36C24726R0058.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24726R0058

X 02-23-2026

508-26-1-5980-0008

508-26-152 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office Atlanta VAMC 1670 Clairmont Rd Decatur GA 30033 Email only. Send to contracting officer:

Ryan.Crispin@va.gov and CC: Joseph.Osborn@va.gov

No physical documents will be accepted.

Ryan Crispin 706 231 7600 Project No./Title: 508-26-152 | Bus Duct Replacement Project Location: Atlanta VAMC - 1670 Clairmont Rd, Decatur, GA 30033

This acquisition is 100% Set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more veterans.

Offerors are required to complete VAAR 852.219-75, Limitations on Subcontracting (See Attachment 2).

MAGNITUDE OF CONSTRUCTION: Between $500,000 and $1,000,000 NAICS Code: 238210; Small Business Standard: $19 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database (see Attachment 6).

Site Visit: An organized site visit is scheduled for 03 March 2026 @ 10:00 AM Eastern.

Location: See project Location above - meet at the Engineering Suite Building T-13 Suite 1E111 – 1670 Clairmont Rd Decatur GA 30032 Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.

Requests for Information (RFIs) are due by 9 March 2026 at 1:00 PM Eastern via email to ryan.crispin@va.gov.

Late RFIs may not be accepted and offerors are responsible of ensuring questions are received on time.

Responses to RFIs will be provided in question and answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the Email specified in block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

1 electronic 13:00

EST

03-26-2026

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

36C247 Department of Veterans Affairs VISN 7 Network Contracting Office 700 19th St. S., Room 2708 Birmingham, AL 35233

Austin Payment Center Department of Veteran Affairs

PO Box 149971 Austin TX 78714-8971

(877) 353-9791

(512) 460-5545

Ryan Crispin

VA-VHA-RPOE-2024-0089

(To be completed by Government)

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

STATEMENT OF WORK

1. PROJECT TITLE:

Emergency Replacement of Faulted Electrical Bus Duct Section - Main Hospital

2. BACKGROUND

The Atlanta VA Medical Center experienced a major electrical fault within approximately 300 linear feet of electrical bus duct supplying the main hospital. This faulted section has caused instability within the facility's primary electrical distribution system, creating a significant risk to patient care and critical life-safety systems.

The faults are located in two locations. The first location is in a confined, unimproved under-building crawlspace with dirt flooring. The work area is labeled as containing asbestos materials in the surrounding environment. While no asbestos abatement is anticipated, the Contractor shall implement appropriate containment measures and personal protective equipment protocols consistent with working in asbestos-labeled spaces. Because the bus duct supports essential medical and infrastructure loads, the failure poses a direct threat to operational continuity and patient safety if not addressed immediately.

The second location is attached to the exterior façade of Building A. The outdoor-rated critical bus duct at this site is non-operational, with obvious arc flash damage and visible physical deterioration evident in the duct.

Immediate corrective action is necessary to restore full electrical reliability and prevent loss of power to essential hospital areas.

3. SCOPE OF WORK

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to perform selective demolition and removal of faulted electrical bus duct, installation of replacement electrical bus duct components (replacement-in-kind), containment and safety controls for work in asbestos-labeled spaces, testing, commissioning, and associated site restoration work as specified herein and in the Contract Documents.

Work includes the removal and replacement of approximately 300 linear feet (±10%) of electrical bus duct located in a confined, unimproved crawlspace beneath the main hospital building. The work area has dirt flooring and is labeled as containing asbestos materials in the surrounding environment. This is a replacement-in-kind project; no asbestos abatement is anticipated. Selective demolition is limited to impacted / damaged electrical system components only; no architectural or structural demolition is included unless specifically authorized by the Contracting Officer. No excavation or soil disturbance is included unless specifically directed in writing by the Contracting Officer.

No design services are included. The Contractor shall not modify routing, configuration, or system design unless specifically directed by the Contracting Officer. This is a replacement-in-kind installation using components compatible with the existing electrical distribution system.

All work shall be performed in accordance with the Contract Documents, applicable codes and standards, and VA Master Specifications.

