20 - RFI Log _Responses 20210211.docx
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- Solicitation number
- 36C25821B0005
About this file
This document package includes a request for information log and related federal contract solicitation. The request for information log details responses to contractor questions on a renovation project at the Tibor Rubin VA Medical Center in Long Beach, California. The project involves renovating pathology, phlebotomy, and multiple lab spaces in Building 126. The responses clarify scope details, drawings, specifications and provide contact information.
The related federal contract solicitation is for construction services for the same project, Project 600-14-116. The contractor shall utilize provided construction documents and specifications. The requirement is classified as a construction project as it involves altering real property. The solicitation provides additional project details and response dates. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is the contracting agency.
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Request for Information (RFI) Log Construction - Bldg 126 Renovate Phlebotomy, Pathology and Multiple Project Number 600-14-116 VA Long Beach Health Care System (VALBHCS - 600) 02/11/2021
| RFI Number |
| Question |
| Answer |
| 001 |
| Is there a list of bidders and/or General Contractors available for this project? Could you please send me the pre-approved contractor list that can do this project? Provide sign-in sheets for the pre-bid site walk/meeting. |
| eBeta SAM’s Interested Vendors List was turn on for this solicitation. See posted solicitation. |
Additionally, Site Visit sign-in sheet is posted with Amendment 0001.
| 002 |
| Sheet AF-101, Room Finish Plan, Legend contains the floor finish abbreviations “VT, LVT-1, SVT, and RF” that are not found in Specification Section 09 06 00 – Schedule of Finishes. Will the VA provide details / descriptions in Section 09 06 00 for “VT, LVT-1, SVT, and RF”? |
| For VT and SVT, refer to Sheet AF-601 Material Legend. LVT-1 is Luxury Vinyl Tile (3 mm Solid Vinyl Tile). RF is deleted. |
| 003 |
| Please confirm the job walk on January 28, 2021 at 1:00 pm is mandatory or not? |
| Per Solicitation, Section E.14 para 3. e. Attendance is not mandatory; however, all interested bidders are encourage and expected to attend. No further site visits shall be scheduled. |
| 004 |
| Drawing EE-603 shows CISCO 3850 SERIES 48 PORT SWITCH(s). Appendix A does not show a required Part Number. Can a Part Number be provided to answer the below? |
a) Cisco 3850 Distribution switches which will be on Ethernet with Fiber Uplink
b) Switch type: Layer 2, Basic Layer 3 or Advance Layer 3
c) 48 Port – Ethernet or Fiber?
d) POE – NON POE Switch – my assumption, they would be POE
e) How many Fiber Uplinks required? (4 or 8)
a) Will be on Ethernet. Fiber uplink may not be required.
b) Advance layer 3 required for providing both static and dynamic IP addresses.
c) 48 port Ethernet. VA to add comments for fiber option as required.
d) POE switch
e) Fiber uplinks may not be required. VA to add comments as required.
| 005 |
| Did the job walk for this project take place on 1/28/21? If so, will you be sending out the sign in sheet and may we request additional walk? |
| Yes, site walk did occur. See 001 Answer. |
| 006 |
| There is no Fireproofing identified on the Asbestos Survey Report. Has the fireproofing above the ceiling been tested for ACM? Can you provide whether or not the Fireproofing is ACM or Non-ACM? |
| All known information about asbestos is in the Asbestos Survey Report |
| 007 |
| All doors and frames have paint that has not been identified on the Survey Report. Can you provided whether or not the paint of doors and door frames have been tested for Lead-Based Paint? |
| This survey is unavailable |
| 008 |
| What are the working hours for this project? |
| Normal working hours are 7:30 am – 4 pm, but this is flexible. Some work may be required to occur outside of normal working hours. This includes, but is not limited to: |
· Loud work
· Work that causes significant vibrations
· Work requiring utility shutdowns
| 009 |
| Please the missing model number for Equipment EQ-138: Elix Technology Water Purification System. |
| See Specifications Appendix B - Equipment Product Data |
| 010 |
| Can the VA please provide the Asbestos and Lead Hazardous Material Surveys for Building 7? |
| Survey will be attached |
| 011 |
| The general intention in specifications 010000.1.2 says the work is for Renovation of 126OP Basement for Administrative offices. |
Please verify the project general intention.
