36C25621R0012 SOLICITATION AMENDMENT 0003.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0012

X 12-21-2020

564-21-2-605-0001

564-17-103 36C256

Department of Veterans Affairs Veterans Healthcare System of the Ozarks 1100 N. College Fayetteville AR 72703

DEPARTMENT OF VETERANS AFFAIRS

SEE INSTRUCTIONS TO OFFERORS

FELICIA LOVELADY

318-466-2912 Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information Pages (VIP at http://www.vetbiz.va.gov.

Offers received from contractors who are not SDVOSB verified in VetBiz will not be considered for award.

Federal Acquistion Regulations require that federal contractors register in the System For Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting a proposal.

Project: 564-17-103 Correct Fire Alarm Deficiencies Contractor shall provide all labor, materials and equipment necessary to correct fire alarm deficiencies at the main campus of Veterans Healthcare System of the Ozarks, Fayetteville, AR.

SITE VISIT: Please see information in solicitation provision FAR 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I.

Forward all questions to the Contracting Officer within 7 days after the Site Visit. All Q&A's will be posted by amendment within 7 days after the due date of questions.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204 DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS, the above described project falls between the following price range:

Between $500,000 and $1,000,000

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD: $39.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Fayetteville, Arkansas

****NOTE****OFFERORS MUST SUBMIT EXHIBIT A CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE

IAW FAR 52.232-18, award is contingent upon the availability of appropriated funds. The Government does not compensate for proposal development and submission.

X

X 52.211-10 X

14:00

CST

02-01-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Alexandria VA Medical Center 2495 Shreveport Hwy 71N Pineville LA 71360

Department of Veterans Affairs Financial Services Center (667) PO Box 149971 Austin TX 78714-9971

Table of Contents

SCHEDULE OF OFFER ITEMS

The Base Offer for CLIN 0001 includes all materials, labor, equipment and supervision to correct fire alarm deficiencies at the main campus of Veteran Healthcare System of the Ozarks (VHSO) located in Fayetteville, AR. Work includes, but is not limited to, upgrades to and replacement of existing fire alarm systems in multiple buildings as indicated on the project documents. Work also includes related demolition, general construction, and electrical work. All work shall meet code and be performed in accordance with the contract and any applicable drawings and specifications. Bidders shall submit bids for all CLINs.

The government intends to make a single award on the Base Bid, CLIN 0001 without discussions to the offeror whose proposal conforms to the solicitation requirements and is determined to provide the "Best Value" to the Government in accordance with Federal Acquisition Regulation (FAR) Part 15. In the event the highest ranked offerors based on non-price factors provide price proposals which exceed the funds available, a single award will be made on CLIN 0002, should the proposals also exceed funding limits the government shall proceed to CLIN 0003 and so on in ascending order until the offer presenting the best value within funding limits is accepted. The Government reserves the right to cancel this action is in its entirety or to reject any or all offers if such action is in the Government's best interest.

PERIOD OF PERFORMANCE – 240 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001: BASE OFFER ITEM - GENERAL CONSTRUCTION: The Contractor shall provide all necessary tools, labor, materials, equipment, permits, license, and supervision for “Correct Fire Alarm Deficiencies,” Project Number 564-17-103, located at the Veterans Healthcare System of the Ozarks in Fayetteville, AR, in accordance with the drawings and specifications. Work includes, but is not limited to, upgrades to and replacement of existing fire alarm systems in multiple buildings as indicated on the project documents. Work also includes related demolition, general construction, and electrical work.

CLIN 0001, Base Bid – General Construction: $______________________________ **Offeror shall complete a price breakdown by Specification Division as shown on page 29 for CLIN 0001

CLIN 0002: ALTERNATE NO. 1– Perform all work as described in base bid except delete all work in Building 6 to include the fiber optic cable from Building 6 to the fire alarm panel in Building 7.

The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $___________________________)

CLIN 0003: ALTERNATE NO. 2 – Perform all work as described in bid item #2 except delete all work in Building 18 to include fire alarm control panel relocation.

The undersigned hereby agrees to deduct from the Base Bid and preceding Alternates the sum of:

$ ___________________________ (New Total Amount: $___________________________)

CLIN 0004: ALTERNATE NO. 3 – Perform all work as described in bid item #3 except delete all work in Building 40 to include the fiber optic cable from Building 40 to the fire alarm panel in Building 8.

