SOW update 2.19.26.pdf

STATEMENT OF WORK

SCOPE OF WORK:

Contractor shall provide installation of 20 overhead mounted patient lifts including 17 standard ceiling lifts, 2 bariatric ceiling lifts, and 1 standard wall mounted lift. Installation shall be provided for the Richard L. Roudebush VA Medical Center, 1481 W 10th Street, Indianapolis, IN 46202. The overhead ceiling and wall mounted patient lift systems shall be complete with track system, lift units, motors and complete structural mounting system to attach to the existing structural/roof system. The contractor shall provide and install a complete XY or H Track Configuration with continuous charge based on the need of each room. A minimum hoist Capacity of 600 lbs., or 1,000 lbs. for bariatric applications must be supported by the product chosen. Installation Service should include removal of all previous overhead mounted patient lifts, appropriate configuration and installation of all Unistrut with direct mounting to the building. The installation shall also include certification for compliance as required by AL14-07PSA Checklist. Service must be provided by OEM certified technician and must use certified OEM parts. All service shall be coordinated through the COR/Richard L. Roudebush VAMC Healthcare Technology Management staff and Clinical staff. Work shall be completed during normal business hours as defined by the contract.

CONFORMANCE STANDARDS:

All services provided under this contract must be performed in conformance with the Original Equipment Manufacturer (OEM) and Occupational Safety and Health Administration (OSHA) standards and specifications. Work must meet all facility regulations and codes as applicable and must be coordinated with Biomedical Engineering/Healthcare Technology Management (HTM).

HOURS OF WORK:

A. Hours of Work for support are defined as standard hours Monday through Friday from 7 a.m. to

4:30 p.m. local time, not including Federal holidays or Contractor Holidays or as otherwise arranged with the Contracting Officer Representative (COR).

B. The eleven holidays observed by the Federal Government are New Year’s Day, Martin Luther King

Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

SERVICE:

A. Submittals

a. Contractor shall submit updated AsBuilts/architectural and installation drawings to the COR for approval before installation of each patient lift.

b. Contractor shall submit Certificates of compliance and all VHA required verification documentation upon completion of installation for each lift.

B. Installation

a. Contractor shall coordinate with COR and Clinical staff to schedule downtime for each patient room/exam room where lifts will be replaced.

b. Contractor shall be responsible for all required electrical work to complete the installation of all overhead mounted patient lift systems.

i. If current power receptacles are not in an appropriate location, contractor will be responsible for the relocation of power to support the lift system.

ii. If additional power is required, the contractor shall be responsible for pulling power from the appropriate source to the location determined appropriate for the lift system.

iii. All electrical work must comply with the most current edition of the National Electric Code (NEC), all applicable local and state electrical codes, and all Veterans Affairs (VA) electrical standards and requirements. The contractor shall be responsible for obtaining all required permits and ensuring all work is performed in a safe, lawful and fully code-compliant manner.

c. Remove old overhead mounted patient lift system to clear way for new system

i. This includes any repairs that must be made to the structural support from the removal of the previous overhead mounted patient lift.

d. During track installation, that contractor shall be responsible for all modifications to existing structural systems to support the patient lift track, including but not limited to any penetrations into the concrete deck.

e. Install new overhead mounted patient lift system as per manufacturer’s specifications, installed by manufacturer’s certified installer as shown on provided drawings.

i. If distance between the suspended ceiling and anchors is more than 12”, lateral braces will be required/installed.

f. Contractor shall be responsible for purchase and replacement of all ceiling tiles that are affected during the installation of the new overhead lift systems.

i. All new tiles must match existing tile in the room where the lift is being installed.

g. Contractor shall be responsible for the repair (patch/paint) of all hard ceilings that are affected during the installation/deinstallation of ceiling mounted patient lifts.

C. Instruction and Personnel Training

a. Training shall be provided for the required personnel to educate them on proper operation and maintenance for the lift system and equipment.

D. Testing and Certification

a. Conduct performance test, verifying that the patient lift system equipment and control devices operate properly and in accordance with design and specification requirements;

including weight testing and deflection testing.

E. ICRA/ILSM Requirements

a. Contractor shall comply with all facility infection prevention requirements

i. All requirements will be outlined in the infection prevention and control construction permit that will be issued by facility infection prevention staff

ii. Requirements will include but are not limited to

1. Remove or Isolate HVAC system in area where work is being done to prevent contamination of duct system.

2. Complete all critical barriers i.e. sheetrock, plywood, plastic, to seal area from non-work area or implement control cube method (cart with plastic covering and sealed connection to work site with HEPA vacuum for vacuuming prior to exit) before construction begins.

a. Type of barrier will be determined by infection prevention staff

3. Maintain negative air pressure within work site utilizing HEPA equipped air filtration units if indicated.

4. Contain construction waste before transport in tightly covered containers.

5. Cover transport receptacles or carts. Tape covering unless solid lid. Remove barrier materials carefully to minimize spreading of dirt and debris associated with construction.

