S02 36C25020B0042 0002 - RFI Responses.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0002 07-15-2020

552-19-101

Department of Veterans Affairs Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

36C250

Network Contracting Office (NCO) 10

3140 Governor's Place Blvd. Suite 210 Kettering OH 45409-1337

To all Offerors/Bidders

36C25020B0042

07-15-2020

X

X X

X 1

The purpose of this amendment is to publicly post the RFIs for Solicitation #36C25020B0042.

1. Please see attached answers to the RFIs.

Angie Carpenter Contract Specialist

RFI – Questions and Answers

Project 552-19-101, Upgrade HVAC to SPS in the Medical Center, Dayton VA

1. Are you considering GC’s for this requirement?

This requirement is 100% total set aside to Service-Disabled Veteran-Owned Small Business pursuant to Public Law 109-461 (38 USC 8127). The relevant NAICS for this project is 236220 - Commercial and Industrial Building Construction.

The SDVOSB is required to perform a minimum of 15% of the construction work on the project with its own labor force or the labor force of other SDVOSB subcontractors. The SDVOSB must be small under the relevant NAICS code. All offerors must be listed as “verified” in the VIP database, available in VETBIZ at http://www.vip.vetbiz.gov and VETS-100, must also be registered in System for Award Management SAM data base under NAICS 236220 along with complete online Reps and Certs https://www.sam.beta.gov in order to submit offers and be eligible for award.

If you feel your company meets this criteria, you may submit a bid for this requirement.

2. Will there be another opportunity for a site visit?

Per the solicitation, only one site visit is scheduled. There are no additional site visits scheduled nor planned.

3. Has an environmental assessment been performed for this project? If so, is there an abatement component to this RFP?

Yes, an asbestos survey was conducted for the project. The results were negative for all areas of the project; there is no planned abatement component.

4. Could weights and dimensions of the existing equipment being removed be provided. Also, could a site plan for crane set up be issued. Is it possible to schedule another site visit to clarify equipment removal with crane subcontractor, due to the logistics of the equipment to be removed?

Per the solicitation, only one site visit is scheduled. There are no additional site visit scheduled nor planned. As for the site plan for crane set up, that will be part of the initial discussions with the successful contractor.

The approximate measurements are as follows:

Per the solicitation, only one site visit is scheduled. There are no additional site visit scheduled nor planned. As for the site plan for crane set up, that will be part of the initial discussions with the successful contractor.

The approximate measurements of the existing equipment are as follows:

Chillers (2):

Weight: 11,000 lbs. each (from plate on equipment) LWH: 226 x 88 x 100 inches

Air Handler:

Weight: Unknown (unit will have to be at least partially dismantled to remove) LWH: 504 x 120 x 138 inches (measurements taken at tallest point)

Cooling Tower:

Weight: Unknown (unit can be partially dismantled to ease removal) LWH: 144 x 252 x 180 inches

5. We cannot locate any requirements for the submission. We presume you want the SF 1442 with the pricing (and other info) in block 17, the bid bond, and the Reps & Certs. Can you confirm that these are the correct and only submission requirements for this bid?

Aside from the information noted on page 2, with the CAGE Code and Bid Prices, there is the acknowledging of Amendments on Page 2 of the SF 1442. Please review all the pages of the solicitation and all requirements on submission instructions and what’s required for submission.

6. Is this project exempt from State of Ohio Sales Tax?

Yes. The Department of Veterans Affairs is a federal agency and as such are exempt from Local, State, and Federal Sales Tax.

7. How do we submit the bid? We believe you want an electronic (email) submission to you at Angie.Carpenter@va.gov. Can you confirm?

All bids and bid bonds should be submitted via sealed envelope to:

Department of Veterans Affairs Network Contracting Office 10 C/o Angie Carpenter, Contract Specialist 3140 Governor’s Place Blvd.

Kettering, Ohio 45409-1337

8. We are unable to locate the submission requirements for the subject solicitation other than the SF 1442 in block 10 which states, in part: “On Page 2 of the SF1442 you shall insert your Cage Code Number and fill in your Bid Prices in the appropriate blocks.” We also note that there is a bid bond requirement. Are there any other submission requirements for this hard-bid solicitation?

Aside from the information noted on page 2, with the CAGE Code and Bid Prices, there is the acknowledging of Amendments on Page 2 of the SF 1442. Please review all the pages of the solicitation and all requirements on submission instructions and what’s required for submission.

9. The SF 1442 directs us to provide an original and 1 copy of the bid. We cannot locate a proviso that allows for an electronic submission. Given the current situation with COVID-19, can you allow submission of the complete bid via email?

All bids and bid bonds should be submitted via sealed envelope to:

Network Contracting Office 10 C/o Angie Carpenter, Contract Specialist mailto:Angie.Carpenter@va.gov

10. If we are to submit electronically, we believe that we can submit the bid bond exclusively via email, per OUSD Memorandum, DARS Tracking Number: 2020-O0016, SUBJECT: Class Deviation – Original Documents, Signatures, Seals, and Notarization. Can you confirm?

As stated in Questions 7 and 9, all bids and bid bonds shall be submitted via sealed envelope to the following address:

Department of Veterans Affairs Network Contracting Office 10 C/o Angie Carpenter, Contract Specialist

11. Due to the COVID-19 Pandemic many states have issued stay a home orders and quarantines for out of state travelers. Additionally, many jurisdictions have issues orders to limit face-to-face contact as much as possible. On many of our current Federal Bids the KO’s have required e-mailed proposal to comply with mandate to reduce face to face contact as well as reduce their carbon footprint. Please advise if an e-mailed cost and technical proposal with a hard copy of the bid bond sent prior to the bid date would be acceptable.

As stated above, all bids and bid bonds shall be submitted via sealed envelope to the following address:

Department of Veterans Affairs Network Contracting Office 10 C/o Angie Carpenter, Contract Specialist