The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $ ___________________________)

CLIN 0005: ALTERNATE NO. 4 – Perform all work as described in bid item #4 except delete all work in Building 5 to include the fiber optic cable from Building 5 to the fire alarm panel in Building 7.

The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $ _________________________)

CLIN 0006: ALTERNATE NO. 5 – Perform all work as described in bid item #5 except delete all work in Building 7.

The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $ __________________________)

CLIN 0007: ALTERNATE NO. 6 – Perform all work as described in bid item #6 except delete all work in Building 8.

The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $ __________________________)

CLIN 0008: ALTERNATE NO. 7 – Perform all work as described in bid item #7 except delete all work in Building 4.

The undersigned hereby agrees to deduct from the Base Bid the sum of:

$ ___________________________ (New Total Amount: $ _____________________________)

Page 1 of Page 1 of Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be posted on https://beta.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION

Project: 564-17-103 Correct Fire Alarm Deficiencies Issuing Office: NCO 16 Location of Project: Veterans Healthcare System of the Ozarks, Fayetteville, AR Point of Contact: Felicia Lovelady, Contract Specialist, NCO 16 – Pineville, LA E-mail: Felicia.lovelady@va.gov

a. Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Offerors must be registered and verified as a SDVOSB in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/. Offerors received from contractors who are not verified as a SDVOSB in VetBiz at the time of offer submission and at the time of contract award will be considered non-responsive and will not be considered for award.

b. SYSTEM FOR AWARD MANAGEMENT (SAM): SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA) and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their bid. Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the offer package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

c. VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

d. Past Safety Record: VHA DIRECTIVE 2011-036 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT EXHIBIT C CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE.

All offerors shall submit information pertaining to their past Safety and Environmental record using EXHIBIT C. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT EXHIBIT C AND THE ADDITIONAL REQUIRED INFORMATION AS A PART OF THEIR PROPOSAL PACKAGE WILL BE EXCLUDED FROM AWARD CONSIDERATION IF AWARD IS MADE WITHOUT DISCUSSIONS.

e. Site Visit: An organized site visit is scheduled as shown in clause 52.236-27. Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

f. Requests for Information (RFIs): RFI’s are due no later than (NLT) 2:00 PM CST Time 13 January 2021 or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contract Specialist, Felicia Lovelady at felicia.lovelady@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format within 7 days of RFI submission due date. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C256-21-R-0012 and Project Title.

g. Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard Form (SF) 1442. All proposals will be submitted by email to felicia.lovelady@va.gov

h. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is between $500,000.00 and $1,000,000.00.

i. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220 Commercial and Institutional Building Construction. The Small Business size standard is $39.5 Million.

j. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

k. Period of Performance: The successful offeror shall begin performance within 10 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

l. Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

m. Superintendence: The offeror shall provide, from his own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

n. Holidays: The following federal holidays are observed:

Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

o. Contractor Performance Assessment Reporting System (CPARS):

Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.

The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).

Statement of Work (SOW) Correct Fire Alarm Deficiencies 564-17-103 Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the SOW, drawings, and specifications to correct fire alarm deficiencies for all buildings located on the Main Campus of the Veterans Healthcare System of the Ozarks 1100 N. College Ave., Fayetteville, AR.

Electronic (.pdf) copies of drawings and specifications to this work will be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, Drawings, and Specifications must be the Contractor’s responsibility and expense.

DIVISION 00 - SPECIAL SECTIONS DATE

00 01 15 List of Drawing Sheets 07-15

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 10-17 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build) 04-13 01 33 23 Shop Drawings, Product Data, and Samples 05-17 01 35 26 Safety Requirements 02-17 01 42 19 Reference Standards 05-16 01 45 00 Quality Control 01-18 01 74 19 Construction Waste Management 09-13 01 81 13 Sustainable Construction Requirements 10-17

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Site Surveys 02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 02-16

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 02-16

DIVISION 09 – FINISHES

09 91 00 Painting 01-16

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17 26 05 26 Grounding and Bonding for Electrical Systems 01-17 26 05 33 Raceway and Boxes for Electrical Systems 01-18 26 05 41 Underground Electrical Construction 01-17

