589A5-15-115B Response II to Bidder RFI.pdf
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- Solicitation number
- 36C25522R0042
About this file
This document contains a request for proposal for an emergency department upgrade project at a Veterans Affairs medical center in Topeka, Kansas. The project involves upgrading the emergency department in Phase II and includes specifications, drawings, and responses to contractor questions. Proposals are due through the vendor portal by the request date and must also include two paper binders and a CD containing the technical and price information. A site visit will be held on January 26, 2022 for contractors to visit the location. The work is exempt from state sales tax. The NAICS code for this commercial and institutional building construction project is 236220 with a size standard of $39.5 million. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is the agency issuing this solicitation.
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Upgrade Emergency Department Phase II (Topeka, KS) 589A5-15-115B 36C25522R0042
ID Date Request for Information Responsible Firm Request for Information Response Date Needed Date
Completed Unique ID Date Describe request for information Ex: VA or VEG or Corps of Provide response to request for information Date information is Date this item was
1 1/12/2022 Per spec section 01 32 16 – 1.3, is it permissible for the contractor’s scheduling consultant to be in house?
VA The constractors scheduling consultant can be inhouse personel. .
2 1/12/2022 Is there a designated location for the dumpster on this project?
VA Yes, Laydown and contractor site will be established during construction kick off meeting after award 2/25/2022
3 1/12/2022
Seismic bracing notes on page MM001 state that the mechanical and plumbing components require seismic bracing and that the GC is to engage a seismic design engineer. Does the scope entail a seismic engineer to stamp and approve any drawings for this project? Does the seismic bracing also need to be incorporated for electrical and architectural components?
VA Please reference attached PDF labeled SPEC Section 13 05 41 Siesmic Restraint Requirements 2/25/2022
4 1/12/2022 Section 13 05 41 for the Seismic Requirements appears on the Index portion of the specifications, but the actual section appears to be missing from the specification document. Please advise.
VA Please reference attached PDF labeled SPEC Section 13 05 41 Siesmic Restraint Requirements 2/25/2022
5 1/12/2022 Is an as built document available for the existing fire suppression piping in the first floor and basement?
VA
Please see attached pdf labeled Fire Protection Legacy Drawings. Please note that these may not reflect actual conditions due to renovation and construction proejcts proceeding these drawings being generated and shall be for reference only VA will provide escort for contractors wanting to explore actual
2/25/2022
6 1/12/2022 Does the VAMC have a preferred vendor for the security and fire alarm portions of this project?
VA CAMDEX is the only security vendor and Jayhawk is the only fire alarm vendor onsite. 2/25/2022
7 1/12/2022 Drawings PD110 appears to be missing from the bid documents.
VA PD110 is MED gas demo that was in Phase 1 and can be omitted for this bid. 2/25/2022
8 1/12/2022 Is a spec section requirement available for the bollards indicated on page GS8? Are these bollards to be crash rated, if so, what is the rating?
VA Yes they are to be crash rated. N.T.S. = National Traffic Standards. Ballards must meet or exceed NTS requirements 2/25/2022
Solicitation
Contractor's Request for Information Log & Govt's Respose #1
VA PN:
Project
2/15/2022 Page 1 of 5
36C25522R0042
ID Date Request for Information Responsible Firm Request for Information Response Date Needed Date
Completed
Solicitation
Contractor's Request for Information Log & Govt's Respose #1
VA PN:
Project
9 1/12/2022
General note on the bottom right of page FP101 states that a complete air balance will need to be completed for both Phase 1 and Phase 2 of the project. Considering that the Phase 1 work was already completed, is a mechanical schedule available for the equipment in the Phase 1 area?
VA
Drawings M601-M603 show AHU/menchanical schedules for phase 1 spaces.
Referencing Spec Section 23 05 93 Testing, Adjusting, and Balancing for HVAC 3.7 C. for requirements to balance "...existing areas outside the work area to pre construciton conditions."
