36C25225B0009_1.docx

556-23-105 Roadways and Sidewalks 36C25225B0009

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25225B0009 X

01-24-2025

556-25-1-6934-0001

556-23-105

Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476 Ryan McMillin Ryan.McMillin@va.gov Project # 556-23-105 Roadway and Sidewalk Improvements at Captain James A. Lovell FHCC.

Provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this solicitation in accordance with the specifications and drawings to complete Project # 556-23-105 Roadway and Sidewalk Improvements at the Captain James A. Lovell FHCC. All work shall be completed within two-hundred eighty-five (285) calendar days after issuance of the Notice to Proceed.

The project magnitude is between $2,000,000 and $5,000,000.

NAICS 237310 - Highway, Street, and Bridge Construction; SBA Size Standard $45.0 Million

This procurement is a 100% set aside for CVE Verified Service-Disabled Veteran Owned Small Business Firms (SDVOSB) per the authority 38 U.S.C. 8127 (Public Law 109-461). In accordance with VAAR 819.7003(b), at the time of submission of bid, and prior to award of any contract, the bidder must represent to the CO that it is a (1) SDVOSB eligible under VAAR Subpart 819.70; (2) Small Business concern under the NAICS assigned to this acquisition; and (3) SDVOSB listed as verified in the VetCert database at: https://veterans.certify.sba.gov/

Submit all questions regarding the solicitation, specifications, and/or drawings in writing to the Contracting Officer, Ryan McMillin, no later than 3:00 PM Local Time on February 14, 2025. Questions received after this deadline may not be addressed.

See 52.236-27 SITE VISIT for information on an organized site visit.

BID OPENING: March 05, 2025 at 10:00 AM Local Time. See Contracting Officer's Special Instructions.

If submitting as a joint-venture, bidders must include a copy of the joint-venture agreement.

All bidders are responsible for monitoring and downloading any amendments from Contract Opportunities at https://sam.gov/content/home.

NOTE: VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction is included in this solicitation (see pages 54-56); signed certification must accompany bid submission to be considered for award.

x

52.211-10

10:00AM

CST

03-05-2025

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE BID SCHEDULE

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

Ryan McMillin Contracting Officer

BID SCHEDULE

VA Project Number: 556-23-105: Roadway and Sidewalk Improvements Price Range: $2,000,000 to $5,000,000.

Base Bid Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete Project # 556-23-105: Roadway and Sidewalk Improvements at the Captain James A. Lovell Federal Health Care Center, 3001 Green Bay Rd, North Chicago, IL 60064 All work shall be completed within 285 calendar days after receiving Notice to Proceed.

Base Bid LUMP SUM: _______________________________

Alternate Bid Item 1: Includes all work in the Base Bid, except delete the following:

Remove the installation of a prefabricated bus shelter, concrete slab on grade, the related electrical power, and telecommunications infrastructure for the shelter from the project scope. See Drawings GC101 Deduct Plan and ES101-D Site Plan - New Work - Electrical - Area D.

All work shall be completed within 285 calendar days after receiving Notice to Proceed.

Alternate Bid Item 1 LUMP SUM: _______________________________

Alternate Bid Item 2: Excludes all work excluded in Alternate Bid Item 1, and also delete the following:

Remove the replacement of the identified curb and gutter along Medal of Honor Drive between Lewis Avenue and Webber Drive that are in the dashed line boxed on Drawing GC101 Deduct Plan from the project scope.

All work shall be completed within 285 calendar days after receiving Notice to Proceed.

Alternate Bid Item 2 LUMP SUM: _______________________________

Alternate Bid Item 3: Excludes all work excluded in Alternate Bid Item 2, and also delete the following:

Remove the installation of the new site lighting shown on Drawing ES101-G Site Plan - New Work - Electrical - Area G and associated electrical power infrastructure from the project scope.

All work shall be completed within 285 calendar days after receiving Notice to Proceed.

