36C25726R0012_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25726R0012 X 12-02-2025 674-22-805 Network Contracting Office (NCO) 17 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple

TX

76504 Network Contracting Office (17) Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple

TX

76504 Horacio Fernandez

(254) 421-4096 Acquisition Title: Upgrade Building Automation System Project No. 674-22-805

Contractor shall provide all necessary labor, materials, equipment, and supervision to complete all required project work in accordance with the statement of work, drawings, and specifications. The project is located at both the Temple and Waco Veterans Affairs Medical Centers in Texas:

1901 Veterans Memorial Dr, TEMPLE, TX 76504; 4800 Memorial Dr, Waco, TX 76711

This is a "Competitive" requirement Set Aside 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

Magnitude of the Construction Project: Between $10,000,000.00 and $20,000,000.00 IAW VAAR 836.204(h)(1).

The applicable North American Industry Classification System (NAICS) code for this project is 236220 - $45,000,000.00.

Pre-Bid Site Visit 1 shall be held on December 10, 2025, at 10:00 AM CST. All interested Contactors shall meet at the Temple VAMC at 1901 Veterans Memorial Dr, TEMPLE, TX 76504 at the main hospital entrance. Image at end of solicitation.

POC: James Bowen, 254-316-2023 Pre-Bid Site Visit 2 shall be held on December 11, 2025, at10:00 AM CST. All interested Contactors shall meet at the Waco VAMC at 4800 Memorial Dr, Waco, TX 76711 at the main hospital entrance.

POC: James Bowen, 254-316-2023 for site visit purposes only.

Cut off for submission of RFI(s)/Questions shall be December 19, 2025 @ 15:00 PM CST. All RFI(s)/Questions must be emailed to the following email: horacio.fernande@va.gov. Please include the solicitation 36C25726R0012 on the subject line. RFI(s)/Questions must be submitted in word format.

SUBMISSION OF OFFER: All offers shall be submitted via email to the following email address: horacio.fernandez@va.gov by the date and time as stated in Block 13a below. Please include the solicitation 36C25726R0012 on the subject line of your email when submitting your bid package.

Note: All Bidders must comply with submission of the required documentation for OSHA-EMR Requirements and Self-Performed Work IAW "Limitations on Subcontracting" (VAAR 852.219-75).

X X 52.211-10 X zero 15:00

CST

01-12-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple

TX

76504 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 Horacio Fernandez

VA-VHA-RPOW-2026-0001

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide all necessary work and services to upgrade building automation systems at the Temple and Waco Veterans Affairs Medical Centers in Texas.

Work includes general construction, alterations, removal of existing utilities, and certain other items, as indicated on the statement of work, project drawings, and specifications.

Cost of Payment and Performance Bonds.

A.4. PROPOSAL PREPARATION INSTRUCTIONS

1. Introduction: These instructions prescribe the format of proposals along with the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish proposals that comply with all instructions and include complete copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for award.

3. Submission instructions: Offers must be submitted by email to the Contracting Officer, Horacio Fernandez, by email at horacio.fernandez@va.gov. Proposals may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Proposals must be submitted in four volumes:

a. Technical Acceptability-Vol. I

b. Past Performance-Vol. II

c. Price-Vol. III

d. Solicitation, Offer, & Award Documents-Vol. IV

Offerors may submit their proposals in one to four emails. Volumes I through IV must be submitted as separate, searchable PDF’s. Each volume must be submitted as attachments to their submission email(s). Proposals submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included: “36C25726R0012, 674-22-805 Proposal – Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Proposals must be clearly indexed and logically assembled. Each volume must have a clear title at the top of the first page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Proposal page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Proposals must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included on table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume. The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

a. Volume I – Technical Acceptability: Provide proof of Experience Modification Rating (EMR). Each Offeror shall provide their current EMR, or verifiable equivalent, from their insurance company or from their state, based on the offeror’s state of incorporation’s EMR requirements. The Government will consider the most recent timeframe corresponding to the Offeror’s insurance coverage period. If an offeror submits an EMR older than 12 months, using a three-year average at the time of proposal submittal, that offer shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 will be considered technically acceptable. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Offeror a Unity Rating of 1.0.

