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PROJECT NUMBER: 516-CSI-142; BID BUILD - SITE PREP FOR EMERGENCY DEPARTMENT CT SCANNER
| No. |
| Question |
| Reference |
| Contractor |
| 1 |
| During the site visit it was observed that the CT Scan Equipment will change its existing location should the contractor assume that all the existing structural components to support this machine relocation are in place and no additional work should be priced out, and once relocated, it just needs to be anchored down (as per plans)? |
| SOW §1.3; SS101 |
| KEE |
| VA Response |
| Structural components to support the new machine are in place. An addendum will need to be issued to coordinate the trenching of utility conduits. |
| E401 |
| 2 |
| Confirm if all new construction (CT, control, equipment, waiting, workroom) will occur in fully occupied and active ED area. If yes, please clarify required phasing plan, ICRA classification, and working hours allowed. |
| SOW §1.2, Spec 01 35 26 |
| KEE |
| VA Response |
| Regular working hours, class 4 ICRA. |
| 3 |
| Are there any hazardous materials (asbestos, lead, etc.) anticipated in the demolition areas? If so, please provide reports or test results. |
| Spec 02 41 00 |
KEE
| VA Response |
| Lead is anticipated because the demo plan calls for the removal of portions of the existing lead lined walls |
| 4 |
| Please confirm ceiling heights for each room (CT, Control, Equipment, Toilet, Waiting) since HVAC ductwork and lighting layouts appear congested. |
| Drawings A101, M-101, EL101 |
KEE
| VA Response |
| Ceiling heights are labeled with the room numbers on the RCP on sheet A101. |
| A101 detail 3 |
| 5 |
| Verify lead shielding requirements—please confirm wall locations, door assemblies, and window glazing thickness |
| Spec 13 49 00, A101 |
KEE
| VA Response |
| Full perimeter per Note 9.23. Glazing thickness not specified; products thicknesses may vary. Lead Shielding Requirements shall be per NCRP Report #147 |
| 6 |
| Please confirm whether lead-lined doors and frames are to be provided by GC or by CT vendor |
| Spec 08 11 13 / 13 49 00 |
KEE
| VA Response |
| Lead lined doors, frames, and locksets will be lead lined and supplied by the GC |
| 7 |
| Are there any structural modifications or supports required for CT gantry, ceiling arms, or shielding? If so, please provide load data or details |
| S-001, SS101 |
KEE
| VA Response |
| Unistrut layout and plate supports for camera, medrad injector, monitor and patient lift provided on SS102. Unistrut supports to be delegated design by Contractor. |
| SS102 |
| 8. |
| Confirm if existing med gas and vacuum lines are to remain active during construction, and whether temporary bypasses are required. |
| Drawings PD102, PP101 |
KEE
| VA Response |
| PD102 clearly shows the med gas demolition for the space and the extent of the demo back to the isolation valves. Keyed note 2 shows existing isolation valve locations. Temporary bypass is not required. |
| 9. |
| Please confirm responsibility for tie-ins to existing plumbing systems—will the VA provide shutdown support? |
| Spec 22 11 00 |
KEE
| 10. |
| Confirm HVAC system integration—will the new ductwork connect to existing AHU, or is a new unit provided? |
| M-101 / MP101 |
KEE
| VA Response |
| New work will tie-in to existing AHU as shown in MH101. |
| 11. |
| Please clarify if TAB (Testing, Adjusting, and Balancing) is required for entire system or just affected zones. |
| Spec 23 05 93 |
KEE
| VA Response |
| TAB shall be for affected zones only |
| 12. |
| Confirm if GC is responsible for programming the fire alarm after device relocations or if VA’s vendor handles programming. |
| FA101 |
KEE
| VA Response |
| GC’s sub will be responsible |
| 13. |
| Confirm available panel capacity and location for CT power connection. |
EP101, E-401
KEE
| VA Response |
| CT Equipment shall be connected to building Normal X-Ray power in the interstitial space near column G7 via Bus plug shown on sheet EP101. Load capacity requirements for the new CT scanner are equal to or less than the existing CT load capacity. Removal of existing CT shall accommodate load capacity of new CT. |
| 14. |
| Specify if emergency power is required for CT equipment or any supporting systems. |
| Spec 26 05 11 |
KEE
| VA Response |
| CT Equipment shall be connected to building Normal Power. Select receptacles and light fixtures shall be on emergency power. Refer electrical drawings for components of systems on emergency power. |
| 15. |
| Confirm whether raceways for CT equipment (wireways, conduits) are to be sized and installed by GC or CT vendor. |
| Spec 26 05 36.26 |
KEE
| VA Response |
| Refer to sheet E-401 for sizes and routing of conduits. |
| 16. |
| Confirm number of telecom drops and locations. TN101 shows data but no device schedule provided. |
| TN101 |
KEE
| VA Response |