Alternate Bid Item 3 LUMP SUM: _______________________________

NOTICE TO BIDDERS: Award will be made to the responsible bidder who submitted the lowest responsive bid.

NOTICE TO BIDDERS: At times, the contractor will be working in occupied buildings and the hospital. Work plans for VA review/approval are required before any work can begin associated with any of the tasks. Outages and shut-downs will need to take this information into account. Off-shift scheduling (nights/weekends) is required for outages, shutdowns, and work directly impacting patient care.

The contractor will be required to keep all other non-impacted roads, walks and entrances to grounds, parking, and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Submittals regarding staging of equipment, crane placement, storage of supplies, etc. are required. Off-hours and/or week-end deliveries of construction equipment or materials may be required.

NOTICE TO BIDDERS: An approved cost-loaded, Critical Path Method (CPM) construction schedule is required prior to commencement of construction. See specifications for details. CPM schedule shall be approved by the Contracting Officer or the Contracting Officer’s Representative. See specifications for details.

NOTICE TO BIDDERS: Additional information regarding the general and specific scope of work is defined in the specifications and drawings. This BID SCHEDULE is in addition to and augments the specifications and drawings. ONLY ONE AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION

Contracting Officer’s Special Instructions as follows:

After compiling all required information, submit the information in accordance with Block 13 of the SF 1442 (page 1 of this solicitation). Return the original and specified number of copies to the issuing office listed in Block 8 of the SF 1442 (page 1 of this solicitation).

INQUIRIES:

Written requests for information or clarifications to solicitation documents are requested to be submitted to the Contracting Officer Ryan McMillin at Ryan.McMillin@va.gov and the contract specialist hudell.ballen@va.gov no later than COB February 14, 2025. Requests received after this deadline may not be addressed. Telephone inquiries will not be accepted.

Inquiries and all correspondence concerning this solicitation document should be submitted in writing to the Contracting Officer. YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE CONTRACTING OFFICER ISSUING THE SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR TO CONTRACT AWARD.

BID OPENING INFORMATION: (Your bid must be time stamped prior to bid opening) The bid opening will be conducted on March 05, 2025 at 10:00 am local time at the below address:

Department of Veterans Affairs Great Lakes Acquisition Center 115 S. 84th St. 1st Floor Conference Room Milwaukee, WI 53214-1476

CONTRACTOR'S SIGNATURE:

In accordance with Federal Acquisition Regulations Part 4, contractual documents (e.g. bids, proposals, awards, modifications, etc.) shall be completed and signed by the Contractor as follows:

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words “, an individual doing business as _________” [insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the contracting officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The contracting officer shall ensure that the person signing for the corporation has authority to bind the corporation.

(d) Joint venturers. A contract with joint venturers may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) of this section for each type of participant. When a corporation is participating, the contracting officer shall verify that the corporation is authorized to participate in the joint venture.

(e) Agents. When an agent is to sign the contract, other than as stated in paragraphs (a) through (d) of this section, the agent’s authorization to bind the principal must be established by evidence satisfactory to the contracting officer.

CONTRACTOR INFORMATION:

TAX ID Number:

DUNS Number:

Past Performance Point of Contact (within your company), include name and email address:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) This solicitation & all associated bid documents are available to interested parties in electronic file format from www.fedbizops.gov. No hard copy documents will be provided by the government.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee on form SF24, in the proper amount, by the time set for opening of bids, will result in rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The bidder to whom a contract is awarded will be required to furnish a Payment Bond, on form SF25A, and a Performance Bond, on form SF25. Each bond shall be issued for a penal sum equal to the value of the awarded contract. Copies of forms SF25 and SF25A may be obtained from the Contracting Officer upon request.

(d) Bidders are to ensure the most current version of SF24, SF25, and SF25A bond forms are used. Current versions of these forms can be found and downloaded from the GSA Forms Library (https://www.gsa.gov/portal/forms/type/TOP).