6. Vacuum work area with HEPA filtered vacuums.

7. Wet mop area with disinfectant upon completion of work.

8. Remove isolation of HVAC system in areas where work is being performed.

b. Contractor shall comply with facility interim life safety measures as determined appropriate by facility engineering staff.

i. Interim life safety measures will correct existing significant life safety code deficiencies or conditions as a result of construction.

ii. Additionally, measures will be implemented when monitoring systems are impaired >4 hours

F. Warranty

a. Contractor shall supply a minimum of three-year parts and labor warranty for all installed patient lifts.

PRODUCTS:

A. Lift System

The Overhead ceiling mounted patient lift system shall be complete with track system, lift units, motors and complete structural roof system.

B. Ceiling Track System The ceiling track shall be made from high strength extruded aluminum at a minimum thickness of 3/16” (4.8mm). The ceiling track maximum span lengths shall be 13’ 3” (B-rail) and 20’ 8” (C-rail) at 600 lbs.

capacity; 10’ 10” (B-rail) and 17’ 6” (C-rail) at 1,000 lbs. capacity.

C. Lift Unit

a. The lift unit shall be constructed of a steel frame system driven by a gear reduced high torque motor.

b. Lift unit and all non-disposable accessories shall include proper cleaning instructions.

i. All Lift units must be wipe-down compatible with most widely used disinfecting agents

c. Lift unit shall have the following features

i. Lift Capacity: 440lbs SWL, 600 lbs. SWL, 1000 lbs. SWL

1. For 1000 lbs. dual lift systems are preferred for increased positioning functionality.

ii. Emergency lowering device, with redundant, manual lowering device.

iii. Emergency stopping device

iv. Current limiter for circuit protection in case of overload.

v. Safety device that stops the motor to lift when batteries are low.

vi. Lifting speed:

1. 2.0 in/s, minimum 1.3in/s in full capacity for 600 lbs. lift

vii. Cab: VO plastic-fire retardant, UL94

viii. Vertical Axis Motor at 110 watts

ix. Emergency Brake (in case of mechanical failure)

x. Strap length greater than 94”

xi. Electronic Soft-start and soft stop motor control

xii. Easily removable motor assembly for part replacement in rails

d. Motors

i. Vertical Movement – DC Motor

e. Batteries

i. The Life cycle for batteries shall be in compliance with IEC 801-2.

ii. Provide rechargeable batteries with up to 110 transfers with a load of 200 lbs.

and a minimum of 35 transfers with maximum rated loads.

f. Charger

i. Charger input: 100-240 VAC, 50/60 Hz. Type: Continuous Charge via Lined Rail system.

g. Infection Prevention

i. Non-Porous surfaces utilized throughout lift unit exterior

1. Plastic covered spreader bar

2. Silicon emergency stop cord for easy cleaning/disinfection

PERFORMANCE MONITORING, DOCUMENTATION, & REPORTS:

The Contractor shall submit a legible field service report immediately following each service visit, which shall include detailed descriptions of the maintenance performed or emergency repair services performed. The field service report shall include replaced parts and estimated prices required for the service call. Any additional charges not included within this contract shall have the prior approval by receipt of a separate purchase order before those costs are incurred. Any costs incurred without obtaining a separate purchase order may be determined by the VA to be unauthorized work and the contractor may bear the burden of such costs.

The contractor’s performance shall be monitored by the COR through service reports and quarterly quality assurance evaluations provided by the contractor. System shall be operational 96% of the time and downtime will be measured through the work order process and service reports.

Invoices shall be submitted monthly through the approved VA invoice payment processing system. The government enacts the right to either apply awarded option years or not.

COMPETENCY OF PERSONNEL SERVICING EQUIPMENT:

All installation and maintenance services required under this contract shall be performed by an OEM Field Representative who is fully trained on the purchase OEM product line or OEM Authorized Field Service Representative. The contractor must use an OEM certified technician using OEM certified parts.

SAFETY REQUIREMENTS:

In the performance of this contract, the Contractor shall take such safety precautions as the CO may determine to be reasonably necessary to protect the lives and health of occupants of the building. The CO shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken.

Contractor shall follow all facility badging/identification policies when servicing equipment onsite. This includes checking in through the appropriate vendor service and Healthcare Technology Management channels.

If the contractor fails or refuses to comply promptly, the Contracting Officer (CO) may issue an order stopping all or part of the work and hold the contractor in default.

PAYMENT FOR SERVICES:

Payment is to be made 30 days from invoice date. Failure to provide purchase order number on the invoice may result in the return of the invoice.

SECURITY:

No PHI/PII will be involved. The C&A requirements do not apply, and a Security Accreditation Package is not required.

PRODUCTS: