroom area.

A:

28. Dwg. PS-101 shows new gas pressure regulator location. But the available area at the location is not enough for new gas pipe riser and regulator. Please reconsider the location.

A: Per field note, there is approx.. 4’-0” from edge of stair to the edge of underground pit. Install the shut-off valve and regulator vertically if needs more space. The selected location is the least interference with the other existing utilities.

29. Please provide pictures of the existing electrical room in Bldg. 297 of all walls, ceiling and equipment. This room was not accessible during the job walk at 9:00 am.

A: Photos are attached to solicitation

30. Please confirm the grounding requirements for the medium voltage manhole are per detail 3 of drawing E002.

A: See answer to question number 31.

31. Please confirm if the existing manhole is already grounded per detail 3 of drawing E002 and contractor will not be responsible to add any additional grounding requirement.

A: Existing manhole is grounded as required.

32. Please clarify if Panel M1 is required per the panel schedule in drawing E003. If Panel M1 is required, please provide where will it be fed from? Please note panel M1 is not identified in the single line diagram in drawing E002.

A: Panel M1 is not required.

33. Is there any PCB in any of electrical equipment in Bldg. 297? What type of medium volt age splices are required in the MH?

A: There is no PCB in any existing electrical equipment.

34. Provide details requirements for all duct banks for medium and low voltage underground raceways, identify depth, and back fill requirement and if any concrete and rebar is required. For bidding purposes, please provide substrate, base and asphalt detail/make up for exterior improvements.

A: Refer to the Project Manual for duct bank requirements. Replace concrete and rebar in-kind with existing. For bidding purposes, use Standard Industry applications for existing sitework and trenches.

35. Please provide as-builts.

A: See attachment #5 (labeled B297) for record drawings for reference only. As-built Fire Alarm drawings, original warehouse construction drawings (not as-builts) and drawings of a previous remodel (not as-built) are included.

36. Data on sheet VA.1 appears to be corrupted – please provide.

A: See Attachment #2 Sheet Va.1 is the last sheet in the set an dis also noted on the Sheet index. See attachment for Sheet VA.1 without any change.

37. Please confirm if the superintendent can also serve as the Site Safety and Health Officer (SSHO), Competent Person (CP), and Certified Safety Professional (CSP). Yes. See response to question #.

A: Confirmed. Site Superintendent may also serve as Site Safety & Health Officer and Construction Quality Control officer.

38. Confirm if the existing stored supplies where work is to be performed will be relocated (by others) and, contractor will have free/open access to all areas of work where areas of work are to be unoccupied.

A: Correct. All stored supplies AND storage racks shall be removed by VA

39. Confirm structural/misc. metals contractor does not have to be an AISC certified fabricator and/or installer.

A. Structural metals contractor does have to be an AISC certified fabricator / installer.

40. To clarify keynote 1 of scope of work on sheet s-001 notes “design new structure with 12’-4” high special masonry shear walls…”:

0. Please confirm if the structural improvements do require the contractor to carry a design team for this and/or any other element(s) of the project, or, if all of the design requirements will be by Rami Elhassan, Engineer of Record and Structural Observer of Record (to be by owner and not carried by contractor).

A: All the design work shown on the drawings is by Rami Elhassan, Structural engineer of record and Structural observer of record.

41. Specification Section 01 91 00 – General Commissioning, Part 1.1-A states that the Commissioning Agent (CxA) will be hired by the Contractor. Specification Section 01 91 00 – General Commissioning, Part 1.8-C1 states that the CxA will be appointed by the VA under separate contract. Will the VA clarify whether the Commissioning Agent will be hired by the Contractor or by the VA?

A: Commissioning Agent will be hired by the contractor.

42. Please provide the building asbestos and lead paint survey

A: See attached.

43. Door 121 - Are we to provide a new door and frame for this opening as it appears that you are asking for a new hardware set up in the Project Manual. It also states you are moving that frame and door to another location, However it does not state to what location it will be moved to.

A: See ADS.10 Demolition plan for existing location through existing break room and AF.30 Restroom and Breakroom Enlarged floor plan for new location of door through new exit corridor. The existing door is an electrified door with card reader. The relocation of door includes relocation of card reader. The contractor to provide new paint both sides. See last sheet VA.1 (also on sheet Index) for notes on sheet IN.60. Door # 121: Existing door to be relocated with new (included) or existing frame (where possible). See HW schedule in specs. Install in a water tight manner, like new installation. Final door to be fully functional and complete with all hardware. Per notes on drawings the motion sensor over door inside the building also gets relocated along with overhead exit sign. Note: Both existing exit doors (called out for relocation per drawings) are sturdy with fully functional hardware. The intent is to reuse them to avoid wastage but without compromising on the functionality or weatherproofing of final installation.

44. Door 107A - Is this door being replaced? You have in the manual that it is to get hardware schedule 2 however the door schedule only says to provide an alphone W/automatic door opener , weather seal, threshold and overhead door closer. If you are just replacing hardware will it be all hardware or just hardware that is listed on door schedule?