Safety or Environmental Violations and Experience Modification Rate All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

Pre-Award Contractor Safety and Environmental Record Evaluation Form Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ Contact: ______________________________________________________

1. Utilizing your OSHA 300 Forms, please complete the following information:

Number of man hours (jobsite and office).

Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).

Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).

Number of serious, willful, or repeat violations from OSHA within the last 3 years. Please attach explanation for any violations.

Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.

Page 1 of

CONSTRUCTION STATEMENT OF WORK

3001 Green Bay Rd, North Chicago, IL 60064 Part 1: Project Scope of Work Overview:

Contractor shall provide all tools, materials, labor, quality assurance, and supervision for roadway and sidewalk improvements described in the drawings and specifications of this contract.

This project focuses on addressing current deficiencies in streets, sidewalks, and stormwater management infrastructure.

Part 2: Period of Performance:

1. The following model presents the summary logic for big-picture sequencing of the work. VA accepts that the General Contractor is responsible for developing a detailed execution plan optimal to fulfillment of this work, and therefore must prepare the CPM Schedule as specified, and submit it to VA within 14 calendar days of NTP, along with the corresponding cost-loaded CPM schedule.

2. Contractor CPM schedule must account for seasonal restrictions of outdoor activities of this project (i.e. Concrete and asphalt paving).

3. Upon approval of Division 01 submittals, submit all Division 02 through 32 pre-construction requirements within 30 days of NTP.

4. Upon approval of all pre-construction submittals, the contractor will be released to mobilize.

NTP

Note: Durations shown are in calendar days.

Part 3: Detailed Project Requirements:

1. Project Objectives:

A. This project is required to maintain and improve critical infrastructure, and for the selected contractor to deliver it as expediently and compliantly as practical.

B. Fulfill project requirements with the least impact on hospital operations as possible.

C. Enable emergency vehicle access to and through all effected roadways to the extent practical.

D. Meet or exceed all Code, technical, and programmatic requirements adopted, established, revised, and or published by VA or the many organizations listed in the several specifications.

2. List of AE Documents to be included in this Contract:

A. 00 01 10 Table of Contents (Project Manual) B. 00 01 15 List of Drawing Sheets (entire volume of drawings) C. Addendum revising select specifications (12DEC24).

3. Pre-Bid Conference:

A. The AE shall not attend the pre-bid event. No questions will be allowed during the event. All questions by all prospective contractors shall follow the RFI process described in the Solicitation.

B. Prospective bidders shall not attempt to contact the AE or VA facilities engineering staff during the solicitation and bidding period. The AE and VA facilities engineering staff are instructed to ignore all such inquiries and report them to the VA Contracting Officer. All inquiries regarding this project shall be presented as complete and coherent Requests for Information (RFI) specifically citing design or specification sections, pages, paragraphs, notes, details, etc. to enable responses to RFI’s. Follow the instructions provided by the Contracting Officer within the Solicitation regarding submission of RFI’s. VA will post responses developed to enable all prospective bidders to receive the same information at the same time.

4. Project Scheduling and Mobilization on Site:

A. The contractor shall not mobilize on site until all required pre-construction submittals necessary for construction planning, procurement, and execution are prepared, transmitted, reviewed, and accepted by VA. Significant time for this essential is included in the Period of Performance. The contractor is expected to make optimal use of this time by engaging all subcontractors and suppliers as early as possible, preparing complete and compliant submittal packages, and making themselves ready to execute the work.

B. Approval to mobilize shall be in writing by the Contracting Officer Representative in consultation with the Facility Safety Manager.

4. Performance of the Work:

A. Fugitive dust is regulated by OSHA and EPA, and a primary subject of focus by healthcare professionals. Put simply, if released dust can be seen, the offending contractor is in violation of law and policy. The good news is, preventing this condition is easy if the contractor acts deliberately to prevent it. Work with VA engineering, safety, and infection control to develop and implement a plan which prevents fugitive dust from leaving the immediate work area. A common example in civil works is employing wet method cutting of asphalt and concrete, and maintaining exposed stone in roadways in ways that consistently and reliably prevent fugitive dust. Failure to prevent the release of dust will result in direct action by VA up to and including stopping the illegal work.