3.1 CURRENT ELECTRICAL STATUS

The bus duct section to be replaced has sustained a severe electrical fault and is currently de-energized and isolated from the electrical distribution system. Visual evidence of the fault includes arc damage with breach of the bus duct enclosure.

Current Conditions

· Faulted section status: De-energized and isolated

· Work area electrical hazards: All work will be on de-energized equipment. Adjacent energized equipment exists in the area - maintain safe clearances per NFPA 70E.

This is a replacement of failed equipment, not maintenance of energized systems. The Contractor shall work on de-energized equipment throughout the project, with final tie-in to energized sections coordinated upon completion.

The contractor shall coordinate with the VA and the facility representative to arrange for any necessary utility shutdowns outside the scope of the intended duct work replacement, should such shutdowns become necessary.

3.2 EXISTING BUS DUCT SPECIFICATIONS

· The existing faulty bus duct section has the following specifications:

· Type: Indoor feeder bus duct, non-plug-in type

· Ampacity: 2000A for internal duct, 4000A for external one.

· Voltage: 480V, 3-phase, 4-wire

· Bus Bar Material: Copper

· Construction: Aluminum housing with internal copper bus bars

· Approximate Installation Date: 1980s for the internal duct, 2014-2015 for the external duct.

· Manufacturer: Eaton/Cutler-Hammer or equivalent Replacement Requirements The replacement bus duct shall be new, modern equivalent equipment that is:

· Compatible with existing connection points (same ampacity, Bus type, voltage, and phase)

· Suitable for the existing support system or supplied with appropriate mounting hardware

· UL listed for indoor use in unimproved spaces

· Copper bus bars

· Include all necessary straight sections, elbows (if required), joints, supports, and connection hardware The Contractor shall verify all specifications from existing equipment nameplate and field measurements. Submittals shall demonstrate compatibility with the existing system.

3.3 SITE INVESTIGATION AND PRE-BID INFORMATION

Crawlspace Entry During Site Visit Due to the asbestos-labeled environment and confined space entry requirements, contractors will NOT enter the crawlspace during the group site visit.

Government-Furnished Photographic Documentation The Government will provide comprehensive photographic and video documentation as Government-Furnished Information (GFI) showing:

· Access opening with dimensional measurements

· Crawlspace interior showing headroom, width, and general conditions

· Faulted bus duct routing and condition throughout the 250 LF length

· Arc damage to existing equipment

· Obstructions, adjacent utilities, and work area constraints

· Support structures and mounting systems

· Connection points at each end of the faulted section

· Dirt floor conditions All photos will be dated, labeled, and include dimensional measurements where possible.

Contractors shall assess maximum manageable bus duct section lengths during the mandatory site visit or optional crawlspace inspection. Access opening dimensions and crawlspace clearances will determine maximum section sizes that can be safely transported and installed. Standard bus duct is typically available in 10-foot sections; shorter sections or field-cut lengths may be required based on site constraints.

Optional Individual Crawlspace Inspection Each prospective prime bidder may request one (1) individual crawlspace inspection appointment. Requests must be submitted in writing to the Contracting Officer at least 48 hours prior to the desired inspection date. The Government will accommodate up to three (3) inspection appointments total on a first-come, first-served basis.

Requirements for individual inspection:

· Proof of asbestos awareness training for all personnel entering (minimum 8-hour OSHA training)

· Contractor-provided personal protective equipment (Tyvek suit or equivalent, P100 or equivalent respirator, gloves, boots)

· Signed liability waiver and hold harmless agreement

· Limitation of three (3) people per inspection

· Minimum one (1) hour scheduled window with VA escort/safety monitor

· Necessary manlift or ladders shall be provided by the inspectors in case they are needed.

Contractor Responsibility The Government makes no warranty as to the completeness or accuracy of information provided in photographic documentation, site visit information, or specifications. The Contractor is responsible for verifying all site conditions, dimensions, equipment specifications, and project requirements. Failure to attend the mandatory site visit, review provided documentation or request optional individual inspection does not relieve the Contractor or subcontractor of responsibility to perform the work as specified.

