36C25524R0097 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 25

589-22-885

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524R0097

09-19-2024

X

X X

November 1, 2024 at 2:00pm CDT

X

Project 589-22-885, Expand Sterile Processing Space to Meet Requirements The purpose of Amendment 0003 is to provide answers to vendor questions.

1. Revised Submittal Instructions

2. Questions and Answers and Updated Specifications and Drawings in response to Questions.

3. Attached Revision 01 Narrative PDF document is provided to highlight changes made to the Issued for Bid (IFB) set.

The updated specifications and drawings are the ISSUED FOR CONSTRUCTION (IFC) package, which replace the previous Issued for Bid (IFB) specifications and drawings. The IFC documents must be bid.

4. Response period date is extended to Friday, November 1, 2024 at 2:00 pm CDT.

This officially ends the Question and Answer period.

CONTINUATION PAGE

PROPOSAL SUBMITTAL INSTRUCTIONS

FOR BEST VALUE TRADOFF SOURCE SELLECTION PROCESS SOLICITATION

SOLICITATION: 36C25524R0097

PROJECT: 589-22-885 Expand Sterile Processing Service Space

LOCATION: Department of Veteran Affairs

Kansas City VA Medical Center

4801 Linwood Blvd.

Kansas City MO. 64128

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). All proposals shall be subject to evaluation by a team of government personnel. The government reserves the right to award without discussions based upon the initial evaluation of the proposals. The proposals will be evaluated in accordance with the content provided in the solicitation. The Request for Proposals (RFP) solicitation is based on the Best Value Tradeoff Process, in accordance with Federal Acquisition Regulation (FAR) Part 15.101-1, the VA will make the award to the best value evaluated proposal meeting or exceeding the acceptability standards for the evaluation factors in the solicitation. Factors 1-6 below are of equal importance, but when combined are significantly more important than Factor 7, Price. The seven evaluation factors are:

1. Factor 1: Relevant Past Performance of Prime Contractor

2. Factor 2: Construction Experience of Prime Contractor

3. Factor 3: Qualifications of Proposed Staffing

4. Factor 4: Prime Contractor Safety Plan

5. Factor 5: Contractor’s Quality Management Program

6. Factor 6: Technical Experience of the Mechanical Subcontractor

7. Factor 7: Price

b. THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project.

These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS.

Pursuant to FAR clause 52.215-1 the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

d. NUMBER OF COPIES TO SUBMIT.

Offerors shall submit proposals electronically by email to: david.sterrett@va.gov Email Subject Line should read: Solicitation 36C25524R0097, KCVA Project 589-22-885 Expand Sterile Processing Service Space to Meet Requirements. The email(s) shall include the following as attachments:

(a) Part 1 - Technical Proposal (include Item 2.e. and 2.f. below)

(b) Part 2 - Price Proposal (include Item 2.a., 2.b. ,2.c and 2.d below)

The total size of any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3…

Original Bid Bonds must still be received at Network 15 Contracting Office (NCO15), 3450 S. 4th Street Trafficway, Leavenworth, KS 66048, Attn: David Sterrett, Solicitation 36C25524R0097, KCVA Project 589-22-885 Expand Sterile Processing Service Space to Meet Requirements via US Postal Service or other courier prior to the solicitation closing time and date as noted on page 1 . A copy of the bid bonds must also be submitted with the emailed proposal submission.

2. DOCUMENTS TO SUBMIT

a. STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (SAM Unique Entity ID) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation will be cause for rejection of your offer.

b. OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, will be cause for rejection of the offer.

mailto:david.sterrett@va.gov

c. Calculation Worksheet for Self-Performed and Subcontracted Work (See Appendix

1) Contractor shall complete a worksheet for bid item 0001. Include the cost of GPS in the bid item worksheet, in the designated space.

d. VAAR 852.219-75 VA Limitation on Subcontracting- Certificate of Compliance for Services and Construction (See Appendix 3) The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

e. Contractor Certification Regarding Safety and Environmental (See Appendix 2)

f. Documentation of Technical Acceptability and Past Performance (Non-Price Evaluation Factors)

NOTE: Failure to provide required information under paragraphs a.-e. above will result in your proposal being unacceptable and ineligible for award. Failure to provide documentation required in paragraph f.

above (as more fully described under the evaluation criteria section below) and other requirements noted within this RFP will raise serious questions regarding an Offeror’s ability to perform the services and may negatively impact your ratings and/or be grounds to eliminate the proposal from further consideration for contract award.

