36C25726R0012 0008.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 04-16-2026 674-22-805 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple TX 76504 To all Offerors/Bidders

36C25726R0012

X X X The purpose of this amendment is to provide updates accordingly:

VAAR Clause 852.204-70 is updated, and VAAR clause 852.204-72 is inserted IAW Revised VAAR 804.1303;

The original statement of work is updated to reiterate the added/updated clauses.

See attachments inserted into this amendment, that are to be incorporated into the final contract.

All other terms and conditions of the solicitation remain unchanged.

852.204-70 Personal Identity Verification of Contractor Personnel.

Personal Identity Verification of Contractor Personnel [MARCH 2026(May 2020)]

a. The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when frequent and continuing [physical] access to VA facilities, [and/or logical access to VA information and] [VA] information systems is required.

b. The Contractor shall insert this clause in all subcontracts when the subcontractor's employees will require frequent and continuing [physical] access to VA facilities, [and/or logical access to VA information and] or [VA] information systems.

(End of Clause)

852.204-72, Personnel Vetting and Credentialing. (MARCH 2026)

Personnel Vetting and Credentialing. (MARCH 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract.

Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk [Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 1/Low Risk] *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 1/Low Risk]

Attachment – VA Acquisition Regulation (VAAR) Class Deviation to VAAR Part 804, Administrative and Information Matters, and Part 852, Solicitation Provisions and Contract Clauses, to Strengthen Compliance with Contractor Personnel Vetting.

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 1/Low Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 1/Low Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 1/Low Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 1/Low Risk]

Positions/Tasks Designated as Non-Sensitive Positions - Tier 2/Mod Risk

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 2/Mod Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 2/Mod Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 2/Mod Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 2/Mod Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 2/Mod Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 2/Mod Risk]

Positions/Tasks Designated as Non-Sensitive Positions - Tier 4/High Risk

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 4/High Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 4/High Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 4/High Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 4/High Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 4/High Risk]

[Contracting Officer to enter position or task number, if all positions fulfilling a task are Tier 4/High Risk]

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3: [Contracting Officer to enter “Non-Critical” or “Not Applicable” if no positions are identified as Tier 3] Tier 5: [Contracting Officer to enter either Critical Sensitive and/or Special Sensitive, or “Not Applicable” if no positions are identified as Tier 5]

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

Attachment – VA Acquisition Regulation (VAAR) Class Deviation to VAAR Part 804, Administrative and Information Matters, and Part 852, Solicitation Provisions and Contract Clauses, to Strengthen Compliance with Contractor Personnel Vetting.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract.

The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

Attachment – VA Acquisition Regulation (VAAR) Class Deviation to VAAR Part 804, Administrative and Information Matters, and Part 852, Solicitation Provisions and Contract Clauses, to Strengthen Compliance with Contractor Personnel Vetting.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of clause) Department of Veterans Affairs

VA Medical Center Projects

Central Texas Veterans Health Care System

Project# 674-22-805 Upgrade Building Automation System

Prepared by: James Bowen Temple VAMC

Engineering Service Program Guide PG-18-15, Volume E ii Page 1 of

1. PROJECT OVERVIEW

This project is to upgrade the HVAC and other related systems across the Waco and Temple medical campuses to the digital control system on the Metasys BACNET MSTP network. JCI (Johnson Controls International) is an approved consultant for this project since they are already on site to repair and maintain other systems throughout the campus. The Waco campus has approximately 30 buildings requiring upgrades, and the Temple campus has approximately 11 buildings requiring upgrades.

2. LOCATION

2.1. All Work will occur at the following locations:

a. The Olin E. Teague Veterans’ Medical Center located at 1901 Veterans Memorial Drive, Temple, Texas 76504.

b. The Doris Miller Department of Veterans Affairs Medical Center located at 4800 Memorial Drive, Waco, Texas 76711.