Omit this sentence and change to “… furnish labor and materials and perform work for Renovate Pathology, Histology/Cytology, Other Lab Space B126 and B7 Swing Space, as required by drawings and specifications.”
| 012 |
| The completion time of Additive Alternation-II is 840 calendar days which include Main Bid Item, Additive Alternate I and II according to Statement of Bid Items in specifications 010000.1.3 and Statement of Bid Items with Additives in the solicitation document A.4. |
The total completion time of Main Bid Item 480 calendar days and Additive Alternate-I 640 calendar days is 1,120 calendar days already.
Please verify the completion time of Additive Alternation-II.
Refer to 01 00 00 -5, 1.3, C, 840 Calendar Days, Total including Main Bid item, Additive Alternate I and II.
| 013 |
| ‘Move existing Phlebotomy from second floor to first floor area’ is in Phase-II on Dwg. AS-101 Phasing of Work while it is in Phase-I (Main Bid Item) in the solicitation document A.4 Statement of Bid Items with Additives. |
Please clarify the work scope of each phase.
Construct the new Phlebotomy at first floor is in Phase-1, moving the department from second floor to new Phlebotomy space is in Phase II.
| 014 |
| Solicitation document A.3 Price/Cost Schedule calls for inputting not only total bid amount but material cost, labor cost, overhead, and profit. |
Is it available to input only total bid amount of each Main Bid Item, Additive Alternate-I, Additive Alternate-II, and Grand Total?
Bid amount shall list at a minimum Material cost, Labor cost, Overhead, Profit and list in a separate line. a Grand Total. This information is required and will be used for possible future modifications. The bids will be evaluated based on the Grand Total amount only.
| 015 |
| Who are the current maintenance contractors and their contact information of the following items? |
- Access Control
- DDC
- Fire Alarm Access Control: HCI – rkennedy@hcisystems.net
DDC: Johnson Controls – ali.s.rehan@jci.com
Fire Alarm: HCI – rkennedy@hcisystems.net
| 016 |
| There are Area A, Area B, Area C, Area E in Phasing of Work on drawing AS-101. |
Please indicate the areas on drawings.
There is only area A on AS-101 Key Plan, which is Phlebotomy. Area B, C and E as indicated are on AS-102 Key Plan.
| 017 |
| There are discrepancies between the light fixture schedules of AE drawings and the lighting fixture schedule of drawing EE-007. |
Please clarify the lighting fixture schedule.
Comply with EE-007 and electrical RCP floor plans. Provide lighting fixture submittal based on drawings and specifications. AE will review the contractor submitted shop drawings. Refer to Specifications Appendix C - Product Data for additional information.
| 018 |
| The mechanical drawings call out for Johnson Controls. Are Johnson Controls required? Our interpretation of Public Contract Code section 3400 is that material and equipment cannot be sole sourced, and that the specification should include “or equal to” verbiage. Will “equal to” alternate controls manufacturers be approved as long as they are capable of integrating to the existing BMS? |
| The operations, maintenance, and training for these systems is brand name specific. A noncompatible system will cause increased maintenance problems as well as an increase in acquisition cost by having to purchase the front- end hardware/software. Conformity with the existing Metasys System will also allow for spare parts inventory to remain manageable and cost effective. |
There are no known alternative systems that are fully compatible with these systems based on lessons learned and expert judgment by subject matter experts and experience of the VA Medical Center.
| 019 |
| Per spec section 01 35 26 – If qualified, can the Superintendent also perform the duties as the SSHO? |
| Yes, if qualified |
| 020 |
| On drawing number EE-124 in the S&T room (E-260), it is noted there are existing access control panels. |
a. Are there any open slots in the existing panels that can be used for the new readers?
b. Is there wall space for the installation of a new panel if there are not enough existing open ports?
Per drawing TY-001, detail C-6 security system riser diagram, provide and install new access control panels as required and locate them in security storage room E-239A. Existing control panels to remain as is.
| 021 |
| On the second-floor drawing EE-123, there are two (2) S&T closets but no mention of a new access control panel location. |
a. Would the government like the new access control panel installed in the S&T Closet Room WC23C, or Room W-232?