DIVISION 27 – COMMUNICATIONS – NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18 28 05 13 Conductors and Cables for Electronic Safety and Security 09-11 28 05 26 Grounding and Bonding for Electronic Safety and Security 09-11 28 05 28.33 Conduits and Backboxes for Electronic Safety and Security 09-11 28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16 32 12 16 Asphalt Paving

Drawing No. Title

GENERAL

GI001 COVER SHEET

GC101 ICRA SCHEDULE AND NOTES

ELECTRICAL

ES101 SITE PLAN

FIRE ALARM

FA100 GENERAL NOTES AND LEGENDS

FA101 BUILDING 1 BASEMENT PLAN - PART 1

FA102 BUILDING 1 BASEMENT PLAN - PART 2

FA103 BUILDING 1 FIRST FLOOR PLAN - PART 1

FA104 BUILDING 1 FIRST FLOOR PLAN - PART 2

FA105 BUILDING 1 SECOND FLOOR PLAN - PART 1

FA106 BUILDING 1 SECOND FLOOR PLAN - PART 2

FA107 BUILDING 1 THIRD FLOOR PLAN - PART 1

FA108 BUILDING 1 THIRD FLOOR PLAN - PART 2

FA109 BUILDING 1 FOURTH FLOOR PLAN

FA110 BUILDING 2 FIRST FLOOR PLAN - PART 1

FA111 BUILDING 2 FIRST FLOOR PLAN - PART 2

FA112 BUILDING 2 SECOND FLOOR PLAN

FA113 BUILDING 2 THIRD FLOOR PLAN

FA114 BUILDING 3 FLOOR PLANS

FA115 BUILDING 4 BASEMENT AND FIRST FLOOR PLANS

FA116 BUILDING 4 SECOND AND THIRD FLOOR PLANS

FA117 BUILDING 5 FLOOR PLANS

FA118 BUILDING 6 FLOOR PLANS

FA119 BUILDING 7 FLOOR PLANS

FA120 BUILDING 8 FLOOR PLANS

FA121 BUILDING 9 FLOOR PLANS

FA122 BUILDINGS 10 & 11 FLOOR PLANS

FA123 BUILDINGS 18 FLOOR PLANS

FA124 BUILDING 21 LOWER LEVEL PLAN - PART 1

FA125 BUILDING 21 LOWER LEVEL PLAN - PART 2

FA126 BUILDING 21 FIRST FLOOR PLAN - PART 1

FA127 BUILDING 21 FIRST FLOOR PLAN - PART 2

FA128 BUILDING 21 SECOND FLOOR PLAN - PART 1

FA129 BUILDING 21 SECOND FLOOR PLAN - PART 2

FA130 BUILDING 21 THIRD FLOOR PLAN

FA131 BUILDINGS 26, 27, & 29 FLOOR PLANS

FA132 BUILDINGS 30, 31 & 32 FLOOR PLANS

FA133 BUILDINGS 34, 37, & 40 FLOOR PLANS

FA134 BUILDINGS 42, 44, & 46 FLOOR PLANS

FA135 FIRE ALARM RISER AND MATRIX

A. Safety: Contractor shall emphasize and prioritize safety at all times.

Contractor shall work in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. Contractor must furnish required safety items including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE). Contractor will not be permitted to work without proper safety items and PPE and will be asked to leave job site in absence of same.

B. Site Supervision: Contractor shall submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration prior to issuance of notice to proceed and approval must be received from CO prior to commencement of work. Contractor shall furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Any replacement superintendents must also go through the approval process prior to commencing work. Contractor superintendent(s) must not engage in any direct trades’ labor.

C. Security: Contractor must comply with the VHSO security management program which shall be coordinated with the VA Police and the COR. The contractor shall also comply with COVID -19 policies in place at VHSO at all times. These policies follow CDC and local recommendations and are subject to change. Contractors must also follow any requirements specific to a department or area of the hospital such as ICU, Patient Rooms, ED, etc. and should coordinate with COR for guidance prior to entering such areas.