3. EVALUATION CRITERIA:

Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in Federal Acquisition Regulations (FAR) Part 15.101-1 Tradeoff Process.

The following acceptability standards for the evaluation factors in the solicitation will be used as the basis for determining Technical Acceptability: Relevant Past Performance of Prime Contractor, Construction Experience of Prime Contractor, Qualifications of Proposed Staffing, Prime Contractor Safety Plan Contractor’s Quality Management Program and Technical Experience of the Mechanical Subcontractor.

RELATIVE IMPORTANCE OF EVALUATION FACTORS: Factors 1-6 below are of equal importance, but when combined are significantly more important than Factor 7, Price. The seven evaluation factors are:

1. Factor 1: Relevant Past Performance of Prime Contractor

2. Factor 2: Construction Experience of Prime Contractor

3. Factor 3: Qualifications of Proposed Staffing

4. Factor 4: Prime Contractor Safety Plan

5. Factor 5: Contractor’s Quality Management Program

6. Factor 6: Technical Experience of the Mechanical Subcontractor

7. Factor 7: Price

Offerors should address, in detail, their capabilities by describing their proposed approach to each factor.

All technical factors (factors 2 to 6) will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

FACTOR 1: RELEVANT PAST PERFORMANCE OF PRIME CONTRACTOR

Offerors should identify no less than Two (2), and no more than THREE (3), relevant, previously awarded and completed construction contracts, which were issued by either: Federal, State, or Local Government Agencies, and/or Private Organizations. To be evaluated as Relevant Past Performance, the construction contracts submitted by offerors must involve:

1. Work performed as a General/Prime contractor at a hospital or medical facility which operates 24 hours per day, on a project with similar scope and a value equal to, or greater than $4,000,000.00;

2. Work that was 100% completed within a time period of no more than FIVE (5) years prior to the date of submitting this proposal. If the contract/work is incomplete or was completed more than five years prior to the date of submitting this proposal, it will not be deemed relevant and not considered.

3. Work completed with the same General/Prime contractor management team and Sub-contractors or In-house Staff.

4. Relevant past performance must have been rated satisfactory or better. Provide project CPARS, if available.

5. For each of the submitted Relevant Past Performance contracts, provide the following information:

(a) The name of the construction contract, and the contract ID number;

(b) The name of the contracting agency or organization the contract was awarded by;

(c) The date of the construction contract award, and the contract award amount in dollars;

(d) The date of the construction contract completion, and the final contract amount, in dollars;

(e) A brief description of the construction contract scope of work;

(f) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

SPECIAL NOTE for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation. Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective action, which may be considered by the Government. The Government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

FACTOR 2: CONSTRUCTION EXPERNIENCE OF PRIME CONTRACTOR

Offerors must provide evidence that they have the technical qualifications and experience needed to meet the technical performance requirements of this project. Offerors must submit no less than TWO (2) examples of their successful technical construction experience with projects that involved technical requirements similar to the requirements of this project. The construction projects submitted must involve:

1. Work as a prime or subcontractor under the same NAICS code as this solicitation, which is 236220, Commercial and Institutional Building Construction; in an active operating medical center.

2. Work of a dollar magnitude equal to, or greater than $4,000,000.00. If offering subcontracted work as proof of construction experience, offerors must submit evidence that supports the magnitude of the work they performed as a subcontractor.

3. Work where the SDVOSB prime contractor did not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database IAW with FAR 52.219-14 and VAAR 852.219-75.

4. Work that was of a similar nature to the scope of work for this project. This is defined as work performed at an active and occupied Hospital or round the clock Medical Facility. If an offeror chooses to submit experience that was not conducted at Patient Care Area of a Hospital or Medical Facility, they must explain how the nature and complexity of the work conducted involved construction requirements equivalent to that described in the Plans & Specifications of this solicitation.

