S06 - 0006_36C25225B0016_RFIs_537-24-102_9.9.25.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- 36C25225B0016
About this file
This document is a Request for Information (RFI) spreadsheet for a VA project to correct mental health safety deficiencies at Jesse Brown VA Medical Center in Chicago, IL. The solicitation (36C25225B0016) involves multiple modifications, including detailed questions and answers about project specifics such as built-in cubbies, desk dimensions, door hardware, sliding door clearances, and construction requirements. Key project elements include ligature-resistant sliding doors, desk/cubby replacements, and door closer installations, with a specific requirement for an LCN 4510T SMOOTHEE door closer approved by the Office of Mental Health.
The solicitation has undergone multiple amendments extending the bid due date, with the most recent amendment (Amendment 0006) setting the final bid opening to September 12, 2025, at 10:00 AM. Contractors can submit bids via email to Stacy.Hoover2@va.gov and Ryan.McMillin@va.gov, with a virtual public bid opening scheduled for 11:00 AM. Additional notable requirements include Davis-Bacon Act compliance, photographic documentation by the general contractor, use of Procore or alternative electronic submittal programs, and submission of a VA Notice of Limitations on subcontracting form.
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Sheet1
| Contractor Request for Information |
| 36C25225B0016 |
| 537-24-102 Correct MH Safety Deficiencies |
| Number | RFI | VA Response | Amendment # |
| 1 | Are there any photos and dimensions of the existing desks and cubbies? | Photo showing dimensions provided. | 0001 |
| 2 | Are existing cubbies and desk built-ins or separate structures? | The existing units are built-in | 0001 |
| 3 | Can we please get a door schedule and hardware sets? | SOW Exhibit B is the Door Schedule for the Inpatient Doors. |
SOW Exhibit C is the Hardware Set for the Doors in Exhibit B.
SOW Exhibit E is the Door Schedule for Staff Doors. Additionlal information is forthcoming regarding the Door Closer to be used on the Doors in Exhibit E.
| The Door Closer to be used on the Doors in Exhibit E, shall be 4510T SMOOTHEE, by LCN. This is only Ligature resistant door closer approved by the Office of Mental Health. See attached documents: (1) Specifications, (2) Product Data (LCN 4510T) – Door Closers and (3) Sole Source J&A. | 0003 ______________ 0004 | |||
| 4 | Can the Superintendent fulfill the Quality Control Manager (QCM) role? | Yes, the SI can Fulfill the QCM role | 0003 | |
| 5 | Can the Superintendent fulfill the Site Safety & Health (SSHO) role? | Yes, the SI can Fulfill the SSHO role. | 0003 | |
| 6 | Will the VA provide laydown/storage areas? If so, where will they be located? | No | 0003 | |
| 7 | Will the VA provide an area for a dumpster? If so, where will that be located? | |||
| Dumpsters may be able to be placed on short-term basis at one of the docks | 0003 | |||
| 8 | Are there any requirements regarding photographic documentation? Please confirm if this will be required as part of this project? If required, must this be a 3rd party service? Or can it be performed inhouse by general contractor? | Photographic documentation can be performed by the GC. | 0003 | |
| 9 | Will the VA be providing an electronic submittal program, or is it expected that the general contractor provides this? Are there programs or software that are acceptable? | The GC shall provide access to Procore or other alternative | 0003 | |
| 10 | Sliding Door Clearance To Electric Keyed Operators. | The doors won't clear the Switch Panel. The Panel will have to be recessed | ||
| Add another layer of Drywall within the new door Frame to help recessing it. | 0003 |
| Will the new sliding doors be installed /manufactured to clear the existing keyed operator switched? | |||
| If not, will the operator switches be, | |||
| a. Relocated to the opposite side of the sliding door | |||
| or | |||
| b. recessed. | |||
| 11 | Welded Vinal Flooring Patches | The Station will accept "as close as possible" color match | 0003 |
| Will the Station provide attic stock vinyl flooring where needed when the walls are moved and no vinyl flooring had been installed? | |||
| Will Station accept “ As close as possible” in color match, understanding that there may exist conditions that the match is not close to the actual adjoining vinyl floor color? | |||
| 12 | Because of the construction on the door wall, painting will be required. | Painting the rest of the walls inside the rooms is intuitive, please add it to the scope. | 0003 |
| Additionally, because of the “Cubby” replacement, there will be required new paint on that entire wall as well. |
| Does the Station want the contractor to paint the 3rd wall and the small window wall as well, resulting in new paint in the entire room, save for the ceiling? | |||
| There will be minor drywall compound work that is conditional to each room on the 3rd wall as well as the window wall if newly painted. | |||
| Suggest an allowance for each room. | |||
| 13 | Nurse Call | Nurse Call shall remain intact. | 0003 |
| Does Station want the Nurse Call to be removed and or relocated above each door to align in a coordinated semblance? | |||
| Or leave Nurse Call alone and in its original position? | |||
| 14 | I am writing regarding Solicitation 36C25225B0016 – Correct Mental Health Safety Deficiencies, Project #537-24-102 at Jesse Brown VA Medical Center, Chicago, IL. | The Bid opening is extended to 9/3/25 _______________________________________________________ Correction: The Bid opening is extended to 9/10/25 | 0003 _______________ Correction: 0005 |
| Due to the complexity of the scope (ligature-resistant sliding doors, desks/cubbies, and door closers), as well as the need to coordinate with multiple vendors for compliance and wage determination requirements, we respectfully request a 30-day extension of the proposal due date. This additional time will allow us to gather complete vendor quotations, ensure Davis-Bacon Act compliance, and compile a fully responsive bid package. | |||
| We believe granting this extension will result in more competitive and complete proposals, ultimately benefiting the Government. | |||
| Thank you for your consideration, and we look forward to your confirmation. | |||
| 15 | I wanted to check in to see if there is any consideration being given to extending the bid due date, currently scheduled for Monday at 10:00 AM. As of now, we are still awaiting responses to several RFIs, which are important for completing our proposal accurately. | The Bid opening is extended to 9/3/25 _______________________________________________________________________________ Correction: The Bid opening is extended to 9/10/25 | 0003 _______________ Correction: 0005 |
| It would be helpful to know as soon as possible if there’s any update or change to the bid timeline. Please advise at your earliest convenience. | |||
| 16 | Just following up on the above project, I did not see anything else issued in regards to the door schedule and hardware sets per the RFI’s, will that be released? Will the date also be extended for this one, since there was nothing issued as of yet? | Please continue to monitor SAM.gov __________________________________________________ Correction: Door schedule and door hardware RFI's were responded to in RFI#3 amendments 0003 and 0004. | 0005 _______________ Correction: 0006 |
| 17 | For this project, Amendment 05 (issued 9/3/25) had RFI and answers and: | Door schedule and door hardware RFI's were responded to in RFI#3 amendments 0003 and 0004. The bid opening/bid due date is hereby extended to 9/12/2025. | 0006 |
| RFI #16 states: | |||
| “Just following up on the above project, I did not see anything else issued in regards to the door schedule and hardware sets per the RFI’s, will that be released? Will the date also be extended for this one, since there was nothing issued as of yet?” |
| The VA Response states: |
| “Please continue to monitor SAM.gov” |
Will there be another amendment released on this project? If so, we request an extension of the bid due date and time which is currently 9/10/2025 at 10:00am.
File details come from the government source that posted it. Updated .