Any questions regarding site conditions shall be submitted as part of the Request for Information (RFI) process prior to bid submission.

4. APPLICABLE SPECIFICATIONS AND STANDARDS

The work shall be performed in accordance with the following VA Master Specifications and industry standards. The Contractor shall obtain and be fully familiar with all cited references:

4.1 VA Master Specifications (Mandatory)

· Division 00 - Procurement and Contracting Requirements: Including contract forms, conditions of the contract, and contract administration procedures.

· Division 01 - General Requirements: The Contractor shall comply with all Division 01 applicable requirements including, but not limited to:

· Section 01 00 00 - General Requirements.

· Section 01 32 16.15 – Project Schedules.

· Section 01 33 23 - Product Requirements, shop drawings and Samples.

· Section 01 35 26 – Safety Requirements.

· Section 01 45 00 - Quality Control.

· Section 01 45 35 – Special Inspections.

· Section 01 57 19 - Temporary Environmental Controls.

· Section 01 58 16 – Temporary Interior Signage.

· Section 01 74 19 - Construction Waste Management.

· Division 02 – Existing Conditions: Division 02 applicable requirements including, but not limited to:

· Section 02 21 13 – Site Surveys

· Section 02 82 11 – Traditional Asbestos Abatement. (if applicable).

· Division 26 - Electrical: Including:

· Section 26 05 11 – Requirements for Electrical Installations.

· Section 26 05 19 - Low-Voltage Electrical Power Conductors and Cables.

· Section 26 05 26 - Grounding and Bonding for Electrical Systems.

· Section 26 05 33 – Raceways and Boxes for Electrical Systems

· Section 26 05 73 - Overcurrent Protective Device Coordination Studies.

· Section 26 08 00 – Commissioning of Electrical Systems.

· Section 26 25 11 – Busways.

Note: The Contractor shall verify which specific Division 26 sections are included in the Atlanta VA VISN Master Specification library and reference accordingly in submittals.

4.2 Codes and Industry Standards

In addition to VA Master Specifications, the Contractor shall comply with:

· 29 CFR 1926 - OSHA Safety and Health Regulations for Construction

· 29 CFR 1910.146 - OSHA Permit-Required Confined Spaces

· 29 CFR 1926.1101 - OSHA Asbestos Standards for Construction (for work in asbestos-labeled spaces)

· NFPA 70 - National Electrical Code (NEC), current edition

· NFPA 70E - Standard for Electrical Safety in the Workplace

· NFPA 101 - Life Safety Code (for ILSM compliance)

· NETA ATS - Acceptance Testing Specifications for Electrical Power Equipment and Systems

· VA Safety and Occupational Health Handbook

· VA Infection Control Risk Assessment (ICRA) Guidelines

· VA Interim Life Safety Measures (ILSM) Requirements

5. CONSTRUCTION TASKS

5.1 Mobilization and Preparatory Work

The Contractor shall coordinate with the Contracting Officer's Representative (COR), VA Engineering, Safety, and Infection Control for site access, utility coordination, and establishment of work zones. The Contractor shall verify all existing field conditions prior to commencing work. Any discrepancies between actual conditions and information provided shall be reported to the COR and Contracting Officer before proceeding. The Contractor shall submit the following for Government review and approval prior to commencing work:

· Site-Specific Safety and Health Plan in accordance with Division 01 and 29 CFR 1926

· Infection Control Risk Assessment (ICRA) compliance plan per Division 01 35 29

· Interim Life Safety Measures (ILSM) plan per VA Safety Manager including fire watch determination, egress assessment, and dust migration controls

· Confined Space Entry Permit, atmospheric testing procedures, and rescue plan per 29 CFR 1910.146

· Asbestos Work Practice Plan addressing containment, PPE, and environmental controls for work in asbestos-labeled spaces per 29 CFR 1926.1101 (Note: No asbestos abatement anticipated)

· Quality Control Plan per Division 01 45 00

· Construction schedule and coordination plan

· Site access and logistics plan addressing confined crawlspace conditions, material handling in unimproved areas with dirt flooring, and equipment limitations

· Final Tie-In and Energization Plan addressing: (a) connection sequence to existing energized sections, (b) LOTO procedures, (c) final energization and testing procedures, and (d) coordination with VA Engineering for final connections (coordinate with Section 10.5 requirements)

· Electrical isolation permits (Red Tags) per Atlanta VA Engineering's established protocols - Process timeline: minimum 72 hours advance notice required The Contractor shall attend a preconstruction conference with VA staff prior to site mobilization.