5. For each of the submitted Construction Experience projects, provide the following information:

(a) The name of the construction contract, and the contract ID number;

(b) The name of the contracting agency or organization the contract was awarded by;

(c) The date of the construction contract award and the contract award amount in dollars;

(d) The date of the construction contract completion, and the final contract amount, in dollars;

(e) A brief description of the construction contract scope of work and how the project involved work, performed as a prime contractor under NAICS Code 238220, that is similar to the project work under this Solicitation.

(f) Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address.

(Note: If submitting as a Prime/Sub teaming arrangement under FAR 9.601(2), the designated prime must meet the specific requirements of Factor 2 “Relevant Experience of the Prime Contractor” in order for the teaming arrangement to be deemed acceptable.

Subcontractor experience cannot be substituted for Prime Contractor experience and will not be considered.

FACTOR 3. TECHNICAL QUALIFICATIONS OF PROPOSED KEY STAFFING

Offerors must submit a detailed resume of each key individual. This information will be evaluated to determine if they have the appropriate technical training and or previous construction experience to meet the technical requirements of a project of this type to include the qualifications noted below.

No one individual can perform more than two of the staffing positions below:

1. Project Manager – Must have a minimum of 5 years of experience as a project manager, must provide a minimum of 3 projects with similar scope of this project where they acted as project manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, the date the contract was originally scheduled to be completed, and the final contract amount, in dollars; A brief description of the construction contract scope of work; Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address;

phone number; and email address. Include any professional certifications or licenses to validate training and experience as a project manager.

2. Quality Control (QC) Manager – Must have a minimum of 5 years of experience as a quality control manager. Provide a minimum of 3 projects with similar scope of this project that they have acted as the QC manager. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; and the date of the construction contract award. A brief description of the construction contract scope of work and the QC program that was implemented.; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address. Include any professional certifications or licenses to validate training and experience as a quality control manager.

3. Safety Officer – Must provide a list of safety training completed to include at a minimum; life safety, excavation safety, scaffold safety, OSHA 30, fall protection training, rigging safety with a minimum of 5 years of experience as a safety officer. Provide a minimum of 3 projects with similar scope of this project where they have worked as a safety officer. Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; Provide a brief description of the construction contract scope of work and how the safety program was implemented; Identify at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email. Include any professional certifications or licenses to validate training and experience as a safety officer.

4. Site Superintendent/Foreman/Lead Mechanic – Must have minimum of 5 years-experience, as a site Superintendent/Foreman/Lead Mechanic and must have OSHA 30 training certificate. Provide at least 3 projects as a site superintendent with similar scope of this project.

Provide the name of the construction contract, and the contract ID number; The name of the contracting agency or organization the contract was awarded by; The date of the construction contract award and the contract award amount in dollars; The date of the construction contract completion, and the final contract amount, in dollars; A brief description of the construction contract scope of work; and Identification of at least one point-of-contact at the organization that awarded the submitted contract, including: the name of the point-of-contact; their current mailing address; phone number; and email address. Include any professional certifications or licenses to validate training and experience as a superintendent/foreman/lead mechanic.

Special Note: During the period of performance of the Contract, the Contractor shall make NO substitutions of the Key Staffing unless the substitution is necessitated by illness, death, or termination of employment. The contractor shall notify the contracting officer, in writing within five (5) calendar days after the occurrence of any of these events. Any replacement of Staffing shall have equal or better qualifications subject to the approval by the contracting officer.

FACTOR 4. PRIME CONTRACTOR’S SAFETY PLAN

Offerors must provide a construction safety plan (Reference Spec Section):

1. The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the public. The contractor's Safety Plan at the minimum shall address their safety policy, commitment to safety, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines.

2. The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care and completing all work in accordance with all construction documents and all local/State/Federal rules and regulations.