b. Volume II – Past Performance Past Performance Project History Offerors are to submit information relating to up to three projects valued at least $10,000,000.00, it has completed within the last three years. Offerors must provide a detailed summary of these projects, including:

a. Owner Government Agency/Company who awarded contract

b. Location (physical address)

c. Project Name

d. Project Description (Details of construction renovation requirements, challenges, and solutions)

e. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

f. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

g. Owner POC (Name, Title, Telephone Number, Email)

h. Subcontractors (Roles, Responsibilities, Percent of work)

i. A narrative description of the project that includes whether the project involved work on a healthcare installation. The narrative must also address the complexity and magnitude of the project, any challenges faced and how the offeror responded to those challenges, whether the project stayed on schedule, whether any unforeseen site conditions were encountered, any other unusual factors, and the degree of success obtained. Offerors are encouraged to include supporting documents such as photographs that support the narrative.

c. Volume III – Price: Complete Price/Cost Schedule

(1) Complete the price offer schedule in section A.3

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 5.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

d. Volume IV - Solicitation, Offer, & Award Documents-Vol. IV

i. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature. Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable and thus ineligible for award.

3. A copy of the VETS 4212 Federal Contractor Reporting (if applicable).

4. Signed 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

5. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All proposals shall be subject to evaluation by a team of Government personnel. Proposals will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

Basis for Award.

The Source Selection process will be completed as a past performance, price tradeoff (PPTO), where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal. Past performance is significantly more important than price. The highest past performance, lowest price-rated offerors will determine the best value basis for contract awards.

The Highest Past Performance Rated, Lowest Price approach will best achieve the objective of awarding contracts to Offerors for Project (insert project name), with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that obtains a substantial confidence rating for the past performance factor. The Government reserves the right to award to a contractor who obtains substantial confidence, followed by satisfactory confidence if deemed necessary.

a. The Government will first review proposals to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all proposals that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete. Offerors are to be and will be verified at https://dsbs.sba.gov/ as a SDVOSB under NAICS Code: 236220 – Commercial and Institutional Building Construction which has a $45 Million small business size standard. The Government will then determine whether remaining offerors are able to meet the following bonding requirements. Each offeror must demonstrate its ability to obtain bonding for a minimum amount of the offeror’s proposed price. The offeror shall demonstrate all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html. A signed letter of bonding capability will also be considered sufficient for the purposes of meeting the bonding requirements.

A complete proposal is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Proposals which merely restate a requirement or state that a requirement will be met, without providing supporting rationale, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Technical Capability. The Government will eliminate any proposals that are not technically acceptable.

c. The Government will then conduct a tradeoff process with all remaining offerors. The Government will consider Volume II Past Performance and Volume III Price in this tradeoff process. In using this source selection process, the Government intends to make award based on which offeror provides the best value to the Government considering the past performance and price of each remaining offeror. Past Performance is significantly more important than price in this process. The Government may thus choose not to make award to the offer with the highest past performance rating or the lowest priced offeror. In the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. The Government intends to rate and then rank each offeror before deciding which offeror presents sufficient value to merit award. The Government reserves the right to not make award to an offeror who does not present sufficient value considering past performance and price.

d. The Government intends to make award without discussions, but it reserves the right to conduct discussions if doing so would be in the best interest of the Government. Initial proposals should contain offeror’s best offer. The Government may request clarifications, as described in FAR 15.306(a).

e. A contract will be awarded to the offeror who presents the best value to the Government considering Past Performance and Price.

