S06 36C25526R0059 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0003 03-20-2026

657-21-115JC

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25526R0059

X

X X

Solicitation 36C25526R0059 The purpose of this amendment is to provide answers to bidder’s questions.

Cedric Graham Contracting Officer

CONTINUATION PAGE

1. Please confirm that and all Basis of Design items and materials that the VA has satisfied all Buy American Waivers, if applicable, and sole source requirements as needed. Please provide us any Buy American Act Waivers that would be provided under this contract. This is not currently in the plans, documents, or specifications.

a.

2. Will the VA pay for the engineering and design submittals, as well as all applicable deposits required by various manufacturers to put equipment into design and/or production?

a. The VA will not pay for any additional engineering and design submittals by manufacturers beyond the established design contract between the VA and an Architect/Engineering office pre-selected by the VA for Construction Period Services.

3. Is the new VA memorandum on bolts for steam and hot water systems applicable to this project? To our understanding A307 bolts are no longer allowed.

a. Any, and all currently active VA memorandums apply.

4. Tax Exemption: Is this project sales tax-exempt? If so, can the government provide a tax exemption certificate for materials purchased?

a. No, we are no longer tax-exempt, contractors are expected to pay sales tax. FAR 52.229-

3 Federal, State, and Local Taxes.

5. Notice to Proceed (NTP): How soon after a contract award is the NTP expected to be issued?

a. As soon as possible, typically one week following contract award date and up to three weeks following award date.

6. Submittal Platform: Will the VA accept the use of Procore software or equivalent as the primary submittal platform?

a. The VA has used Procore on previous projects.

7. Payment for Stored Materials: Will payment applications for materials stored on-site or in a bonded warehouse be approved?

a. The VA does not provide payment for materials storage or warehouse storage. Storage is up to the contractor.

8. Bid Hold Period: Will the government consider reducing the bid hold period to 90 days due to current inflation risks?

a. Bid hold periods are subject to VA guidelines, reduced bid hold periods will not be acknowledged.

9. Economic Price Adjustment Clause: Will the government include an Economic Price Adjustment

Clause in the contract to address price fluctuations in materials?

a. No economic price adjustment clause will be provided in the contract.

10. SSHO and Superintendent Roles: Can the SSHO, QCM and superintendent positions be fulfilled by the same individual, provided qualifications are met? If not, can the superintendent double as the SSHO?

a. Superintendent may serve as the SSHO but not the QCM, the project manager can be either the QCM or the SSHO, but not all three. Individuals are afforded two positions, no individual shall hold three or more roles.

11. Scheduling Consultant: Is an external scheduling consultant required, or can scheduling duties be handled in-house by a qualified team member?

657-21-115JC Pre-Bid RFI Responses:

a. Scheduling can be handled by the prime contractor’s in-house team through a qualified team member; any schedule will still need to be approved by the VA and abide by VA St Louis requirements for any advance notices necessary.

12. Temporary Facilities: Are contractors required to provide a temporary site office or trailer, or will space be allocated within the existing facility?

a. The VA does not provide on-site office space nor does the VA provide a laydown area for excess material.

13. Parking and Staging: Will there be designated parking and staging area for contractor personnel?

a. Parking and staging areas are limited at the John Cochran Campus, There is no area available for staging. Parking can be on street parking or gravel lot areas where available.

14. How many parking spaces will be provided if there is on-site parking?

a. No parking spaces will be granted at this time.

15. Site Access and Badging: Will the government provide a detailed badging and access protocol for contractor personnel?

a. Temporary badging can be provided by the COR, in the event a PIV badge is required

(long term projects) we can provide paperwork to apply for PIV badging.

16. Fire Watch: If impairments to fire alarm systems exceed four hours, will the VA provide support for fire watch personnel, or is the contractor solely responsible?

a. The contractor is responsible for providing the required Firewatch timeline necessary.