3. Project Construction Plan: Provide the approach of how you will plan to conduct the project with ongoing and continuing operation of the medical center and the requirement to not interfere with any hospital operations. The plan should include but not limited to the following:

• Impact to surrounding medical center services

• Material delivery

• Debris removal

• Worker entry

FACTOR 5: CONTRACTOR’S QUALITY MANAGEMENT PROGRAM

Offerors must provide a Quality Management Program document.

1. The contractor's Quality Management Program will be evaluated for its processes, practices, and procedures, to ensure the project’s quality requirement are met or exceeded.

The program minimum will incorporate two elements, a Quality Control plan and Quality Assurance Procedures.

2. Quality Control (QC): provide the contractor’s definition of how the project quality will be managed during construction of the project. Any unique project quality requirement must be defined in a project specific document. It defines who is responsible for achieving the quality standards and how this is to be accomplished. It establishes a framework with defined procedures and practices to ensure that the completed product meets or exceeds the project specified quality requirements.

3. Quality Assurance (QA): provide explanation of the processes and procedures the contractor will engage in, to ensure that the required quality of the project is achieved. The QA process will define inspection requirements, timing and frequency of inspections, written report, which receives and review them, and in the event, there is any need for correction who and how it will be done, with the appropriate defined follow up.

4. Quality Management Process (QMP): The contractor’s QMP will contain each of the following elements:

• Policy and Procedures

• Goals and Objectives

• General Quality Management

• Roles and Responsibilities

• Work Breakdown Structure (WBS)

• Project Gantt Chart

• Approvals and Reviews

• Document Control

• Process Improvement

• Project-Specific Quality Management Plan

FACTOR 6: TECHNICAL EXPERIENCE OF THE MECHANICAL SUBCONTRACTOR

Offerors must provide evidence of technical experience of any proposed subcontractor(s) performing Mechanical / Electrical /Plumbing (MEP) work including subcontractor’s technical qualifications and experience needed to meet the technical performance requirements of this project. To be evaluated as Technical Experience, the information submitted by offerors must involve the following:

1. Include any professional certifications or licenses to validate training and experience related to performing work associated with this project.

2. Ability to meet the technical requirements of MEP specification requirements per VHA design manuals in a hospital setting designed to function as a critical, sterile workspace for Sterile Processing Services.

3. Provide up to 3 examples of experience with installing infrastructure and equipment for water treatment to provide critical water and treated utility water for specialty equipment within a medical facility where the mechanical subcontractor’s work has performed satisfactorily under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of this solicitation. Include the names and addresses of the hospital and/or medical center and the point of contact name, phone number, and email address. Also include size of water treatment system, system cost, and completion date.

• Include date the system was approved for use by the commissioning agents and VHA.

• Describe any warranty issues that occurred to system and timeline it took to remedy the issue.

4. Products or services of proposed manufacturer, suppliers, and installers of MEP Division 22, 23, and 26 specifications as follows:

• Subcontractors are currently and regularly engaged in fabrication, and installation of MEP systems for hospitals and/or medical centers. Provide a list of two or more hospital and/or medical center installations where service-related fabrication & installation of MEP systems work was performed within the past five years. Include the names and addresses of the hospital and/or medical center and the point of contact name, phone number, and email address.

• MEP subcontractors have technical qualifications of at least five years of experience.

Provide certifications and Company Resume/Bio of trained supervisory personnel, installation personnel, and facilities used to complete installation of mechanical systems as required by contract documents.

• Submit a list of two or more prior, related hospital and/or medical center installations for each MEP subcontractors’ work that have performed satisfactorily under conditions of normal use. The list shall include projects that have been in operation for a period of not less than two years preceding the date of this solicitation. Include the names and addresses of the hospital and/or medical center and the point of contact name, phone number, and email address. Also include project completion date, scope of work performed, and total payment received for performed scope.

Special Notes for Factor 6:

1. Qualifications and experience of subcontractors or supervisors who primarily construct residential plumbing, heating and air conditioning systems and have no experience working in clinical hospital environments will not be accepted.

