36C24926R0056_1.docx

36C24926R0056

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1of70 36C24926R0056 X 04-15-2026 626A4-18-204 90C Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129 Robert Glenn Jr 615-225-3413 Furnish all labor, materials, equipment, supervision and all other necessary items to Upgrade Energy Management System in accordance with the specifications and drawings at TVHS, Alvin C. York Campus, Murfreesboro, TN.

NAICS Code: 238210 Size Standard: $19M Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10) Magnitude of Construction: $1,000,000.00 to $5,000,000.00

There will only be one (1) site visit for this requirement on Wedensday, April 22, 2026, at 10AM CT. Offerors will meet in the Building 6, Front steps. Please make sure you bring any necessary items to properly inspect the site.

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings, submit a written request for information (RFI) via email to Robert.glenn2@va.gov. RFIs must be specific in identifying section, paragraph, and page number and must be in question format. All RFIs submitted shall include the project number and title, contractor name, city, state, phone number, date submitted and RFI questions. Questions received after 2:00 PM ET May 4, 2026, will not be answered unless determined to be in the best interest of the government. Telephone requests will NOT be accepted. Technical questions will not be answered at the site visit as questions MUST BE in writing and submitted as an RFI.

Offerors are to submit one (1) electronic copy of entire proposal in the order as solicited, an electronic copy of bid bond to Robert.glenn2@va.gov, on or before the due date/time stated in Block 13.

In accordance with P.L 109-461, this acquisition is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. In order to be eligible to receive an award under this solicitation, the SDVOSB/JV contractors must be listed and viewable in the SBA - Dynamic Small Business Search https://dsbs.sba.gov/search/dsp_dsbs at the time of offers due and at the time of award. Consequently, offerorsin reverification status will not be eligible to submit offers for this project. Please include a copy of SBA verification. In accordance with FAR 52.204-7, System for Award Management (SAM), all prospective offerors must have an active SAM registration at the time of offer and at time of award. SDVOSB/JV's submitting a bid/offer must submit a copy of their DSBS verification with their bid/offer and those that fail to do so shall be rendered non-responsive/technically unacceptable outright and shall not be eligible for award.

Project will be procured under FAR 15.103-2 Lowest price Technically Acceptable. Evaluation factors are listed in the solicitation.

X X 52.211-10 X

2PM

EDT

05-15-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Michael R. Brown Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide construction services to upgrade existing Energy Management System to Design CC or equivalent and Building Automation System for Project 6264A-18-204 at the Tennessee Valley Healthcare System Alvin C. York Campus at 3400 Lebanon Rd, Murfreesboro, TN 37129, in strict accordance with the specifications and drawings. Contractor will provide professional services to convert Direct Digital Controls (DDC) system to industry standard Native DDC front-end and panels, fiber optic backbone to all panels, replace outdated controls and panels, and add controls to key areas. The contractor shall furnish all labor, material, equipment, and supervision necessary to successfully complete all work as described. The job includes controls, programming, structured cabling, low-voltage electrical and architectural for patch back, tuning, fire alarms, certification/commissioning, and general construction. At the conclusion of these upgrades, there will be a new Fiber Optic backbone, ALL panels will be Native-BACnet supporting all equipment, and there will be a new front-end with new graphics for a unified and certified/commissioned BACnet System.

Performance Period is 365 calendar days after issurance of the Notice to Proceed.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: K059 - Modification of Equipment - Electrical and Electronic Equipment Components

BID ITEM NO. 2 (ALTERNATE DEDUCT 1): All work in Bid Item No. 1 minus panels, FOS, and cabling labeled as “Future” on Drawings. Total Duration is 365 days.

Contract Period: Base POP Begin:

POP End:

Page 1 of

A.4 STATEMENT OF WORK

A. GENERAL INFORMATION

1. Introduction: The VA’s existing Building Automation System (BAS) Direct Digital Controls (DDC) systems are manufactured by Siemens and Alerton. The Engineering Control Center (ECC) is in the chiller plant and the Boiler Plant Operator Room. These systems currently operate via V-LAN (Virtual Local Area Network) and fiber RS-485. These control systems, along with many of their outdated control panels, manage various Air Handling Units, Chiller, and Boiler plant operations. Present DDC systems are a mix of proprietary and non-backwards compatible frameworks that are incapable of functioning as a system to allow control as required across the facility. This requirement will upgrade the existing Energy Management System and Building Automation System and remove existing system(s) in Buildings at TVHS Alvin C. York VA Medical Center. This solicitation will result in one award for the project.

