36C25625R0062 AMEND 0003 SF30.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 10

0003 06-05-2025

580-25-4-5826-0098

580-22-100

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25625R0062

05-06-2025

X

X X

X 1

Amendment 0003

A. Extends RFP due date to 6/20/25, 5:00 PM CST/Local Time.

B. Provides RFI Responses; Page 2 SF30.

C. Updates DOL Wage Determination TX20250253 5-16-25(attachment section).

D. Adds Specifications 01 45 35-A/B(attachment section).

E. Adds 100MP 100 Area H Floor Plan(attachment section).

A future modification will include an updated Section B- Continuation of SF 1449 Block 17 Pricing Sheet.

Tabitha Contreras Contracting Officer

VA-VHA-2020-FB33BFA2

580-22-100 RFI RESPONSES REPAIR REPLACE MAIN CHILLED WATER DISTRO SYSTEM

1. Is this one way not allowing [firm] to qualify in pricing this project?

Amendments are required to be signed by the offeror and submitted as part of your proposal, Volume II.

2. Why were there no one taking photos of all areas required?

Many photographs were taken by numerous contractors attending the site visit. Contractors are welcome to take as many or as few photos as necessary for them to prepare their proposal as long as they do not photograph staff, patients or visitors.

3. Are any of the areas with leaking water and corroded bolts, washers, nuts, and corroded pipes need to be replaced?

No, all required replacement pipes are shown on the contract documents.

4. What is the purpose of having young guys stand around not paying attention to job description?

The purpose of a site visit is to offer have first-hand knowledge of the conditions and an understanding of the worksite. The level of engagement of the attendees is based on the information they may need to produce a proposal and not evaluated nor directed by the VA.

5. Will the VA work with a local factoring company willing to pay all materials upfront and wait for payment at the end of the project?

This is a matter between you and the company you choose to subcontract with as to their payment terms and your obligations. The VA will make progress payments in accordance with FAR 52.232-5 and VAAR 852.232-71.

6. Can all floor be worked at same time or is it one floor at a time?

Reference 580-22-100 Drawings Repair Replace Main Chilled Water Distro System for phasing requirements. Document is available on SAM.gov as an attachment to the solicitation.

7. Is the VA willing to work on a weekly or bi-weekly invoice?

The VA will make progress payments in accordance with FAR 52.232-5 and VAAR 852.232-71.

8. Do all parts and equipment need to be Buy American Products Only?

Reference FAR 52.225-11 Buy American – Construction Materials under Trade Agreements in the solicitation.

9. How many Certified DD214 Disabled Veterans are on the list with the NAICS Codes 236220?

SDVOSB eligibility is determined at the time of the solicitation closing date. Reference SF1442 page 1, Block 10, paragraphs F and G.

10. Please confirm no exterior site work including excavation, landscape restoration, and pavement restoration is not required for this project.

No exterior site work is included in the SOW, but contractor will be responsible of remediating any damages caused in the facility as part of their rigging, demo and installation during the project.

Reference FAR 52.236-9

11. Please provide the site visit attendee list.

Site visit sign-in sheet is attached to this amendment.

12. Please confirm if the contractor will be allowed to utilize a vacant area within the hospital facility for their field office and conference room?

Space inside B100 hospital will not be provided for contractor’s office space. The Contractor will have a designated area on-site for a job trailer and/or laydown area; however, this area may not be adjacent to B-100.

13. 16. Please confirm the Superintendent shall not have any shared duties as a QCM or SSHO.

See specifications 01 35 26, section 1.7 paragraph C.

14. Please confirm the SSHO shall not have any shared duties as a QCM or the Superintendent.

See specifications 01 35 26, section 1.7 paragraph C.

15. Please confirm the QCM shall not have any shared duties as the SSHO, Superintendent or any other role on the project.

The QCM can hold collateral duties, however all qualifications must be approved by the COR for any position being filled.

16. Please confirm if the VA can and will be flexible on the site phasing plan provided in this procurement.

Offerors shall price out this job per the phasing plan provided in the design plans.