2. When an offeror submits its proposal in response to this Request for Proposals, and the name and experience of a specific subcontractor is a required evaluation factor, then that subcontractor who is offered must be the same subcontractor who will actually perform the specified work on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute a subcontractor whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same subcontractor qualification information that was required in the initial proposal regarding the proposed substitute subcontractor. The Contracting Officer and COR shall have the right to review the qualifications of the proposed substitute subcontractor and to approve or disapprove its qualifications. If the proposed substitute subcontractor's qualifications are disapproved by the Contracting Officer, the contractor must propose another subcontractor who does possess equivalent qualifications.

4. PRICE PROPOSAL:

Price will be evaluated to determine if it is fair and reasonable. Offerors must provide a price for each bid item. In addition, offerors shall also complete the Calculation Worksheet of Self- Performed and Subcontracted Work for each bid item. (See Appendix 1). Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. Price is to be submitted in accordance with the instructions in Block 17 of the Standard Form 1442.

Note: The intent is a single award will be made on CLIN 0001 and CLIN 0002, as there are no bid alternates.

In addition, VAAR 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (see Appendix 3) must be submitted with the price proposal. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

5. BASIS FOR AWARD:

This is a best value tradeoff source selection conducted in accordance with Federal Acquisition Regulation 15.101-1, Tradeoff Process. The Government will select the best overall offer, based upon an assessment of evaluation factors listed in the section entitled Evaluation Criteria. Contract may be awarded to the offeror who is deemed responsible in accordance with the FAR, whose offer conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required within the Performance Work Statement) and is judged by an overall assessment of the evaluation factors to represent the most advantageous offer to the Government. As part of making the assessment, a best value analysis will be performed determining whether exceeding the minimum requirements at an associated price provides the best value to the Government.

As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE

GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST

PROPOSED PRICE. However, the degree of importance of price as a factor in determining award could become greater depending upon the equality of the offers evaluated in the non- price factors. The greater the equality of offers within the non- price factors, the more important price becomes in selecting the best value to the Government.

Award for all the work. The Government intends to award one firm fixed price contract as a result of this solicitation. Offers received for less than the stated number of items listed in the schedule will be considered ineligible for award. The Government intends to evaluate offers and award a contract without discussions with offerors; therefore, the offeror’s initial offer should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

6. Special Contract Requirements:

a. Special Note regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement.

A price change request upon award relating to the inclusion of state and local sales or use taxes will not be accepted.

b. SUBSTITUTIONS OF SUBCONTRACTORS AND / OR KEY PERSONNEL

When an offeror submits its proposal in response to this Request for Proposals, and key personnel who are proposed to work on the project are required to be submitted, those personnel who are offered must be the same personnel who will actually perform on the project. If, during performance of the contract, it becomes necessary for the contractor to substitute personnel for one of those whose qualifications were the basis for evaluation of the offer and award of the contract, the contractor shall submit to the Contracting Officer the same information that was required in the initial proposal regarding the proposed substitute employee. The Contracting Officer shall have the right to review the qualifications of the proposed substitute employee and to approve or disapprove his or her qualifications. If the proposed substitute employee's qualifications are disapproved by the Contracting Officer, the contractor will propose another employee who does possess equivalent qualifications.

c. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION

RATE:

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record: see Appendix 2. Information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. Appendix 2 shall be submitted as part of Part 1, The Technical Proposal package.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

A Determination of Responsibility/ Responsiveness will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases will be used to make the Determination of Responsibility/Responsiveness. Failure to affirm being within the guidelines above or failure to submit the required information will result in a determination of “Non-Responsibility” or “Non-Responsive” for the bidder/offeror. NOTE:

Any information received by the Government that would be cause for a negative Determination of Responsibility will make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

(END OF PROPOSAL SUBMITTAL INSTRUCTIONS)

Questions and Answers

Expand SPS – KCVAMC

VA Project Number: 589-22-885 (Spur # 2205)

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COMMENT BY:

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COMMENTS: Make general comments after specific comments

REVIEW ACTION

CONCUR / NON-CONCUR

& reasons where significant

DISCIPLINE

Contractor

Misc.

Please advise what phases/scopes will be required to be completed afterhours

Coordinate with VA for scopes and areas requiring afterhours work.