2. Scope of Work: Provide construction services to upgrade existing Energy Management System to Design CC or equivalent and Building Automation System for Project 6264A-18-204 at the Tennessee Valley Healthcare System Alvin C. York Campus at 3400 Lebanon Rd, Murfreesboro, TN 37129, in strict accordance with the specifications and drawings. Contractor will provide professional services to convert Direct Digital Controls (DDC) system to industry standard Native DDC front-end and panels, fiber optic backbone to all panels, replace outdated controls and panels, and add controls to key areas. The contractor shall furnish all labor, material, equipment, and supervision necessary to successfully complete all work as described. The job includes controls, programming, structured cabling, low-voltage electrical and architectural for patch back, tuning, fire alarms, certification/commissioning, and general construction. At the conclusion of these upgrades, there will be a new Fiber Optic backbone, ALL panels will be Native-BACnet supporting all equipment, and there will be a new front-end with new graphics for a unified and certified/commissioned BACnet System.

3. Performance Period: The contractor shall complete the work required under this statement of work (SOW) within 365 calendar days from date of the Notice to Proceed, which includes all work, submittals, material lead times, inspection, and closeout. Unless otherwise stated, any modifications required under the resulting contract and shall be submitted by the contractor and approved by the Contracting Officer (CO).

4. Project Objectives:

1. Convert existing BAS communications from V-LAN to Fiber Optic serving Fan Rooms.

2. Replace each Control Panel, tie in and integrate all existing field devices/feeds. Replace or integrate existing Non-BACnet devices, analog inputs, and NOTIFER Fire Alarm. Provide any necessary conversion modules/cards, controllers, devices, sensors, boxes, armored cable, supports, instrumentation, programming, and controls.

3. System supplier shall submit point-to-point Engineered drawings, control sequence, and bill of materials for approval.

4. Remove old V-LAN cabling once new system(s) is installed AND operational.

5. Replace listed (Attachments A) Alerton and Siemens control panels and associated components with Native BACnet.

6. Upgrade existing DDC system to function as an integrated and “open system” to allow control of the entire DDC system across the facility.

7. Provide professional services to ensure a complete and fully functional BAS upgrade, including coordination and installation of sensors, controls, and modifications. Contractor provided professional services will include, but is not limited to, general construction, controls, programming, structured cabling, low-voltage electrical and architectural for patch back, tuning, fire alarms, and certification. Coordination drawings shall include all components and exact utility routing, sizing, capacity, location, and arrangement/configuration.

B. SPECIFIC TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables:

Contractor shall provide construction services within the specified period of performance in accordance with the statement of work and specifications including all documentation, schedules, submittals, coordination, certifications, test reports, training, warranties, manuals, etc. as specified in the contract documents. Work includes but is not limited to:

1. Upgrade all the existing Control Panels from the V-LAN to fiber communications. Installation shall comply with ASHRAE Standard 135 BACnet protocol.

a. All new fiber lines installed shall terminate in fiber patch panels/hubs.

b. All fiber optic lines are to be installed in armored (not Clad), independently supported, riser-, plenum-rated cable with independent penetrations, unless contractor can tie to a nearby cable tray or noted otherwise.

c. Existing V-LAN lines supporting building service equipment shall remain active until new, fiber lines are installed, and new system is operational supporting the building service equipment.

d. Once new system is operational, remove/demolish all existing wire from old backbone/loop, conduit to remain.

e. All the fiber switches must be located in Fan Rooms for easy access, no switches above celling.

f. Provide a Fiber Optic Backbone (minimum 10 GBPS) serving all Fan Rooms and back to the head-end. Contractor to submit stamped, backbone coordination drawings showing floorplans and riser diagrams. Although fiber distances are not specified, contractor shall be conscious of data transmission rates/speeds and performance requirements of specifications (system response times) (Specification 230923 Direct Digital Control System for HVAC).

