36C25524R0097.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25524R0097 X 08-30-2024

TBD

589-22-885 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Attention David Sterrett Leavenworth KS 66048 Sterrett, David david.sterrett@va.gov The Department of Veteran Affairs, NCO 15, intends to award a construction contract for Project 589-22-885, Expand Sterile Processing Service Space to Meet Requirements, located at KCVA Medical Center, 4801 Linwood Blvd., Kansas City, Missouri 64128.

This project is being solicited as a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

Proposals receive d in response to this solicitation will be evaluated in accordance with the Federal Acquisition Regulation FAR 15.101-1, Tradeoff source selection process.

NOTE: The term offer, and bid are interchangeable for this solicitation.

Bid, Payment, and Performance bonds are required.

Those offerors not providing the documentation outlined in the "Proposal Submittal Instructions" will be deemed non-responsive to the terms of the solicitation. The NAICS code for this project is 236220 (Commercial and Institutional Building Construction),with a small business size standard of $45.0 million.

Estimate of construction magnitude for this project is $10,000,000.00 to $20,000,000.00. (VAAR 836.204) There will be one site visit for this project. The site visit is Wednesday, September 18, 2024 at 10:00am CDT at Kansas City VA Medical Center, 4801 Linwood Blvd., Building 1, Hall of Heroes, Room M1-275.

Interested bidders are highly encouraged to attend.

All questions pertaining to this project are due by Monday, September 30, 2024 at 2:00PM CDT Send all questions to David.Sterrett@va.gov & Ashley.Guise@va.gov

**PHYSICAL COPIES OF PROPOSALS WILL NOT BE ACCCEPTED FOR THIS SOLICITATION.

ORIGINAL BID BON

DS MUST BE RECEIVED AT THE NETWORK CONTRACTING OFFICE (NCO) 15 PRIOR TO THE SOLICITATION CLOSING LOCATED AT: 3450 S. 4th STREET, LEAVENWORTH, KANSAS 66048, ATTN: DAVID STERRETT. FOR HAND DELIVERY OF DOCUMENTS CALL

ONE OF THE FOLLOWING NUMBERS FOR

BID BOND TO BE RECEIVED UPON ARRIVAL: 913-946-1146, 913-946-1117, or 208-816-6619

The intent is a single award will be made on CLIN 0001, and CLIN 0002, as there are no bid alternates.

This acquisition is a 100% Set-Aside for Service Disabled Veteran Owned Small Business (SDVOSB). All Contractors and Joint Ventures must be certified in SBA VetCert, and registered in SAM.go v at the time of proposal due date through the time of award to be eligible for award. See FAR52.204-7(b)(1).

NOTICE: Clause 52.222-37 Employment Reports on Disabled Veterans and Veteran s is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212 (d).

Provide SAM Unique Entity ID: __________________________

**Period of Performance will be 660 calenda r days for CLIN 0001 followed by 12 months for CLIN 0002.

X X 52.211-10 X Zero 2:00 pm

CDT

10-22-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b.

SIGNATURE

20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to s ign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Price to be submitted on Page 8 of this solicitation.

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX 877-353-9791 512-460-5429

SPECIAL NOTICE GUARANTEE PERIOD SERVICES

A. Offerors are advised that this solicitation and any resulting contract contain Guarantee Period Services. The specifics of these services are listed in specification SECTION 14-12-11- Traction and Winding Drum Dumbwaiter.

B. A Service Contract Act Wage Determination has been included in the solicitation. Payment for employees performing work under the Guaranteed Period Services portion of any resulting contract shall be in accordance with the wage determination and/or any amendments thereto.

C. Guarantee Period Services are awarded at the same time as the construction project. The contractor will be required to submit a schedule of costs/values with a cost breakdown of the branches of work with its construction proposal. This breakdown will include a line-item cost for the Guarantee Period Services portion of the contract for the Dumbwaiters. The cost must state both the one-year total and the monthly total cost for the services. Contractor is also required to provide monthly and one-year total cost for Guaranteed Period Services in Section A.3 of this solicitation, Price/Cost Schedule, under CLIN 0002. The payment clause VAAR Clause 852.232-70 and its ALT1 requires the prime contractor, to furnish the total cost and the number or work hours required to perform the guarantee period services in accordance with the specifications. These costs will be evaluated and must be determined reasonable. The payment clause also provides the contracting officer the right to withhold payment should performance be unsatisfactory.

D. The original installer of the equipment shall be required to provide the Guarantee Period Service.

E. Performance and Payment Bonds will be required in the amount of 100% of the contract price upon acceptance. The bonds must include coverage for the Guarantee Period Services portion of the contract. Upon completion of the actual construction, the value of the bonds may be adjusted downward for this portion of the contract but must maintain enough bonding to cover the one year Guaranteed Period Services portion of the contract, following complete acceptance of the elevator installation.