GENERAL

Section 6/AF711 indicates Kewaunee W25C301330 is the basis of design for the metal casework upper cabinet. Elevation 3/AE405 indicates glass in the upper cabinet doors. The basis of design model number provided does not contain glass. Please confirm if glass is or is not desired in the metal casework upper cabinet doors.

Reference the medical planning cutbook for JSN CE050 for basis-of-design provided by medical equipment planner. Continental Metal Products. Product should include glass so that the stainless-steel pegboard is visible.

INTERIORS

Plan sheet AE402 indicates the contractor is to furnish and install a countertop ice machine, flaked, with dispenser. Please provide a make/model of the exact ice machine desired.

Reference the medical planning cutbook for basis-of-design provided by medical equipment planner.

INTERIORS

Specification 08 11 13 requires the HM doors and frames to have a G90 galvanized coating. This seems excessive given all of the doors are interior. Would the DOR please consider standard primer and no galvanization for the interior HM doors and frames?

Doors near wet-condition areas requiring galvanized finish: V3- 644, V3-648, V3-776A, V3-768A.

Remaining doors can be standard primer. Specification has been updated accordingly.

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Plan sheets AD001, AD002, AD003, AD006, AE101, AE102, AE 103 and AC131 indicate demolition and new construction on the 1st, 2nd, 4th, and 5th floors.

The door schedule on plan sheet AE601, floor finish plan AF701 and finish schedule on AF711 only address new work on the 4th floor.

Please provide the following information for floors 1,2, 4 & 5:

Finish, doors & hardware, signage, wall protection, floor finish plan.

Floor and paint finishes on floor plans 1, 2, and 5 are to match adjacent existing conditions. Floor 4 is a mechanical interstitial level with no finish concerns. Doors at each level, where affected, are only to be removed and reinstalled to match existing conditions. No new doors are shown. Wall protection, where affected, shall match adjacent existing conditions. GC to preserve existing signage on levels 1, 2, and 5. Coordinate minimal signage changes near new dumbwaiter locations with VA.

Phase 10 is in the legend, but not called out on any sheet that I could find

Phasing has been updated for clarity within Revision 01.

Page GI018 has callouts for phases that do not match the legend

Phasing has been updated for clarity within Revision 01.

Misc. Does the equipment have built-in

UPS’s?

No equipment is to be provided with UPS by division 26.

ELECTRICAL

How is the transfer between normal power to e-power being addressed for equipment to handle the [brief] power interruption so that it can finish a cycle without having to restart the cycle?

No equipment is to be provided with UPS by division 26.

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Verify all legends/callouts/schedules are coordinated between the pages and electrical/telecom in place to support devices.

All items are coordinated.

T-100

As discussed 5/1/2024, there are OIT noted deficiencies within the 100% design that need to be addressed during construction to ensure optimal workspace infrastructure and for safety.

Priority of mitigation is to address "sterile" areas and wall phones first followed by admin areas.

WAOs added in Revision 01Sheet T-100 for these locations.

TELECOM

T-100

Mobile x-ray and ScrubEx alcoves missing data ports altogether.

WAOs added in Revision 01Sheet T-100 for these locations.

TELECOM

M-201

RMD processing rooms - Clean supply (storage) is supposed to be positive pressure, the dirty processing room negative, and the dirty storage double negative.

Current design showed that the clean storage was positive to the hallway, neutral to the dirty processing, and the dirty storage was single negative to the dirty processing room

Airflows and pressure relationship diagrams have been updated with Revision 1 on sheets MH100 and M-201. This will not result in any change to air valves selected.

MECHANICAL

GI011 -

GI018

All door locations used with ICRA Barriers will also need anterooms.

Ante-rooms are shown at designated construction entrances. Additional single doors are shown to preserve emergency egress routes and avoid dead end corridors.

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For each PRV station are we doing a 1-3rds 2-3rds and size each to meet the capacity or full sized PRV's for redundancy on each station that can both individual flow the capacity?

Redundant full sized PRVs.

