36C25225B0016_1.docx

36C25225B0016

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

of 67 36C25225B0016 X 07-25-2025 537-25-3-6619-0013 537-24-102 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Hoover, Stacy 414-844-4830 Project 537-24-102 Correct Mental Health Safety Deficiencies at Jesse Brown VA Medical Center, Chicago, IL

Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision and other items designated in this contract IAW the specifications and drawings to complete project 537-24-102 Correct Mental Health Safety Deficiencies at Jesse Brown VAMC, Chicago, IL

NAICS: 236220 (Commercial and Institutional Building Construction); Small Business Size Standard of $45M Project Magnitude: Between $1,000,000 and $2,000,000.

This procurement is a 100% set-aside for CVE verified Service-Disabled Veteran-Owned Small Business Firms (SDVOSB) per the authority 38 U.S.C. 8127 (Public Law 109-461). In accordance with VAAR 819.7003(b), at the time of submission of bid, and prior to award of any contract, the bidder must represent to the CO that it is: (1) an SDVOSB eligible under VAAR Subpart 819-70; (2) a Small Business concern under the NAICS assigned to this acquisition; and (3) certified SDVOSB listed in the SBA Small Business Search database at https://search.certifications.sba.gov (see 13 CFR 128).

See FAR 52.236-27 for site visit details.

Ensure to complete and include the certification for VAAR 852.219-75 in bid package submission; failure to do so will result in the bid being non-responsive and ineligible for evaluation and award.

Submit all questions regarding the solicitation, specifications, and/or drawings in writing to the Contracting Officer Stacy.Hoover2@va.gov and Ryan.McMillin@va.gov no later than 2:00pm local time August 8, 2025. Questions received after this date/time may not be addressed. NO TELEPHONE INQUIRIES WILL BE ACCEPTED.

Notice: VA and/or third party (support contractor) will require access to VA contractor records to assess contract compliance with the limitations on subcontracting requirements included in VAAR 852.219-75 LIMITATIONS ON SUBCONTRACTING

If submitting a joint-venture, bidders must include a copy of the joint-venture agreement within the bid package.

All potential bidders are responsible for monitoring and downloading all amendments from Contract Opportunities at:

https://sam.gov/contracting

X X X zero (0)

10AM

CDT

08-25-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23.

ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

CLIN 0001: BASE BID LUMP SUM

Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

STACY HOOVER

Contracting Officer

BID SCHEDULE

VA Project Number: 537-24-102 Correct Mental Health Safety Deficiencies Price Range: $1,000,000 to $2,000,000.

CLIN 0001: Base Bid Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete Project # 537-24-102: Correct Mental Health Safety Deficiencies at Jesse Brown VA Medical Center, 820 S. Damen Ave, Chicago, IL 60612.

All work shall be completed within 425 calendar days after receiving Notice to Proceed.

CLIN 0001: Base Bid LUMP SUM: _______________________________

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid. Work shall not commence until all required submittals are approved by the Contracting Officer or the Contracting Officer’s Representative (COR). An approved cost-loaded, Critical Path Method (CPM) construction schedule is required prior to commencement of construction. See specifications for details. CPM schedule shall be approved by the Contracting Officer or the Contracting Officer’s Representative. See specifications for details.

NOTICE TO BIDDERS: Additional information regarding the general and specific scope of work is defined in the specifications and drawings. This BID SCHEDULE is in addition to and augments the specifications and drawings. ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION.

*Illinois State Sales Tax Exemption:

The Illinois Administrative Code, 130.2075 allows construction contractors to be exempt from Retailers Occupation Tax and Use Tax within the State of Illinois when the materials are for Incorporation into real estate owned by Governmental bodies. For purposes of this authority, a Construction Contractor is defined as a General Contractor or a Subcontractor 86 Ill. Adm. Code 130.1940(a)(1). Materials, are defined as all of the tangible personal property, including fixtures, which enter into a structure or otherwise become incorporated into real estate 86 Ill. Adm. Code 130.1940(a)(5), but do not include tools, fuel, lumber for forms and other end use or consumption items which are not incorporated into the real property 86 Ill. Adm. Code 130.2075(d)(3).