F. Requests for payment for the Guarantee Period Services are to be in the form of a certified invoice and may be invoiced monthly or quarterly in arrears. Payments will be made upon receipt and certification of the invoice in accordance with the appropriate payment clause.

G. The entire construction contract will not be closed out until required Guarantee Period Services have been provided. Please take note that the performance period (completion time) for the construction portion of the contract will be as noted under CLIN 0001 on the Price/Cost Schedule.

H. The term of the Guarantee Period Services commences after completion and acceptance of the Dumbwaiters installation.

Special Note regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Work shall include demolition, architectural, structural, plumbing, mechanical, electrical, hazardous material abatement, communications, patient call, medical gasses, HVAC, and all such systems and components as may be necessary to completely renovate and expand the Sterile Processing Unit and all needed support space. Work includes all labor, material, equipment, and supervision needed to perform the required work, as specified in the Scope of Work, Specifications and Drawings included with this solicitation document. (Period of Performance 660 days).

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries Period of Performance will start from Notice to Proceed (NTP).

Guarantee Period Services: Furnish complete inspection and maintenance service on both dumbwaiters for a period of one (1) year after completion and acceptance of all the dumbwaiters. This maintenance service shall run concurrent with the warranty. (Billing must be done monthly, in arrears)

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries

Page 1 of Page 1 of

36C25524R0097

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Page 1 of

Page 1 of

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR BEST VALUE TRADOFF SOURCE SELLECTION PROCESS SOLICITATION

SOLICITATION: 36C25524R0097

PROJECT: 589-22-885 Expand Sterile Processing Service Space LOCATION: Department of Veteran Affairs Kansas City VA Medical Center 4801 Linwood Blvd.

Kansas City MO. 64128

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). All proposals shall be subject to evaluation by a team of government personnel. The government reserves the right to award without discussions based upon the initial evaluation of the proposals. The proposals will be evaluated in accordance with the content provided in the solicitation. The Request for Proposals (RFP) solicitation is based on the Best Value Tradeoff Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1, the VA will make the award to the best value evaluated proposal meeting or exceeding the acceptability standards for the evaluation factors in the solicitation. Factors 1-6 below are of equal importance, but when combined are significantly more important than Factor 7, Price. The seven evaluation factors are:

1. Factor 1: Relevant Past Performance of Prime Contractor

2. Factor 2: Construction Experience of Prime Contractor

3. Factor 3: Qualifications of Proposed Staffing

4. Factor 4: Prime Contractor Safety Plan

5. Factor 5: Contractor’s Quality Management Program

6. Factor 6: Technical Experience of the Mechanical Subcontractor

7. Factor 7: Price

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to FAR clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT.

Offerors shall submit proposals electronically by email to: david.sterrett@va.gov Email Subject Line should read: Solicitation 36C25524R0097, KCVA Project 589-22-885 Expand Sterile Processing Service Space to Meet Requirements. The email(s) shall include the following as attachments:

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3… Original Bid Bonds must still be received at Network 15 Contracting Office (NCO15), 3450 S. 4th Street Trafficway, Leavenworth, KS 66048, Attn: David Sterrett, Solicitation 36C25524R0097, KCVA Project 589-22-885 Expand Sterile Processing Service Space to Meet Requirements via US Postal Service or other courier prior to the solicitation closing time and date as noted on page 1 . A copy of the bid bonds must also be submitted with the emailed proposal submission.

2. DOCUMENTS TO SUBMIT

NOTE: Failure to provide required information under paragraphs a.-e. above will result in your proposal being unacceptable and ineligible for award. Failure to provide documentation required in paragraph f. above (as more fully described under the evaluation criteria section below) and other requirements noted within this RFP will raise serious questions regarding an Offeror’s ability to perform the services and may negatively impact your ratings and/or be grounds to eliminate the proposal from further consideration for contract award.

3. EVALUATION CRITERIA:

Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-1 Tradeoff Process.

The following acceptability standards for the evaluation factor and significant sub-factors in the solicitation will be used as the basis for determining Technical Acceptability: Relevant Past Performance of Prime Contractor, Construction Experience of Prime Contractor, Qualifications of Proposed Staffing, Prime Contractor Safety Plan Contractor’s Quality Management Program and Technical Experience of the Mechanical Subcontractor .