17. Environmental Protection Plan: Are there specific templates or guidelines required for the Environmental Protection Plan, or is a contractor-developed plan sufficient?

a. Contractors are to provide an Environmental Protection Plan that meets or exceeds VA requirements. The VA is required to follow all federal, state, and local codes and guidelines.

18. As-Built Drawings: Are as-built drawings available for existing conditions, or will the contractor need to verify all dimensions on-site?

a. The VA has some drawings available via the VA STL drawing library, regardless of drawings provided, the contractor is expected to field verify critical dimensions on-site to prevent improper sizing and ordering of materials.

19. Please provide pictures of the area above the ceilings in the procedure rooms.

a. Photos are limited. There was an on-site visit available to all prospective contractors completed prior. Pictures are not available beyond what has already been provided.

20. Will email submission of the proposal be accepted?

a. No, a hard copy of the proposal must be mailed and received by contracting on the specified date for submission. CO to verify.

21. If there is a warranty on the roof, please provide the name of the company that holds the warranty.

a. G.I. Construction prime-contractor, Shay Roofing Inc sub-contractor, via Firestone building products

22. What company currently maintains the sprinkler system?

a. VA Operations and Maintenance maintains the sprinkler system

23. Who is the existing DDC Controls company for the facility?

a. (ACES) Automatic Controls Equipment Service – a local St Louis DDC controls company.

24. How many procedure rooms will the contractor be given access to at a time during each phase?

a. The contractor can only be provided access to the effected procedure rooms provided their work does not effect day to day hospital functionality and phasing allows for parallel work to be completed. Assume one procedure room will be accessed at a time based on hospital needs at this time.

25. The is an asbestos survey referenced in the building summary. There is no abatement shown on the drawings. If abatement is needed, please provide drawings showing the areas for this scope of work.

a. Additional drawings are unavailable at this time. In the specs 02 82 11, there is information related to Asbestos Abatement including locations and volume written out.

The asbestos survey will be provided.

26. Please provide a copy of the hazardous waste asbestos survey mentioned in the building summary.

a. The survey will be provided to the CO.

27. 1. Is the Buy-American Act included in this contract?

a. Yes

28. Is this project tax exempt?

a. FAR 52.229-3 Federal, State, and Local Taxes

29. Please provide a location for abatement, trash, and connex areas?

a. Abatement survey will be provided in an rfi response.

30. Can the contractor have a job trailer onsite?

a. There is currently no space available for a jobsite trailer at John Cochran at this current time.

31. Is the VA providing the Commissioning Agent?

a. The commissioning agent is expected to be provided through a (design construction period services) contract outside the scope of the construction contract.

32. Is the contractor or the VA moving the government's furniture and equipment?

a. If there is an EE number attached to the furniture or equipment, the VA will move. The

VA will not move anchored furniture or equipment, if equipment is bolted down, it will stay in place, for example, the patient lift system will stay in place.

33. Does the contractor need to account for afterhours work? If so, please provide applicable working hours.

a. Standard working hours at John Cochran VA is 8am-16:30pm as written on the plan set.

34. Are there any parking restrictions for contractor personnel on the medical center campus?

a. Yes, contractors are prohibited from parking in any patient or employee parking locations.

35. Specification 02 82 13 Asbestos Duct Adhesive Abatement has abatement drawings included. Are those the correct quantities of hazardous materials?

a. See the rfi response with added asbestos survey included.

36. Is the contractor required to have a (CPIH) Contractor Provided Industrial Hygienist?

a. The VA will provide VPIH as part of Construction Period Services. The Contractor is responsible for providing CPIH contractor Provided Industrial Hygienist.

37. What level of Infection Control Risk Assessment (ICRA) requirements will apply to this project?

a. See the Infection Control information in the general drawing sheet set. Sheets 01-GI-102 through 106

38. Are there any hazardous materials on mechanical piping insulation or pipe hangers?

a. Review the asbestos survey.

39. Is there any hazardous materials in the roofing?

a. Review the asbestos survey.

40. Is there a warranty on the roofing?

a. G.I. Construction prime-contractor, Shay Roofing Inc sub-contractor, via Firestone building products holds the warranty.