Prospective offerors are notified that under 86 Ill. Adm. Code 130.2075, purchase of applicable materials within the State of Illinois to be incorporated into the real property of Captain James A. Lovell Federal Health Care Center (FHCC) North Chicago, IL may be exempt from Illinois Retailers’ Occupation Tax and Use Tax. VA will furnish a Certificate to the successful awardee under this solicitation that contains appropriate information that will allow the awardee to take advantage of this tax exemption within the State of Illinois for the project identified in this solicitation. Prime contractors may furnish the certificate to its subcontractors for use on this project. All bids received in response to this solicitation are presumed to reflect any tax benefit that may be realized upon receipt of this certificate.

COMPLIANCE WITH VHA DIRECTIVE 1192.01

VHA Directive 1192.01 issued August 10, 2020, requires all contractor personnel to receive annual seasonal influenza vaccinations or obtain an exemption for medical or religious reasons. Compliance with this directive is a requirement of this contract. A copy of VHA Directive 1192.01 is available at this link:

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&ved=2ahUKEwi0t7CAj_DrAhXDgnIEHbVSCwgQFjAAegQIBRAB&url=https%3A%2F%2Fwww.va.gov%2Fvhapublications%2FViewPublication.asp%3Fpub_ID%3D8948&usg=AOvVaw1Rwijbc9Z5WL5ilsgWoagN

Contracting Officer’s Special Instructions as follows:

After compiling all required information, submit the information in accordance with Block 13 of the SF 1442 (page 1 of this solicitation). Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442 (page 1 of this solicitation).

INQUIRIES:

Written requests for information or clarifications to solicitation documents are requested to be submitted to the Contracting Officers at Stacy.Hoover2@va.gov and Ryan.McMillin@va.gov for action no later than 2:00 pm August 8, 2025. Requests received after this deadline may not be addressed. Telephone inquiries will not be accepted.

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer referenced in the solicitation. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

VIRTUAL BID OPENING INFORMATION:

1) There will be no in-person public bid opening process. This will be conducted as a public virtual activity.

2) The virtual bid opening will be available to the public via Microsoft Teams at the following link and/or phone number:

Join the meeting now

a) (Meeting will be available to be accessed 15 min prior to bid opening)

b) Meeting ID: 227 472 852 989 9

c) Passcode: fi6zH767

d) Dial-in by phone: 1-872-701-0185; Phone conference ID: 864 070 773#

3) IAW FAR 52.214-5 Submission of Bids and FAR 14.202-8 Electronic Bids; Bids shall be provided via email to the Contracting Officer at Stacy.Hoover2@va.gov AND Ryan.McMillin@va.gov as follows:

BIDS DUE: Vendor bids are due via email as shown above at 10:00 AM local time on 8/25/2025.

The virtual public bid opening will be held at 11:00 AM local time on 8/25/2025 at the link and/or the phone # provided above.

A hard copy submission is not required. Any bids received after the date and time specified for receipt of bids will be processed in accordance with FAR 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (Nov 1999).

It is highly recommended that Bidders submit their bid at least one hour prior to bid opening to avoid any transmission issues.

4) Ensure your complete bid including bid bond are provided in your submission. The successful low bidder is required to furnish their original bid bond within ten (10) days after notification by the Contracting Officer.

5) Ensure your bid includes the completed VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION). See Solicitation Attachment.

“VAAR 852.219-73 was included in this solicitation and references the SBA certification database at https://veterans.certify.sba.gov/. However, the website portal at the foregoing link is now static and is no longer being updated as of August 2024. To be eligible for award, a vendor must be listed as SDVOSB certified in the SBA’s Small Business Search (formerly Dynamic Small Business Search) website: https://search.certifications.sba.gov/

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words “, an individual doing business as _________” [insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

(d) Joint venturers. A contract with joint venturers may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

(e) Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent’s authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

CONTRACTOR INFORMATION:

Name of Company:

Primary Point of Contact:

E-Mail Address:

Phone No:

Fax No

TAX ID Number:

SAM UEI:

Past Performance Point of Contact (within your company), include name and email address:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from https://sam.gov/contracting. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $2,000,000. Failure to furnish the required bid guarantee on form SF24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF25A, and a Performance Bond, on form SF25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF25 and SF25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP).

Safety or Environmental Violations and Experience Modification Rate All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Pre-Award Contractor Safety and Environmental Record Evaluation Form Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

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CONSTRUCTION STATEMENT OF WORK

Project Name: Correct Mental Health Safety Discrepancies Project Number: 537-24-102 Place of Performance: Building 40, 7th Floor.