| Drops are as stated in drawings. VA uses voice over IP so no analog lines need to be run. It is all data. |
| 17. |
| Confirm ICRA class and whether a full-time ICRA monitor is required on site. |
| Spec 01 35 26 |
KEE
| VA Response |
| Class 4 and yes, a manometer will be required |
| 18. |
| Are product substitutions permitted for finish materials and MEP components if compliant with VA specs? |
| Spec 01 33 23 |
KEE
| VA Response |
| Not for finishes but MEP components that comply with specs yes. |
| 19. |
| Confirm badging requirements and estimated lead time for access approval. |
| Spec 01 00 00 |
KEE
| VA Response |
| No badging required. Workers shall wear clothing that identifies their company affiliation. |
| 20. |
| Please confirm who is responsible for removing the existing CT Scan equipment from the project area. |
SOW §1.3; A101
KEE
| VA Response |
| The CT vendor will remove CT equipment |
| 21. |
| Please confirm who is responsible for reinstalling the CT Scan equipment (existing or new). |
| SOW §1.3; Spec 26 05 36.26 |
KEE
| VA Response |
| The CT vendor |
| 22. |
| Please provide a sketch or plan showing the route for materials delivery and trash haul-out, noting time constraints and access limitations since adjacent areas remain active. |
| SOW §1.6; Spec 01 00 00 §1.6 |
| KEE |
| VA Response |
| Refer to G100. The green line depicts the route. |
| 23. |
| Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? |
| Spec 01 35 26 |
KEE
| 24. |
| If not to the question above, will the SSHO need to be full-time for this project? |
| Spec 01 35 26 |
KEE
| 25. |
| Please clarify if a superintendent can serve a triple role covering Superintendent, SSHO, and QA/QC positions for this project. |
| Spec 01 35 26 |
KEE
| VA Response |
| No. QA/QC needs to be a separate person. However, the PM can play that role but will need to make frequent site visits if not always on site. |
| 26. |
| Will adjacent areas be active with VA staff during construction, and are there specific restrictions or coordination measures the GC should plan for? |
| SOW §1.4; Spec 01 00 00 |
| KEE |
| 27. |
| Will the Gov't provide the proper badging to the GC & subcontractors or as long as they have a chaperone with an approved ID badge will be okay? |
| Spec 01 00 00 |
| KEE |
| VA Response |
| See RFI 19- No badging required. Workers shall wear clothing that identifies their company affiliation. |
| 28. |
| The project's SOW states that the working hours would be regular hours. Can this work be performed during not regular hours (after hours, nighttime or weekends)? |
| SOW §1.2; Spec 01 00 00 |
| KEE |
| VA Response |
| On a case-by-case basis. It would depend on the task (i.e. shutdowns) and the impact the activity would have on surrounding areas. |
| 29. |
| Would the (Agency and/or Gov’t) be okay to use Procore as a project record system for all project documents (Submittals, RFIs, daily reports, correspondence, etc.) |
| SOW §1.7 |
KEE
| 30. |
| What would be the hours that the contractor can do noise, such as demolition and other tasks, since there is a lot of activity around the work area. |
| Spec 01 00 00 |
KEE
| VA Response |
| Regular work hours. |
| 31. |
| Is there a designated laydown and dumpster area for the contractor? |
| Spec 01 00 00 |
KEE
| VA Response |
| That will be determined before mobilization. |
| 32. |
| What are the infection control requirements for negative air during renovation? Please include ICRA level for containment |
| Spec 01 35 26 |
KEE
| VA Response |
| See RFI 17- Class 4 and yes, a manometer will be required |
| 33. |
| What are the construction barrier requirements and locations for barriers? |
| Spec 01 35 26 |
KEE
| VA Response |
| Hard barriers. Stark panels or edge guard panels are acceptable |
| 34. |
| Please confirm the issued drawing set is the latest and complete set. |
| SOW §1.3; Drawing Cover Sheet |
KEE
| 35. |
| Please confirm the current design documents meet current VA TIL guidelines. |
| VA TIL; SOW §1.2 |
KEE
| 36. |
| Please confirm that this building has no asbestos. |
| Spec 02 41 00 §1.4 |
KEE
| VA Response |
| No ACM in this area |
| 37. |
| There is a statement in the SOW "All above ceiling equipment and the bariatric 770 lbs patient lift will need to have hangers attached to Unistruts spanning to the interstitial space steel beams to ensure adequate bracing to limit horizontal movement of the equipment." The SOW references a bariatric 770 lb patient lift requiring Unistrut support, but none was observed. Please confirm if new equipment and structural supports are to be included. |
| SOW §1.3; Drawings A101 |
KEE
| VA Response |
| Unistrut supports will be provided by patient lift manufacturer, Guldmann. Refer to detail 5/S-301. |
| S-301 |
| 38. |
| During the site visit it was observed that the door that leads from the CT Scan Room into the control room has a different opening than the one shown in the plans, is this to be adjusted during construction or is to remain as is? |