B. Perform selective demolition and construction as described in the specifications and drawings.

C. Laboratory and field quality assurance test results and other documentation verifying that all materials are compliant, and compliantly installed.

D. Each work area must be thoroughly cleaned, with all construction material, tools, and equipment removed, and landscape restored before moving on to the next phase.

E. While each phase is required to be turned over to VA for intended use, this project must have a single firm date of completion, acceptance, and start of warranty.

Part 4: Meetings, Submittals, and Deliverables:

1. Kick-Off / NTP Meeting Division 01 Documentation Due Within 14 days of NTP:

A. Project Schedule and Schedule of Values: 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build) must be complete, compliant, and submitted in approvable form within 14 days of NTP:

1) Prepare and submit for review and acceptance a DRAFT Critical Path Method (CPM) Baseline Schedule reflecting each phase and activity of the work beginning with mobilization, including each critical activity, and each essential task required to optimally meet the objectives of the project.

2) The Baseline Schedule must also include all activities to be performed by VA, including maintenance shops support, safety and infection control, the AE, the Commissioning Agent, etc.

3) To enable objective assessment of costs and progress, the Baseline Schedule shall be cost-loaded at each work activity (essentially Division 02 – on), ensuring that the total cost of each phase and Division of work match the corresponding Schedule of Values, and the total of the construction contract at Award.

a. Develop and transmit the CPM Schedule as both a PDF, and as a Microsoft Project-compatible document enabling reviews access to all functions and content without restriction.

b. Develop the CPM schedule in sufficient detail to enable readers to understand all planned activities, their predecessors, and successors, who is performing the work, durations, and costs. Activity durations shall not exceed two calendar weeks. Indicate resource SDVOSB status.

c. Projects planned for phased prosecution must develop their CPM schedule and SOV elaborating their plan.

d. The Project Manual index of specifications is a useful guide for starting the CPM schedule and Schedule of Values in sufficient detail. For example: Simply listing “HVAC” is unacceptable for projects including more than basic work in this category. The inclusion of specifications for an AHU, controls, ductwork, demolition of each, testing and balancing, etc. also prompt their inclusion as categories of activities and tasks in the schedule. In fact, for larger work categories, breaking down the cost by system/material and installation and testing enables partial payment for higher cost items upon delivery into the facility work area.

e. Include all expected utility system shutdowns, road closures, crane lifts, and off-hours work in the CPM schedule.

4) Within 14 days of NTP, the contractor shall prepare and submit an SF-1413 for each subcontractor to the CO, copying the COR.

5) As required at 01 35 26 Safety Requirements: Develop and submit a Project-Specific Construction Safety and Accident Prevention Plan with project-specific procedures, processes, analysis, and details, including but not limited to:

a. Access and use the U.S. Army Corps of Engineers EM 385-1-1 Safety and Health Requirements and its Appendix A – Minimum Basic Outline for Accident Prevention Plans for development of meaningful, effective, and compliant project safety plans.

b. Project-specific Activity Hazard Analysis (AHA), which forms the basis of the Construction Safety and Accident Prevention Plan highlighting identified risks such as isolation of stored energy (Lock-Out*), fall protection, or confined space access.

(*) Note that tag-out is not an acceptable form of isolation, therefore it was intentional not to use the term LOTO.

c. Submit an electronic copy of the GC and all subcontractor competent persons OSHA 30-hour Construction Safety Training certificates with project-specific Construction Safety and Accident Prevention Plan.

d. Submit an electronic copy of all workers OSHA Construction Safety Training certificates or cards prior to allowing entry to the site, as required in the Specifications Section 01 35 26 Safety Requirements.

e. Assist the COR in completing project-specific VA Infection Control Risk Assessment (ICRA), Interim Life Safety Measures (ILSM) documentation, and Preconstruction Risk Assessment (PCRA).