RELATIVE IMPORTANCE OF EVALUATION FACTORS: Factors 1-6 below are of equal importance, but when combined are significantly more important than Factor 7, Price. The seven evaluation factors are:

1. Factor 1: Relevant Past Performance of Prime Contractor

2. Factor 2: Construction Experience of Prime Contractor

3. Factor 3: Qualifications of Proposed Staffing

4. Factor 4: Prime Contractor Safety Plan

5. Factor 5: Contractor’s Quality Management Program

6. Factor 6: Technical Experience of the Mechanical Subcontractor

7. Factor 7: Price

Offerors should address, in detail, their capabilities by describing their proposed approach to each factor. All technical factors (factors 2 to 6) will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR

Offerors should identify no less than Two (2), and no more than THREE (3), relevant, previously awarded and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies, and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

1. Has performed as a General/Prime contractor at a hospital or medical facility which operates 24 hours per day, a project with similar scope and a value equal to, or greater than $8,000,000.00;

2. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and not considered.

3. Work completed with the same General/Prime contractor management team and Sub-contractors or In-house Staff.

4. Relevant past performance must have been satisfactory or better. Provide project CPARS, if available.

5. For each of the submitted Relevant Past Performance contracts, provide the following information:

(a) The name of the construction contract, and the contract ID number;

(b) The name of the contracting agency or organization the contract was awarded by;

(c) The date of the construction contract award, and the contract award amount in dollars;

(d) The date of the construction contract completion, and the final contract amount, in dollars;

(e) A brief description of the construction contract scope of work;

(f) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective action, which may be considered by the Government. The Government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: CONSTRUCTION EXPERNIENCE OF PRIME CONTRACTOR

To be Technically Acceptable, offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than TWO (2) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction project submitted must involve:

1. Work as a prime or subcontractor under the same NAICS code as this solicitation, which is 236220, Commercial and Institutional Building Construction; in an active operating medical center.

2. Work of a dollar magnitude equal to, or greater than $8,000,000.00. If offering subcontracted work as proof of construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

3. Work where the SDVOSB prime contractor did not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database IAW with FAR 52.219-14 and VAAR 852.219-75.

4. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or round the clock Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

5. For each of the submitted Construction Experience projects, provide the following information:

(a) The name of the construction contract, and the contract ID number;

(b) The name of the contracting agency or organization the contract was awarded by;

(c) The date of the construction contract award and the contract award amount in dollars;

(d) The date of the construction contract completion, and the final contract amount, in dollars;

(e) A brief description of the construction contract scope of work and how the project involved work, performed as a prime contractor under NAICS Code 238220, that is similar to the project work under this Solicitation.

(f) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED KEY STAFFING Offerors must submit a detailed resume of each key individual. To be technically acceptable this information will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this type to include the qualifications noted below.

No one individual can perform more than two of the staffing positions below:

1. Project Manager – Must have a minimum of 5 years of experience as a project manager, must provide a minimum of 3 projects with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, the date the contract was originally scheduled to be completed, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address. Include any professional certifications or licenses to validate training and experience as a project manager.

2. Quality Control (QC) Manager – Must have a minimum of 5 years of experience as a quality control manager. Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address. Include any professional certifications or licenses to validate training and experience as a quality control manager.

3. Safety Officer – Must provide a list of safety training completed to include at a minimum; life safety, excavation safety, scaffold safety, OSHA 30, fall protection training, rigging safety with a minimum of 5 years of experience as a safety officer. Provide a minimum of 3 projects with similar scope of this project where they have worked as a safety officer. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email. Include any professional certifications or licenses to validate training and experience as a safety officer.

4. Site Superintendent/Foreman/Lead Mechanic – Must have minimum of 5 years-experience, as a site Superintendent/Foreman/Lead Mechanic and must have OSHA 30 training certificate. Provide at least 3 projects as a site superintendent with similar scope of this project. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; and Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address. Include any professional certifications or licenses to validate training and experience as a superintendent/foreman/lead mechanic.

Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

FACTOR 4. PRIME CONTRACTOR’S SAFETY PLAN

Offerors must provide a construction safety plan (Reference Spec Section):

1. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

2. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

3. Project Construction Plan: Provide the approach of how you will plan to conduct the project with ongoing and continuing operation of the medical center and the requirement to not interfere with any hospital operations. The plan should include but not limited to the following:

FACTOR 5: CONTRACTOR’S QUALITY MANAGEMENT PROGRAM

Offerors must provide a Quality Management Program document.

1. The contractor's Quality Management Program will be evaluated for its processes, practices, and procedures, to ensure the project’s quality requirement are met or exceeded. The program minimum will incorporate two elements, a Quality Control plan and Quality Assurance Procedures.

2. Quality Control (QC): provide the contractor’s definition of how the project quality will be managed during construction of the project. Any unique project quality requirement must be defined in a project specific document. It defines who is responsible for achieving the quality standards and how this is to be accomplished. It establishes a framework with defined procedures and practices to ensure that the completed product meets or exceeds the project specified quality requirements.