| Drawing A101; Site Visit Notes |
KEE
| VA Response |
| That door is to be replaced with the adjusted swing as the plans show. |
| 39 |
| During the site visit it was observed that the CT Scan Equipment will change its existing location should the contractor assume that all the exisiting structural components to support this machine relocation are in place and no additional work should be priced out, and once relocated, it just needs to be anchered down (as per plans)? |
| SOW §1.3; SS101 |
KEE
| VA Response |
| See RFI 1. Structural components to support the new machine are in place. An addendum will need to be issued to coordinate the trenching of utility conduits. |
| E401 |
| 40. |
| Can you please provide a drawing and/or sketch of the route we need to take to exhaust the air from the project site to the outside, for proper pricing and coordination. |
| Spec 23 05 93; M101 |
KEE
| VA Response |
| There is no exhaust as part of this project. For ICRA exhaust, account for 225’ of ductwork to extend from the negative air machine to the existing exhaust louver in the service bay. Account for the connection and repair of the louver plenum at the start and the end of the project. Account for (2) fire dampers for penetration of the service bay wall. Fire dampers shall be rated to maintain existing wall ratings. Minimum fire damper rating shall be 1-½ hour. Coordinate the exact connection location and routing with COR. |
| 41 |
| Please confirm the fire damper type and detail required for the air exhaust to maintain fire rating and negative pressure. |
| Spec 23 33 00; Detail M501 |
| KEE |
| VA Response |
| There is no exhaust. For ICRA exhaust, account for (2) fire dampers for penetration of service bay wall. Fire dampers shall be rated to maintain existing wall ratings. Minimum fire damper rating shall be 1-½ hour. Fire dampers to meet all UL 555 requirements. |
| 42 |
| During the site visit a question was raised in regard to the temporary ductwork to exhaust the air during construction, clarify the type of temporary ductwork required for air exhaust—hard duct, flex duct, or tubing—to meet safety requirements. |
| Spec 01 35 26; M101 |
KEE
| VA Response |
| Flex duct or tubing will be acceptable |
| 43 |
| Please provide a copy of the walkthrough sign-in sheet for documentation. |
| Site Visit |
KEE
| VA Response |
| It was provided with amendment 0001. |
| 44 |
| Are there special coordination requirements for removing and reinstalling CT equipment (e.g., floor protection, wall protection, door clearance)? |
| SOW §1.3; Equipment Layout |
KEE
| 45 |
| How much time in advance does the VA needs to coordinate the CT Scan reinstallation? |
| Site Visit |
KEE
| VA Response |
| That will depend on adherence to submitted schedules |
| 46 |
| Please confirm if existing or new door openings are sufficient for CT equipment removal and installation, or if modifications are required. |
| A101; Equipment Layout |
KEE
| 47 |
| The solicitation references a Past Performance Survey, but a form for this does not appear to be included in the documents provided. Could the Government please confirm whether any attachments are missing and, if so, provide the missing files? |
Ameritech
| VA Response |
| Please see attached Past and Present Performance Questionnaire PAST AND PRESENT PERFORMANCE QUESTIONNAIRE |
| 48 |
| Can the Government please clarify if they would prefer that clients send PPQs directly back to the CO or can they be sent to the offeror and included in the proposals? |
Ameritech
| VA Response |
| Either way it works, just make sure the form is received on time by the CO |
| 49 |
| Is it acceptable to submit previously completed PPQs from past projects, or do new PPQs need to be submitted? |
Ameritech
| VA Response |
| NO, The VA require new PPQ |
| 50 |
| Can the Government please clarify whether projects submitted under the Experience section may be different from those submitted under the Past Performance section to demonstrate a broader range of experience? |
Ameritech
| VA Response |
| The VA prefers the PPQs/CPARs of the projects submitted in Factor 2 shall be included, but if they are not available other Past performance would work the longest are relevant to this project. |
| 51 |
| Would an active multi-year contract—such as a regional preventative maintenance and service contract or BPA with discrete, completed task orders—be considered complete if the first year (or substantial number of task orders) has been successfully executed? Would it therefore be considered compliant and relevant as a past performance or experience example, provided it includes scopes of work that are directly applicable to the solicitation? |
Ameritech
| VA Response |