B. Public Safety Compliance Requirements:

1) The following applies to all VA and Navy properties, including leased facilities, regardless of building occupancy or current use and does not differentiate between medical or administrative spaces as all are occupied by people we are collectively working to protect from harm – including contractor staff.

2) Contractors shall adhere to and ensure compliance with federal laws, regulations, and Executive Orders regarding screening, vaccinations, and or testing designed to protect contractor employee and general public health and safety, as well as all associated health information and personally identifiable information.

3) All contractor staff share a common moral responsibility to stay away from the facility when feeling ill.

C. Review and comply with 01 35 33 Infection Control Requirements.

D. Quality Control Plan and Quality Assurance Plan:

1) 01 40 00 Quality Requirements and 01 45 00 Construction Quality Control are included in their entirety in this contract. These specifications do an excellent job at informing and enabling success for those who approach them as an opportunity.

2) Submittal Register (aka submittal log) is described in the above specifications as well as 01 33 23 Shop Drawings, Product Data, and Samples FHCC.

a. If included in the Project Manual, a drafted 01 33 00 Submittal Register shall be used as the minimum list of deliverables. GC is required to review the listing in relation to the Project Manual, and make corrections as needed. This is also an ideal time to annotate deliverables required to be compiled and submitted together (parts of assemblies or systems).

b. Submittal Register must list each submission listed in each and every specification. Because each project is different, do not recycle submittal logs from other projects.

3) (Dis)Approval of a submittal never constitutes a change to the quantity, quality, cost, or duration of a contract. The General Contractor is solely responsible for submitting and delivering complete and compliant work.

2. Construction Progress Meetings:

Contractor shall provide weekly progress meetings, including progress reporting on issues discussed in prior meetings and work in the field, near-term detailed planning (3-week look-ahead), updated submittal log, updated RFI log, safety performance, GEMS reporting, review of GC daily reporting, and other information necessary for proper collaboration.

3. Division-Specific Pre-Construction Meetings A. Prior to each major phase of this work, Contractor shall provide a pre-construction meeting for this Division 32 roadway work which includes Division 26 Electrical, Division 27 Communications, Division 28 Electronic Safety and Security, and other work described in the documents.

B. Attendees include the VA COR, Safety Representative, and possibly others, the GC PM, Superintendent, SSHO, and Quality Manager, and also the lead person of each division of work shall attend, and be prepared to present and or respond to questions regarding material and installation compliance and reporting, along with overall safety coordination.

C. The purpose of pre-construction meetings division-specific pre-construction meetings is to enable optimal planning and performance in execution of the subject work.

4. Daily Reports:

A. The Contractor shall provide a Daily Report each day, along with accompanying digital photos and other supporting documents. The Daily Report shall include: List of issues or concerns, days remaining per the contract, detail regarding any safety incidents, detail of daily safety inspections (including items checked and corrective actions taken), notations regarding any visitors to the work area.

B. Use of VA Form 10101 Contractor Production Report (fillable PDF at https://www.va.gov/vaforms/va/pdf/VA10101.pdf) is required each day – even on days with no contractor activity, which is what to report on such days. Contractor may and should provide more information than shown in the standard form, but the standard form is required.

C. The report must be accompanied by relevant time and date-stamped photos of construction progress of sufficient quantity and detail to enable viewers to clearly see the progress of all work to-date, all issues discovered (including those which become the subject of RFI’s). Email the VA Form 10101 Contractor Production Report and photos to the COR not later than 9 AM the next working day.

1) No photography on VA premises is allowed without written permission of the COR.

2) In no case shall the GC allow any team member to take photographs with patients, visitors, or employees in the picture.

D. GC must provide certified payrolls for all work performed on site.

E. VA Green Environmental Management System (GEMS) program and policy requires contractors to collect and submit Waste Diversion Reports for each and every dumpster removed from this site. These reports are commonplace and readily available from waste haulers if you tell them you need them.