Chicago IL 60612

Part 1: Project Scope of Work Overview

· Complete the Inpatient Rooms’ Doors and “Desks and Cubby Units” replacement within the specified timeframe, Install Door Closers on specified non-patient doors.

· Work will be performed next to a live Mental Health Ward, dust and noise must be kept at minimum levels.

· Due to the nature of the project and environment, tools, sharp objects, and material must be kept out of reach of patients and constantly surveilled.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude Complete all work including submittals and quality control reviews within the calendar days from Notice to Proceed (NTP) as shown below.

537-24-102 Construction Period of Performance (PoP)

Part 3: Detailed Project Scope of Work

GENERAL PROJECT GOALS

The goals of this project are to:

1. Provide all Design Plans, Tools, Materials, Components, Labor, and Supervision for Replacing Mental Health Inpatient Room Doors and” Desk and Cubby” Unit listed in Exhibit D – Desk and Cubby Schedule.

2. Provide all Design Plans, Tools, Material, Components, Hardware, Labor, and Supervision for installing Hold Open, Ligature-Resistant Door Closers on Doors listed in SOW Exhibit E –Schedule for Rooms Requiring Closers. Door Closers must be installed on the doors’ secure side, not facing hallways.

3. This Project has a Risk level 4. Utilize Infection Control Barriers to keep adjacent patient rooms and surrounding area clean.

4. Demolish and Dispose of the existing Doors listed in SOW Exhibit B – Schedule for Rooms Requiring SL-LR-SDS Doors.

5. Demolish Door Alarm wiring and devices from the door to the nearest source.

6. Prep the drywall surrounding and inside the rough door opening, narrowing the opening to thirty-six (36) inches.

7. Relocate any Obstructions stated out in SOW Exhibit B – Schedule for Rooms Requiring SL-LR-SDS Doors.

8. Remove wall-mounted devices and signage on walls along which modifications were made in hallways and inpatient rooms. Paint walls and reinstall said devices.

9. Furnish and Install new, forty-six (46) inches wide, by 1 ¾” thick, Acrovyn, or an approved alternative, to be approved by Accurate Lock and Hardware, using hardware provided by Accurate Lock and Hardware stated out in SOW Exhibit C – List of components. Doors shall have an anti-ligature, square, key-operated vision panel with no hardware on the inside. The vision panel shall be ten (10) inches in height and width, forty-three (43) inches from the floor line, and be positioned on the door in a manner that centers it within the opening when the door is closed.

10. Connect and Integrate new doors into existing KABA REZSHIELD key-fob system by a KABA REZSHIELD certified contractor.

11. Survey the existing Particle Board “Desk and Cubby” units listed in SOW Exhibit D – Desk and Cubby Schedule.

12. Demolish and Dispose of Existing Desk and Cubby Units, Furnish, Install and Paint One for One “Desk and Cubby” Replacement made of a non-fibrous alternative with similar or better physical properties than the currently used Particle Board. Use Simulated Wood Trim by AZEK or an equal alternative approved by COR. Salvage and re-install all Electric components after the replacement of Desk and Cubby Units has been completed.

List of Exhibits included for reference:

1. CONSTRUCTION SPECIFICATIONS.

2. EXHIBIT A - Campus Floor Plan.

3. EXHIBIT B - Inpatient Rooms Door Schedule.

4. EXHIBIT C - List of Components.

5. EXHIBIT D - Desk and Cubby Schedule.

6. EXHIBIT E - Non-Patient Rooms Door Schedule.

Record Documents: Recording as-built drawings is a responsibility of the general contractor during the construction process.

Construction Progress Meetings: The Contractor’s Superintendent and Project Manager must provide biweekly teleconference construction progress meetings with the COR for the entire period of performance. Attendees list will be modified based on the phase needs.

a. Submit construction progress meeting minutes issued not later than one day after the meeting using Jesse Brown Construction Project Tracker. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date.

c. List any issues or concerns.

d. Safety incidents.

e. RFI Log.

f. Submittal Log.

g. Detailed 2-week look ahead and shutdown schedule.

b. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red line drawing plan set. Red-line drawings will be reviewed by the COR during each progress meeting.