41. WIll the VA have 3rd party engineering services on this contract procurement?

a. Not in this contract procurement, but there is a separate (design) construction period service contract expected to be executed during construction.

42. Please provide the pressure for the medium pressure steam system?

a. Medium pressure steam is 40psi

43. Page MP 103 shows a new 3/4" condensate tying into an existing 1/2" condensate. How much of the 1/2" will need to be replaced that is not shown in the DWG to correctly size the piping.

a. Information specific to the ½” line is unknown at this time, bid as though ½” pipe will not need replaced beyond tie-ins.

44. Are the existing CHW, HHW systems constructed of carbon steel piping?

a. HHW and CHW pipes can be copper or black iron. Copper being newer and the black iron being older

45. What is the procedure for hot work and fire watch in the hospital area?

a. A hot work permit is required; Fire watch will be handled per OSHA requirements by the contractor. In the event of the hot work permit requiring an outage like the sprinkler system for example, there should be a minimum 21-day advance notice made to the COR.

46. What is the procedure for hot work and fire watch in the mechanical room area?

a. A hot work permit is required; Fire watch will be handled per OSHA requirements by the contractor. In the event of the hot work permit requiring an outage like the sprinkler system for example, there should be a minimum 21-day advance notice made to the COR.

47. Will sections such as the female locker room or restroom be shut down for 2-3 days to allow for piping install, testing, and insulation to occur?

a. Will need to be scheduled as written in the spec, period of performance days will not be added for known scheduling constraints at the time of bidding.

48. Will work have to be done out of HEPA carts in hospital areas or will sections be isolated in 20-to-40-foot sections at a time?

a. See G sheet set for infection control related information.

49. Do we need to secure third party engineering to make sure the condensate will flow properly on what is assumed a low-pressure system or do we assume the traps and system are already designed correctly?

a. Contractor is responsible for assuring condensate flows properly per va til guidelines.

50. Will you allow Hot Taps during working (daytime) hours?

a. No

51. How long will systems be able to be shut down for tie ins if needed?

a. The contractor is to provide a schedule of required work time and is subject to va approval at no cost to the government and no extension of period of performance.

52. What are the ICRA Requirements in the Interstitial spaces?

a. The VA will fill out the ICRA/ILSM form, the form is also provided on the general drawings set sheet 01-GI-102, all pending IP approval.

53. Will condensate from the chilled and heating hot water coils need to be gravity fed or pumped? Please consider the ceiling height requirements.

a. Contractor is responsible for checking and verifying all condensate lines are operational, does not leak, not clogged, and free flowing. Condensate pumps are not allowed if the existing condensate lines are gravity fed, regardless of equipment configuration.

Condensate pumps are only allowed if there is an existing condensate pump. Replace existing condensate pump with new equipment approved by the VA HVAC shop. Gravity fed condensate lines are the preferred method of the VA.

54. Does the contractor need to provide scaffolding for the outside air intake requirements? Please see note 11 on Mechanical & Architectural drawings.

a. This is a contractor means and methods.

55. Will sawcutting be required for new outside air intakes?

a. This is a contractor means and methods.

56. Is the contractor required to change out filters on new installed equipment after turning over to the VA?

a. Yes, at initial equipment turnover, fresh filters should be provided following placement and final testing. Following equipment turnover and final testing, the VA will change filters. This turnover does not occur until VA Infection Prevention has approved clean space prior to icra barrier take down, and the icra barrier has been removed.

57. Will the inpatient wards be occupied during construction?

a. some of the wards are occupied during construction, two wards will not be occupied.

58. Can you VA provide a phasing plan of construction activities?

a. Beyond what has already been provided via the drawing set, would be contractor means and methods. Note: work will be confined to individual wards at any given time to limit project effect on hospital functionality.

59. Is the contractor required to build STARC or hard barrier containment in the corridors to replace the mechanical piping on 01-MP Drawings?

a. See ICRA barrier additional notes on sheet 01-GI-102 for information specific to barrier condition requirements.