A: See response to Question # 3. Door 107A is a new door. See revised sheet IN 60

45. The IN.60 Page also says to look at VA.1 for additional details by VA but I don’t see a VA.1 Addendum in the manual.

A: VA.1 is the last sheet in the Drawing set. See attached unaltered sheet VA.1

46. Please see the picture below: You have door 113 listed on the door schedule on IN.60 , however the door itself is not officially listed on the plans. In the picture below you see that I have circled the 113 storage room location. The door on that room appears to be existing, I have also circled the door in between doors 116 & 115 which are on the new walls for the restrooms. That door is not marked, so I need to know which door needs to be provided for door 113?

A: Door 113 is new door to Water Heater Closet between doors 116 & 115. Also see sheet VA.1.

47. Door Schedule, Plan Sheet IN.60, indicates auto operators for doors 101A, 103A, & 107A. Specification Section 08 71 00 – Door Hardware indicates doors 101B, 104, & 105 have Hardware Set 9 with auto operators. Looking at the drawings, door 101B is a Dutch Door which are not typically equipped with auto operators. Will the VA clarify the actual hardware sets for all doors in this project and to avoid confusion, provide a Door Schedule and Specification Hardware Schedule that match up?

A: Door 107 to have remote opener, not automatic opener.

See attached Section 08 71 00 DOOR Hardware with updated Door Schedule on sheet IN.60. provide hardware for remote door opener.

48. For Bidding purposes and accuracy, please provide clarification of where the conduits will be continued to as depicted in Drawing E201. The symbol shown for the conduit is for a continuation, but it doesn’t specify where they are to be connected.

A: The conduit(s) are to be connected back to the Electrical Room.

49. Within the parking area, please confirm petromat is not existing.

A: There is no petromat that was observed within the scope of work’s parking area.

50. Please provide quantity for repair of the underside of metal roof to patch/repair as required per 28/ad.10 to provide a uniform bidding line item

A: The scope of any repair/ repaint work roof is limited to paintwork on the underside of roof in the area over the Mail room between gridlines 1.0 and 1.5. New paint to match existing color on underside of roof after sanding and removing existing peeling paint per industry standards and specifications for painting on metal.

51. Under general notes of sheet ad.12 notes a bid alternate to be provided. Please provide a revised/current Cost Schedule to reflect required bid alternate(s).

A: See Statement of Work provided for Bid solicitation for description of Bid Alternates.

See response to RFI #55.

52. Elevation B of 3/af.30 notes paper towel and soap dispenser are owner furnished contractor installed (OFCI) – all other fixtures are contractor furnished contractor installed. Keynote 14/af.30 notes refrigerator is (OFCI). 8/af.26 notes future height of equipment and furniture to be (OFCI). Keynote(s) section of sheet qk.70 notes AI Phone is by VA (OFOI), however 1,2/qk.70 notes for contractor to provide.

A: Only Paper Towel and Soap Dispensers are Owner Furnished and Contractor Installed. Refrigerator is not part of construction and is OFOI. All other items are Contractor Furnished Contractor Installed. On sheet QK.70 all furniture and equipment is OFOI. AIphone system per specs and drawings shall be CFCI. See keynote # 5 on sheet QK.70

53. Please provide (OFOI) owner furnished owner installed and (OFCI) owner furnished to contractor installed schedule/table of all items for clarification to the responsible party.

A: See response to Question # 52

54. Please provide hazardous materials report and/or confirm soil is non-hazardous.

A: See attached HAZMAT report. Soil is non-hazardous.

55. Please provide specification for gauge, and quantity of, to provide a uniform bid value for the repair of the exterior metal building roof and siding per 1/ad.12, A: SIDING PANEL: For repair/ replacement of exterior metal siding panels, match new metal gauge with existing gauge. Replace verbiage of General Note # 1 (BID Alternate # 2) with “Exterior Building Painting Description” on sheet AE.40/ AE4.1.

Omit General Notes 1-4 on sheets AD.11 and AD.12 refer to bid alternates on SOW.

See Statement of Work (SOW) for Alternate deducts and descriptions. Quantities for exterior siding panels replacement for base bid are shown on drawings AE.40 /AE.41. Quantities for selective exterior panel replacement for Alternative deduct (#4) on SOW are shown on AD.11 and AD.12. Where Alternate deduct # 1 on SOW omits exterior building painting, the painting of new panels as shown on (AE.40 /AE.41. ) or selectively replaced panels (as shown on sheets AD.11 and AD.12) is still included.

BUILDING ROOF REPAIR: See response to RFI # 50.

56. Please confirm this project to be completed in 1-single phase.

A: The project will be completed as a single phase. However, the electrical panel and other electrical equipment and IT rack replacement shall be coordinated with VA COR to avoid or minimize disruption to B297 warehouse operations.

57. SF 1442, Block 13-d was left blank. Will the VA specify how many days this offer must remain valid after offer submittal.

A. All submitted bids must be good for 30 days

There are multiple photos along with additional files that are being added to the overall solicitation. Below is a list of attachments for you to review in preparing your proposals 2- VA.1 – No Change 3 – 08 71 13 Automatic Door Opener 4 – IT Data Rack 5 – B297 – Record Drawings and HAZMAT report 6 – Jamb – clarification 7 – 08 71 00 revised – 4-15 – 21 8 – drawings with clous – IN60 – AF26 – AF30 9 – Construction Barrier as noted on SOW 23 Photos in 3 zipped files labeled Electrical Room A B and C

END OF ALL RESPONSES/INFORMATION

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