17. Please confirm the Testing Laboratory will be contracted directly by the VA as outlined in spec section 01 45 29

No, required testing laboratories will be procured by the contractor in accordance with the specifications. See 01 45 29 section 3.7 paragraph A, stating the contractor will procure the services of a department of VA approved testing laboratory.

18. Please confirm that all firestopping must be either installed by an FM global approved contractor, or a UL qualified firestop contractor certified.

Yes, see specification 07 84 10 section 1.5 paragraph B.

19. Please confirm that the contractor is to include the services of a third party independent firestopping inspector in their bid.

Yes, see specification 07 84 10 section 1.5 paragraph C.

20. Please confirm that firestopping installers accredited by a firestopping product manufacturer will not be approved by the VA unless they meet the FM global or UL qualifications referenced in section 07 84 00.

See specification 07 84 10 section 1.5 paragraph B for installer qualification requirements.

21. Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award? Can the government provide a tax exemption certificate for materials purchased?

The government’s tax exemption does not pass down to contractors per FAR 29.303. However, contractors can follow their state codes and may receive tax exemption per FAR 29.305.

22. Please confirm access into the utility tunnel and provide on a plan where these location(s) are.

Yes, contractor will have access to the tunnel, note that access will be to pick up and drop off materials. No parking is allowed in the tunnel.

23. Will additional access points be required to allow for material removal?

No, B-104 have multiple sliding doors available to the contractor for hauling material.

24. Will additional access points be required to allow for egress within the utility tunnel?

No.

25. Please confirm if Stored Material will be paid for by the VA?

Stored materials may be paid prior to use if it can be established that required criteria are met and documented.

26. Please confirm level 4 finish for all finished gypsum board including patches.

Confirmed.

27. Please provide a site logistics plan where the contractor will be allowed to store materials, a job site trailer?

See answer to question 12.

28. Please confirm the alternates provided are waterfall deducts?

Please see price sheet for details of the deducts.

29. Please confirm if the contractor is only required to provide the price breakdown for Line Item No.

1 only, or if one break down will be provided per break-down?

Reference solicitation 36C25625R0062, Pages 5-6. Price Breakdown on page 6 is required for Line Item No. 1 only. Offerors must provide pricing on each line item on the SF1442 continuation price sheet (page 5).

30. Please confirm that this project is a competitive Service-Disabled Veteran-Owned Small Business

Set-Aside project and that any bonding provided by a contractor must be through a SDVOSB or SBA/VA APPROVED Mentor-Protege partnership under the SBA/VA Mentor-Protégé program in which the partnership has been approved prior to the bid date.

Confirmed. The principle on the bonds shall be the eligible SDVOSB.

31. Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a Payment & Performance bond for a

SDVOSB.

The principle on the bonds shall be the eligible SDVOSB.

32. Please confirm that a large business not part of an SBA/VA APPROVED Mentor-Protégé team under the VA Mentor-Protégé program cannot provide a bid guarantee for a SDVOSB.

The principle on the bonds shall be the eligible SDVOSB.

33. Please define off hours, we assume off hours to be second shift work but need confirmation.

Off-hours are Monday thru Friday 5:00pm-5:00am, and Saturday and Sunday all day.

34. Section 01 00 00 general requirements “alterations includes that the GC will provide a thorough survey of areas in which work is to be done with the COR and VA representative in attendance”.

Please confirm that the VA staff will schedule and have the time to do these surveys without delaying the contractor as these thorough surveys are extremely time-consuming.

Contractor shall include time needed for this survey in the project schedule for COR to confirm and schedule survey times in advance giving a minimum two weeks’ notice. All schedules must be approved by the COR.

35. Please confirm all work can take place during normal VA working hours.

Most of the work will be able to be completed during regular business hours, but any work that will interrupt chilled water supply to B-100 needs to be completed after hours.

In addition to off-hours, some work will need to be completed when outside temperature is 55°F or below. See general notes on dwg’s, 100MD100, 102MD100,102MP100,104MD100 and

104MP100.

36. Please consider waiving the requirement for AISC certification for steel erection or steel fabrication. There is a very limited subcontractor pool who are both an AISC Streel Erector and Fabricator within the areas.