2. Upgrade existing Building Automation System Siemens and Alerton Legacy Control Panels to Native BACnet for the panel, but not limited to, systems listed below:

a. Operation Room Panel for air cooler Chiller and the arctic chiller. Chiller panel interface modules shall be upgraded to interface with the new Panel Controller.

b. Air cooler chiller located in building 10, panel controller and chiller’s panel interface module shall be upgraded to interface with the new panel controller.

c. Air cooler chiller located in building 11, panel controller and chiller’s panel interface module shall be upgraded to interface with the new panel controller.

d. The existing larger field panels (MBC’s) shall be replaced with Modular PXC’s or equivalent listed in Attachment A Control Panel Schedule.

e. The existing medium sized panels (MEC’s) shall be replaced with PXC-36 modular or equivalent listed in Attachment A Control Panel Schedule.

3. Additional BAS control enclosures required to complete the migration of existing control points are to be provided by the control’s contractor. New BAS control enclosures are to be installed in each AHU’s respective mechanical room.

a. Enclosures shall have hinged, locking doors.

b. Provide laminated plastic nameplates for all enclosures in any mechanical room or electrical room. Include location and unit served on nameplate. Laminated plastic shall be 0.125 inches thick and appropriately sized to make label easy to read.

4. Upgrade the existing DDC system to function as an integrated and “open system” to allow control of the entire DDC system across the facility. The combined system shall be Desigo CC or equivalent to operate and function as one complete system including one database of control point objects and global control logic capabilities.

a. The contractor shall observe the capabilities, communication network, services, spare capacity of the existing control system and its ECC prior to beginning work.

b. DDC shall communicate directly with the new native-BACnet devices over the existing control system’s communications network without the use of a gateway.

c. Provide a combined system server that must be compatible with all existing/newly installed control points and systems.

d. Provide programming converting the existing non-BACnet devices, objects and services to ASHRAE Standard 135 BACnet-complaint BIBB’s (BACnet Interoperability Building Blocks).

e. Facility operators and select engineering personnel shall have complete operation and control capability over all systems, new and existing, including monitoring, trending, graphing, scheduling, alarm management, global points sharing, global strategy deployment, graphical operations interfaces and custom reporting as specified.

f. The direct-digital control (DDC) combined front-end system Desigo or equivalent shall start and stop equipment, move (position) damper actuators and valve actuators, and vary speed of equipment to execute the mission of the control system. Use electricity as motive force for all the damper and valve actuators, unless use of pneumatic as motive force is specifically granted by the VA via formal correspondence.

g. Control System shall accommodate two (2) Engineering Control Center workstations and the control system shall accommodate up to ten (10) web-based users simultaneously. Access to the system should be limited only by individual, specific operator username and password.

h. The operator shall be able to remotely access and operate the system. Remote access shall allow the operator to function the same as local access.

i. BAS supplier shall provide Web-based access to the system as part of standard installation. User must be able to access all displays of real-time data that are part of the BAS using a standard Web browser. Web browser shall tie into the network through Owner-supplied Ethernet network connection. Web page host may be a separate device that resides on the BAS BACnet network, but is not the BAS server for the control system. BAS server may be a separate computer from the Web page host device. The Web page software shall not require a per-user licensing fee or annual fees. The Web page host must be able to support simultaneous users with the ability to expand the system to accommodate an unlimited number of users.

i. All digital and analog output overrides, temperature setpoints, Proportional Integral Derivative (PID) Loop configuration/tuning parameters, timed overrides and key parameters shall be adjustable from the combined front-end DDC and Web Interface. The operator shall be able to periodically adjust parameter within the application, such as reset schedule values, timing parameters, calibration offsets, tuning parameters, set point values, globe/zone/VAV/TU schedules, and be able to manually override of output points and manual overrides of physical sensor values or states.

ii. Overrides shall change color state while the point is in override. This shall be displayed on the web graphic depicting the point, and in a summary page of all active overrides.

iii. Must tune, see Specification for Response requirements.

j. Maintenance Management (PM): The program shall monitor equipment status and generate maintenance messages based upon the operator’s defined equipment run time, starts, and/or calendar date limits. A preventative maintenance alarm shall be printed indicating maintenance requirements based on pre-defined run time.

k. The system shall update all dynamic points with current data within eight (8) seconds. Data refresh shall be automatic, without operator intervention.