2. Evaluation Factors

a. Technical Acceptability: Experience Modification Rating (EMR)

i. The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 is considered Technically Acceptable.

ii. The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent, shall be newer than 12 months, at time of proposal receipt. It is understood that EMRs may have a future forecasted start date due to how the company who generates EMRs assigns EMRs. As such, EMRs provided with a future start date will be deemed acceptable, if an EMR is not more than three months from the date of solicitation close date. A letter that states there isn’t enough work experience to have EMR will automatically constitute a numbered rating of “1.0”. Any stated equivalents shall be explained thoroughly to the Government. A lack of sufficient detail may deem this Factor as “Unacceptable”.

iii. Any Offeror who receives a rating of Unacceptable as part of the technical acceptability review will be eliminated from consideration for award.

b. Past Performance

i. The Government will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

ii. The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to consider past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of any data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

Per FAR 15.202(c)(1), “No past performance information. An offeror without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance.”

c. Price: Fixed Price. The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will evaluate the total proposed price of all Offerors who are not eliminated before the tradeoff process stage as an indicator of the value the Offeror will provide on project. The Government will also evaluate the Total Evaluated Price to determine whether proposals are fair and reasonable.

SOLICITATION, AMENDMENTS, OFFER, AWARD DOCUMENTS, CERTIFICATIONS

AND REPRESENTATIONS.

1. Standard Form (SF) 1442 Solicitation, Offer, and Award:

All blocks under section "OFFER" on page 2 of SF 1442 (Item 14 through 20C) shall be completed. Offerors shall be solely responsible for monitoring Government's website SAM.gov for amendments to this solicitation, if any, and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

2. Duly executed Bid Bond /Guarantee:

Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the offer. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

3. SDVOSB Certification:

Offerors are required to be SDVOSB certified with the Small Business Administration (SBA). Offerors must register their businesses at MySBA Certifications, https://certifications.sba.gov/. Verification of the offerors’ SDVOSB certification will be conducted using SBA Small Business Search, https://search.certifications.sba.gov/.

Offerors must have an active registration in the System for Award Management (SAM), including completed and annually validated representations and certifications.

Verification of offerors active SDVOSB registration will be conducted using SAM.gov.

4. Acknowledgement of All Amendments:

The Offeror must acknowledge and agree to all amendments by either 1.) completing block 19 of the SF 1442, or 2.) returning the signed amendment form(s) with the submission.

5. Bid Guarantee:

The Offeror must furnish a bid guarantee (see FAR 52.228-1). The bid guarantee must be provided on SF 24.

6. Representations & Certifications:

To be eligible for award, offerors must have an active System for Award Management (SAM) registration when submitting their proposal and at the time of award, validate their annual representations and certifications via SAM.gov (https://sam.gov). Offerors must complete and sign FAR clause 52.219-28(h) if they are a small business that does not have representations and certifications (reps and certs) in SAM. This solicitation includes the provision at FAR 52.204-7; therefore, offerors are not required to complete the representations and certifications at FAR 52.204-8(b)(2).

7. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

The Offeror must provide its response to FAR 52.204-24(d) Representation, unless the requirements in the first paragraph of this provision have been met.

8. Information Regarding Responsibility Matters:

The Offeror must provide its response to FAR 52.209-7(b).

9. Violation of Arms Control Treaties or Agreements:

The Offeror must provide its response to FAR 52.209-13(b) Certification.

10. Limitations on Subcontracting—Certificate of Compliance for Services and Construction:

To be eligible for award for an SDVOSB set-aside contract for services and construction, VAAR 852.219-75, Limitations on Subcontracting (LOS) requires certification to be completed, signed, and returned with the offeror’s proposal. The completed and signed forms will become part of the official award documentation.

a) VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION).

b) Self-Performed Work Calculation Worksheet.

11. Notice to SB Joint Venture/Mentor Protegee:

Any Offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the Offeror’s proposal will render the Offeror ineligible for award.

12. Superintendent Work:

The awardee will be required to always provide a superintendent on the project in accordance with FAR Clause 52.236-6. The Superintendent is considered a key position and SHALL NOT be subcontracted and must work directly for the prime contractor.