5.2 Selective Demolition and Removal

The Contractor shall perform selective demolition and removal of the damaged electrical duct section in accordance with Division 02 41 19. Demolition is limited to the damaged and removed electrical system components only. Work includes:

· Verification of de-energization and implementation of lock-out/tag-out (LOTO) procedures per NFPA 70E

· Establishment of containment barriers at crawlspace access points to prevent migration of dust or debris into occupied areas per ILSM requirements

· Use of appropriate personal protective equipment (PPE) for work in asbestos-labeled spaces per 29 CFR 1926.1101

· Careful removal and segregation of damaged bus duct, conductors, and electrical support materials only (no architectural or structural elements unless authorized)

· Proper packaging and disposal of electrical waste and construction debris per Division 01 74 19 and federal, state, and VA requirements

· Maintenance of safe separation distances from adjacent energized equipment per NFPA 70E

· Photo documentation of existing conditions, demolition progress, and final removal All waste shall be documented with disposal documentation submitted to VA Engineering within five (5) business days of removal with submission of demolition and construction waste bills upon transportation to the landfill. Those documentations shall be distributed to the Contracting Officer and the Contracting Officer Representative (COR). If any asbestos-containing materials are unexpectedly encountered or disturbed, work shall immediately stop, and the COR and VA Safety shall be notified per Section 10.7.

5.3 Installation of Replacement Electrical Bus Duct

The Contractor shall furnish and install replacement electrical bus duct and associated components compatible with the existing electrical distribution system. This is a replacement-in-kind installation. Work shall be performed in accordance with Division 26 specifications. Work includes:

· Submittal of product data, shop drawings, and manufacturer's installation instructions for approval per Division 01 33 00

· Verification of compatibility with existing electrical distribution system (voltage, Bus type, ampacity, configuration)

· Installation of bus duct sections with proper alignment, support, and jointing in accordance with manufacturer's instructions and NFPA 70

· Torquing of all electrical connections to manufacturer's specifications using calibrated torque tools

· Installation of conductor phasing and color-coding per NFPA 70

· Grounding and bonding per Division 26 05 26 and NFPA 70 Article 250

· Coordination and submittal of switching plan for final tie-in for approval by VA Engineering prior to implementation Electrical Safety All installation work will be performed on de-energized equipment. The existing faulted section has been isolated and will remain isolated throughout demolition and installation activities.

The Contractor shall maintain appropriate safe working distances from any adjacent energized equipment in accordance with NFPA 70E Table 130.4(E). The Contractor shall verify de-energization using appropriate test equipment before beginning work each day.

Final connections to the existing energized system at each end of the new section shall only be performed after:

· Complete installation of new bus duct section

· Successful completion of all acceptance testing (Section 5.4)

· Approval of Final Tie-In and Energization Plan by VA Engineering

· Coordination of brief isolation period for connection work The Contractor shall provide at least 72-hour advance written notice to the COR and VA Engineering prior to final tie-in activity. Connection is required with minimal impact on facility’s operation.

5.4 Testing, Commissioning, and Acceptance

The Contractor shall perform acceptance testing of the replaced bus duct section in accordance with NETA ATS standards applicable to bus duct installations. Testing shall include:

· Continuity and phasing verification of all conductors

· Insulation resistance (megohmmeter) testing per NETA standards

· Ground fault and ground continuity testing per NFPA 70 and Division 26 05 26

· Operational testing under load conditions to verify performance and stability allow five business days of time for required coordination to minimize impact during load testing.

· Post-energization infrared thermographic scan under load to detect hot spots or connection anomalies

· Updated arc-flash hazard analysis and labeling per NFPA 70E Testing shall focus on the replaced section and its connections to the existing system. Full system commissioning beyond the replaced section is not required unless existing components are disturbed or modified during work.