| A contract is not successfully executed until it is completed in its entireness. This is a construction requirement, not a service requirement. If the Construction contract with similar scope of work is ongoing and a PPQ can be provided for, yes it can be used. |
| 52 |
| If ongoing contracts may be considered, are there specific parameters or documentation requirements (e.g., percent complete, interim evaluations, summary of completed work orders) that must be provided to demonstrate relevance and performance success? |
Ameritech
| VA Response |
| At least 75% construction progress is completed, Interim CPARS or PPQ must be provided. |
| 53 |
| Are Subcontractor Consent Forms or Letters of Commitment from our proposed subcontractors required at the time of proposal submission? If so, is there a specific format or template the Government prefers? |
Ameritech
| VA Response |
| The Subcontractors’ letters of commitment are preferred but no require. The VA wants to know what subcontractors the GC will be using. No specific form require. |
| 54 |
| Will the Government consider and evaluate past performance examples performed in an active healthcare environment, but under the $2M threshold? |
Ameritech
| VA Response |
| The longest is not below the Magnitude of the Project. |
| 55 |
| Under Factor 2, the solicitation requests that Specialized Experience be submitted and be similar in size, scope, and complexity, and offers the definitions of each, listing the size to be a contract value of $2M or greater. However, under Factor 3, Past Performance, examples are to be similar in scope, complexity, and cost, and no definitions are provided. Can the government clarify what the size, scope, and complexity for projects offered under Factor 3 should be? |
Ameritech
| VA Response |
| Under Factor 3, Past Performance, examples are to be similar in scope, complexity, and cost as the requirement. Same magnitude or higher than this project. |
| 56 |
| Will the sign-in sheet from site visit be available in addendum? |
Ameritech
| VA Response |
| It was provided with amendment 0001. |
| 57 |
| Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? |
Ameritech
| VA Response |
| See RFI 25. No. QA/QC needs to be a separate person. However, the PM can play that role but will need to make frequent site visits if not always on site |
| 58 |
| If no to the question above, will the QA/QC need to be full time for this project |
Ameritech
| 59 |
| Please confirm if tax should be included in our proposal? |
Ameritech
| VA Response |
| FAR 52.229-3 is included in the solicitation, which states all taxes were to be included in the bid price. |
| 60 |
| Please confirm the latest wage determination for this project’s county |
Ameritech
| VA Response |
| Davis-Bacon Act WD #: FL20250222 |
General Decision Number: FL20250222 05/23/2025 is the current wage determination as 11/05/2025
| 61 |
| Who is responsible for contracting the commissioning agent? |
Ameritech
| VA Response |
| If commissioning is required, the GC will supply. However, the equipment will be commissioned by the vendor and the HVAC only requires a T&B |
| 62 |
| Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements? |
Ameritech
| 63 |
| Will shutdowns be required to be done during off hours or weekends? |
Ameritech
| VA Response |
| That is case-by-case depending on the impact to surrounding areas |
| 64 |
| Please confirm the extent of any duct cleaning scope requirements. |
Ameritech
| VA Response |
| Duct cleaning will not be required. See specification 23 31 00 3.1 for protection and cleaning of new ductwork. Cleaning of existing ductwork is only required within 5‘ in either direction of new connections. |
| 65 |
| Is there a particular vendor or contractor currently servicing and maintaining the Building Automation System or Temperature Controls System? |
Ameritech
| 66 |
| Who is the vendor or contractor currently servicing and maintaining the Telecommunications System? |
Ameritech
| VA Response |
| Most of the telecom is done in-house |
| 67 |
| Who is the vendor or contractor currently servicing and maintaining the Fire Alarm System? |
Ameritech
| 68 |
| Please confirm the CT Scanner and associated equipment, computers, programming will be furnished and installed by others |
Ameritech
| 69 |
| Will a temporary rental CT Scanner trailer be required? |
Ameritech
| 70 |
| Can you provide the procurement status of the CT scanner; will the equipment delivery align with the construction schedule? |
Ameritech
| VA Response |
| Equipment is already bought, and installation will occur upon completion of site prep by equipment vendor. This is dependent on contractor’s schedule. |
| 71 |
| Drawing A-101 Notes 1.03 “Level IV ICRA Barrier System NFPA compliant or “hard critical barrier system,” The plans depict sealing doors and small anti room located at the entry door. Please provide detailed clarification for the required size and location of the ICRA barrier at the entry door and the ANTI Room requirements. |