Mental Health Construction / Installation:

1. Contractor shall provide prototype/sample of any product that can be seen or touched by a patient. This is in addition to the typical data sheet used for submittal review and approval. No work will be installed unless the components are approved by the VA COR and Station MHEOC Team.

2. The Contractor shall provide signature sheet signed by Mental Health leadership and pertinent members of the MHEOC team staff who visit the site.

Task 1 – Project Kick-off: Contractor’s Quality Control Manager and Superintendent must attend an on-site kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Provide a comprehensive submittal and RFI logs.

f. Submit scanned copy of all workers OSHA construction safety training certificates.

g. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 6.

Task 2 – Coordination: Contractor shall make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor shall identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. Provide a table with rooms numbers per zone.

3. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

4. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list must identify finishes, type, brand, and color per room, per work zone.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. Show all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. Show VA inspection schedule per work zone.

Task 3 – Pre-Construction: Contractor shall not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals must be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor shall not begin Task 4 until all the requirements of tasks 1, 2 and 3 have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor shall meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor shall not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor shall furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated, and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor shall address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken.

5. Prior to each inspection and at date of demobilization, the Contractor shall deep clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: In addition to digital submittals via Submittal Exchange, provide one printed set of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF and .DWG file formats. As-built drawings must show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. The Contractor shall provide an itemized table with all installed equipment and parts. The table must include but not to be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

Part 4: Procedures Submittals: The Contractor shall provide all shop drawings and product submittals via email. All submittals’ deadlines per Part 2 Period of Performance. Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor shall schedule walk through inspection with the VA COR for each work zone (Inpatient Room). The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor shall submit a letter certifying this task has been performed.

b. Contractor shall demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with, at minimum, 1-year parts and labor warranty from date of acceptance by the VA.

Part 5: Applicable Performance Standards Contractor shall comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program.

b. The Prime Contractor shall always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA.

b. Project number and the contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music shall be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

2. Work Hours Restrictions

a. Normal construction hours (workday) 8:00AM to 5:00PM Monday through Friday. Weekend work can be planned if deemed necessary.

b. Normal construction work hours can only be modified by the VA Contracting Officer or COR written.

c. No work by the Contractor on Federal Holidays unless approved by COR, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

1. New Year's Day (January 1)

2. Birthday of Martin Luther King, Jr. (Third Monday in January)

3. Washington's Birthday (Third Monday in February)

4. Memorial Day (Last Monday in May)

5. Juneteenth National Independence Day (June 19)

6. Independence Day (July 4)

7. Labor Day (First Monday in September)

8. Columbus Day (Second Monday in October)

9. Veterans Day (November 11)

10. Thanksgiving Day (Fourth Thursday in November).

11. Christmas Day (December 25).

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied.

3. Site Access

a. Before starting work at each work zone, the Contractor shall post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. The Contractor shall check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor shall present their ID to get a Vendor’s Day Pass. Vendors that have a VA issued ID are still required to get a Day Pass.

c. The Contractor shall check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems (IT/Network) will always be maintained in full operation during normal working hours.

b. Request system shutdowns in writing not less than 14 calendar days in advance.

c. System shutdown work must be during low patient demand times performed starting Saturday 10PM to Sunday 3AM unless otherwise authorized in writing by the COR.

5. Safety and Security

a. The Contractor shall submit a project specific Safety Plan per Project Specification Manual. Contractor shall provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tool or material is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

d. No photography of VA premises is allowed without written permission of the COR.

e. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the COR.

f. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries are to be coordinated with COR. Use only the Polk Street dock. Coordinate with the COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Delivered materials cannot be staged longer than 7 calendar days. Do not move materials in public corridors between 7:00AM and 6:00PM.

d. Vendors are not allowed to park anywhere on-site or in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. It is the General Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e. Contractor shall only use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Risk classifications of this project is Class IV.

b. Provide mitigation activities as outlined in the Project Specifications.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor shall clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing, and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances, and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

e. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core, including infection control barrier doors. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance. The final pinout and key blanks must be provided by VA.

b. Security Card Access Control: provide a complete and fully functional extension of the existing card access control system including card access readers and electric door strikes. Include programming, licenses, and startup. The existing system is compatible with the VA identification cards and is open architecture based manufactured by HID Global.

9. All field staff is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

**END OD SOW**

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the…