All test results shall be documented and submitted to VA Engineering in a comprehensive commissioning report. The Government will inspect, and witness testing as deemed necessary.

5.5 Project Closeout and Site Restoration

Upon completion of testing and commissioning, the Contractor shall perform site restoration and project closeout in accordance with Division 01 Requirements include:

· Removal of containment barriers, temporary facilities, and construction debris

· Final cleaning and restoration of crawlspace work area, including removal of all construction debris and waste materials, and rough grading of disturbed dirt floor areas to match existing conditions (no finish grading or compaction required unless Contractor's activities created hazardous conditions)

· Environmental clearance verification (if required by VA Safety)

· As-built documentation showing final installation and any deviations from original routing or configuration. If no deviations occurred, a field verification statement confirming installation per existing design shall be submitted in lieu of full as-built drawings.

· Submittal of operation and maintenance (O&M) documentation (if applicable), warranties, and manufacturer contact information

· Final completion report with photographic documentation (before, during, and after) Final acceptance shall be granted by the Contracting Officer upon verification that all work has been completed satisfactorily, all deliveries have been submitted, and the facility is returned to full operational status.

6. SUBMITTALS AND DELIVERABLES

All submittals shall be prepared and submitted in accordance with Division 01. The following submittals and deliverables are required:

7. CONTRACTOR QUALIFICATIONS

The Contractor (or designated subcontractor) shall possess the following qualifications and certifications:

· Licensed electrician(s) certified for the State of Georgia

· OSHA-certified for confined space entry and rescue operations per 29 CFR 1910.146. The Contractor may utilize either on-site rescue team with required equipment and training, or pre-arranged agreement with local emergency services capable of confined space rescue, with documentation submitted to VA Safety for approval prior to entry.

· OSHA training for work in asbestos-labeled spaces per 29 CFR 1926.1101 (Note: EPA asbestos abatement contractor license not required as no abatement is anticipated)

· Demonstrated experience with electrical installations in healthcare or critical facility environments

· NFPA 70E qualified persons for energized electrical work safety

8. GOVERNMENT-FURNISHED ITEMS

No equipment, materials, tools, or other items will be furnished by the Government. The Contractor shall provide all labor, materials, equipment, tools, transportation, temporary power for construction activities, and incidentals necessary to complete the work.

Temporary Power and Facilities The Contractor shall provide all temporary power required for construction activities including lighting, ventilation fans, tools, and equipment. Temporary power sources available:

· Contractor shall provide generators or identify available power sources during pre-award site visit.

· Temporary lighting: Contractor shall provide all tasks, lighting and area lighting

· Temporary ventilation: Contractor shall provide all ventilation equipment for confined space entry

9. SECURITY AND ACCESS

All Contractor personnel must display a federally issued Personal Identity Verification (PIV) card or be escorted by VA personnel when working in non-public areas.

Contractor personnel are not authorized to access patient records, VA information systems, or sensitive areas unless specifically authorized in writing by the Contracting Officer. The Contractor shall comply with all facility access control and identification requirements.

Access Procedures

· PIV card processing timeline: Contractors should apply for PIV cards immediately upon award; allow 10-15 business days for processing

· Escort requirements: Contractors without PIV cards will require VA escort at all times in non-public areas

· Escort availability: The Government will provide escorts during normal business hours (0700-1600, M-F). Extended hours escort must be coordinated at least 48 hours in advance and is subject to availability.

The Contractor shall include all costs associated with PIV processing, escort coordination, and potential delays due to escort availability in their bid price.

10. SPECIAL REQUIREMENTS

10.1 Working Hours

Extended working hours, including nights, weekends, and federal holidays, are authorized with advance approval from the COR. The Contractor shall provide 72-hour advance written notice prior to final tie-in activity requiring electrical isolation.