Follow Spec Section 05 12 00, no deviation allowed.

37. Please confirm the General Contractor is to have two separate and direct contracts with the DDC Contractor and the Systems Integrator.

Contractor is required to complete the BAS integrations per drawings and specifications. Current BAS system is Johnson Controls MetaSYS. Contractor shall update/create new controls sequences and graphics.

38. If system integration is required for this contract, please provide a set of specs for this scope of work.

Contractor is required to complete the BAS integrations per drawings and specifications. Current BAS system is Johnson Controls MetaSYS. Contractor shall update/create new controls sequences and graphics.

39. Please confirm the DDC Contractor is not a sole source vendor for the campus and this project.

No.Current BAS system is Johnson Controls MetaSYS. Controls sub-contractor shall be able to work with MetaSYS BAS.

40. Spec Section 01 45 35 listed as Special Inspections is referenced multiple times in the division 01 spec but no special inspection spec section 01 45 35 is included in the contract documents.

Please provide this spec section if Special Inspections are required.

Spec Section 01 45 35 is attached and will be a part of the construction documents.

41. Please confirm if Kahua can be used on this project.

Yes, if provided by GC.

42. Please confirm the Fire-Proofing requirement on the steel within the utility tunnel?

Fireproofing of steel within the tunnel is not required.

43. Please confirm if the working within Building 100A will have to be done in phases, ie we are allowed to work in 1 mechanical bay at a time.

Reference 580-22-100 Drawings Repair Replace Main Chilled Water Distro System for phasing requirements. Document is available on SAM.gov as an attachment to the solicitation.

44. If new chilled water pipe within building 100A is required, the VA will authorize a Change Condition for the unforeseen circumstance and the contractor will price out a change order for the replacement pipe section?

Contractor to bid the scope or work outlined in the contract documents. If an unforeseen condition is found in B-100 piping related to the chilled water pumps, contractor shall notify COR. After review of the issue, VA will work with contractor on any potential change order.

45. Please confirm the Contractor is to have a Commissioning Manager (CxM) as part of the commissioning team.

Yes.

46. Can we make welded connections instead of flanged of Victaulic?

See Spec section 23 21 13. Victaulic connections are not allowed.

47. Can another site visit be scheduled to take place to fine tune our plan of attack?

A second organized site visit will not be scheduled. Should you require another site visit, please email Lisa.Peace@va.gov.

48. How long will outages be allowed?

Chilled water outages will vary depending on the work to be accomplished and environmental temperatures. We don’t expect any outage to last more than 8 hours.

49. Where will the staging area be located?

See answer to question 12. Contractor should plan for Lot W near the Parking Garage.

50. Please confirm that and all Basis of Design items and materials that the VA has satisfied all Buy

American Waivers, if applicable, and sole source requirements as needed. Please provide us any Buy American Act Waivers that would be provided under this contract. This is not currently in the plans, documents, or specifications.

No waivers or sole source requirements are necessary for this procurement.

51. Will the VA pay for the engineering and design submittals, as well as all applicable deposits required by various manufacturers to put equipment into design and/or production?

Offerors shall include these costs in their proposal and the awardee will be required to submit a schedule of values after award for review. Submittals and shop drawings are expected by the VA per drawings and specifications. VA may pay for stored materials; see answer to question 25.

52. Is the new VA memorandum on bolts for steam and hot water systems applicable to this project?

To our understanding A307 bolts are no longer allowed.

No, it does not apply, as it is only for hot water and steam piping.

53. Notice to Proceed (NTP): How soon after a contract award is the NTP expected to be issued?

Reference FAR 52.211-10 in the solicitation.

54. Submittal Platform: Will the VA accept the use of Submittal Exchange software or equivalent as the primary submittal platform?

Yes. An FTP must be provided and approved by the government in accordance with 01 33 23 section 1.6 paragraph E.

55. Bid Hold Period: Will the government consider reducing the bid hold period to 90 days due to current inflation risks?

The solicitation’s current offer guarantee is for 90 calendar days.

56. 580C30116Economic Price Adjustment Clause: Will the government include an Economic Price Adjustment Clause in the contract to address price fluctuations in materials?