l. Combined front-end system shall allow trending of any point/object, hardware or software virtual. Include tabular and graphical formats, simulation display of multiple values, user adjustable ranges and scaling, high resolution capable sampling on PID control loops, archiving and storage.

m. The combined system server shall start the trending and be able to store the data for a minimum of one (1) year.

n. The combined system shall trend all points available on the systems and equipment listed, but not limited to:

i. Air Handling Units, Chiller Plant, Boiler Plant, VAV Boxes for each AHU, Chiller One (1), Chiller Two (2) and Chiller Three (3), and OR Chiller, Fans, Pumps, Booster Pumps, Fans Coils, Heat Exchangers, Exhausts Fans, and Domestic Hot Water.

o. Each newly installed server and panels shall have sufficient memory to support its own operating system, including data sharing.

p. Combined system shall be able to provide a table for each Air Handling Units’ VAV boxes and contain the points below

i. VAV Box Name

ii. VAV Box Location

iii. VAV Supply Temperature

iv. VAV Supply CFM

q. The sequence of operation should be taken from the existing front-end system and integrated to the new front-end system. Any AHUs converting from Pneumatic to DDC or any AHU that does not have a sequence of controls, the control sequence should be used from the VA TIL and shall be curtailed to the specific area the AHU is supplying air to (example: Surgery suite AHU may have a different controls sequence than and Administration area detailed in the VA TIL).

5. Upgrade Combined Front-end Graphic Displays

a. Provide a Graphic Floor Plan that will include locations of key space sensors, associated exhaust fans, fire/smoke damper locations and status, set-point adjustment and color band displays, floor plan maps that show heating and cooling zones throughout the building with user definable colors.

b. Provide custom graphics and images of the combined front-end system for, but not limited to:

i. System BAS graphics shall follow the VA site approved structure standards.

ii. All BAS graphics shall be installed on the existing Siemens (or equivalent) Frontend.

iii. Graphics must display all mission critical points, as determined by VA.

iv. System Graphics shall be equipment specific and schematically correct for each system. (i.e. coils, fans, dampers located per equipment supplied with project.) Standard system graphics that do not match equipment or system configurations are not acceptable. Operator shall have capability to manually operate the entire system from each graphic screen at the ECC. Each system graphic shall include a button/tab to display the applicable sequence of operation.

c. Animation shall be used for rotation or moving mechanical components to enhance usability, such as to show if louvers/valves are open, closed or partially open.

d. Dynamic temperature values, humidifier values, flow rates, and status indication shall be shown in their locations and shall automatically update to represent current conditions without operator intervention and without pre-defined screen refresh values.

e. Color shall be used to indicate status and change in status of the equipment. The state colors shall be user definable.

f. A clipart library of HVAC equipment, such as chillers, boilers, air handling units, fans, terminal units, pumps, coils, standard ductwork, piping, valves and laboratory symbols shall be provided in the system. The operator shall have the ability to add custom symbols to the clipart library.

g. A dynamic display of the site-specific architecture showing status of the controllers, the ECC and network shall be provided.

h. The windowing environment of the workstation shall allow the user to simultaneously view several applications at a time to analyze total building operation or to allow the display of graphics associated with an alarm to be viewed without interrupting work in progress. The graphic system software shall also have the capability to split screen with half portion of the screen with graphical representation and the other half with sequence of operation of the same HVAC system.

i. Provide Graphical engineering tools shall include Device Manager for detection of devices connected anywhere on the BACnet network by scanning of the entire network. This function shall display device instance, network identification, model number, and description of connected devices. It shall record and display software file loaded into each controller. A copy of each file shall be stored on the computer’s hard drive. If needed, this file shall be downloaded to the appropriate controller using the mouse.

6. Provide a Software Configuration Tools, including the software to modify graphics, upload and download controllers, and re-configure the sequence of operation as programmed in the stand-alone controllers.

7. Provide Scheduling and Alarm Management software.

8. The new control systems (PXCM, PXC36, or equivalent) shall be designed such that each mechanical system shall “Operate as a Stand-Alone Mode”. The contractor administered by this Section of the technical specifications shall provide a single host equipment controller for each mechanical system. In the event of a network communication failure, or the loss of any other controller, the control system shall continue to operate independently. Failure of the ECC shall have no effect on the field controllers, including those involved with global strategies. Multiple serial (MSTP) Host controller per a single piece of equipment, i.e., AHU, RTU, Chiller, Etc., shall be unacceptable.