10.2 Safety and Regulatory Compliance

Strict adherence to all applicable OSHA regulations, NFPA standards, VA Safety Manual requirements, confined space entry protocols, ILSM requirements, and infection control procedures are mandatory. The Contractor shall not enter any VA-designated confined space without an approved entry permit, atmospheric monitoring, standby attendant, and rescue plan per 29 CFR 1910.146. The Contractor shall comply with ILSM requirements per VA Safety Manager including fire watch, egress assessment, and dust migration controls. Daily Job Safety Analyses (JSAs) and safety briefings shall be conducted and documented prior to work start each day. All personnel working in the asbestos-labeled crawlspace shall use appropriate PPE and follow work practices per 29 CFR 1926.1101.

The Government acknowledges that this work involves multiple concurrent hazards (confined space, asbestos-labeled environment, electrical systems) and requires specialized safety measures. The Contractor's safety plan shall address all concurrent hazards in an integrated manner.

10.3 Site Conditions

The work area is a confined, unimproved crawlspace beneath the main hospital building with dirt flooring and limited access. The Contractor shall plan material handling, equipment selection, and work procedures appropriate for these constrained conditions. The work area is labeled as containing asbestos materials in the surrounding environment; however, no asbestos abatement is anticipated. Work shall be performed using containment at access points and appropriate PPE. Selective demolition is limited to electrical system components only; no architectural or structural elements shall be demolished unless specifically authorized by the Contracting Officer. No excavation or soil disturbance is anticipated or included unless specifically directed in writing by the Contracting Officer.

Crawlspace environmental conditions including elevated heat, humidity, ambient dust, limited natural ventilation, and potential moisture are inherent to unimproved under-building spaces and shall be considered normal working conditions for this project. The Contractor shall provide all necessary ventilation equipment, dehumidification (if required), and environmental controls necessary for safe work conditions and proper equipment installation.

10.4 Tobacco-Free Campus

The Atlanta VA Medical Center is a tobacco-free facility. Use of any tobacco products, including electronic cigarettes and smokeless tobacco, is strictly prohibited on VA property.

10.5 Electrical Isolation and Final Tie-In Coordination

Current Status The faulted 250-foot bus duct section has been de-energized and isolated due to severe electrical fault. This section is not carrying any load and will remain isolated throughout the replacement work.

Work on De-Energized Equipment All demolition and installation work will be performed on completely de-energized equipment under lock-out/tag-out (LOTO) procedures per NFPA 70E. The Contractor is not responsible for maintaining electrical service to any loads during demolition and installation activities (the faulty section is de-energized and isolated). After final tie-in and re-energization, the Contractor is responsible for performing all required acceptance testing and commissioning to verify proper system operation.

Final Tie-In Requirements Upon completion of installation and successful testing, the new bus duct section will be connected to the existing energized electrical distribution system at each end.

Final tie-in activities shall be coordinated with VA Engineering and will require brief isolation of adjacent energized bus duct sections at connection points. The Contractor shall provide 72-hour advance written notice prior to final tie-in activities. Final energization of the new bus duct section will be performed under VA Engineering supervision after successful completion of all acceptance testing.

This section shall be coordinated with points referenced in Section 5.1 as Final Tie-In and Energization Plan requirements.

10.6 Waste Management

All construction waste and debris shall be handled, transported, and disposed of in accordance with Division 01 74 19, federal, state, and local environmental regulations, and VA policy. Copies of all waste disposal “landfill requirements” documentation shall be submitted to VA Engineering within five (5) business days of waste removal from the site.

10.7 Asbestos-Containing Materials (ACM) Discovery Protocol

The work area is labeled as containing asbestos materials in the surrounding environment. The Contractor shall work using appropriate PPE and containment as specified. No asbestos abatement is anticipated based on current information.

If the Contractor unexpectedly encounters or disturbs materials suspected to be ACM not previously identified:

· The Contractor shall immediately stop work in the affected area and notify the COR and VA Safety within 2 hours.

· VA Safety will arrange for testing and analysis at Government expense.

· If testing confirms ACM requiring abatement: The Government will determine whether to: (1) perform abatement using separate contract, or (2) negotiate modification to this contract for abatement work. The Contractor shall be entitled to an equitable adjustment for delay costs during the testing and decision period (standby time, demobilization/remobilization, schedule extension). Abatement work, if added to this contract, will be negotiated as a contract modification.