New access control panels required. See response to RFI-020.
| 022 |
| The symbols list for the communication cabling drawings shows a camera. There are not any cameras labeled on the subsequent drawings. |
a. Are there any cameras to be installed in this scope of work? If so, can you provide a drawing to show the locations?
No cameras required.
| 023 |
| The drawings document, pages 208-210 show the outline of the communications cabling. Also, the document jumps from drawing EE-121 to EE-123, and skips EE-122. |
a. Are there any other areas on the second floor that will need communication outlets/cabling? If so, are there communication drawings for those other areas?
EE-122 drawing is not part of the project. Comply with EE-123 and EE-124 for second floor scope of work.
| 024 |
| Provide as-builts for the building(s). |
| Drawings and specs provided should be sufficient to bid |
| 025 |
| Provide the firm and point of contact for the mechanical controls system. |
| See response to RFI 015 |
| 026 |
| Verify that the Owner will be responsible for removing ALL equipment, unbolted furniture, personal effects, etc from the affected areas prior to construction. |
| Owner coordinating this removal prior to construction start |
| 027 |
| Has the facilities ICRA team assigned classifications to the affected and adjacent spaces to set the level of ICRA measures to be put in place by the general contractor? |
| ICRA will be Level IV |
| 028 |
| Who does inspection and permitting of Infection Control? Is there an Infection Control Permit fee? |
| Infection Control permitting is done by VA Long Beach staff. There is no Infection Control Permit fee |
| 029 |
| Reference Specification section 01 45 00, 3.4.B states: |
The CQC System Manager is required to be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of xx years construction experience on construction similar to this Contract.
Does this statement require simply a bachelor’s degree or a graduate degree such as a master's or a PhD? Furthermore, what is the number of years of construction experience?
Requirement is a bachelor’s degree.
5 years construction experience on construction similar to this contract
| 030 |
| Reference Specification section 01 45 00, 3.4.C states: |
In addition to CQC personnel specified elsewhere in the contract, provide as part of the CQC organization specialized personnel to assist in the CQC System Manager for the following areas, as applicable: electrical, mechanical, civil, structural, environmental, architectural, materials technician submittals clerk, Commissioning Agent/LEED specialist, and low voltage systems. These individuals or specified technical companies are directly employed by the General Contractor and cannot be employed by a supplier or subcontractor on this project are employees of the prime or subcontractor; be responsible to the CQC System Manager; be physically present at the construction site during work on the specialized personnel’s areas of responsibility; have the necessary education or experience in accordance with the Experience Matrix listed herein. These individuals have no other duties other than quality control.
Is it the intent of the Government for us to budget these personnel to be on-site during the entire duration of work in each specialty area in addition to the full time QC manager? Consequently, adding $millions to the cost of general conditions over the duration of this project.
Specialized personnel shall be used “as necessary.” They do not need to be present for the entire duration of the project
| 031 |
| Reference Specification section 01 45 00, 3.4.C Experience Matrix: |
The qualifications for many roles listed in the Experience Matrix require "graduate engineers".
Does the term "graduate" simply mean a bachelor’s degree or a graduate degree such as a master's or a PhD?
Graduate means bachelor’s degree
| 032 |
| Reference Specification section 01 45 00, 3.4.C Experience Matrix: |
The Experience Matrix requires a Design Quality Control Manager be a registered architect or professional engineer. Because this is a design-bid-build project, confirm that this is a requirement of the designer (which is hired by the VA) and NOT the contractor.
Section 3.2.C “Additional Requirements for Design Quality Control (DQC) Plan: The following additional requirements apply to the DQC Plan for DB projects only and not DBB projects:”
This is a Design Bid Build project; therefore the Design Quality Control Manager does not apply.