3. PERIOD OF PERFORMANCE

The Government expects to award a single contract resulting from Solicitation 36C25726R0012. The project requires the tasks to be completed within five hundred and forty-eight (548) calendar days after issuance of Notice to Proceed (NTP).

4. CONTRACT TYPE

This award is a firm fixed price contract.

5. SCOPE OF WORK

5.1. This document, along with all other solicitation documents, defines the requirements for project number 674-22-805, “Upgrade Building Automation System”, at both the Temple VAMC and Waco VAMC Campuses.

5.2. Contractor must provide all labor, materials, supplies, transportation, tools, equipment, knowledge, supervision, testing, and construction services necessary to fully complete project number 674-22-805, “Upgrade Building Automation System” in accordance with all Contract Documents.

5.3. This scope of work includes but is not limited to:

a. Routing of new single mode fiber terminated at control panels for future use.

b. Replacing existing HVAC control devices with JCI, Metasys devices.

c. Providing new PC’s along with portable operator terminals (POT) for remote maintenance and troubleshooting.

d. Providing new control cabinets.

e. Replacing existing wall mounted fan coil units and controls.

f. Replacing existing pressure dependent dual duct VAV’s and controls.

g. Connecting new control devices for equipment to power as needed.

h. updating fire alarm panel programming and relay modules as needed to accommodate new HVAC equipment and controls.

i. Performing all necessary testing and commissioning.

Note: The above list is only a representative sample and not an exhaustive list.

6. DESCRIPTION OF WORK

6.1. Work must include, but is not limited to the following:

a. Contractor must be solely responsible for providing all labor, materials, supplies, transportation, tools, equipment, supervision, and construction services necessary to complete project number 674-22-805, “Upgrade Building Automation System” as required by drawings and specifications.

b. Contractor’s work and responsibility must include all necessary planning, scheduling, programming, administration, and management necessary to provide all construction and related services as required. Subcontractors must conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. Subcontractors must ensure that all work provided meets, or exceeds the scope of work, the project plans, and the contract specifications.

c. All costs must be included in the base bid including all incidental work and materials associated with the demolition, installation, and construction in the exterior and interior of the building must be included in the base bid.

d. Contractor must be responsible for complying with all construction documents and applicable Department of Veterans Affairs Specifications as part of this project.

e. Contractor must perform all work in accordance with the latest Uniform Building Code (UBC), National Electrical Code (NEC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Standards, and local facility requirements.

f. In the event there is a conflict between any standards/codes, Specification, construction documents, and/or the Sow, the VA is the deciding authority and will determine which clause or provision will apply.

g. All Work must take place with minimal disruption to adjacent workspaces, and all work must be coordinated with the VA prior to any work being performed.

7. EXISTING CONDITIONS

7.1. There are approximately 30 buildings on the Waco campus which are being supported by HVAC or other equipment that are controlled by the local, pneumatic, or digital controllers. The Temple campus has been mostly upgraded to digital controls on the Metasys BACNET MSTP network. However, there are a few buildings on the campus still utilizing pneumatic controls as well as the N2 bus protocol.

7.2. Both campuses have existing maintenance contracts with JCI, so their Metasys software is kept up to date. It currently has JCI, Metasys 12.0 version. The existing ECC’s have maintenance contracts with JCI to perform software upgrades. All new controls devices within scope will be JCI Metasys, BACNET MSTP, latest version 23.0

7.3. Contractor must coordinate all work with existing work to remain and existing conditions.

7.4. The Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract to its original installation and finish at no additional cost to the government.

7.5. The contractor must coordinate with the VA COR at least 14 calendar days in advance before disabling any of the following systems, all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered system at no additional cost to the government.

7.6. Contractor must temporarily relocate any utilities and controls necessary during construction and reinstall after construction is complete. This includes but is not limited to telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system to its original state at no additional cost to the government.

7.7. All damage to Government property by the Contractor or any third-party Contractors/entities performing other services on site as part of the contract must be repaired and/or replaced by the Prime Contractor with its original installation and finish at no additional cost to the government.