9. Host Equipment Controllers can be as required MSTP to IP BACNet routers.

10. When mixing MSTP device brands, all devices must be ASHRAE certified BACNet compliant and have been tested before installation for compatibility.

11. Programmable MSTP Devices are only allowed if they can be accessed for program and point database editing from the Siemens (or equivalent) server / client.

C. CONTRACTOR GENERAL REQUIREMENTS

1. Statement of Bid item: Controls System Upgrade: Work includes installation of new campus Energy Management System fiberoptic network in new conduit and existing underground signal conduit system, installation of new DDC controllers and fiberoptic switches in new enclosures, new power feeds (normal and standby) to new DDC controllers and switches, extension of existing controls I/O wiring to new control panels, programming of new controllers, creation of new custom graphics for all equipment, complete system testing, and removal of all existing fiberoptic cable and empty conduit once new system has been tested and placed in service.

2. Fully Functional & Complete: When “furnish”, “provide”, “install”, “construct”, “convert”, “upgrade” or similar term is used, it shall mean a complete installation by the contractor, fully functional and ready for use, including all supervision, coordination, labor, materials, equipment and to perform the job, as well as all associated costs, such as disposal, handling, delivery/transportation, storage, fees, taxes, etc. For the purposes of this contract/project, if direction/statement is silent as to who shall performs work or provides services/items, it is meant to be the contractor’s responsibility.

3. Modern/Up-to-Date Equipment & Open Systems: Provide modern systems incorporating modern components. Components/devices/modules/items/etc. shall have been developed within the last 5 years. When items cite compliance with codes/guidelines/standards, they shall be the most recent, up-to-date version. All components must still be in production and widely used/available. No discontinued items are allowed. Software shall be the most current version. No proprietary components or systems, included but not limited to, gateways, communication bridges, protocol translators or any other device that translates any proprietary or other communication protocol to the BACnet communication protocol shall be permitted as a part of the BAS installation. Gateways may only be used as required for communication to existing systems or systems installed as part of this project. Network/Controls Architecture and Software shall be Open License and require no annual/reoccurring fees for continual access.

4. Time for Deliverables (5-day max): Unless noted otherwise, any written milestone or deliverable shall be provided within 5 days. VA reviews of a deliverable shall also be completed within 5 business days from the date of receipt. If revisions are required, the contractor shall deliver any revisions within 5 days from the date of receipt. All written deliverables shall be phrased in lay person language.

5. Interchangeable Language: For the purpose of the Scope of Work, these words are used interchangeably:

· Mechanical Room = Fan Room = Equipment Room

· Native-BACnet = BACnet

· Front-end = Head-end

· Certification = Compliance

· Certify = Comply

· Panel = Control Panel = Pier-to-Pier (P2P) Network

· Days = Calendar Days

6. Survey of Existing Conditions: The Department of Veterans Affairs intends to have the contractor fully survey, investigate, and document the existing conditions/locations, devices, sensors, connections and finishes to gain the knowledge and insight necessary to determine the required labor, supervision, and materials, including all components, accessories, and options to successfully develop a complete bid and perform the work.

7. Submittals: Contractor shall prepare quality, accurate submittals, and material orders to perform the construction in a professional and competent manner. Submit all materials to COR. Long lead items shall be submitted within 5 days of NTP. QA/QC or Professional Services review times are no more than 5 days, VA Submittal review times are 7 days. All items, accessories and options shall be clearly marked on the submittal, along with any specified codes/standards. Whenever possible, accessories shall be provided from the fixture manufacturer. Submittals shall indicate the suitable fixture/materials for each location. Contractor shall field verify each installation/location prior to bid, submittals, and ordering materials. Submit a sample of the custom stainless steel shower wall-plate. All materials will be for use in wet areas.

8. Labeling: Contractor is responsible for Identify all equipment and panels. Provide permanently mounted tags for all panels.