D. Badging: Contractor shall not enter the work site without VHSO issued identity badge. Contractor may be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent shall escort Contractor employees to Engineering (Building 7-A) to obtain badge(s). Contractor shall maintain a Badge Log with Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

E. Contract employees entering VA occupied buildings, including all subcontractor employees, must be TB tested. Contract employees required to be tested must furnish a letter showing proof of negative results at time of badging. from the prime contractor shall be submitted to the CO prior to work commencing that all staff members are TB negative.

Regular Business Hours: VA’s Normal Working Hours are 7:00 am to 4:30 p.m., Monday through Friday. The Pathology, Radiology, Emergency, Sleep Lab, Inpatient, and Laboratory Departments are a 24/7 operation. Contractor shall coordinate work with the COR in order to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations. Outside Regular Business Hours: Work that must be scheduled outside the Regular Business Hours to avoid or minimize interference with Medical Center (MC) operations or for Contractor’s convenience must have written approval by COR or CO.

B. Meeting Minutes - The contractor shall take minutes of all meetings held relative to this project. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The contractor shall provide, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the contractor and CO along with the contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes shall be distributed to the all attendees within 48 hours after change notice.

PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

PROJECT NO. 564-17-103 Correct Fire Alarm Deficiencies To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

Offerors must provide all requested information for each factor. Proposals must address each element of the factors as applicable to be considered responsive to this solicitation. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the offeror’s responsibility to ensure the submitted proposal is in the proper format and the provided information is clear and free of ambiguities.

Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.

Evaluations: - Factor 1 (Technical Factor) is more important than Factor 2 (Past Performance). All Non-Priced Factors (Technical and Past Performance), when combined, are more important than Price (Factor 3).

THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE OFFEROR WITH THE LOWEST PRICED PROPOSAL OR HIGHEST RATED TECHNICAL PROPOSAL. The source selection process will be a negotiated source selection process utilizing a tradeoff strategy for all non-price evaluation factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. Offers will be evaluated using the evaluation factors listed. It is the offeror's responsibility to ensure the completeness of the proposal. The SSEB may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

The objective of the source selection is to select the offer that represents the best value to the Government. In order to select the offeror representing the best value, the Government will rate the offers by conducting a comparative assessment of all acceptable offers against source selection criteria in the solicitation. Benefits associated with additional costs will be identified and considered by trading off difference in capability and price. If one offeror has better capability and lower price, then that will be the better value. If one offeror has the better capability and the higher price, then the source selection authority (Contracting Officer) will determine if the higher price is fair and reasonable. NOTE: Price will be evaluated but not ranked by CO.

b. If the source selection authority considers the better capability to be fair and reasonable, then the more capable higher-priced offeror will be the better value. If not, then a less capable, lower-priced offer will be considered. The source selection authority will continue to evaluate offers until he has decided which offeror represents the best value to the Government. Therefore, the source selection may result in the contract being awarded to other than the lowest priced offeror or other than the highest technically rated offer.

Proposal size will be limited as shown and font/size shall be no smaller than Times New Roman 11. If these page limits are exceeded, the pages in excess of the limit will not be read or considered. Page limits are for single sheets of paper and may be double-sided.

* EXHIBIT A PERFORMANCE RELEVANCY SURVEY and PAST AND PRESENT PERFORMANCE QUESTIONNAIRE does not count against the 25-page limit for Past Performance.

Basis for Contract Award:

Source Selection: This acquisition will be a “Best Value” source selection process utilizing a tradeoff strategy among cost/price and non-cost/price factors in accordance with FAR 15.101 and FAR 15.101-1 respectively. This process enables the government to consider other than the lowest priced offeror, or other than the highest technically rated offeror. The Government intends to award a single Firm-Fixed-Price contract for construction to the best overall proposal which is determined to be the best value to the Government.

Awarding Without Discussions: In accordance with FAR 52.215-1(f) (4), the Government intends to evaluate proposals and award the contract without discussions. Communication between the Government and offerors will be limited to exchanges for clarification as described in FAR 15.306(a). In accordance with FAR 15.306(b)(1)(i) communications may be held with offerors before establishment of the competitive range if the offerors past performance information is the determining factor preventing them from being placed with the competitive range. Such communications shall address adverse past performance information to which the offeror has not had a prior opportunity to respond. Any proposal that does not have a reasonable chance of receiving award may be accordingly eliminated from competition and further evaluation. A competitive range may be established if discussions are determined to be necessary by the Contracting Officer.