7.8. The Contractor must exercise extreme care to avoid damaging Government property including but not limited to buildings, equipment, underground utilities, pavement, road surfaces, parking areas, trees, shrubs, or turf. and provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, grounds, and buildings from damage and injury at no additional cost to the government.

7.9. The contractor must restore all disturbed grounds, walkways, and road surfaces to its original installation and finish at no additional cost to the government.

8. GENERAL REQUIREMENTS

8.1. Contractor Responsibilities

a. The Contractor must provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, and building from damage and or injury; Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract, equal to its original installation, and/or finish at no additional cost to the government.

b. The Contractor must ensure that all materials are new, free from defects and/or imperfections and meet VA specifications.

c. The contractor must be responsible for obtaining and coordinating the services of all third-party Contractors/entities performing other services on site as part of the contract to ensure the expected quality, timely delivery, and documented final product.

d. The Contractor must not perform any service that will result in additional charges without prior written approval from the Contracting Officer.

e. The Contractor must be responsible for verifying current requirements with the manufacturer of the products used on the project and notify the VA COR if any discrepancies are found before the purchase of the product or any work to install owner-furnished products.

f. The Contractor can obtain the respective VA design manual, standard details, and construction standards, and Construction Master Specifications from the VA website at https://www.cfm.va.gov/til/index.asp

g. Contractor must comply with all construction documents and Department of Veterans Affairs Master Specifications and guidance as part of this project.

h. Contractor must comply with all applicable cities, county, state, and federal regulations / codes, and OSHA standards. All construction must comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

8.2. Project Schedule

a. Before commencement of work, the Contractor must confer with the VA COR and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment must be made with a minimum of interference to Government operations and personnel

b. Critical Path Method (CPM):

Contractor must submit for VA approval the following: The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

c. Work Stoppage and Delays:

The Contracting Officer must be notified at the earliest time available, but no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

8.3. Schedule of Work

a. Work must start within 14 calendar days after receiving a notice to proceed.

b. The Contractor must notify the Contracting Officer’s Representative (VA COR), at least 7 calendar days prior to starting work. The Contractor must schedule/coordinate all work with the VA COR.

c. All work must be constructed and phased to limit disruptions to the existing medical center. This will require weekend and after-hours work. The contractor is to provide a plan that minimizes impact to the medical center prior to commencement of work.

d. Contractor must schedule all work with the VA COR including construction access and storage. The construction schedule procedure must be approved by the VA COR prior to the start of construction.

e. The Contractor must provide a three-week forecast of work scheduled to be accomplished. The report is to be delivered in writing on every other Monday (bi-weekly) no later than 9:00 a.m. Central Standard Time to the VA COR.

f. VA reserves the right to close/shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

8.4. Hours of Work

a. Normal hours of operation for The Temple and Waco VA Medical Center are 8:00AM to 4:30 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA COR at least five (7) calendar days prior to the proposed start of such work so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

b. When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

Designation of Holidays Holidays for Federal Employees

· New Year's Day (January 1).

· Birthday of Martin Luther King, Jr. (Third Monday in January).

· Washington's Birthday (Third Monday in February).

· Memorial Day (Last Monday in May).

· Juneteenth National Independence Day (June 19).

· Independence Day (July 4).

· Labor Day (First Monday in September).

· Columbus Day (Second Monday in October).

· Veterans Day (November 11).

· Thanksgiving Day (Fourth Thursday in November).

· Christmas Day (December 25).

Presidential Inauguration Day Federal employees in the Washington, DC, area are entitled to a holiday on the day a President is inaugurated on January 20th (except as explained below) for each fourth year after 1965 (see 5 U.S.C. 6103(c)) (i.e., following a Presidential election)—if they would be otherwise scheduled to work on Inauguration Day within the "Inauguration Day Area." The "Inauguration Day Area" is defined as:

1. the District of Columbia;

2. Montgomery and Prince Georges Counties in Maryland;

3. Arlington and Fairfax Counties in Virginia; and

4. the cities of Alexandria, Falls Church, and Fairfax in Virginia.