3. Quality Assurance (QA): provide explanation of the processes and procedures the contractor will engage in, to ensure that the required quality of the project is achieved. The QA process will define inspection requirements, timing and frequency of inspections, written report, which receives and review them, and in the event, there is any need for correction who and how it will be done, with the appropriate defined follow up.

4. Quality Management Process (QMP): The contractor’s QMP will contain each of the following elements:

· Policy and Procedures

· Goals and Objectives

· General Quality Management

· Roles and Responsibilities

· Work Breakdown Structure (WBS)

· Project Gantt Chart

· Approvals and Reviews

· Document Control

· Process Improvement

· Project-Specific Quality Management Plan

FACTOR 6: TECHNICAL EXPERIENCE OF THE MECHANICAL SUBCONTRACTOR

Offerors must provide evidence of technical experience of any proposed subcontractor(s) performing Mechanical / Electrical /Plumbing (MEP) work including subcontractor’s technical qualifications and experience needed to meet the technical performance requirements of this project. To be evaluated as Technical Experience, the information submitted by offerors must involve the following:

1. Include any professional certifications or licenses to validate training and experience related to performing work associated with this project.

2. Ability to meet the technical requirements of MEP specification requirements per VHA design manuals in a hospital setting designed to function as a critical, sterile workspace for Sterile Processing Services.

3. Provide up to 3 examples of experience with installing infrastructure and equipment for water treatment to provide critical water and treated utility water for specialty equipment within a medical facility where the mechanical subcontractor’s work has performed satisfactorily under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of this solicitation. Include the names and addresses of the hospital and/or medical center and the point of contact name, phone number, and email address. Also included shall be size of water treatment system, system cost, and completion date.

· Include date the system was approved for use by the commissioning agents and VHA.

· Describe any warranty issues that occurred to system and timeline it took to remedy the issue.

4. Products or services of proposed manufacturer, suppliers, and installers of MEP Division 22, 23, and 26 specifications as follows:

· Subcontractors are currently and regularly engaged in fabrication, and installation of MEP systems for hospitals and/or medical centers. Provide a list of two or more hospital and/or medical center installations where service-related fabrication & installation of MEP systems work was performed within the past five years. Include the names and addresses of the hospital and/or medical center and the point of contact name, phone number, and email address.

· MEP subcontractors have technical qualifications of at least five years of experience. Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of mechanical systems as required by contract documents.

· Submit a list of two or more prior, related hospital and/or medical center installations for each MEP subcontractors’ work that have performed satisfactorily under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of this solicitation. Include the names and addresses of the hospital and/or medical center and the point of contact name, phone number, and email address. Also included shall be project completion date, scope of work performed, and total payment received for performed scope.

Special Notes for Factor 6:

1. Qualifications and experience of subcontractors or supervisors who primarily construct residential plumbing, heating and air conditioning systems and have no experience working in clinical hospital environments will not be accepted.

2. When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered will be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same subcontractor qualification information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer and COR shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor will propose another subcontractor who does possess equivalent qualifications.

4. PRICE PROPOSAL:

Offerors must provide a price for each bid item. In addition, offerors shall also complete the Calculation Worksheet of Self- Performed and Subcontracted Work for each bid item. (See Appendix 1). Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. Price is to be submitted in accordance with the instructions in Block 17 of the Standard Form 1442.

Note: The intent is a single award will be made on CLIN 0001, and CLIN 0002, as there are no bid alternates.

In addition, VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (see Appendix 3) must be submitted with the price proposal. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

5. BASIS FOR AWARD:

This is a best value tradeoff source selection conducted in accordance with Federal Acquisition Regulation 15.101-1, Tradeoff Process. The Government will select the best overall offer, based upon an assessment of evaluation factors listed in the section entitled Evaluation Criteria. Contract may be awarded to the offeror who is deemed responsible in accordance with the FAR, whose offer conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required within the Performance Work Statement) and is judged by an overall assessment of the evaluation factors to represent the most advantageous offer to the Government. As part of making the assessment, a best value analysis will be performed determining whether exceeding the minimum requirements at an associated price provides the best value to the Government.

As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PROPOSED PRICE. However, the degree of importance of price as a factor in determining award could become greater depending upon the equality of the offers evaluated in the non- price factors. The greater the equality of offers within the non- price factors, the more important price becomes in selecting the best value to the Government.

Award for all the work. The Government intends to award one firm fixed price contract as a result of this solicitation. Offers received for less than the stated number of items listed in the schedule will be considered ineligible for award. The Government intends to evaluate offers and award a contract without discussions with offerors; therefore, the offeror’s initial offer should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Note: Offers that do not meet the evaluation standards of the solicitation cannot be selected, regardless of price.

6. Special Contract Requirements:

a. Special Note regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

b. SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered will be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

c. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE:

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record, see Appendix 2. Information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Appendix 2 shall be submitted as part of Part 1, The Technical Proposal package.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.