F. Supplementary to the above universal requirement is the need to document the removal and recycling of waste concrete and asphalt – most all of which is certain to be diverted to a recycler. Provide documentation of quantities and the recycling company information.

G. Monthly applications for payment will not be approved unless and until all required documentation has been submitted, reviewed, and approved by VA.

5. Acceptance and Closeout:

A. Acceptance criteria for the work:

1) Acceptance of any part of the work, and final acceptance of all parts of the work, is based on specified requirements prescribed in the contract documents, including GC submission of compliant pre- and post-construction documentation, and all results of all field and laboratory testing for concrete and asphalt pavement systems, including subbase material and compaction to be provided by the GC.

B. Closeout Records: Provide one full-size, and one half-size printed set of as-built drawings, as well as CD-ROM or DVD-ROM media containing a complete archive of all project documents and files, including but not limited to:

1) As-built record drawings of the installed condition as CAD and PDF files.

2) Approved shop drawings.

3) Operations and Maintenance Manuals.

4) Spare parts lists.

5) All photographs.

6) All daily reports.

7) All certified payrolls.

8) All communications.

9) All pay applications.

10) All communication, change, and cost data.

11) All safety records.

12) A project Warranty for Construction written by the General Contractor, beginning the day after Final Acceptance by VA.

a. Where specified, such as with roofing systems, provide the warranty written by the manufacturer to VA for the term specified or greater (typically 20 years).

13) Lien Waivers and other documents required by the Contracting Officer.

Part 5: Applicable Performance Standards

1. All work shall comply with A. All VA and FHCC policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

B. Codes, Standards and Executive Orders (Topic 1) found at http://www.cfm.va.gov/til/cPro.asp C. All drawings and specifications of the contract.

2. Coordinating with VA-retained Architect-Engineer (AE).

A. AE field-verification and documentation of compliant systems remains an essential part of Construction Period Services.

B. The General Contractor is responsible for communication and cooperation with the AE and enabling compliant execution of contracts.

C. No action or inaction by the AE or VA ever relieves the GC from responsibility to deliver 100% of the project requirements as specified and designed.

3. The General Contractor shall have a Competent Supervisory Person on site at all times when any worker(s) or subcontractor(s) are present. The General Contractor is also required to maintain on site a competent Site Safety and Health Officer (see 01 35 26 Safety Requirements when any worker(s) or subcontractor(s) are present.

4. The Superintendent also meeting the requirements of the SSHO may fulfill both roles.

5. In no case shall the Superintendent or SSHO also be the CQC Manager.

6. Safety:

A. The Contractor shall provide a proactive and complaint Construction Safety and Accident Prevention plan in accordance with the Occupational Safety and Health Act, 01 35 26 Safety Requirements, and site-specific policies:

B. All persons working on any electrical systems rated 50 volts or more shall have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, and all activities shall follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

C. Because each contractor-employer is required to be solely responsible for the health and safety of its employees, part of a compliant and effective safety management program requires each employer to plan and implement their own compliant permit-required work – including written permits. DO NOT rely on, or request that VA generate required permits such as Hot Work or Confined Space documents.

D. Prior to the beginning of any work, fire extinguisher(s) complying with NFPA 10 shall be pedestal-mounted in the work area. Inspection of the work area includes verification that inspection tags are current. Where non-compliant, the contractor may be required to remove and replace the unit(s) before resuming work activity.

E. All work in crawl spaces shall be planned and carried out as OSHA Permit-Required Confined Space.

F. Immediately stop work and notify the COR if asbestos is noticed or suspected in the area of work.

Exception: The above will not necessarily apply to areas where the documents call for abatement activities. This item is concerned with unplanned locations.

G. Fire-seal all penetrations made or discovered through any wall or floor assembly with UL Listed fire-rated products or systems.

7. Infection Control:

A. 01 35 33 Infection Control Requirements is included in its entirety in this contract. Its construct is enabling for each condition experienced through each phase of the work. The following are high-level requirements most often found deficient during inspections yet required.