The Inauguration Day holiday is provided for the purposes of reducing traffic and facilitating local attendance at the inauguration ceremony. Thus, the holiday is limited to employees "employed in" (i.e., scheduled to work in) the Inauguration Day Area. Accordingly, there are circumstances where employees are not entitled to the Inauguration Day holiday:

· Employees in the Inauguration Day Area who are not otherwise scheduled to work on Inauguration Day will not receive the holiday or an "in lieu of" holiday. There is no "in lieu of" holiday when Inauguration Day falls on a nonwork day.

· Employees who are scheduled to telework at locations outside the Inauguration Day Area on Inauguration Day will not receive the holiday, even if their official worksites are in the Inauguration Day area. Such employees are expected to telework or request leave for the day. (Note: This generally applicable policy has been modified for the January 20, 2021, Inauguration Day, since COVID-19 is preventing many employees from working in the Inauguration Day area who would have otherwise worked in that area. See guidance provided in the OPM memorandum issued in connection with the January 20, 2021, Inauguration Day holiday.)

· Employees who are in travel status away from the Inauguration Day Area on Inauguration Day will not receive the holiday, even if their official worksites are in the Inauguration Day area. Such employees are expected to work at their temporary duty site outside of the Inauguration Day area.

Note: The holiday applies to employees who, while in official travel status, would otherwise be scheduled to work in the Inauguration Day Area on Inauguration Day. This applies even if the employee's official worksite is not within the Inauguration Day area.

In year in which a Presidential Inauguration occurs, if January 20th falls on a Sunday, the next succeeding day (i.e., Monday, January 21st) is designated as the public observance of the inauguration of the President and thus becomes the legal holiday of Inauguration Day. In this scenario, the January 21st Inauguration Day holiday will fall on the same day as the holiday for the Birthday of Martin Luther King, Jr., which falls on the 3rd Monday in January. No additional holiday is provided in this scenario; employees will receive a holiday under the normal rules that apply to the Birthday of Martin Luther King, Jr., holiday.

If January 20th falls on a Saturday, Inauguration Day is observed on the Saturday. There is no "in lieu of" Inauguration Day holiday. Only employees scheduled to work in the Inauguration Day area on Saturday, January 20th, may be excused from duty and provided with paid holiday time off. Inauguration Day is not observed on another day.

8.5. Workmanship

a. The VA must establish the quality of products and workmanship. As such, any reference to equipment, materials, or patented processes by trade name, make, and catalog number must be regarded as establishing a standard of quality only and must not be construed as limiting competition.

b. All work under this contract must conform to the following:

1. All construction and installation work must comply with VA specifications for material and workmanship

2. The Contractor at no additional cost to the Government must correct all work not meeting specifications at no additional cost to the government.

3. Contractor, contractor employees and any subcontractors must possess all necessary skills, licensing, experience, and education required for the work they are performing.

4. All work must be performed by people who are fully qualified and competent in the trade/work they perform. The government reserves the right to request training certificates and credentials from the contractor at any time during this contract through written request by the Contracting Officer Representative (VA COR).

8.6. Daily Progress Reports

The Contractor must provide a detailed daily field report of work accomplished the previous calendar day no later than 9:00 a.m. Central Time to the VA COR.

8.7. Working Conditions

The buildings and the surrounding site areas will be occupied, and Government operations will continue as normal for the duration of the contract. The Contractor must take all precautions to ensure that their operations are conducted in a manner so as not to interfere with facility operations of the Central Texas Veteran’s Health Care System. The Contractor must execute work in a safe manner and must not subject personnel to unsafe conditions. The Contractor must isolate the work site(s) by provide safety barricades, devices, and equipment to protect personnel and property and repair any damage caused by construction operations. The Contractor must take all precautions to protect the building and its occupants during the construction period.