· If testing confirms no ACM or that work can proceed with enhanced controls, the Contractor shall resume work under direction of VA Safety.

· The Contractor shall not be liable for delays caused by ACM discovery, testing, or abatement, provided the Contractor followed proper notification procedures. Standby costs and equitable adjustments for delays will only be authorized when directed by the Contracting Officer in writing after initial notification and confirmation of work stoppage necessity.

This provision does not relieve the Contractor of responsibility for proper PPE and work practices when working in asbestos-labeled spaces as specified in Section 5.1.

10.8 Differing Site Conditions

If the Contractor encounters subsurface or latent physical conditions at the site that differ materially from those indicated in the Contract Documents, Government-Furnished Information, from those ordinarily encountered in work of this nature, or for any changes for any reason after the contractor did their pre-award site investigation and visit, the Contractor shall:

· Provide immediate written notice to the COR before disturbing the condition

· Allow the Government to investigate the condition If the Government determines that the conditions materially differ and causes an increase or decrease in the Contractor's cost or time of performance, an equitable adjustment shall be negotiated.

Examples of potentially differing conditions for this project:

· Unexpected asbestos-containing materials requiring abatement

· Structural conditions preventing bus duct removal or installation as planned

· Undisclosed utilities, piping, or obstructions in work area

· Crawlspace dimensions or access significantly different than described in GFI Note: the above-mentioned points shall be explored when the awarded contractor does their site exploration and investigation.

11. PLACE OF PERFORMANCE

Atlanta VA Medical Center 1670 Clairmont Road Decatur, Georgia 30033

12. PERIOD OF PERFORMANCE

Work shall commence within thirty (30) days of Notice to Proceed and shall proceed expeditiously with no unreasonable delays until final completion and acceptance.

"Expeditiously" means:

· Working during approved hours (per Section 10.1)

· Maintaining progress consistent with the approved construction schedule

· Avoiding unnecessary gaps or delays between work phases

· Coordinating efficiently to minimize total project duration This does not require 24-hour or continuous around-the-clock work unless specifically approved and scheduled by the COR for critical phases.

The Contractor shall coordinate work schedules with VA Engineering and the COR to minimize disruption to hospital operations while maintaining reasonable progress toward timely completion.

Total Project Period of Performance: 252 Calendar Days.

2.1 PRICE OFFER SCHEDULE

1. The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to perform selective demolition and removal of faulted electrical bus duct, installation of replacement electrical bus duct components (replacement-in-kind), containment and safety controls for work in asbestos-labeled spaces, testing, commissioning, and associated site restoration work as specified herein and in the Contract Documents. Work includes the removal and replacement of approximately 250 linear feet (10%) of electrical bus duct located in a confined, unimproved crawlspace beneath the main hospital building. The work area has dirt flooring and is labeled as containing asbestos materials in the surrounding environment. This is a replacement-in-kind project; no asbestos abatement is anticipated. Selective demolition is limited to impacted / damaged electrical system components only; no architectural or structural demolition is included unless specifically authorized by the Contracting Officer. No excavation or soil disturbance is included unless specifically directed in writing by the Contracting Officer.

Period of Performance – 252 Calendar Days

JB

A single award will be made on line item 1.

The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN: Offerors are to include a construction price/cost breakdown using Attachment 4.

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. PROPOSAL SUBMISSION

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under Federal Acquisition Regulation (FAR) Subpart 15.1 using the tradeoff process and evaluated in accordance with FAR Overhaul Subpart 15.2, Evaluation and Award. This section describes the method for evaluating and selecting offers for this procurement.

A. Proposal Submission:

1. Submit one (1) Electronic Proposal to the email addresses indicated on page 1, block 8 of Standard Form 1442. The Subject Line of the email should include “Company Name, RFP number, Project Number, and Project Title.”

2. The size of your file shall not exceed 10 MB. If you have multiple documents, please submit them as separate emails. Emails larger than this may be rejected by the network servers and will be considered non-responsive.