2/25/2022
10 1/12/2022 Please confirm that Submittal Exchange will not be provided and that the prime contractor must provide construction management software as indicated in specification section 01 33 23.
VA
That is correct. GC will provide the FTE site. Submittal Exchange is allowed but not limited to that specific FTE; if another is found sutible the VA will allow the other FTE. VA staff are used to other FTE's that include PROCORE and Neuforma but will not limit the GC to use one of those 3 if another sutible FTE can be found. The VA does have a firewall that prevents some FTE access
2/25/2022
11 1/12/2022 Please confirm that the site Superintendent can fulfill the requirements of the Site Safety and Health Officer and the Quality Control Manager, and that only one full time on-site superintendent is required for this project.
VA Please reference response on question 14. 2/25/2022
12 1/12/2022 Please confirm that this project is not tax-exempt. VA The project is tax exempt. 2/25/2022
13 1/12/2022
AS-601 door schedule list what appears to be all doors for the entire project phase 1 and 2. There is no delineation between phase 1 or 2. Please verify that all doors in phase 1 have been provided and installed and that we are only responsible for phase 2 doors .
VA
Additional Door schedule information can be found on ASI-101. Phase 2 doors can be found on Drawing AS-101 that has doors labeled with an elongated oval around the door numbers that correlate with Door Schedule on AS-601 under the column Door No. of the Door Schedule table.
2/25/2022
14 1/12/2022 Will the SSHO be full time separate person?
VA
Either the PM or Superintendant can be the SSHO as well to their roles, but shall not be both the SSHO and QA/QC personel in addtion to their normal roles.
2/25/2022
15 1/12/2022 Table of content lists appendix, asbestos survey, lead paint survey, fungal survey and geotechnical report. Please provide these appendices, or do they not apply to phase 2?
VA Please reference attached PDF labeled Appendix Asbestos, Lead, Fungal Repo 2/25/2022
2/15/2022 Page 2 of 5
36C25522R0042
ID Date Request for Information Responsible Firm Request for Information Response Date Needed Date
Completed
Solicitation
Contractor's Request for Information Log & Govt's Respose #1
VA PN:
Project
16 1/12/2022 Patient bed service wall specification 102513-5 item 2, is calling out to provide horizontal unit with vertical chase connecting rails to above ceiling junction boxes and gas connection points, whereas the elevations on sheet AI-403 are not showing this. Are we to follow the specs and bump out the wall to build a chase or follow elevations for patient bed service walls.
VA Specs superseed Drawings 2/25/2022
17 1/12/2022 Specification 123400-5 2.1 manufacturers states that Carolina business, midmark, neocase and amcase are comparable but that we have to have approval before bidding. Are Carolina business, midmark, neocase and amcase acceptable product substitutions?
Please see attached specifications for Neocase and amcase.
VA As long as they meet or exceed salient characteristics listed in SPECs the VA finds them acceptable to use. 2/25/2022
18 1/12/2022 Please provided specification for Boom light 20027N. VA Spec Section 26 55 71 Medical and Surgical Lighting Fixtures Additional Information in Spec Setion 26 51 00 2/25/2022
19 1/12/2022 Automatic sliding doors AC111 and B117C are shown on the door schedule but not shown on the floor plans. Please advise on location.
VA Doors are part of Phase 1 and can be omitted from this bid. 2/25/2022
20 1/12/2022 Drawing S-503, please verify that none of these details apply to this phase 2 bid? If so, where do they apply?
VA This was completed during phase 1 and can be omitted from bid. 2/25/2022
21 1/12/2022 Drawing S-502, please verify that none of these details apply to this phase 2 bid? If so, where do they apply?
VA Correct Details pertains to Phase 1 and can be omitted from this bid 2/25/2022
22 1/12/2022 Drawing S-501, please verify that none of these details apply to this phase 2 bid? If so, where do they apply?