| 033 |
| Reference Sheet AD-101, Keynote #24 - will the location on campus where these items are to be relocated be empty to receive these items or will the contractor need to move existing items prior to storing the new items? |
| There will not be a need for contractor to move or store items in question |
| 034 |
| Confirm standard / permissible work hours during construction |
| See response to RFI 008 |
| 035 |
| Reference Sheet GI-002 & QJ-104 thru QJ-106- the New Construction section on sheet GI-002 directs the contractor to "relocate and reinstall medical equipment by specialized vendors as indicated. Coordinate with VA. Recertify medical equipment". Because we are required to utilize specialty vendors to perform this work, provide contact list including company name, point of contact, phone number, and email address for the following vendors as listed on sheets QJ-104 thru QJ-106: |
Beckman Coulter, Thermo, LABCONCO, Kewaunee Scientific Corp, Hologic, Sakura Finetek, Eagle, Thermo/Microm, Helmer, Baker, MOPEC, Photodyne, Guardian, Roche, Dako, Elix Technology, Siemens, Dell, Polymedco, Sebia, Diasorin, GFMD, Sysmex, AIPHONE, Pyramid, Swiss Log, Airlink, Cisco, Intermec, Lexmark, Brother, HP, Medica, BD Diagnostics, Roland, Haws, ALERTUS, and Thermo Scientific.
Contact information can be found on vendors’ websites
| 036 |
| Reference Sheet GI-004, Demolition Notes #32 & 33 - Is the contractor required to relocate these items to a location designated by the VA? If so, where is the location where these items are to be delivered to. |
| There will not be a need for contractor to move or store items in question |
| 037 |
| Provide the firm and point of contact for the fire alarm system. |
| See response to RFI 015 |
| 038 |
| Reference Sheet GI-004, Demolition Notes #52 - Confirm that no demolition activities will compromise any structures or structural elements. |
| The note said “Do not compromise any structures elements during demolition”. Refer to other demolition notes for extra precaution when doing demolition to existing structures elements. |
| 039 |
| Reference Sheet C1/7-AD-101 - the shaded triangles that indicate photo locations that correspond with the existing photographs on sheets AD-201 thru AD-207 do not all have reference sheets indicated. Many photograph tags (i.e. C1, B4, E1, etc.) are used multiple times and on multiple sheets (AD-201 thru AD-207). Provide a revised sheet that clearly indicates the photo number and sheet location of each triangle (i.e. C8/AD207) similar to how they are notated on AD-101. |
| Reference sheet and detail number are referenced on plan. For example, Room W-169 Volunteer Office on AD-101, the photo reference number is E1/AD 204, that means detail E1 on Sheet AD-204. Contractor must rely on their own field verification during Pre-Bid Job walk. The photographs are provided as a reference for Contractor’s to do their own field site visits. |
| 040 |
| Reference Sheets QJ-101 thru QJ-103 - confirm that the equipment listed on these sheets is to be furnished & installed by the contractor. |
| Refer to QJ-104 thru Q-106 for additional information. |
| 041 |
| Reference Sheet AE-601 - Door #169A is identified as an power overhead rolling gate (type G). There are no structural or architectural details indicating required structural reinforcing required above the ceiling for this door. Provide installation details indicating structural steel requirements and ceiling integration details. |
| Refer to specifications 08 33 00 and submit shop drawings for AE review and approval. |
| 042 |
| Reference Sheet AE-111 - Keynote 12 is indicating a rolling shutter located in between the Waiting Room W-169 and the Corridor W-C1-10 along gridline 5 and between gridlines F and G. This rolling shutter is not identified on the Door Schedule located on sheet AE-601. Provide door schedule information for this rolling shutter, structural steel requirements, and ceiling integration details. |
| See AE-101 Addendum 1 for door number. Contractor to provide shop drawings for AE review and approval. |
| 043 |
| Reference Sheet AE-601 - Confirm that there are no Type F doors to be included in this project. |
| See AE-601 Addendum 1 for update. |
| 044 |
| Reference Sheet FX-001 - who is the Authority Having Jurisdiction for the fire suppression system and fire alarm systems at this facility? |
| The VA acts as its own Authority Having Jurisdiction. More information can be found in the VA Fire Protection Design Manual here: https://www.cfm.va.gov/til/dManual/dmFire.pdf |
| 045 |
| Reference Sheet FX-001 - for bidding purposes, should we assume that all existing fire suppression piping within the project limits do not have adequate seismic bracing? |
| During construction submit shop drawings to meet all Code Requirements. |
| 046 |
| Reference Sheet MH-001 - General Note #8 states that "by submission of the bid it is understood that the inspection has been made and includes all the materials and required labor for all work." Per the solicitation IFB document, section E.14.3.e on page 72/77, attendance is not mandatory...no further site visits shall be scheduled. Since the job walk was not mandatory and this is a design-bid-build project, General Note #8 on MH-001 must be removed. All required information to bid this project must be identified on the plans for this and all other scopes of work. |
Provide revised sheet indicating the removal of this language from the plans.