B. Exclusively (continuously) use wet methods to control fugitive dust throughout the work, including concrete and asphalt saw-cutting, and exposed roadway beds (stone).

C. Prior to any activity, review the following with all project team leaders: 01 35 33 Infection Control Requirements.

D. Install dust-capturing filters over all HVAC intakes and louvers proximal to the work to prevent introduction of dust into the HVAC system.

E. Broom-sweep the work area at the end of each day (or shift during days with multiple shifts).

Part 6: Site-Specific Requirements

1. Project number and the contract number in the subject line of all emails and documents. Example: “556-22-002 Renovate Pharmacy USP797”, or simply “556-23-105 Roadways Sidewalks” and then specific subject such as Pay App, RFI, Submittal, Meeting, etc. Transmissions deviating from this focused and simple standard may be rejected, or simply lost because recipients could not readily-acquire their subject or importance over the plethora of ambiguous emails received each day.

2. Comply with all site-specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

3. Normal construction work hours are 7:00 AM to 3:30 PM Monday through Friday.

A. Normal work hours can be modified only by written approval of the COR, and at no additional cost to VA.

B. No work by the Contractor on Federal Holidays, and no work on the weekend when the Federal Holiday is on the respective Monday or Friday.

C. No work in stairs, corridors, lobbies, or other interior / exterior public areas shall be performed during the above-designated work hours.

D. Any work including and not limited to noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, and or soil compaction shall be performed during the above-designated work hours only.

E. Crane lifts, or any work that closes drive isles, closes building entries, or closes public corridors shall be during low patient times and performed between Saturday 6 PM through midnight concluding by 6 PM on the following Sunday.

4. All building systems shall be maintained in full operation at all times:

A. Request utility system shutdowns in writing not less than 21 calendar days in advance and scheduled with the COR at times least impacting patient care.

B. Shutdown work shall be during low patient times and performed between Saturday 6 PM through midnight concluding by 6 PM on the following Sunday.

5. Deliveries, Parking, Elevators:

A. Deliveries at the dock: At time of delivery: Provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient times between 6 PM through 6 AM the following day.

B. No parking in the VA garages. As part of the Mobilization Plan submission, indicate where workers are to park.

C. Contractor shall use freight elevators. Do not move materials and employees in passenger elevators without written approval of the COR, and never within elevators occupied by staff or patients.

6. The Mobilization Plan submission shall indicate if and where a construction dumpster is intended to be placed. The contractor shall provide a construction dumpster with a locked safety fence surrounding it, at a location submitted to and approved by the COR. Pavement, concrete surfaces, and landscaping shall be protected from damage resulting from delivery and retrieval, loading and unloading, and dumpster weight.

A. Construction Waste Diversion Reports are required for every dumpster removed from every construction site at every VA facility. Provide these reports to VA COR immediately after the waste hauler removes each dumpster to comply with VA GEMS Policy.

B. No trash, used packaging, or construction spoils shall be stored in the work area. Never use dumpsters other than those rented for this work. Severe penalties, including potential criminal charges may be levied for use of government-rented or owned containers, or those of other contractors.

C. Trash removal from the work area shall be within gondolas which have sealed covers (completely enclosed), and during non-business hours, via the freight elevators.

7. No on-site office or storage container shall be allowed. Provide “just-in-time” delivery and pickup. Coordinate with the COR for staging within the area of work.

8. No music radios within work areas.

9. No noise generated within the work area can be allowed to leave it.

10. The use of powder-actuated fasteners is forbidden.

11. Performing demolition using motorized equipment, whether tracked or wheeled, pushed or driven, is forbidden.

12. Two-way communications radios are allowed where transmit/receive frequencies will not disrupt any hospital system.

13. VA reserves the right to close or shut down the project site and or require Contractor employees to leave the premises in the event of a civil emergency or operational requirement. The Contractor may return to the site only with written approval of the COR.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 237310.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for…