CPS
| VA Response |
| Contractor shall coordinate with COR and VA Safety for ICRA requirements. Contractor shall submit an ICRA plan for VA approval. |
| 72 |
| Drawing A-101 Detail 2.56 “Remove existing wall board to prepare for new lead lined gypsum wall board installation” On the Demolition Plan the arrow points to the plan north wall as well as the chase wall end. See “Floor Plan””2” depicts X-L stopping at the chase end wall. Is the drywall and lead shielding on the plan north, east, and south walls of the Exam Room considered to be adequate as-is? |
CPS
| VA Response |
| Contractor shall not assume existing shielding is sufficient. Contractor shall verify with VA physicist. If contractor include pricing to replace drywall and lead shielding and then determines the existing shielding is adequate, the VA shall receive a credit. |
| 73 |
| Is the shielding at the room entry door and door jamb considered ok as is? |
CPS
| VA Response |
| If meaning the door on plan west that exits to the ED area, then yes. |
| 74 |
| Drawing A-101 “Equipment Schedule” There are several items that are VA supplied, and contractor installed, an example is items M7490 and M7801 which are ceiling mounted lights. See “General Notes RCP” note C which refers you to other drawings. Note On drawing T001 under “General Notes” note 5 refers you to the “Reflective Ceiling Plan” for location of ceiling mounted “items”. These lights are not shown on the Reflective Ceiling Plan. Are there items listed in the Equipment Schedule on drawing A-101 as VA Supplied and Contractor installed that are not going to be installed on the project? Please clarify. |
CPS
| VA Response |
| See General Notes – RCP; center all items on panels wherever possible; reference all project documents for complete range of items to be installed. |
| 75 |
| Can Superintendent, QC, and SSHO Be covered by the same person? |
CPS
| VA Response |
| No, QA/QC needs to be separate. |
| 76 |
| Specification Section 13 34 00 Radiation Protection. Paragraph 3.4 FIELD QUALITY CONTROL states “Field Tests: Performed by testing laboratory specified in Section 01 45 29, TESTING.” Is the contractor responsible for radiation shield integrity testing? |
CPS
| 77 |
| Is there a current test report available on the integrity of the existing lead shielding? |
CPS
| 78 |
| Please provide Physicist Design that is referenced in the Drawing Set |
COACTINT
| VA Response |
| Lead Shielding Requirements shall be per NCRP Report #147 |
| 79 |
| Can Lead Sheet and Standard drywall be provided in lieu of lead lined drywall? |
COACTINT
| VA Response |
| Lead Shielding Requirements shall be per NCRP Report #147 |
| 80 |
| The proposed lead window is very large. Will a split window with a center mullion be acceptable? |
COACTINT
| VA Response |
| Large window is needed for line of sight of patient |
| 81 |
| Note 4 Sheet SS102 states bariatric patient lift to be provided by manufacturer. |
A) please advise “who is” the manufacture that will provide the lift B) Is lift supplier’s certification and installation cost to borne by VA or be this part of the contractors’ costing, or is this covered separately by the VA C) Sheet S –301 detail 5” bariatric patient lift detail seems to be a generic cut and paste”. It does not address the interstitial connections and makeup … Is Contractor responsible for structural design as this detail is not accurate to as the actual conditions.
D) Does this include a PE structural stamp?
COACTINT
B) Patient lift to be purchased by Contractor.
C) Unistrut to be installed on top of interstitial beams, refer to 4/S-301.
D) Contractor to have Unistrut designs signed and sealed as a delegated design.
SS102, S-301
| 82 |
| Is the first-floor slab on grade? Is there an interstitial space below the first floor? |
COACTINT
| VA Response |
| The first-floor slab is a framed 10” thick concrete slab with no interstitial space below. No penetrations through the framed slab should be made without permission of SEOR. |
| 83 |
| Who are the VA‘s proprietary contractors for the following; nurse Call, BMS, and fire alarm. |
COACTINT
| VA Response |
| Rauland Nurse call, JCI, and Simplex |
| 84 |
| Regarding sprinkler removal per drawings are heat detectors required temporarily. For life safety issues until new sprinklers are installed. |
COACTINT
| VA Response |
| Refer to the SOW |
| 85 |
| Are hydraulic calculations required for the new sprinkler installation |
COACTINT
| VA Response |
| Refer to the SOW |
| 86 |
| Regarding the IT wiring, is Contractor required to include punch down in cable install? |
COACTINT
| 87 |
| Is the VA property owned by the federal government or is this a lease provided property, requiring city of Tampa permitting? |
COACTINT
| VA Response |
| No permitting is required outside Authority Having Jurisdiction. |