3. Interested firms are responsible for ensuring electronic submission delivery by the time and the date specified. It is highly recommended that interested firms confirm that the Contracting Officer has received electronic submissions. Failure to provide a proposal in its entirety before the deadline will render the proposal non-compliant.

B. Proposal Preparation and Format Instructions:

Offerors must provide all requested information for each factor. Proposals must address each element of each factor as applicable to be considered responsive to this RFP. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities.

Offerors’ proposals should consist of past performance and price proposals, as described below.

1. TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current SDVOSB MySBA Certification.

(5) SAM UEI Number

(6) Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact(s) listed on page 1, block 8.

(7) Safety or Environmental Violations and Experience Modification (EMR) Rate *Submit information regarding current experience modification rate form (See Attachment 1). An EMR of greater than 1.0 may disqualify the bidder/offeror.

(8) 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (Deviation), (See Attachment 2).

(9) Provide evidence of VETS-4212 Reporting (if applicable)

2. TAB B: Relevant and Recent Past Performance Experience

3. TAB C: Price Proposal

II. EVALUATION FACTORS

A. FACTOR 1 – RELEVANT AND RECENT PAST PERFORMANCE EXPERIENCE:

***Relevant is defined as performance similar or greater in scope, magnitude, and complexity than the effort described in this solicitations scope of work, to include replacement of internal and external damaged bus ducts, activation of internal and external bus ducts, and coordination with required utility companies to ensure proper installation and activation. This relevant work can be a portion of a larger requirement, which was issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities.

***Recent is defined as performance within the last five (5) years, to include ongoing projects.

Proposal shall include:

(1) Offeror must submit a minimum of one (1) but no more than three (3) references.

(2) The submission shall include a brief description of the project, the Contracting Officer’s Representative (COR) contact information for references, Contract Number, and Dollar Value.

(3) Provide a brief narrative describing the firms (primary and sub) specialized experience working with replacement of internal and external damaged bus ducts, activation of internal and external bus ducts, and coordination with required utility companies to ensure proper installation and activation.

· Further note: If utilizing the past performance of a subcontractor, subcontractors identified in the proposal must remain on the contract for its duration unless there is a compelling reason to replace them. The prime contractor will need to obtain approval from the contracting officer before making changes to key subcontractors.

(4) Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

(5) The Government will evaluate the offeror’s past performance on active and completed contracts. The Government will contact the offeror’s submitted references on contracts if deemed necessary. Past performance information may be obtained from any other sources available to the Government, to include, but not limited to: Contract Performance Assessment Reporting System (CPARS) or other databases, past performance questionaries, and interviews with Program Managers, Contracting Officers, and/or Contracting Officer Representatives. The past performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the scope of work requirements as indicated by the offeror’s record of past performance.

(6) The following evaluation documents are acceptable:

a. Contractor Performance Assessment Report System (CPARS), or

b. Past Performance Questionnaire (PPQ) evaluation (Attachment 3).

(7) If a completed CPARS evaluation is available, it shall be submitted with the proposal. If using Attachment 3 PPQ, it should be emailed to the construction contract administrator of the entity (Government or civilian) for which the construction was completed and emailed to Ryan Crispin, at email Ryan.Crispin@va.gov, and CC: Joseph.Osborn@va.gov .

B. FACTOR 2 – PRICE PROPOSAL:

(1) Complete the price offer schedule in section A.3.

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4 to include cost elements such as:

j) Breakdown of G&A expenses inclusive of all project staff and general requirements of the Prime Contractor.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 75 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(4).

III. EVALUATION CRITERIA/OVERVIEW

A. The evaluation is subjective based on the information provided in response to the information requested in the evaluation factors. Proposals will be evaluated on the basis of two evaluation criteria: Past Performance and Price. Past performance will be evaluated for relevancy and confidence levels. Past performance will be considered significantly more important than price.

B. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government.

C. In evaluating relevant past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming. The evaluation process will result in relevancy ratings of very relevant, relevant, somewhat relevant, or not relevant.

D. Past Performance Experience will be evaluated to assess recent and relevant past performance resulting in a performance confidence assessment rating.