PLUMBING

Note D22 on drawing PPD102 shows that 6 Legionella control panels are to be relocated to the DI Water Skid above the ceiling and refers to P-401/6. There is no note 6 on drawing P-401. Could you give us an updated drawing with note 6 attached so we know where to relocate the panels to.

Not sure if you have an official RFI form I need to fill out or if this email will do.

The existing DI skid was removed from our scope area and demolition keynote D22 was not updated. Revision 1 will include an updated D22 demolition keynote that states to relocate the existing legionella control panels to the basement mechanical room. It will also call out coordination with VA staff for exact location. Detail 6/P- 401 will not be updated or added.

PLUMBING

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Was GPR testing done during design for the second floor reinforcement?

GPR testing was not completed by the A/E. Per the structural general notes “THIS PROJECT

CONSISTS OF A MODIFICATION

TO AN EXISTING BUILDING.

INFORMATION ON EXISTING

CONDITIONS HAS BEEN TAKEN

FROM THE ORIGINAL DESIGN

DRAWINGS AND SHOWN ON

THESE DRAWINGS. THESE

DRAWINGS WERE ASSUMED

TO BE “AS-BUILT” DRAWINGS

SINCE EXISTING CONDITIONS

WERE NOT ACCESSIBLE OR

SINCE FIELD OBSERVATION OF

EXISTING CONDITION IS

BEYOND THE ENGINEER’S

SCOPE OF WORK DURING THE

DESIGN PHASE OF THIS

PROJECT. THE ACCURACY OF

THIS INFORMATION HAS NOT

BEEN VERIFIED. IT IS THE

CONTRACTOR’S

RESPONSIBILITY TO VERIFY

ALL EXISTING DIMENSIONS

SHOWN ON THESE DRAWINGS

AND TO VERIFY THE LOCATION

OF ALL FRAMING MEMBERS

AND OTHER OBSTRUCTIONS

WHICH WILL AFFECT THE

WORK.”

STRUCTURAL

Can you determine what will be required for night work on the project?

VA to provide response with the solicitation, and contingent on coordination with VA departments & personnel during construction.

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How many support wires are required on light fixtures, specs only say to provide support, but do not state how many per fixture.

Refer to details on sheet E-501 and install all fixtures per manufacturer recommendations.

On the one line drawing it shows a 400 A @ 480 V feed from MSB 26 to T-B26-R3B, the transformer shown (T-B26-R3B) is a 45 KVA, 45KVA transformer in only rated for 100A. Provide updated transformer size required to serve the new 225A panel.

Panel main circuit breaker has been reduced to 150A. Maintain bus size.

Confirm the 400A circuit that feeds transformer T-B26-R3B is the correct size circuit.

400A feeders have been reduced for 70A feed to transformer ‘T-B26- R3B’. Existing circuit breaker in switchboard ‘MSB-26’ is to be set to 70A trip.

Clarification, on MCC-SPS, does this need to be a MCC or will a panelboard be acceptable?

Provide motor control center type equipment.

The drawing has new mounting locations of the fire alarm system pull stations, speaker / strobes, speakers, and strobes, but doesn't reflect smoke detector locations.

Revision 01 includes an update to include a spot-type smoke detector in the plan south corridor on the scope of work side of the double door near V3-755.

FIRE

Electrical keynotes are missing on drawing

Keynote schedule has been added to all sheet with keynotes.

ATS-18 feeds CL3B. Where is ATS-18 located?

ATS-18 is located in basement mechanical room VB-724.

Coordinate with the VA.

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Demo on 2nd floor, the plans show us demoing and reinstalling light fixtures, Please confirm not other demo work is necessary for any existing electrical / systems.

Refer to keynote 28 on sheet

ED102B.

is there electrical needed in the bottom of the elevator dumbwaiter pits on the 1st floor? 1st floor isn't shown on the plans.

There is no electrical scope in the elevator pit or on the first floor.

SWBD EGDP2 is to be replaced on another project before the completion of this SPS expansion.

Will the replacement SWBD be in the same location as the existing

SWBD?

Coordinate with the VA for location of any gear replacements outside of this project.