The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's proposal being rejected as being incomplete or non-conforming to solicitation requirements.

It is solely the responsibility of offerors to ensure the Government receives proposal before or on the exact due date and time set forth in this solicitation. Offerors shall provide confirmation of the bid bond delivery via email to Horacio Fernandez, horacio.fernandez@va.gov prior to the closing date and time.

Deadline for all inquiries for this solicitation is listed on SF1442. Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.SAM.gov. All interested offerors, including those submitting inquiries, are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

FAR RFO Provisions and Clauses Deviations

Due to the internal contract writing system not having the following provisions and clauses, they are listed in full text at the end of section CON-100.

This is to reduce the amount of page breaks and resulting formatting issues that would arise by manually entering the provisions and clauses separately throughout this solicitation.

Note that class deviation dates are used to the maximum extent practicable.

It is incumbent on the offeror to ensure that all applicable provisions and clauses are completed in their entirety.

Page 1 of Page 1 of

A.5 OFFEROR’S SELF PERFORMED CALCULATIONS

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on Subcontracting” (VAAR 852.219-75 Notice of Limitations on Subcontracting)

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Cost of Materials $ __________

c) Total excluding materials (a-b) $ __________

d) Amount projected to be paid to Non-VetCert listed SDVOSBs: $ __________ (not including materials)

e) Offeror’s percentage of estimated Non-VetCert work (d/c X 100 = %) __________%

f) Offeror’s percentage of estimated self-performed work (100 – e = %) __________%

A/E-Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SBA SDVOSBs.

General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SBA SDVOSBs.

Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SBA SDVOSBs.

Page 1 of A.6 Statement of Work

Department of Veterans Affairs

VA Medical Center Projects

Central Texas Veterans Health Care System

Project# 674-22-805 Upgrade Building Automation System

Temple VAMC

Engineering Service

Program Guide PG-18-15, Volume E ii Page 1 of

1. PROJECT OVERVIEW

This project is to upgrade the HVAC and other related systems across the Waco and Temple medical campuses to the digital control system on the Metasys BACNET MSTP network. JCI (Johnson Controls International) is an approved consultant for this project since they are already on site to repair and maintain other systems throughout the campus. The Waco campus has approximately 30 buildings requiring upgrades, and the Temple campus has approximately 11 buildings requiring upgrades.

2. LOCATION

2.1. All Work will occur at the following locations:

a. The Olin E. Teague Veterans’ Medical Center located at 1901 Veterans Memorial Drive, Temple, Texas 76504.

b. The Doris Miller Department of Veterans Affairs Medical Center located at 4800 Memorial Drive, Waco, Texas 76711.

3. PERIOD OF PERFORMANCE

The Government expects to award a single contract resulting from Solicitation 36C25726R0012. The project requires the tasks to be completed within five hundred and forty-eight (548) calendar days after issuance of Notice to Proceed (NTP).

4. CONTRACT TYPE

This award is a firm fixed price contract.

5. SCOPE OF WORK

5.1. This document, along with all other solicitation documents, defines the requirements for project number 674-22-805, “Upgrade Building Automation System”, at both the Temple VAMC and Waco VAMC Campuses.

5.2. Contractor must provide all labor, materials, supplies, transportation, tools, equipment, knowledge, supervision, testing, and construction services necessary to fully complete project number 674-22-805, “Upgrade Building Automation System” in accordance with all Contract Documents.

5.3. This scope of work includes but is not limited to:

a. Routing of new single mode fiber terminated at control panels for future use.

b. Replacing existing HVAC control devices with JCI, Metasys devices.

c. Providing new PC’s along with portable operator terminals (POT) for remote maintenance and troubleshooting.

d. Providing new control cabinets.

e. Replacing existing wall mounted fan coil units and controls.

f. Replacing existing pressure dependent dual duct VAV’s and controls.

g. Connecting new control devices for equipment to power as needed.

h. updating fire alarm panel programming and relay modules as needed to accommodate new HVAC equipment and controls.

i. Performing all necessary testing and commissioning.

