S05 - 0003_36C25225B0016_RFIs_537-24-102_8.21.25 - Published VA Responses.xlsx
XLSX spreadsheet 14 KB Posted
- Solicitation number
- 36C25225B0016
About this file
This document is a Request for Information (RFI) spreadsheet and related solicitation amendments for a VA project to correct Mental Health Safety Deficiencies at Jesse Brown VA Medical Center in Chicago, Illinois. The solicitation (36C25225B0016) involves renovating mental health facilities, with specific requirements including installing ligature-resistant sliding doors, replacing desks and cubbies, and modifying door hardware. Key project details include a bid opening extended to September 3, 2025, with a virtual bid submission process via email and Microsoft Teams. Contractors must provide documentation such as the VAAR 852.219-75 VA Notice of Limitations on subcontracting, and the project involves detailed specifications for built-in furniture, door schedules, and potential on-site logistics like dumpster placement and photographic documentation.
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Sheet1
| Contractor Request for Information | |||
| 36C25225B0016 | |||
| 537-24-102 Correct MH Safety Deficiencies | |||
| Number | RFI | VA Response | Amendment # |
| 1 | Are there any photos and dimensions of the existing desks and cubbies? | Photo showing dimensions provided. | 0001 |
| 2 | Are existing cubbies and desk built-ins or separate structures? | The existing units are built-in | 0001 |
| 3 | Can we please get a door schedule and hardware sets? | SOW Exhibit B is the Door Schedule for the Inpatient Doors. |
SOW Exhibit C is the Hardware Set for the Doors in Exhibit B.
SOW Exhibit E is the Door Schedule for Staff Doors.
| Additionlal information is forthcoming regarding the Door Closer to be used on the Doors in Exhibit E. | 0003 | |||
| 4 | Can the Superintendent fulfill the Quality Control Manager (QCM) role? | Yes, the SI can Fulfill the QCM role | 0003 | |
| 5 | Can the Superintendent fulfill the Site Safety & Health (SSHO) role? | Yes, the SI can Fulfill the SSHO role. | 0003 | |
| 6 | Will the VA provide laydown/storage areas? If so, where will they be located? | No | 0003 | |
| 7 | Will the VA provide an area for a dumpster? If so, where will that be located? | |||
| Dumpsters may be able to be placed on short-term basis at one of the docks | 0003 | |||
| 8 | Are there any requirements regarding photographic documentation? Please confirm if this will be required as part of this project? If required, must this be a 3rd party service? Or can it be performed inhouse by general contractor? | Photographic documentation can be performed by the GC. | 0003 | |
| 9 | Will the VA be providing an electronic submittal program, or is it expected that the general contractor provides this? Are there programs or software that are acceptable? | The GC shall provide access to Procore or other alternative | 0003 | |
| 10 | Sliding Door Clearance To Electric Keyed Operators. | The doors won't clear the Switch Panel. The Panel will have to be recessed | ||
| Add another layer of Drywall within the new door Frame to help recessing it. | 0003 |
| Will the new sliding doors be installed /manufactured to clear the existing keyed operator switched? | |||
| If not, will the operator switches be, | |||
| a. Relocated to the opposite side of the sliding door | |||
| or | |||
| b. recessed. | |||
| 11 | Welded Vinal Flooring Patches | The Station will accept "as close as possible" color match | 0003 |
| Will the Station provide attic stock vinyl flooring where needed when the walls are moved and no vinyl flooring had been installed? | |||
| Will Station accept “ As close as possible” in color match, understanding that there may exist conditions that the match is not close to the actual adjoining vinyl floor color? | |||
| 12 | Because of the construction on the door wall, painting will be required. | Painting the rest of the walls inside the rooms is intuitive, please add it to the scope. | 0003 |
| Additionally, because of the “Cubby” replacement, there will be required new paint on that entire wall as well. |
| Does the Station want the contractor to paint the 3rd wall and the small window wall as well, resulting in new paint in the entire room, save for the ceiling? | |||
| There will be minor drywall compound work that is conditional to each room on the 3rd wall as well as the window wall if newly painted. | |||
| Suggest an allowance for each room. | |||
| 13 | Nurse Call | Nurse Call shall remain intact. | 0003 |
| Does Station want the Nurse Call to be removed and or relocated above each door to align in a coordinated semblance? | |||
| Or leave Nurse Call alone and in its original position? | |||
| 14 | I am writing regarding Solicitation 36C25225B0016 – Correct Mental Health Safety Deficiencies, Project #537-24-102 at Jesse Brown VA Medical Center, Chicago, IL. | The Bid opening is extended to 9/3/25 | 0003 |
| Due to the complexity of the scope (ligature-resistant sliding doors, desks/cubbies, and door closers), as well as the need to coordinate with multiple vendors for compliance and wage determination requirements, we respectfully request a 30-day extension of the proposal due date. This additional time will allow us to gather complete vendor quotations, ensure Davis-Bacon Act compliance, and compile a fully responsive bid package. | |||
| We believe granting this extension will result in more competitive and complete proposals, ultimately benefiting the Government. | |||
| Thank you for your consideration, and we look forward to your confirmation. | |||
| 15 | I wanted to check in to see if there is any consideration being given to extending the bid due date, currently scheduled for Monday at 10:00 AM. As of now, we are still awaiting responses to several RFIs, which are important for completing our proposal accurately. | The Bid opening is extended to 9/3/25 | 0003 |
It would be helpful to know as soon as possible if there’s any update or change to the bid timeline. Please advise at your earliest convenience.
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