9. Contractual Provisions: This SOW shall be considered as the most specific requirement for this project and shall supersede any conflicting requirement(s) or terms. When the requirements/terms of the contract do not directly conflict, that provision shall be considered as an additional requirement.

10. IT Information Security: The Information Technology Certification and Accreditation requirements do not apply, and a Security Accreditation Package is not required.

11. Superintendent: The contractor shall appoint a qualified superintendent that shall be on-site during the performance of the work associated with this contract.

12. Coordination of Work/Minimize Impact: The contractor will coordinate all work with the VA COR to minimize the impact on medical center operations. Each week, the superintendent shall survey and coordinate future work with COR, providing a 2 to 3 week look-ahead review and appropriately addressing after-hours work, shutdowns, and any issues.

13. Safety: The contractor’s safety manager is responsible for safety inspections of all contract operations. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. Provide signage, barricades and infection control as required to maintain safety and protection around the project work site.

14. Infection Control: Provide and maintain infection control. If infection control precautions are not required by the policy/specification, such as work at locations/setups lasting less than a shift and not producing dust (such as typical device/sensor swap outs in fan/mechanical rooms), close room doors, provide a scrubber, as needed. When working above ceiling, a maximum of 8 square feet of ceiling tile may be removed before infection control precautions must implemented to the surrounding space.

15. Parking: The Contractor will have one designated parking location. Working materials should be contained in this authorized truck/van. Drivers should be particularly concerned with pedestrian traffic, yielding to pedestrians. Seat Belt use is mandatory on all VA grounds.

16. Cleaning: After installing devices, sensors, etc., contractor shall clean the area, leaving it in an orderly condition, hospital clean and ready for use or patient treatment. Contractor to notify COR once cleaned. VA will terminally clean Surgical and PACU areas after the contractor’s work and cleaning is complete. The Contractor shall always keep the work area, including any areas where materials and/or equipment is being stored, free from accumulations of waste materials. Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government.

17. Staging/Storage: An office, storage building, Connex or staging area is not authorized for this project. Materials and construction items must be limited to on-site useable amounts and what may be contained in an authorized/parked workman’s truck/van.

18. Demo/Removal: When items or equipment, are shown to be demolished, remove and dispose of all materials and appurtenances. Do not leave any abandoned components or utility feeds. Remove utilities feeds back to the source or an active line, main, or main branch. When removing dead-ends, in-wall pipe can remain to minimize impact to wall/finishes, but the remainder of the piping shall be removed and capped close to the active line. Hard wired electronic faucets shall be disconnected, wire removed to the active j-box above ceiling and a blank brushed stainless-steel cover-plate installed over the vacant box below the sink; In-wall conduit and box can remain.

19. Waste/Disposal: Disposal shall include all associated costs, such as handling, packaging, wrapping, container costs, and any offsite costs, such as transportation and disposal/dumping fees. The contractor is responsible for any byproducts of their construction (such as dust, runoff, leaks, stains, fumes, rubbish, waste) and any associated impact or costs. Once items/materials are removed/demolished, they are the contractor’s property and responsibility (unless noted otherwise).

20. Normal Hours & After-hours Work and Work Productivity: Normal duty hours will be 7:00 am - 4:00 pm Monday through Friday. No work shall be performed on federal holidays unless approved by COR. This project will require work to be performed outside of normal duty hours (after-hours) to minimize the impact on patients and Medical Center operations and must be coordinated with and approved by COR two (2) weeks in advance. Installation of devices, sensors, etc. in exam and treatment rooms, emergency department, surgical areas, and PACU shall be performed after-hours or weekends. Shutdowns of critical spaces shall be performed after-hours or on weekends upon coordination with the COR. Contractor expectations for productivity/progress during normal working hours should be based on this real-world performance observed on previous projects.

21. Shutdowns: Shutdowns of critical units/spaces must be requested in writing or email to the COR 3 weeks in advance (and performed after-hours or on weekends). Shutdowns of non-critical units/spaces shall be coordinated with the COR.

22. No Smoking: This is a smoke free facility. Contractor shall enforce the no smoking policy with his project staff. Smoking is not allowed on VA property, buildings, vehicles, or grounds.

23. Final Inspection: 2 weeks in advance, request final inspection in writing to the CO and COR.

24. No Additional Fees: There should be no associated, reoccurring fees for any components, software, or general upgrades, usage fees, or capacity licensing fees ever.