8.8. Site Visit

a. The Contractor must visit the site prior to bidding to determine the full and exact extent of the work required. Failure to inspect the site prior to bidding will not constitute grounds for a claim after contract award. A site visit will be scheduled through the Contracting Officer.

b. Prior to submission of any bid, The Contractor must perform a thorough field survey of the existing site conditions and features. Any site conditions which may cause significant deviation from the design drawings must be brought to the attention of the Contracting Officer (CO) or his/her Technical Representative (VA COR) for clarification prior to submission of the Contractor’s bid. The Contractor is solely responsible for verifying dimensions of all owner-furnished equipment to insure proper coordination with construction. The Contractor must bear all costs for relocation of equipment, pipe, ducts, etc., from failure to advise the CO or the VA COR of conflict in writing prior to submission of any bid, and/or from failure to properly coordinate installations of systems.

8.9. Disposal

a. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor must adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

b. Demolition debris must be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments.

8.10. Clean-Up

Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes, and other packing materials will be cleaned up as often as necessary and must remove all debris from the property at the end of each workday.

8.11. Temporary Facilities

a. Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources located at the building site. The characteristics and source locations must be verified by a visit to the site. The Contractor must provide ample temporary storage for materials requiring shelter from the weather, and for security and safety protection. Storage facilities must be in the areas of the facility designated by the Contracting Officer’s Representative.

b. Lay down area will be provided on site. Size and location will be determined by the VA

8.12. Quality Assurance

The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of all applicable specifications.

9. ADDITIONAL REQUIREMENTS

9.1. Photography

Photography on VA property is only allowed with written permission of the Contracting Officer. If photography is authorized, under no circumstances are VA patients, Visitors or staff permitted to be in any images taken.

9.2. Audio/Visual Recording

Audio and video recording on VA property is only allowed with written permission of the Contracting Officer. If recording is authorized, under no circumstances are VA patients, Visitors or staff permitted to be in any video taken.

9.3. Parking

a. Contractor parking will only be allowed on the VA campus in areas approved by the VA COR. It is the sole responsibility of the Contractor’s personnel to park only in designated parking areas.

b. The VA will not waive or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Contractor vehicles found parked in VA parking lots will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

10. INFECTION CONTROL (IC)

10.1. The VHA Pre-Construction Risk Assessment (PCRA) for this project has determined the activity type to be small scale.

10.2. The VHA Infection Control Risk Assessment for this project has determined the following:

a. Activity Category: Category D

b. Level of Infection Prevention and Control Precautions: Level IV.

10.3. Construction signs and a copy of PCRA/ICRA permit must be always posted for each project/work site.

10.4. All IC and dust control measures must be always implemented.

10.5. Tuberculosis (TB)

Contractor is responsible for ensuring that contracted construction workers have been determined to be at risk for transmission of TB based upon the TB pre-construction risk assessment. The contractor must provide written certification, within 24 hours upon request, to the VA COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the work site and been found to be free of active TB. Refer to the contract documents for this requirement.

11. SAFETY

11.1. OSHA Training

All construction workers are required, at a minimum, to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and superintendent must have the 30-hour Construction Safety course certification. Proof of certification must always be on site.

11.2. All construction and installation work must comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

11.3. The Contractor must assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes. Guard against all hazards in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and OSHA.

11.4. Fire Protection

a. False Alarms Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers must be removed at the end of the construction work shift to keep them operational.

b. Fire Watch Provide fire watches for impairments for more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with VA COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas must be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed must be recorded by the medical center and copies provided to the VA COR.

c. Fire Walls and Smoke Barriers All fire wall and smoke barrier penetrations (new and existing) must be fireproofed according to corresponding wall rating. These must be sleeved and sealed with fire barrier compound to be approved by VA.

