S06 36C25526R0059 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 03-09-2026

657-21-115JC

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25526R0059

03-05-2026

X

X X

THIS AMENDMENT IS TO PROMULGATE THE FOLLOWING CHANGES.

1. Promulgate the publishing of the Pre-Bid Proposal Conference and Site Visit attendance roster (See attached).

Cedric Graham Contracting Officer

PRE-PROPOSAL CONFERENCE OUTLINE

PROJECT 657-21-115JC, CORRECT HEATING, VENTILATION, AND AC SYSTEMS

PROCEDURE ROOMS

6 March 2026 @ 8:30AM CST

Introduction

(a) Good morning, thank you for taking the time to attend this pre-bid conference.

(b) Today we will first discuss contractual issues, then we will discuss technical issues, entertain questions, and finally conduct a walk through of the areas.

(c) Before we cover the issues, let me first introduce myself and the Government staff.

CO – Cedric Graham

COR – Dane Meyer

Alternate COR: Walter Staas

Other VA staff -

I. Contractual Issues

1. General:

(a) Project Title: 657-21-115JC, CORRECT HEATING, VENTILATION, AND AC

SYSTEMS IN PROCEDURE ROOMS

(b) Magnitude of Project: $1,000,000.00 to $5,000,000.00

(c) Period of Performance: 580 days after receipt of notice to proceed.

(d) Site Visit Questions are due in writing to Cedric Graham at cedric.graham@va.gov by 2:00pm central time on Friday, 13 March 2026. An amendment will be issued to provide the answers to questions as well as to provide a copy of th attendance roster. All interested contractors are responsible to check the Sam.gov website prior to submitting a proposal to ensure that they have seen and acknowledged all amendments. Proposals are due, Thursday 07 April 2026 at 2:00 PM at the NCO 15 office at 3450 S. 4th Street, Leavenworth, Kansas 66048- 5014. When submitting your proposals, make sure you mail or bring to the address two binders and CD, one for Price and one for Technical and email a copy of your Price and Technical. If the proposal does not reach our office in time, it cannot be accepted for any reason. If the proposal is deliverd to the Leavenworth VA Medical Center, it cannot be accepted.

(e) Fax or electronically sent bids are NOT acceptable.

(f) The project is 100% set aside for Service-Disabled Veteran Owned Small Business. The successful prime contractor will be required to perform no less than 25 percent of the construction labor. Make sure you acknowledge VAAR clause 852.219-75 by signing certification blocks of the clause and return with proposal to the Contracting Officer

(g) Award will be made using the LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) Source selection process outlined in FAR Part 15. Please pay attention to the proposal submittal instructions of the solicitation package. The Government plans to award without discussions.

(h) Offerors must provide a breakdown of labor and material costs by division for each bid item in the solicitation. Failure to provide a breakdown of labor and materials with the proposal will render the proposal technically unacceptable.

(i) Failure to acknowledge any, and all amendments issued to this solicitation shall be cause for rejection of the offer.

(j) Failure to provide information is the most common reason for a proposal to fail technically. Offerors are encouraged to read the Factors for technical acceptability carefully. For example: Under Factor 3, with regards to the Safety Officer, the minimum standard for a Safety Officer includes: Life Safety, Scaffold Safety, OSHA 30, Fall Protection Training, Crane/Rigging Safety and the individual must have a minimum of 5 years of experience as a Safety Officer. If Offerors fail to mention one of these standards (OSHA 30 as an example), the proposal will fail technically.

Offerors are responsible for providing the information requested in the solicitation for both price and technical factors.

(k) Failure to provide an adequate Contractor Safety Plan which addresses the minimum standards for compliance under Factor 4 can be a technical failure.

(l) The calculation of Self-Performed and/or Subcontracted Work must be provided with the Contractor proposal (bid). Failure to provide this will be a technical failure.

(m) The pre-award Contractor Safety and Environmental Record Evaluation Form must be provided with the proposal (bid). Failure to provide this information will be a technical failure.

2. Disclaimer Statements:

(a) Remarks and explanations at the conference shall not qualify the terms of the solicitation.

(b) Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

3. Bonds:

(a) A bid Bond in the amount of 20% must accompany your BID.

(b) After award of the contract a Payment Bond and a Performance Bond in the amount of 100% of the contract value are due prior to a Notice to Proceed Letter being issued.

4. Buy American Act: The solicitation is subject to the Buy American Act, and it generally requires the use of American made products. Please keep this in mind when you are providing product submittal data.

5. Davis-Bacon Act/ Service Contract Act: All labor performed under this contract is subject to the Davis-Bacon Act and related labor laws, to include the payment of at least the amounts shown in the wage determination in the solicitation.

6. Other Contracting Topics:

(a) Special Note regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

(b) The contractor is expected to maintain insurance coverage during the contract period as directed in the specifications.

(c) Progress payments will be made no later than 14 days after receipt of an acceptable invoice.

(d) There are 2 important submittals that we need at contract start-up. They are the Schedule of Values, and a Construction Schedule.

6. Questions: Are there any questions involving the general provisions of the solicitation pages?

II. Technical Issues – The Project Engineer will provide an overview of the project. After this, a walk through of the site will be held.

See attached document: S04 Attendance Roster 657-21-115JC Prebid Site Visit Attendance Roster.