25. Warranty: All controls work, devices, etc. shall be warranted for one (1) year.

D. STATEMENT OF BID ITEMS:

Contractor’s proposals shall include a bid deduct, producing two bid items.

1. BID ITEM NO. 1 (BASE BID): All work and items as indicated in this SOW, Drawings, and Specifications. Total Duration is 365 days.

2. BID ITEM NO. 2 (ALTERNATE DEDUCT 1): All work in Bid Item No. 1 minus panels, FOS, and cabling labeled as “Future” on Drawings. Total Duration is 365 days.

E. CHANGES TO THE STATEMENT OF WORK

Any changes to this SOW must be authorized and approved through written modifications to the contract by the CO. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

F. REPORTING REQUIREMENTS

G. CONTRACTOR EXPERIENCE AND PERSONNEL REQUIREMENTS

1. The contractor shall identify all employees that will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, suppliers, and delivery personnel entering the medical center. Those employees shall bring photo ID and social security card or passport to obtain a VA Contractor identification badge. The badge shall always be worn above the belt while on medical center property. The contractor’s employees shall return all I.D. badges to designated personnel at the end of the period of performance of the contract. Lost badges compromise security and will result in action, including removal and/or surcharge.

2. The contractor must inform the COR and the CO when personnel are removed from the contract for any reason.

3. If a key person becomes unavailable to complete the contract, the proposed substitutions of key personnel shall be made by the contractor in writing to the COR and CO for approval.

4. The COR may request contractor or contractor personnel to be removed from the site for violating VA Medical Center rules and regulations. The Contractor will provide a corrective action write-up on personnel removed that shall be approved by CO. Corrective action may include permanent removal of personnel from the premises.

H. CONDFIDENTIALITY AND NONDISCLOSURE

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for a response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

I. ATTACHMENTS

1. Attachment A – Panel Upgrade List

2. Attachment B – Bid Item No. 2 Panel Upgrade List

END STATEMENT OF WORK

A.5 IMPORTANT OFFEROR INFORMATION

IMPORTANT OFFEROR INFORMATION

SOLICITATION MATERIALS: All solicitation materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. Enter 36C24926R0056 into the search box to access the solicitation materials. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ solicitation materials are available.

SOLICITATION SUBMISSION: The following documents must be included in the solicitation submission in the formats as stated:

- One (1) electronic copy of an original, fully completed and signed and dated SF 1442 Offer page (‘wet ink signature’), acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents.

- One (1) electronic copy of an original completed and signed SF 24 Bid Bond or other allowable Bid Security. Any missing elements of the bid bond submission could render the offeror ineligible and their offer will not be considered.

Offerors are responsible for insuring and verifying their offer and all required solicitation documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

The due date for proposals is May 15, 2026, at 2:00PM ET

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 6264A-18-204 - Upgrade Energy Management System PROJECT LOCATION: TVHS, Alvin C. York Campus, Murfreesboro, TN.

MAGNITUDE OF CONSTRUCTION: $1,000,000.00 to $5,000,000.00

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238210 –

SMALL BUSINESS SIZE STANDARD: $19 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS). Contractor employees shall not be considered government employees for any purpose under this contract. Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) AND DYNAMIC SMALL BUSINESS SEARCH (DSBS) REGISTRATION: Offerors must have active SAM and DSBS registrations at the time of offer and at the time of award. The System for Award Management (SAM) (https://sam.gov) is the official U.S. Government system that consolidates the CCR, FedReg, ORCA, and EPLS databases. Federal Acquisition Regulations require all contractors seeking to do business with the Government to maintain active SAM registration. The Dynamic Small Business Search (DSBS) (https://dsbs.sba.gov/search/dsp_dsbs) database must also reflect active status. Offerors lacking current SAM and DSBS registrations at the time of bid submission shall be deemed technically unacceptable or non‑responsive and eliminated from award consideration. In accordance with VAAR 819.7001(a), the Contracting Officer shall specify the required registration period; failure to meet this requirement shall result in rejection and possible award to the next lowest‑priced offeror. Joint Ventures must include a valid DSBS and/or SBA certification with their offer, or they shall likewise be found non‑responsive and ineligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.