Note: The above list is only a representative sample and not an exhaustive list.

6. DESCRIPTION OF WORK

6.1. Work must include, but is not limited to the following:

a. Contractor must be solely responsible for providing all labor, materials, supplies, transportation, tools, equipment, supervision, and construction services necessary to complete project number 674-22-805, “Upgrade Building Automation System” as required by drawings and specifications.

b. Contractor’s work and responsibility must include all necessary planning, scheduling, programming, administration, and management necessary to provide all construction and related services as required. Subcontractors must conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. Subcontractors must ensure that all work provided meets, or exceeds the scope of work, the project plans, and the contract specifications.

c. All costs must be included in the base bid including all incidental work and materials associated with the demolition, installation, and construction in the exterior and interior of the building must be included in the base bid.

d. Contractor must be responsible for complying with all construction documents and applicable Department of Veterans Affairs Specifications as part of this project.

e. Contractor must perform all work in accordance with the latest Uniform Building Code (UBC), National Electrical Code (NEC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Standards, and local facility requirements.

f. In the event there is a conflict between any standards/codes, Specification, construction documents, and/or the Sow, the VA is the deciding authority and will determine which clause or provision will apply.

g. All Work must take place with minimal disruption to adjacent workspaces, and all work must be coordinated with the VA prior to any work being performed.

7. EXISTING CONDITIONS

7.1. There are approximately 30 buildings on the Waco campus which are being supported by HVAC or other equipment that are controlled by the local, pneumatic, or digital controllers. The Temple campus has been mostly upgraded to digital controls on the Metasys BACNET MSTP network. However, there are a few buildings on the campus still utilizing pneumatic controls as well as the N2 bus protocol.

7.2. Both campuses have existing maintenance contracts with JCI, so their Metasys software is kept up to date. It currently has JCI, Metasys 12.0 version. The existing ECC’s have maintenance contracts with JCI to perform software upgrades. All new controls devices within scope will be JCI Metasys, BACNET MSTP, latest version 23.0

7.3. Contractor must coordinate all work with existing work to remain and existing conditions.

7.4. The Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract to its original installation and finish at no additional cost to the government.

7.5. The contractor must coordinate with the VA COR at least 14 calendar days in advance before disabling any of the following systems, all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered system at no additional cost to the government.

7.6. Contractor must temporarily relocate any utilities and controls necessary during construction and reinstall after construction is complete. This includes but is not limited to telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, WIFI boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any tampered with system to its original state at no additional cost to the government.

7.7. All damage to Government property by the Contractor or any third-party Contractors/entities performing other services on site as part of the contract must be repaired and/or replaced by the Prime Contractor with its original installation and finish at no additional cost to the government.

7.8. The Contractor must exercise extreme care to avoid damaging Government property including but not limited to buildings, equipment, underground utilities, pavement, road surfaces, parking areas, trees, shrubs, or turf. and provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, grounds, and buildings from damage and injury at no additional cost to the government.

7.9. The contractor must restore all disturbed grounds, walkways, and road surfaces to its original installation and finish at no additional cost to the government.

8. GENERAL REQUIREMENTS

8.1. Contractor Responsibilities

a. The Contractor must provide all necessary equipment and materials to protect personnel, furnishings, equipment, piping, and building from damage and or injury; Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract, equal to its original installation, and/or finish at no additional cost to the government.

b. The Contractor must ensure that all materials are new, free from defects and/or imperfections and meet VA specifications.

c. The contractor must be responsible for obtaining and coordinating the services of all third-party Contractors/entities performing other services on site as part of the contract to ensure the expected quality, timely delivery, and documented final product.

d. The Contractor must not perform any service that will result in additional charges without prior written approval from the Contracting Officer.