Otherwise, additional job walks need to be allowed for mechanical subcontractors that were unable to attend the scheduled job walk on 1/28/2021 to allow for them to assess the current conditions and discuss with VA facility personnel as outlined in General Note #3 on sheet MH-001.
Note revised to “By submission of the bid, it is understood that all the materials and required labor for all work are included.”
There will be no additional site walks
| 047 |
| Reference Sheet P-001 - General Note #2 states that "prior to bidding, contractors shall become familiar with all project documents and survey the site to become aware of all existing conditions. No extra compensation shall be awarded for the contractor's failure to allow for any existing conditions that effect his work..." Per the solicitation IFB document, section E.14.3.e on page 72/77, attendance is not mandatory...no further site visits shall be scheduled. Since the job walk was not mandatory and this is a design-bid-build project, General Note #2 on P-001 must be removed. All required information to bid this project must be identified on the plans for this and all other scopes of work. |
Provide revised sheet indicating the removal of this language from the plans.
Otherwise, additional job walks need to be allowed for plumbing subcontractors that were unable to attend the scheduled job walk on 1/28/2021 to allow for them to assess the current conditions.
Note revised to “By submission of the bid, it is understood that all the materials and required labor for all work are included.”
There will be no additional job walks
| 048 |
| Reference Specification 11 60 10 and 11 60 20, para 1.01 - the specifications list Kewaunee Scientific Corporation as the standard of construction for laboratory furniture...The offering of a product differing in materials and construction from this specification requires written approval from the owner/architect. This approval must be obtained seven (7) days before the quotation deadline. |
It is impractical to apply for and receive approval for equal or better alternates from the owner/architect prior to the bid submission. We respectfully request that this language be removed, and that the submission of equivalent products be accepted post-award.
Comply with specifications.
| 049 |
| Reference Specification 11 60 10 and 11 60 20, para 1.01 - if the language will not be changed per the previous RFI question, confirm that requests for product deviations will be accepted and until 2/10/2021 in order to allow the architect/owner adequate time to provide the acceptance or otherwise by 2/15/2021, which would be seven (7) days prior to the quotation deadline. |
| Comply with specifications. |
| 050 |
| Reference Specification 12 11 13 - Edge-Illuminated Photo Murals - This item is not found in the project plans. Is this spec not applicable to this project or was it left off of the drawings in error? |
| Photo Murals are not required. |
| 051 |
| Reference solicitation IFB document, section B.14 - is the magnitude of estimated price ranges indicative of the range for each CLIN or for the sum of all CLINs? |
| Main Bid Item |
| 052 |
| Reference Specification 10 51 13 - Metal Lockers - Elevations F1, F4, and F6 on drawing sheet AE-209 are calling out plastic laminate lockers with sloped tops per keynote #41. Are these lockers to be metal per spec 10 51 13? If they are to be plastic laminate, provide applicable specifications. |
| Refer to Specification Section 10 51 14 – Plastic Laminate – Wood Lockers |
| 053 |
| Will the basis of award be determined by analyzing the sum of all CLINs or only the base CLIN? |
| See Included Provision VAAR 852.236-92 |
| 054 |
| Will the additive alternates be awarded at the same time as the base CLIN? |
| See Included Provision VAAR 852.236-92 |
| 055 |
| Has a Limited Source Justification (FAR 6.302-1(c), 6.303) been prepared for any materials identified under this solicitation? If so, identify which systems to which they apply and provide all related documentation, including any required Approval (FAR 6.304) or Certification (FAR 6.303(b)(12)). |
| Hardware: Schlage Primus Large Format interchangeable core locks |
Life Safety System: Edwards EST3 Direct Digital Control: Johnson Controls Inc. Metasys System Nurse call: Rauland Responder V Security: Hirsch Security Access Control Equipment
| 056 |
| Confirm that the Government will allow proposers a minimum of seven (7) days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received. |
| Yes |
| 057 |
| Project Start Date |
| Estimated April-May 2021 |
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