VA Correct Details pertains to Phase 1 and can be omitted from this bid 2/25/2022
23 1/12/2022 Drawing S-500, please verify detail 1 does not apply to phase 2 bid
VA Correct Detail 1 pertains to Phase 1 and can be omitted from this bid. 2/25/2022
2/15/2022 Page 3 of 5
36C25522R0042
ID Date Request for Information Responsible Firm Request for Information Response Date Needed Date
Completed
Solicitation
Contractor's Request for Information Log & Govt's Respose #1
VA PN:
Project
24 1/12/2022 Drawing S-101, please verify we are only performing phase 2?
VA Correct only Phase 2 work will be applicible for this bid. 2/25/2022
25 1/12/2022 Drawing S-100, please verify we are only performing phase 2?
Phase 1 appeared to be complete during walk through.
VA Correct only Phase 2 work will be applicible for this bid. 2/25/2022
26 1/12/2022 Specification 028213.19, please indicate quantity of mastic for phase 2.
VA Please reference attached PDF labeled Appendix Asbestos, Lead, Fungal Reports 2/25/2022
27 1/12/2022 Specification 028213.13, please indicate quantity for mudded joints for phase 2.
VA Please reference attached PDF labeled Appendix Asbestos, Lead, Fungal Reports 2/25/2022
28 1/12/2022 Specification 028211 asbestos, please indicate quantities of residual black mastic, floor tile and black mastic, gray flashing, fire doors, wall heaters, thermal insulation mudded joints for phase 2 of project.
VA Please reference attached PDF labeled Appendix Asbestos, Lead, Fungal Reports 2/25/2022
29 1/12/2022 Please advise if the designated SSHO and Competent Person role can be fulfilled by the site superintendent?
VA Please reference response on question 14. 2/25/2022
30 1/12/2022 AC101 is shown on the Hardware Sets but is not shown on the floor plans or door schedule.
VA
Drawing AS-601 "Door Schedule" Table calls out HDW R SET numbers.
Those numbers can be found in the Spec Section 08 71 00 Door Hardware for required components for each set.
2/25/2022
31 1/12/2022 Drawing AS-101nurses station B116 has a section detail through it that has dashed lines, what section sheet and detail is this? The enlarged section of this area 7/AS104 also has the section with dashes as well.
VA Included but not limited to Drawing Detail 7 on AS-104, Drawings ASI-101 through ASI 103, AI-202 2/25/2022
32 1/12/2022 Drawing AS101, trauma 2 has a wall section that has dashed lines? VA Dashed line is referenced in the note on ASI-104. 2/25/2022
2/15/2022 Page 4 of 5
36C25522R0042
ID Date Request for Information Responsible Firm Request for Information Response Date Needed Date
Completed
Solicitation
Contractor's Request for Information Log & Govt's Respose #1
VA PN:
Project
33 1/12/2022
Drawing AS101, nurses’ station B116 top left has section 3/AS501. Section 3/AS501 is indicating some work on the roof or 2nd level. This does not show up on structural drawings nor does it show up on the roof plan AS201. Has this work been completed during the previous phase?
VA yes, the stair well connecting cooridor was completed during the phase 1 project and can be omittied from this bid. 2/25/2022
34 1/12/2022 Drawing AS-505 detail 2, please verify that this detail does not apply to this phase 2 bid? If so, where does it apply?
VA yes, the roof work was completed during the phase 1 project and can be omittied from this bid. 2/25/2022
35 1/12/2022 Page S101 phase 1 Level-1 (S-100) phase 1 level 2 (S-101) S1-01 Column line 1.5 thru 2 and line QR calls (RE: 1/s-201 for bid Item #2 Deduct) looks like steel lines with moment connections Question page S-201 is this part of bid if so, there is no drawing?
VA Correct Details pertains to Phase 1 and can be omitted from this bid 2/25/2022
36 1/12/2022 Specification 117300 1.1 item c: Removal and storage of patient lift at ambulance canopy. Are we removing the new lift that is there now, or was this scope part of phase 1?
VA yes, the ambulance bay patient lift was completed during the phase 1 project and can be omittied from this bid. 2/25/2022
2/15/2022 Page 5 of 5
Information Log
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