PNLBD IP7B,IP8B, IP4B, & IP3B

are not shown on plans

These isolation panels are located at the fifth floor ORs (out of scope area). They are fed from existing panelboard ‘CL3B’ to be replaced in new electrical room on third floor. Only feed is to be replaced.

Coordinate with VA.

ELP-SPS on 3rd floor is shown to feed multiple equipment on basement level, is this correct?

This is correct.

Provide 1st Floor drawing for building 26

There is no scope for electrical on the first floor of building 26.

Coordinate with the VA.

Provide legionella monitoring control panels relocation details

Notes have been added for legionella monitoring relocation.

See keynote 52 on sheet ED103A.

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Please, update the panel schedules to match the one-lines.

Panelboard schedules were reviewed against the one-line diagram and both were coordinated.

Rooms V3-785, V3-785A, &V3- 785B do not have any lighting demo.

Refer to keynotes 12 and 48, indicating all lighting within boundary shown to be demolished.

35. Under factor 2: construction experience of prime contractor, if there is a teaming agreement, can the subcontractor’s experience count as the prime contractor construction experience?

Response:

If submitting as a Prime/Sub teaming arrangement under FAR 9.601(2), the designated prime must meet the specific requirements of Factor 2 “Relevant Experience of the Prime Contractor” in order for the teaming arrangement to be deemed acceptable.

Subcontractor experience cannot be substituted for Prime Contractor experience and will not be considered.

Questions and Answers

Expand SPS – KCVAMC

VA Project Number: 589-22-885 (Spur # 2205)

Supplemental Feedback per KCVA as numbered by above Spur Design’s Responses:

1. Please advise what phases/scopes will be required to be completed afterhours

KCVA: This applies when the area under construction is in or adjacent to a patient care area.

These areas include, but are not limited to: ICU’s, Audiology, Dental, ENT, Optometry/Ophthalmology, and Surgery/PAC (post-anesthesia care). Areas where this will likely be less of an issue is the basement and mechanical space on the 4th floor.

• Heavy, and Possibly Moderate, Demo – Walls, flooring, and any saw cutting/boring for thru-floor penetrations necessary for new MEP systems.

• Steel Erection – Welding, hammering members into place, drilling anchors into existing concrete, etc. This is amplified given the locations of steel members being erected, next to occupied spaces.

• Framing – Specifically, sill track where connections are shoot into the floor.

• Floor Prep – For any concrete prep that requires grinding/buffing/etc. to clean the concrete for flooring.

• MEP Connections – Shutdowns for any connections to adjacent systems.

• Fire Suppression – Drain downs of adjacent areas to connect new piping.

For any work that will cause elevated noise or vibrations in surrounding/adjacent spaces, note the information below:

• Quiet Hours Days/Times (<60 dB):

o Daily, 2000 (8:00 pm) until 0700 (7:00 am)

• Low Noise Days/Times (60-70 dB or up to 85* dB for less than 10 seconds):

o Daily, 0700-2000

• Moderate Noise Allowed Days/Times (70-80 dB or up to 85* dB for 10-20 seconds):

o Possibly 1200-1300, but will coordinate if we need to utilize this time o 1300-2000, after lunch until quiet hours o Weekends and Federal Holidays

• Elevated Noise Allowed Days/Times (>80 dB for more than 20 seconds):

o 1600-2000, after regular clinic hours until quiet hours o Possibly 1200-1400, but will coordinate if we need to utilize this time o Weekends and Federal Holidays

• Vibration Allowed Days/Times:

o 1600-2000, after regular clinic hours until quiet hours o Weekends and Federal Holidays

* Note: 85 dB is the threshold for starting to cause harm when exposed for 8+ hours, see NIOSH table below.

3. Plan sheet AE402 indicates the contractor is to furnish and install a countertop ice machine, flaked, with dispenser. Please provide a make/model of the exact ice machine desired.

KCVA: Scotsman HID312 Meridian™ Series Ice and Water Dispenser, installed on coordinating stand.

Hid312 Meridian™ Series Ice And Water Dispenser | Scotsman Ice Systems (scotsman-ice.com)…