60. Would the VA prefer STARC panels or hard barriers for Infectious Control Barriers?

a. See ICRA barrier additional notes on sheet 01-GI-102 for information specific to barrier condition requirements.

61. What is the negative air requirement for these containment locations?

a. 0.01 WC pressure difference at all times unless VA guidelines or plans dictate otherwise per specific space.

62. Does the negative air need to be exhausted out to the nearest window?

a. can be found on the general sheet set of the drawings where ICRA requirements are specifically addressed. Exhaust to be outside when possible.

63. Can the VA provide a coverage map of the chilled and hot water risers of the facility?

a. That information is not available at this time, please refer to the drawings already provided for instructions.

64. Will multiple rooms be available for construction to demo out the exhaust air system back to the roof?

a. No, work will be phased per floor to minimize hospital function impact.

65. Is the Fire Suppression system considered to be in scope?

a. Where fire suppression system specifically relates to the HVAC system, Duct detectors for example would be in scope if included in the area of construction.

66. Do the Roof Mounted Exhaust Fans need to be grounded and bonded?

a. Yes.

67. Will a crane lift plan be required for the new exhaust fans to be placed on the roof?

a. Any time a crane is proposed on site, a lift plan will be necessary.

68. Is the contractor required to replace any floor drains in the inpatient bathrooms?

a. any floor drain damaged by the contractor will be replaced by the contractor at no expense to the government.

69. Are all inpatient ward walls considered to be fire rated?

a. Relevant fire rated walls are indicated on sheets 01-GI-201 through 210

70. Please provide details of patient lifts in the procedure rooms.

a. Patient lift details are unavailable currently. Plans note the patient lift track locations.

71. Please provide a typical elevation/wall detail of the walls in the procedure rooms.

a. Elevations and wall details are unavailable currently.

72. Are the surveillance or security system in scope of this project?

a. camera security systems are not within the scope of this project. Building monitoring systems are within the scope of the project, however.

73. Are the nurse call systems in scope of this project?

a. Nurse call systems should not be affected as part of this project

74. Is the contractor required to legionella test the procedure room domestic water systems?

a. Yes, if water supply is affected by the project, the water system will require testing.

75. Will a MED Gas Certification be required to work on the systems?

a. for the HVAC work, no, a MED Gas Certification is not required. If any MED Gases need to be re-routed or become affected due to work performed by the contractor, a Certification will become required. Any effects on the project because of or lack of a MED Gas Certification will be addressed by the contractor at no cost to the government, no time extension will be provided by the VA for obtaining a MED Gas Certificate or time lost in work because of not having such certification.

76. Can we get the brand and type for the electrical panels that are getting new circuit breakers added.

a. The type of electrical panels can be found on the electrical panel schedules on sheets 01-

EG-401 through 403. The specific brands are unknown and will require field verification after bid award.

77. Mechanical equipment schedule on 01-EG-400 calls out motor rate toggle controller. Does BAS need to connect to this? If so, need more detail on what is to be provided.

a. Yes, You will have to contact the controls contractor “Automatic Controls Equipment Systems” for more information.

78. Is there any fire alarm work required for this project?

a. Yes, as HVAC is being addressed in this project, it should be assumed duct detectors may be altered as part of the project. Also see Sheets 01-FG-001, 01-FP-101 thru 01-FP-102 for further explanation of fire suppression work required.

79. There are abatement drawings located inside the specifications. Please verify that these are part of the “Construction Drawings” set that will be used during the duration of the project. Can these drawings be extracted from the specifications and issued as “HA” drawings as part of the drawing set?

a. The abatement specs and abatement survey being posted should be followed as should the construction drawings.

80. Will there be a designated parking and staging area for contractor personnel?

a. No parking is available at this time, parking can be off street or in gravel lots not designated va employee or patient parking.

81. Will space be made available for an office trailer?

a. No space will be made available for an office trailer.

82. Will space be made available for a dumpster?

a. There is no space on the VA John Cochran campus for a dumpster at this time.