57. SSHO and Superintendent Roles: Can the SSHO, QCM and superintendent positions be fulfilled by the same individual, provided qualifications are met? If not, can the superintendent double as the SSHO?

See specifications 01 35 26, section 1.7.

58. Scheduling Consultant: Is an external scheduling consultant required, or can scheduling duties be handled in-house by a qualified team member?

The contractor can use in house personnel who they can provide proper qualifications for in accordance with specification 01 32 16.15 section 1.3.

59. Temporary Facilities: Are contractors required to provide a temporary site office or trailer, or will space be allocated within the existing facility?

Contractor is not required to provide a temporary facility. If they decide to use one for GC use, they will be provided a space within site for it. See response to Question 12.

60. Parking and Staging: Will there be designated parking and staging area for contractor personnel?

Contractor shall park in designated areas in lot W, please noted that contractor is not allowed to park in the valet portion of the parking lot. For staging area see answer to Question 12.

61. How many parking spaces will be provided if there is on-site parking?

There will not be a designated number of parking spots given. Lot W will be used and it’s on a first come first serve basis.

62. Site Access and Badging: Will the government provide a detailed badging and access protocol for contractor personnel?

Yes, this will be provided during the kick-off meeting. See SOW paragraph 6.1.

63. Fire Watch: If impairments to fire alarm systems exceed four hours, will the VA provide support for fire watch personnel, or is the contractor solely responsible?

Contractor will be responsible for fire watch. GC shall notify COR before work takes place to fill out an ILSM to be approved by facility before any fire alarm interruption.

64. Environmental Protection Plan: Are there specific templates or guidelines required for the Environmental Protection Plan, or is a contractor-developed plan sufficient?

The contractor is to provide an environmental protection plan in accordance with the requirements outlined in specification 01 57 19 section 1.4.

65. Testing and Commissioning: Please confirm the VA will be hiring the commissioning agent.

Yes. Contractor is responsible to assign a Commissioning Manager to represent their firm and follow all commissioning requirements listed in the contract’s specifications.

66. Infection Control: Please confirm modular walls (such as STARC) are allowed for ICRA.

Yes.

67. As-Built Drawings: Are as-built drawings available for existing conditions, or will the contractor need to verify all dimensions on-site?

Project drawings were developed from as-built drawings and AE site inspections, and this should serve as a reference. GC shall field verify all dimensions.

68. This is a mechanical project, could you please change the NAICS code to 238220

This project requires multiple trades other than mechanical. See SOW paragraph 2.2. Project management is key to coordinate between the multiple trades; and therefore, the CO believes 236220 is the most appropriate NAICS code for this project.

69. Can the CQC System Manager’s experience be 5 years of quality control with similar experience and a graduate of the Corps of Engineers Construction Quality Management Course? The current requirements require a college graduate to be on site during the project. This will be an extreme cost to the Government, and not typically industry standard.

Follow Spec Section 01 45 00 requirements.

70. Since the pipe stands in the tunnels are not a building structure element is AISC certification required for fabrication and installation?

Follow Spec Section 05 12 00, no deviation allowed.

71. Is there any duration limitation for shutdowns to tie into the existing piping?

See Question 48.

72. Does any mechanical piping have asbestos containment materials?

73. What is the duration of the project?

Reference Solicitation 3625625R0062; Page 1; Block 11.

74. Will outages be required to take place after hours or on weekends?

See answer to question 35.

75. Is temporary cooling required during outages? If so, is the contractor responsible for providing the temporary cooling?

See answer to question 35. We don’t anticipate temporary cooling be required unless contractor want to complete work in B-100 mechanical bays during business hours.

76. Does the existing system contain glycol?

No. The current chilled water system uses water. Please note that some work in drawing sheets 102MD100 and 102MP100 require relocation of two (2) glycol lines to allow new chilled water piping installation. These glycol lines are part of the Combined Heat and Power plant, which provide glycol to heat exchangers.

77. Where will the staging area be located?

See answer to question 12.

78. What are the testing requirements for the new piping?

See specifications 23 21 13 and 01 45 00.