e. The Contractor must be responsible for verifying current requirements with the manufacturer of the products used on the project and notify the VA COR if any discrepancies are found before the purchase of the product or any work to install owner-furnished products.

f. The Contractor can obtain the respective VA design manual, standard details, and construction standards, and Construction Master Specifications from the VA website at https://www.cfm.va.gov/til/index.asp

g. Contractor must comply with all construction documents and Department of Veterans Affairs Master Specifications and guidance as part of this project.

h. Contractor must comply with all applicable cities, county, state, and federal regulations / codes, and OSHA standards. All construction must comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

8.2. Project Schedule

a. Before commencement of work, the Contractor must confer with the VA COR and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for the Contractor employees; and the like. Delivery of materials and equipment must be made with a minimum of interference to Government operations and personnel

b. Critical Path Method (CPM):

Contractor must submit for VA approval the following: The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

c. Work Stoppage and Delays:

The Contracting Officer must be notified at the earliest time available, but no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

8.3. Schedule of Work

a. Work must start within 14 calendar days after receiving a notice to proceed.

b. The Contractor must notify the Contracting Officer’s Representative (VA COR), at least 7 calendar days prior to starting work. The Contractor must schedule/coordinate all work with the VA COR.

c. All work must be constructed and phased to limit disruptions to the existing medical center. This will require weekend and after-hours work. The contractor is to provide a plan that minimizes impact to the medical center prior to commencement of work.

d. Contractor must schedule all work with the VA COR including construction access and storage. The construction schedule procedure must be approved by the VA COR prior to the start of construction.

e. The Contractor must provide a three-week forecast of work scheduled to be accomplished. The report is to be delivered in writing on every other Monday (bi-weekly) no later than 9:00 a.m. Central Standard Time to the VA COR.

f. VA reserves the right to close/shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

8.4. Hours of Work

a. Normal hours of operation for The Temple and Waco VA Medical Center are 8:00AM to 4:30 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA COR at least five (7) calendar days prior to the proposed start of such work so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

b. When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

Designation of Holidays Holidays for Federal Employees

· New Year's Day (January 1).

· Birthday of Martin Luther King, Jr. (Third Monday in January).

· Washington's Birthday (Third Monday in February).

· Memorial Day (Last Monday in May).

· Juneteenth National Independence Day (June 19).

· Independence Day (July 4).

· Labor Day (First Monday in September).

· Columbus Day (Second Monday in October).

· Veterans Day (November 11).

· Thanksgiving Day (Fourth Thursday in November).

· Christmas Day (December 25).

Presidential Inauguration Day Federal employees in the Washington, DC, area are entitled to a holiday on the day a President is inaugurated on January 20th (except as explained below) for each fourth year after 1965 (see 5 U.S.C. 6103(c)) (i.e., following a Presidential election)—if they would be otherwise scheduled to work on Inauguration Day within the "Inauguration Day Area." The "Inauguration Day Area" is defined as:

1. the District of Columbia;

2. Montgomery and Prince Georges Counties in Maryland;

3. Arlington and Fairfax Counties in Virginia; and

4. the cities of Alexandria, Falls Church, and Fairfax in Virginia.

The Inauguration Day holiday is provided for the purposes of reducing traffic and facilitating local attendance at the inauguration ceremony. Thus, the holiday is limited to employees "employed in" (i.e., scheduled to work in) the Inauguration Day Area. Accordingly, there are circumstances where employees are not entitled to the Inauguration Day holiday:

· Employees in the Inauguration Day Area who are not otherwise scheduled to work on Inauguration Day will not receive the holiday or an "in lieu of" holiday. There is no "in lieu of" holiday when Inauguration Day falls on a nonwork day.

· Employees who are scheduled to telework at locations outside the Inauguration Day Area on Inauguration Day will not receive the holiday, even if their official worksites are in the Inauguration Day area. Such employees are expected to telework or request leave for the day.