11.5. SMOKING and VAPING

Smoking and vaping are strictly prohibited on all federal property and in all federal facilities. All violations will be referred to VA police Services.

11.6. Risk Control

All contractor tools, equipment and materials must be kept in a controlled area.

11.7. Utility Shutdowns

a. All utilities required for the continuous operation of all existing facilities must always remain in service except as required for any new system’s connection.

b. All utility shutdowns must be coordinated with the VA COR by providing a written notice no less than 14 calendar days in advance.

12. CHANGE MANAGEMENT

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor must communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via written correspondence from the Contracting Officer to the Contractor.

13. DELIVERABLES

13.1. Period of Performance: 548 Calendar days after Notice to Proceed

13.2. Performance and Payment Bonds: Due 10 Calendar days after Notice of Award

13.3. Proof of Insurance: Due 10 Calendar days after Notice of Award

13.4. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work must be completed. This notice to the CO must cite the reasons for the delay, and the impact on the overall operation and reliability of the elevators. The CO will then review the facts and issue a response, in accordance with applicable regulations.

13.5. Contractor Quality Control Plan (CQCP)

The contractor must develop a quality control plan and must furnish VA for review no later than 14 calendar days after the receipt of notice to proceed. The plan must identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 30 calendar days of operation. Work will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor must notify the Contracting Officer Representative (VA COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer. Contractor must provide a copy of all testing and commissioning reports performed by the contractor and/or its subs.

13.6. Safety Plan

a. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

b. Contractor must develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor must furnish VA for review no later than 14 calendar days after the receipt of notice to proceed. The plan must also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his/her own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

13.7. Operations and Maintenance Manuals (O&M)

The Contractor must provide three (3) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals must include maintenance and inspection of all equipment. A three-ring binder containing all the O&M and electronic files on CD-ROM must be provided within the binder.

13.8. Submittals

a. Each submittal must be made to the VA COR for coordination with the VA Medical Center, and VA Resident Engineer.

b. The Contractor must prepare and submit shop drawings, product data, and samples during construction as required by the VA documents. Product data and samples must be approved by VA COR.

c. The Contractor must submit all test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA specifications; and

d. As part of the closeout documentation, the contractor must provide the VA COR, 2 compact disks containing all the approved submittals and all testing/commissioning reports.

13.9. As-Built Drawings

a. Project Record Drawings: The contractor must maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the specifications. The project record drawings must always be available for review by the VA COR.

b. The Contractor must comply with the requirements in the “General Conditions”, 01001, and “General Requirements”, 01010, for submission of final as-built drawings, shop drawings, manuals, and other documents as noted.

13.10. Operations and Maintenance Training

a. The Contractor must provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-calendar day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

b. The contractor must provide training manuals that include hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor must provide a written training syllabus for the topics and detailed training content for review and approval by the VA COR at least 30 days prior to the scheduled training. The contractor will coordinate with VA COR the scheduling of any training classes in advance. The VA COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff. The Contractor must video tape this training for official use and forward CD (4 copies) including those training videos.

14. WARRANTY

Contractor must warrantee work to be free of defects and workmanship for a period of a minimum of 1-year (365 calendar days), unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period must start on the date of acceptance by the VA. All warranties will be transferred to VA.

The Contractor must guarantee that all work done under this contract will be free from faulty materials or workmanship and hereby agrees to repair or replace without cost to the owner (VA Medical Center) and to its satisfaction all defects or imperfection appearing in said work within a period of one year after the date of final acceptance by the owner of all work done under this contract.

15. ACCEPTANCE

15.1. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all the following:

a. The Contractor has demonstrated/ verified that the implemented ECMs function as intended at commissioning.

b. All punch list items identified during the commissioning have been resolved.

c. The Contractor has provided O&M manuals.

16. CONFIDENTIALITY AND NONDISCLOSURE

16.1. The preliminary and final deliverables and all…